HomeMy WebLinkAboutResolution - 2017-R0432 - Jim Bass Ford - 11_16_2017Resolution No. 2017-RO432
Item No. 6.19
November 16, 2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31036229 for the purchase of pickup
trucks as per ITB 18-13617-SG, by and between the City of Lubbock and Jim Bass Ford, Inc., of
San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on November 16, 2017
DANIEL M. POPE, MAYOR
ATTEST:
Reb t
ca Garza, City ecr ar
APPROVED AS TO CONTENT:
l✓&
Scott Snider, Assistant City Manager
APPROVED AS TO FORM:
IN�l . A/')�
K lli Leisure, Assistant City Attorney
ccdocs/RES.Purchase Order 31036229.Pickup Trucks Jim Bass Ford
11.02.2017
IC
``rf City of
VLubbock
TEXAS
PURCHASE ORDER
TO: JIM BASS FORD, INC
4032 W HOUSTON HARTE
SAN ANGELO Texas 76901
Page -
Date -
Order Number
Branch/Plant
1
11/01/2017
31036229 000 OP
3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNIC'.IPAL DRIVE
LUBBOCK Texas 79404
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Marta AvAhrez, rirector of Purchasing & Contract Management
Ordered 11/01/2017 Freight
Requested 02/26/2018 Taken By
Delivery J LOERWALD REQ 50756 ITB 18-13617-SG
Description/Supplier Item Ordered Unit Cost UM
1/2 Ton Ext. Cab Pickup 2.000 25,678.0000 EA
CC 4211
3/4 Ton Single Cab Pickup 1.000 28,699.0000 EA
CC 6343
Terms NET 30
S GONZALEZ
Extension Request Date
51,356.00 02/2612018
Total Order
28,699.00 02.26/2018
80,055.00
This purchase order encumbers funds in the amount of $80,055.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX on
November 16 2017. The following is incorporated into and made part of this purchase order by reference: ITB 18-13617-SG
dated October 21, 2017, from Jim Bass Ford, Inc. of San Angelo, TX, Resolution # 2017-RO432
CITY OF LUBBOCK
Daniel M. Pope, Mayor
ATTEST:
5)c
Reb ca �Cityary
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERi11S AND CONDITIONS
CITY OF LUBBOCK, TX
I SELLER TO PACKAGE GOODS Seller mlI package goods in accordance with good commercial practice
Each shipping ointamer shall be clean+ and permanently marked as follows (a) Seller's time and address
(b) Consignee s name. address and purchase r rder or purchase release number and the suppl% agreement number
ifapplicable. i c) Contaner number and total number of contaners, e g box I of a bores, and (d) the number
of the container hewing the packing slip Seller shall bear cast of packaging unless otherwise pro%nded Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements of common
tamers and an% applicable specifications Buyer's count or weight shall be final and conclus , a on shipments
not accompanied by packing Itsts
_ SHIPMENT UNDER RESER%ATION PROHIBITED Seller is not author ed to ship the goods under
resin ation and no tender o f a bill of lading w ill operate as a tender of goods
3 TITLE AND RISK OF LOSS The title and nsk .-f 1,, -f the goods shall not pass to Buyer until Buyer
actuall% receives and takes possession of the goods at the point or points of deli%en
a NO REPLACEMENT OF DEFECT!\ E TENDER Every tender of delivery of goods must fiall% compl%
with all pr.+is , its of this contract as to tune.if deh%m. quality and the like If a tender is made,,Itch does not
fully cone tin this shall constitute a breach and Seller shall not have the tight to substitute a conforming tender
provided. where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his
Intention n, cure and may then make a confbi ning tender within the contract tune but not afierward
5 I\'VOICES & PAYMENTS a S e I I e r shall submit separate m%oices, in duplicate. one each purchase
order or purchase release afier each delivery Invoices shall indicate the purchase order or purchase release
number and the supply agreement number if applicable Invoices shall be itemized and transportation charges
ifany, shall be listed separately A copy if the bill of ladmg, and the freight waybill when applicable, should
be attached o:. the m%once Mail Te Accounts Payable, Cu% of Lubbock. P O Box 2000. Lubbock. Texas
79457 Pa+ment shall not be due until the above instruments are submitted after delivery
6 GRATUITIES The Buyer may, by uT.Itat notice to the Seller, cancel this contract without hahilit% I.
Seller of it is determined by Buyer that gratuities, in the form of entenamment, gifis or otherwise, were offered
or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of
Lubbock with a %ic,% to smurmg a contract or securing favorable treatment with respect to the awarding or
amending, or the making of any determinations w ith respect to the performing of such a contract In the event
this contract is canceled by Buyer pursuant to this pro, tsion. Buyer shall be entitled, in addition to any other
rights and remedies, to recover or withhold the amount of the cost incurred b% Seller in pro%idmg such gratuities
7. SPECIAL TOOLS R TEST EQUIPMENT If the price stated on the face hereof Includes the c[st of an%
special tooling or special test equipment fabricated or required by Seller for the purpose of filling this ,rder
such special tooling equipment and any process sheets related thereto shall become the property of the Buyer
and to the extent feasible shall be identified h% the Seller as such
S. WARRANTY -PRICE a The price to be paid by the Buyer shall be that contained in Sella s bid
which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind
and specification covered by this agreement for similar quantities under similar of like conditions and methods
of purchase In the event Seller breaches this warranty, the prices of the items shall be reduced to the
Seller's current pnces on orders by others, or in the alternative Buyer may cancel this contract without
liability to Seller for breach or Seller's actual expense b The Seller ,%arrants that no person or selling agency
has been employed or retained to solicit or secure this contract upon an agreement or understanding for
commission, percentage• brokerage• or contingent fee excepting bona fide employees of bona fide established
commercial or selling agencies maintained by the Seller for the purpose of securing business For breach of
vitiation of this warranty the Buyer shall have the nght in addition to any other nght of rights to cancel this
contract without liability and to deduct from the contract pnce, or otherwise recover without Imbdit, and to
deduct from the contract price, or otherwise reco%erthe full amount of such commission, percentage brokerage
or contingent fee
9. W'ARRAX Y-PRODUCT Seller shall not limn or exclude any umphed warranties and an% attempt la do
so shall render this contract voidable at the option of the Buyer Seller %%arrant* that the g. i ds furnished w ill
conform to the specification, draw rags, and descriptions listed in the bid m%itation and to the sample(s) furnished
by the Seller, if any In the cent of a conflict or between the specifications, draungs and descriptions. the
specifications shall go%an Notwithstanding any pro%uions contained in the c: ntractual agreement, the Seller
represents and warrants fault free performance and fault -free result in the processing date and date related data
(including, but not limited a calculating, comparing and sequencing) of all hardware, sofiw are and firmware
products deh%ered and services provided under this Contract. mdn tdually or in combination. as the case ma,
be from the effective date of this Contract The obligations contained herein apply to products and smices
provided b% the Seller. its sub- Seller nr an% thud party Invoked in the creation or development of the product:
and smices to be delivered to the City of Lubbock under this Contract Failure to comply with any of the
obligations contained herein may result in the Cm of Lubbock availing itself of an% of its rights under the
law and under this Contract Including, but not limited to, its right pertaining to tennmation or default The
warranties contamed herein are separate and discrete from am other warranties specified in this Contract.
and are not subject to an, disclaimer of warranty. umphed .,r expressed..,r Imitation of the Seller's habilit%
which may be specified in this Contract. its appendices, its schedules, its annexes or any document incorporated
in this Contract by reference
10 SAFETY "ARRANT!' Seller warrants that the product sold to the Buyer shall conform to the standards
promulgated by the U S Department of Labor under the OccupatIL-eel Safety and Health Act of 1970 In the
event the product does not conform to OSHA standards. Buya may return the product for correction or
replacement at the Seller's expense In the rent Seller fails to make the appropriate correction within a
reasonable time, correction made by Buya w ill be at the Seller's expense
I l NO WARRANT!' BY BUYER AGAINST INFRINGEMENTS As pan of this contract for sale Seller
agrees to ascatm whether goods manufactured in accordance with the specifications attached to this agreement
will give rise to the nghtful claim of any third person by %%ay of Infringement of the like Buyer makes no
warranty that the production of goods according to the specification w ill not giv a rue to such a claim. and in no
event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of
m frmgement of the like If Seller is of the opinion that an Infringement or the like will result. he will notify the
Buyer to this effect mwriting withmtwo weeks after the signing of this agreement. If Buyer does not receive
notice and is subsequently held liable for the mfingement or the like. Seller will sax a Buyer harmless If
Seller in good faith ascertains the production of the goods in accordance with the specifications will result in
infringement r the like. the contract shall be null and void
12 NON APPROPRIATION. All funds for payment by the City under this contract are subject to the
a,mlability of an annual appropr ition for this purpose by the City In the event of noneppropnation of funds
by the City Council of the City of Lubbock for the goods or sm ices provided under the contract, the Cit, w ill
terminate the contract, without termination charge or other liability on the last day of the then -current fiscal
year or when the appropnation made for the then -current }ear for the goods or services covered by this contract
is spent. Whiche%er event occurs first. If at any time funds are not approprited for the continuance of this
contract. Lancellation shall 1w accepted by the Scllct on tlmty (3' ) d .s pi I, notice, but failure t, Li, r
I u, 1 li ire IA I cflcu ai d t!u C t, I a I I I I, ,l .. onn act I y I d b
termination .
13 RIGHT OF INSPECTION Buyer shall ha%e the right to inspect the goods at delivery bef-.re accepting
them
la CANCELLATION Buya shall ha-e the right tL an, el for default all cr an% pan of the undeh, ered
portion of this orderdSeller breaches any -f the terms hereof including %, arranties ., f Seller isr if the Seller
becomes insohcnt •r commas acts of bankrupt-, Such right of cancellation is in additicn to and not in
lieu of any other remedies which Buyer may have In law or equity
15 TERMINATION The performance of work under this order ma, be terminated in whole. or m pan by the
Buyer In accordance with this provision Tammation of w,rk hereunder shall be effected by the delnm
of the Seller of a "Notice of Tammanon" speciRmg the extent to which performance of work under the
order is terminated and the date upon which such temnunation becomes effectne Such right or termination is
in addition to and not in lieu of the rights of Buyer set forth in Clause 14. herein
16 FORCE NLAJEURE Neither party shall be held resp:crisible f •r I asses, resulting if the fulfillment
of any terms of pro%tsions of this contract is delayed , r prevented b% any cause not within the control of the
party whose performance is Interfered with, and wh ch by the exercise .if real nable diligence said party is
unable to pmenl
I- ASSIGNMENT -DELEGATION No nghi ar Interest in this c, ntract shall be assigned or delegation of
am. obligation made by Seller without the wraten permissi. n -if the Buyer Any attempted assignment or
delegation by Seller shall be w holl . , id and i,tall meffecti%e far all pure: se unless made in conformity with
this puacraph
IS 11 AIV ER No clam or nght acing out r f a breach : f ilu; a ntract can be discharged in w h; le ,r in pan
b% a waver or renunciati.n of the claim er niht unless the waiver or renunciation is supported by
consideration and is in writing signed by the aggne%ed party
19 INTERPRETATION.PAROLE EVIDENCE This wnting plus any specifications for bids and
performance prov ided by Buyer in its ad%atisement f: r bids, and any other documents prov ided b%
Seller as part of his hid, is Intended b, the parties as a final expression of rhea agreement and intended also
as a complete and exclusn a statement of the terms = f their agreement Whenever a term defined by the
L niform Commercial Code is used in this agreement. the definite_ n contamed in the C de is to control
20 APPLICABLF LAW This agreement shall be goy erred by the Uniform Commercial Code W hermer
the term Uniform Commercial Code • is used, it shall be construed as meaning the Uniform Commercial
Code as adopted in the State o f Texas as effecti• a and in force on the date of this agreement
21 RIGHT TO ASSURANCE Whenever one pan, to this contract in good faith has reason to question
the ether parry's intent to pafc rn he ma, demand that the other party give WTmten assurance of his intent to
perform In the event that a demand is made and no assurance is given w ith n fi%e (5) days, the demandme
pan, ma, treat this failure as an anticipatory repudiation ofthe contract
77 INDEMNIFICATION Seller shall indemnify keep and se, a harmless the Buyer, its agents, officials and
employees, agauut all injuries deaths, loss, damages. clams patent claims sums, liabilities, Judgments, costs
and expenses, which may in an w Be accrue against the Buyer in consequence of the granting , f thus Contract
or which may anywise result therefrom. whether or not it shall be alleged or determined that the act was
caused through negligence or . mission of the Seller or its employees, or of the suhSeller or assignee or its
employees, ifany, and the Seller shall, at his own expense, appear, defend and pay all charges of attomevy
and all costs and other expenses arising therefrom of mcuned in connection therewith, and of an, judgment
shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses, satisfy and
discharge the same Seller expressh understands and agrees that any bond required b, this contract, or
otherwise provided by Seller shall in no way limit the responsibility to Indemnify keep and save harmless
and defend the Buyer as herein prov ided
1_4 TIME It is hereby expressly agreed and undast„od that time is of the essence for the performance of
this contract, and failure by contract to meet the tune specificat-ons of this agreement will cause Seller t,
be in default i f this agreement
]a NIBS The City of Lubbock hereby notifies all bidders that in regard to am contract entered mu
pursuant to this request, mmority and women business enterprises will be afforded equal opportunities tc
submit bids in response to this invitation and will not be ducrimmated agamst on the grounds of race, col•,r
sex or natural ongin in consideration fur an award
25 NON -ARBITRATION The City resm es the right to exercise any right or remedy to it by law, contrail.
equity. or othen%tie. Including w ithout limitation, the right to seek any and all forms of relief In a coup of
competent junsdiction Further, the City shall not be subject to any arbitration process prior tc exercising
its unrestricted nght to seek judicial remedy The remedies sit forth herein are cumulative and not exclusw e.
and ma, be exercised concurrently To the extent of any conflict between this pro%ision and another prov man
in. or related to, this document. this pro, ision shall control
16 RIGHT TO AUDIT At any time during the terns of the contract, or thacafier, the City. or a dui%
authonzed audit representative of the City or the State of Texas, at its expense and at reasonable tunes
resmes the right to audit Contractor's records and books relevant to all services provided to the City under
this Contract In the event such an audit by the Cry re,eals any, enors or overpayments by the City.
Contractor shall refund the City the full amount ofsuch overpayments within thirty (30) days of such
audit findings, or the City, at its option. makes the nitht to deduct such amounts ow Ing the Ciry from any
payments due Contractor
27 HOUSE BILL '_013 House Bill'_015, signed by the Governor on June la. 2013 and effectnc on January
I. 3014, authonzes a penalty to be unposed on a person who contracts for cenam smices with a go, emmentaf
entity and who fails to properly classify their workers This applies to subcontractors as well Contractors and
subcontractors who fail to properly classifi mdn iduals performing work under a goy ernmental contract will be
penalized S200 for each individual that has been muclassified (Texas Government Code Section'_ 155 001)
_S ASSIGNING OR SUBLETTING THE CONTRACT The Contractor shall not assign or sublet the contract
-r an, p; rtion of the contract. without written consent from the Director of Purchasing and Contract
,Management Should consent be gi, en, the Contractor shall insure the Subcontractor or shall provide proof,%n
insurance from the Subcontractor that complies With all contract Insurance requirements
29 HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES House Bill 1295, adopted by the Sath
Legislature, created §2252,908. Texas Government Code Smion'_'_5'_ 903 requires a business entity entering
Into certain contracts with a governmental entity or state agency to file with the governmental entity or state
agency a disclosure of interested parties at the tune the business entity submits the signed contract to the
governmental entity or state agency Instructions for completmg Form 1295 are available at
htJp__wt�v ci,jubbeck.S�,U�-dcpartrrt4p.L;-w•eknilss depmtmc�bxjill~endor-infu_mLVign
30 CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Smices that the Contractor has read.
full} understands and will be in full compliance With all terms and conditions and the descrpti%e material
contamed herein and any additional associated documents and Amendments The City disclaims any terms and
conditions provided by the Contractor unless agreed upon In wnting by the parties In the ntent of conflict
between these terms and conditions and any terms and conditions pro, ided by the Contractor. the terms and
conditions provided herein shall prevail. The terms and conditions provided herem are the final terms agreed
upon by the panies• and any prior conflicting terms shall be of no force or effect
I It I utc Ili I in lase oLiln. the Vend r %u If ill r I . I I':, I racl .and 'ILL. 11
the min of this Agreement (Contract as applicable) will m- t W %.-. it I .rxcl a, ibv temp is define I ii I tx
Government Code Section 808 001. as amended
m
72
m
0
G
CITY UB
CITY OF LUBBOC[{Purchasing
� City of Lubbock, TX
0�1
& Contract Management&�
City
of1625
Invitation To Bid
13" Street, Rm 204
*LubbockTIM
Lubbock, TX 19401-3830
AN EQUAL
OPPORTUNITY No. 18-13617-SG
CONTACT PERSON: Silvia Gonzalez
TEL: 806.775.2129
FAX: 806.775.2164
EMPLOYER
sgonzalcz@mylubbock.us
TITLE: Various Trucks
SUBMITTAL DEADLINE: October 25, 2017 @ 4:00
P.M. CST
PRE BID DATE, TIME AND LOCATION: Deleted
,inr btdr receired after ilte noire and dare laird abort, nSardlnr nfehe +nnde of
de&ay. shall be retm ned xaopmed.
RESPONDENT NAME: {�
�/t 0. S S �d��
LABEL THE OUTSIDE OF YOUR SEALED BID 1VITH THE ITS NUMBER,
_
THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND
ADDRESS.
MAILING ADDRESS:
32- tJJ • 1'4iouSLIIA kit t; l.:X W
IF RETURNING AS A -NO BID", PLEASE COMPLETE AND RETURN THE
"STATEMENT OF NO BID-.
TY — STATE — ZIP: `_
� � (a CL
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
A � l�
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN
THE COMPETITIVE BID PROCESS FURTHER, THE CITY RESERVES THE
TELEPHONE NO,.-
G 't
ZS- — 4 — G 2-1 ` �`3 f �
THER INTO ANY CONTRACT DEEMED TO BE IN THE BEST
[ 7
INTEREST OF E CITY
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
FAX NO: q
— � 4
3 Z S 7 — % S !
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S
RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING
DIRECTOR IF ANY LANGUAGE, REQUIREMENTS, ETC, OR ANY
COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE
E-MAIL:
5{--,r. bk�I�WL.
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
REQUIREMENTS STATED IN THIS ITS TO A SINGLE SOURCE SUCH
_
Z� �[� 3 3 5
NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED
BY THE PURCHASING DIRECTOR NO LATER THAN FIVE (5) BUSINESS DAYS
PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBYACKNOWLEDGES RECEIPT OF AND AJCREES ITS BID IS BASED ON ANY ADDENDA POSTED ON BIDSYNC.COM
&/ YES NO
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract. Job, work or service for the municipality or be interested in the
sale to the City of any supplies, equipment. material pirpudits purchased Will any officer or employee of the City, or member of their immediate family, benefit from
the award of this bid to the above firm" YES Y NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM, AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature 1 centfy that this offer is made without prior undcistanding, apecineat, or connection with any corporation, firm, business entity, or person submitting
an offer for the same materials, supplies, equipment, orscrviccjs), and is in all respects fair and without collusion or Gaud. I further agree that if the offer is accepted, the
offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or bac►flcr acquire under the Anti-
trust laws of the United States and the State of Texas for price fixing relating to the particular commoility(s) or service (s) purchased or acquired by the City of Lubbock.
ity' -h assignment shall be made and become effective at the time the City tenders final payment to the vendor.
TcJ'$ Cp rnnc Sec i S-
i horized Signature A� Title
Pnnt/Typc Name Datc
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
S Purchase/Sid Does ITS 18.13617•SG Various Trucks
City of Lubbock, TX
Various Trucks
ITB 18-13617-SG
Bid Fom
In compliance with the Invitation to Bid 18-13617-SG, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment,
labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices
set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of
form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either
in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 18-13617-SC is by reference
incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
ITEM
QTY
(+�'1
Unit
of
Measure
DESCRIPTION
UNIT PRICE*
BID
EXTENDED
COST
Delivery
(Days)
ARO•'
1.
2
Each
''A Ton Pickup Truck, Extended Cab,
Shortbed, 4x4, per Specification No.
4211-Codes PU
S S� -7r)'
bb
,3 S(y
�S 1
_
Model Year, Brand Name and Model Number.
'/, Ton Pickup Truck, Extended Cab,
3 Each Shortbed, 4x2, per Specification No. s y90
2.
- OR IC NC
Model Year, Brand Name and Model Number: r-
3.
1
Each
One Ton Cab and Chassis, Crew Cab,
DRW, 4x4, per See ification No. 4531- s
ave , treets Pickup
Model Year, Brand Name and Model Number:
4.
2 Each
1/% Ton Crew Cab Pickup, Shortbed, 4x4,
er S ecification No. 5711-Police Admin s
is u --�.- - --
Model Year, Brand Name and Model Number.
?:Ton Pickup Truck, Crew Cab, Regular r
1 Each Bed, 4x4, per Specification No. 6343- $ Cc v p, E v IOt)'I t 5
Water-N,l Ton PickupZ� 7 / �t7 D !
Model Year, Brand Name and Model Number: J 1 P Z�
5.
6.
I
Each
One Ton Pickup, Extended Cab, 4x4,
Sin le Rear Wheels r SiNcif ication
o. 6347 Water Production Pickup
Model Year, Brand Name and Model Number:
7. 1
1
Each
I Ton Pickup, Regular Cab, Cab fi
�Clia"ssis, 4x4, Dual Rear Wheels er
i'4o t3 t A
S
ci ication NO. - an
S Purchiwc Did Ckms4TO 18-1 36 i 7sc various Trucks
Model Year, Brand Name and Model Number
I Ton Cab & Chassis, Single Cab, DRIV
R. 1 Each 4x4, per Specification No. NV-38 Land
Model Year. Brand
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO —After Receipt of Order
City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities.
Unless othewise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or
group of items shorn on the bid.
PAYMENT TERMS AND DISCOUNTS Bidder offers a prompt payment discount of e, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty
days after the receipt of a correct invoice or after the date or acceptance, whichever event occurs later. Discounts for prompt payment
requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number orcalendar
days after die date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements whichever
event occurs later Discounts, for payment in less than ten days will not be considered
MOST FAVOURED PRICING- The Bidder certtftes that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the productslservices; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such
lower price(s) Ls effective.
INTERLOCAL PURCHASING (optional) The City desires to make available to other local governmental entities of the State of Texas,
by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the
Interlocal Cooperation Act (Chapter 791, Government Code) the right to purchase the stone services, at the prices quoted, for the period
of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he. she will honor Political Subdivision orders
in addition to orders from the City of Lubbock Should these other governmental entities decide to participate in this contract, would
you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests In this contract are Freaship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of W90arth.
YES I-'- NO
• Ifyou (the bidder) checked YES, the following will apply.
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials services under the contract(s) awarded as a result of this solicitation All purchaies by
governmental entities other than the City of Lubbock will be billed dirccdy to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another govcnu rental entity's debts. Each governmental entity
will order their own materials service as needed.
THIS BID IS SUBMITTED BY J t _ corporation organized under the laws of the State of
0.5 , or a partnership consisting of or individual trading as
of the City of
Firm F64 T.—r-
Address= q v z_ i,�_ ovS�m�_ o-v�t� _� + f► wy,
City, _ . A A _ — State: i zip v
s Pur k2WBid Dics trB 18 13617 SG Vanous Trucks
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Bidder acknowledges receipt of the following addenda
Addenda No.
Date
Addenda No.
Date_
Addenda No.
Date
Addenda No.
Date
M/WBE Firm:
Woman Black American Native American
Hispanic American I I Asian Pacific American_ Other (Specify)
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes,
or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be
in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued
by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name 0Ab J Q-d • and Franchise Dealer's License No.
General Distinguishing No. 1 Sy (Franchised TX dealer)
BY_ --- -y/ Date. l0 2 /-1
epresentative - niusl sign by hand
Officer Name and Title:-? ("+CA *v%
Please Prin!
Business Telephone Number 32-5 — 149 (a 2A C X'f -3 b 4- FAX
E-mail Address:--- � �-� S -(- d` e.. �n b R .S S � t,`uc � . e_0 �
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Finn/Individual:
Date of Award by City Council (for bids over.S.i0,000): Date P.O. 'Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
00
a
S Pun:tusdBld [.lots ITS 18,13617-SG VariousTnuks
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CITY OF LUBBOCK, TX a
MINIMUM SPECIFICATIONS
I/2 TON PICK-UP TRUCK (2), EXTENDED CAB, SHORTBED, 4X4
m SPEC: 4211-Codes PU
m It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance
requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be
required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to
the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any
deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Exceptions to
the Specifications. In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terms and
conditions.
VENDOR NAME: 3 tnnw' '?o�SS �oJ'CJ .-y�C PHONE: 32'S� 7`/9—T62I F)QA
MAKE: MODEL: E— Ib C) YEAR: Zdi 9
--1
SELLER
NO. ITEM.
Ni[NIMUM REQUIREMENTS
COMPLIANCEYES
NO
These specifications describe a 1,2 ton Pick-up truck, Extended Cab,
Short bed, 4x4
UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE
FURNISHED COMPLETE WITH STANDARD EQUIPMENT
AND FACTORY- INSTALLED ACCESSORIES AS LISTED BY
GENERAL
THE MANUFACTURER'S PRINTED LITERATURE AND AS
STATED IN THE STATE OF TEXAS FLEET AUTOMOBILES
GVWR
AND TRUCKS TEXAS SPECIFICATIONS.
/
1
6,000 pounds
2.
WHEEL BASE
139.8 inches
3.
OVERALL LENGTH
224.6 inches
4.
PAYLOAD ALLOWANCE
1,615 pounds
5
ENGINE
A. Gasoline engine, V-8, 4.6 L
B. 302 NET HP
C. 305 FT LBS. Torque
v
6.
TRANSMISSION
OEM automatic
7,
CARGO BOX LENGTH
76.3 inches
All weather steel belted tubeless radials with crank -up spare tire winch
g.
TIRES OEM
and spare tire.
9.
RIM SIZE
17 X 7 inches
✓
SEATS AND INTERIOR
OEM 40 20 40 cloth fabric in charcoal or gray color. Rear bench type
/
10- l
COLORS
seat.
32
5 Purchasu- Bid Doc= ITB 18 1361 ; -SG Vanous Trucks
a
0
0
0
0
0
0
it.
EXTERIOR COLOR
OEM fleet white
All items are to be heaviest OEM equipment for the vehicle series and
installed by the manufacturer and shall include, but not be limited to, the
following: A frame mounted receiver hitch, a transmission oil cooler,
heavy-duty radiator, and trailer wiring harness. Harness shall be
12.
TOW PACKAGE
provided as an integral part of the vehicle wiring system to provide
power to trailer turn signals, brakes, brake lights, and running lights.
Each wire shall be labeled according to its function, i.e., brakes, turn,
etc.7-pin, RV style, flat (spade) electrical connector to connect trailer
.A
wiring circuitry to the wiring harness shall be provided. Shall include
OEM factory installed brake controller. To include front tow hooks.
13.
NVENIENCE
Standard work truck convenience package
CONVENE
PROVIDE BUILD DATES IN SPACE BELOW
tJ of V Y%.*Wh L%MA-•l
BUILD DATE: p�c�w is pta"
MSO and paperwork
Vehicle equipment will not be accepted by the City of Lubbock without
The MSO, all keys, warranty, and all paperwork
General requirement and information
Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation.
Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space
nrovided below. List items by item numbers.
;i
a
S Purchase Bid Docs1TB IS- 13617-SG Various Trucks
c�
� a
UD CITY OF LUBBOCK, TX
MINIMUM SPECIFICATIONS
Ob
m 314 TON PICKUP TRUCK, CREW CAB, REGULAR BED, 4X4
SPEC: 6343-Water-3/4 Ton Pickup
m
It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance
requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be
required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to
the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any
deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Exceptions to
the Specifications. In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terms and
conditions.
VENDOR NAME: Iyv� 13 aSS �_G ZAP-- PHONE:3z — `r1 '51621 torl'a5`
MAKE: MODEL: F- -- Z 5 0 YEAR: Z 01
SELLER
NO.
ITEM.
MINIMUMREQUIREMENTS
COMPLIANCE
YE5
NO
These specifications describe a 3 4 ton Pick-up Truck, Extended Cab,
4x4.
GENERAL
Unless otherwise specified, all units shall be furnished complete
with standard equipment and factory- installed accessories as
listed by the manufacturer's printed literature and as stated in the
V-11,
State of Texas Fleet Automobiles and Trucks Texas Specifications.
1.
GVWR
9,400 pounds
[/
2.
WHEEL BASE
141.8 inches
t/
3.
OVERALL LENGTIi
230.6 inches
4
PAYLOAD ALLOWANCE
3,020 pounds
5
ENGINE
A. Gasoline, V-8, 6.01-
v
B. 360 NET HP
✓
C. 380 FT LBS. Torque
r/
7.
TRANSMISSION
OEM automatic
8.
CARGO BOX LENGTH
78.9 inches
9.
All weather steel belted tubeless radials with crank -up spare tire winch
TIRES OEM
and spare tire.
SEATS
OEM 40/20/40 cloth fabric, with charcoal, gray, or tan color. Rear
10.
bench qWat.
II.
COLOR
OEM Fleet white
All items are to be heaviest OEM equipment for the vehicle series and
12,
TOWING PACKAGE
installed by the manufacturer and shall include, but not be limited to, the
UZI
following: A frame mounted receiver hitch, a transmission oil coolcr,
40
S: Purctuse'Bid Docs/ITB 18-13617-SG Various Trucks
a
0
0
0
0
0
hea,.y-duty radiator, and trailer wiring harness. Harness shall be a
provided as an integral part of the vehicle wiring system to provide
power to trailer turn signals, brakes, brake lights, and running lights.
FEach wire shall be labeled according to its function, i.e., brakes, turn,
etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer
m wiring circuitry to the wiring harness shall be provided. Shall include
OEM factory installed brake controller. To include front tow hooks.
CONVENIENCE
13. PACKAGE Standard work truck convenience package.
PROVIDE BUILD DATES IN SPACE BELOW
`t BUILD DATE:��`,
I I I i
_~u MSO and paperwork
Vehicle/equipment will not be accepted by the City of Lubbock without
The MSO, all keys, warranty, and all paperwork
Ggnc ,MI ECouirement and information
3idder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation.
S Purchase Btd Docs ITO IS. 13617-SO Various Trucks
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos, 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-274961
Date Filed:
10/21/2017
Date Acknowledged:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Jim Bass Ford, Inc.
San Angelo, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock, Texas
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract
ITB 18-13617-SG
Various Trucks
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Bass, John
San Angelo, TX United States
X
5
Check only if there is NO Interested Party.
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
KAY ROSSER
Notary Public, State of Texas
�y= My Commission Expires
August 24, 2018 Signature of authorized agent of contracting business entity
II/1111
AFFIX NOTARY STAMP / SEAL ABOVE -}
Sworn to and subscribed before me, by the said A r ✓r this the 02 3 day of
20 / / -, to certify which, witness my hand and seal of office.
a -S I, s S F.R i i7 o tP
Signatu a of officer administering oath Printed name 6f officer administering oath Title of officer administe ing oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-274961
Date Filed:
10/21/2017
Date Acknowledged:
11/02/2017
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Jim Bass Ford, Inc.
San Angelo, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock, Texas
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 18-13617-SG
Various Trucks
4 Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Bass, John
San Angelo, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337