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Home My WebLink AboutResolution - 2010-R0049 - Contract 9358 Master Meter For Water Meters - 01/28/2010Resolution No. 2010-R0049 January 28, 2010 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 9358 for Multi -Jet & Compound Water Meters -Annual pricing per ITB 10 -17 -FO, by and between the City of Lubbock and Master Meter, Inc. of Mansfield, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 28th_ day of January , 2010. TOM MARTIN, MAYOR ATTEST: jj;'j'_ - , C - Reber Garza, City Secretary 6 APPROVED AS TO CONTENT: --ff"jia= &Vj Marsha Reed, P.E., Chief Operating Officer APPROVED iS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs. RES.Contract-Master Meter, Inc. Decenber 16, 2009 Resolution No. 2010—R0049 CITY OF LUBBOCK CONTRACT FOR SERVICES For Multi Jet & Compound Water Meters -Annual Pricing ITB #10 -017 -FO THIS CONTRACT, made and entered into this 28`h day of January 2010, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Master Meter Inc.("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Multi Jet and Compound Water Meters -Annual Pricing and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a contract with said Contractor covering the service of the said Multi Jet and Compound Water Meters. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will provide to the City the Multi Jet and Compound Water Meters specifically referred to as Items) No. 1,2,5,6 and 7 more particularly described in the bid submitted by the Contractor or in the specifications attached hereto. 2. The contract shall be for a term of one year, said date of term beginning upon City Council date of formal approval. The City and Contractor may, upon written mutual consent, extend the contract for two additional one- year periods. The rates may be adjusted upward or downward at this time at a percentage not to exceed the effective change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate for the specific contract for the previous 12 -months. At the City's discretion, the effective change rate shall be based on either the local or national index average rate for all items. If agreement cannot be reached, the contract is terminated at the end of the current contract period. 3. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 4. Contractor shall at all times be an independent Contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 5. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 6. This Contract consists of the following documents set forth herein; Invitation to Bid #10 -017 -FO, General Conditions, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK Tom Martin, Mayor ATTEST: Rebe a Garza, City Secretary APPROVED AS TO CONTENT: nqaZLA� ///a oil Marsha Reed, Chief Operations 0- ffilcer APPROVED T FO Assistant 6Ky Attorney CONTRACTOR BY Aut orized R resentative 10 -017 -FO -Multi -Jet & Compound Water Meters -Annual Pricing Resolution No. 2010—R0049 BID FORM Multi -Jet & Compound Water Meters -Annual Pricing CITY OF LUBBOCK, TEXAS ITB # 10 -017 -FO In compliance with the Invitation to Bid #10-01740, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid # 10 -017 -FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION QTYDELIVERY (More U/M UNIT EXTENDED DAY (Please see specifications) or COST* COST ARO** Less 1. 5/8" x 3/4" inch Multi Jet Meters, with standard register, as specified 2,000 EA Go herein 1f� 2 1 Inch Multi Jet Meters, with standard register, asspecified herein 1,000 EA $ 'Al 90 $ �,/ 9Q0 oa y' ! ' �Q 3 1.5 Inch Multi Jet Meters, with standard register, asspecified herein 50 EA $ 1179 o0 $^'� / 3 v 4 2 Inch Multi Jet Meters, with standard register, asspecified herein 50 EA MANUFACTURER 7& --XZ_ MODEL 3 Inch Compound Water Meters, 5. with standard register, as specified herein 10 EA $ $ fi 4 Inch Compound Water Meters, 6. with standard register, as specified 10 EA $ $ c� SDO herein 7. 6 Inch Compound Water Meters, with standard register, as specified 3 EA $ herein MANUFACTURER /MODEL $ Z Z g Overall Total *PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. **Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for an item or ¢roup of items shown on the Bid Form. Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be rejected. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of%, neJ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. ITB# 10 -017 -FO 6 city of lubbock TEXAS TO: PURCHASE ORDER MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 SHIP TO: Page - 1 Date - 06/21/2010 Order Number 22100092 000 OP CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 1 / LUBBOCK, TX 79457 Ordered 06/21/2010 Freight Requested 07/23/2010 Taken By Delivery PER P. NOLEN REQ 35004 Description/Supplier Item 5/8X3/4 BL USG Water meters 11" BL USG Water meters Terms NET 30 10 -017 -FO Ordered UM 1,500.000 EA 1,000.000 EA Unit Cost UM 34.8000 EA 74.9000 EA Total Order Extension Re uest Date 52,200.00 07 23/2010 74,900.00 07 23/2010 127,100.00 This purchase order encumbers funds in the amount of $127,100, for a bid awarded to Master Meter of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-R00049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-R00049. CITY OF LUBBOCK ATTEST: CPS AA�1,Tom Martin, Mayor Rebec Garza, City Secretary Lubbock THAS PURCHASE ORDER SHIP TO: MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Ordered 10114/2010 Freight Page - 1 Date - 10 14 2010 Order Number 22100362 000 OP CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 Requested 11/05/2010 Taken By Delivery PER P. NOLEN REQ 35908 ITB 10 -017 -FO Description Supplier Item Ordered UM Unit Cost UM 75 Inch Water Meters 1,500.000 EA 34.8000 EA Order is for 1500 5.'8 X 3 4 inch Multi -Jet water meters. Starting with meter number 01041025 and ending with meter number 01042524 Total Order Terms NET 30 Extension Request Date 52,200 00 1105 2010 52,200.00 This purchase order encumbers funds in the amount of $52,200, for a bid awarded to Master Meter of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-110049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-110049. CITY OF LUBBOCK ATTEST: Tom Martin, Mayor Rebec Garza, City Secreta ks' Vxr- ity of Wbbo& TEXAS TO: PURCHASE ORDER SHIP TO: MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Or(lered 11:10/2010 Freight Page - 1 Date - 11/10/2010 Order Number 22100418 000 OP CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 Requested 11/10/2010 Taken By Delivery PER P. NOLEN REQ 36126 ITB 10 -017 -FO Description/Supplier Item Ordered UM Unit Cost UM 3:8"X314" water meters 1,500.000 EA 34.8000 EA Starting with meter number 01042525 and ending with meter number 01044024 Total Order Terms NET 30 Extension Request Date 52,200.00 11110 2010 52,200.00 This purchase order encumbers funds in the amount of $52,200, for a bid awarded to Master Meter of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-R00049. The following are Incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-R00049. CITY OF LUBBOCK � ATTEST: Tom M rtin, Mayor Rebec'Fa Garza, City Secretary ty Jubbocki TO: PURCHASE ORDER MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Page - 1 Date - 02:08:2011 OrderNumher 9,9100992 000 OP SHIP TO: Branch/Plant 6311 CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 BY: Ordered 02/08/2011 Freight Requested 03/0412011 Taken By Delivery PER P. NOLEN REQ 36769 ITB 10 -017 -FO Description/Supplier Item Ordered Unit Cost UM 3'4X5 8 Multi -jet meters 2,000.000 36.5400 EA Starting with meter number 01044025 and ending with meter number 01046024 1" Multi -jet meters 500.000 78.6500 EA Starting with meter number 02044370 and ending with meter number 02044869 Terms NET 30 Extension Request Date 73,080.00 03:1:04:2011 Total Order 39,325.00 01`0412011 112,405.00 This purchase order encumbers funds in the amount of $112,405, for a bid awarded to Master Meter of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-110049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-110049. CITY OF LUBBOCK ATTEST: r �Yw✓ Tom Martin, Mayor a cca Garza, City Secret ry 0.� \A1.1 y libbkk TEXAS TO: PURCHASE ORDER MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 SHIP TO: Page - I Date - 10/07/2011 Order Number 22101100 000 OP Branch/Plant 221 CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Alvarez Direct o rchasing &Contract Management Ordered 10/07/2011 Freight Requested 11/18/2011 Taken By Delivery PER NOLEN_P REQ 38411 Description/Supplier Item 5 8 X 3 4 Inch water meters 1 inch water meter 3 inch compound water meters Terms NET 30 C ISAACS CONTRACT NO. 9358 Ordered Unit Cost UM Extension Request Date 2,500.000 36.5400 EA 91,350.00 11/18/2011 500.000 78.6500 EA 39,325.00 11/18/2011 10.000 1,563.4500 EA 15,634.50 11/18/2011 Total Order 146,309.50 This purchase order encumbers funds in the amount of $146,309.50 for a bid awarded to Master Meter, Inc., of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-R0049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-80049. CITY OF LUBBOCK Tom Martin, Mayor ATTEST: Reb ca Garza, City Secretary Page - 1 C1ty0f PURCHASE ORDER Date - 0404/2012 lubob ck Order Number 22101466 000 OP TEXAS Branch/Plant 221 TO: MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 SHIP TO: CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 Ordered 04/0412012 Freight Requested 05104!2012 Taken By Delivery PER NOLEN_P REQ 39399 CONTRACT NO. 9358 Description/Supplier Item Ordered Unit Cost UM 5'8 X 3:4 Inch Multi Jet Meter 2,000.000 36.5400 EA Start with meter number 01048525 and end with meter number 01050524 1 Inch Multi Jet Meter 500.000 78.6500 EA Start with meter number 02047434 and end with meter number 02047933 Terms NET 30 C ISAACS Extension Request Date 73,080.00 05/04/2012 Total Order 39,325.00 05/04/2012 112,405.00 This purchase order encumbers funds in the amount of $112,405.00 for a bid awarded to Master Meter, Inc., of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-110049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-110049. CITY OF LUBBOCK ATTEST: Tom Martin, Mayor Rebecc Garza, City Secretary city Of Page - 1 lubbock PURCHASE ORDER Date - 06/28/2012 �` rizas Order Number 22101650 000 OP Branch/Plant 221 TO: MASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 Ordered 06/28/2012 Requested 08/17/2012 Delivery PER NOLEN_P REQ 40005 Freight Taken By SHIP TO: CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 MUNICIPAL DR LUBBOCK Texas 79401 CONTRACT NO. 9358 Description/Supplier Item Ordered Unit Cost UM 1 inch water meters 1,000.000 78.6500 EA Starting with meter number 02047934 and ending with 02048933, this is for the 1 inch meters 75 inch water meters 1,500.000 36.5400 EA C ISAACS Extension Request Date 78,650.00 08/17!2012 Starting with meter number 01050525 and ending with meter number 01052024, this is for the .75 inch meters Terms NET 30 54,810.00 08/17/2012 Total Order. 133,460.00 This purchase order encumbers funds in the amount of $133,460.00 for a bid awarded to Master Meter, Inc., of Mansfield, Texas, on January 28, 2010, in accordance with Resolution No. 2010-110049. The following are Incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-110049. CITY OF LUBBOCK Glenobertso , Mayor ATTEST: - Pe�4� - _'� RebeAt,9 Garza, City Secretary of IuWo'y ck � ro: PURCHASE ORDER DIASTER METER INC 101 REGENCY PARKWAY MANSFIELD Texas 76063 INVOICE r0: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 SHIP TO: Page - I Date - 11/14/2012 Order Number 22101952 000 OP CITY OF LUBBOCK WATER UTILITIES OPERATIONS 402 %MUNICIPAL DR LUBBOCK Texas 79401 Ordered 11/ 14/2012 Freight Requested 12/14/2012 Taken By Delivery PER NOLEN P REQ 40848 CONTRACT NO. 9358 Description/Supplier Item Ordered Unit Cost UrV1 75" Multi -jet Meters 1,500.000 36.5400 EA 1TB# 10 -017 -FO Starting with meter number 01052025 and ending with meter number 01053524 1.0" Multi jet Meters 500.000 Starting with meter number 02048934 and ending with meter number 02049433 3.0" Compound Nater Meters 5.000 Starting with meter number 03045251 and ending with meter number 03045255 rerms NEr 30 78.6500 EA 1,563.4500 EA C ISAACS Extension Request Date 54,810.00 12/14/2012 39,325.00 12/14/2012 7,817.25 12/14/2012 Total -Order 101,952.25 This purchase order encumbers funds in the amount of $101,952.25 for a bid awarded to Master deter, Inc., of Mansfield, Teras, on January 28, 2010, in accordance with Resolution No. 2010-110049. The following are incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2010-ROO49. rtTV nI7 I I1I11MrK ATTEST: Rebe a Garza, City Secreta y