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Home My WebLink AboutResolution - 2017-R0348 - Gexpro - 09_28_2017Resolution No. 2017-RO348 Item No. 6.8 September 28, 2017 RESOLUTION BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 22300056 for the purchase of Programmable Logic Controllers (PLC) Components for the Water Distribution System, by and between the City of Lubbock and GexPro of Dallas, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 28, 2017 DANIEL M. POPE, MAYOR ATTEST: E)j v'o-e-, , Reb t ca Garza, City Sec ary VED AS TO CONTENT: Aubrey Spear/P E., Director of Water Utilities APPROVED AS TO FORM: Amy 7, Deputy Ci ttorney vw:ccdocs/RES.PLC Components for the Water Distribution System-PurchaseOrd 22300050 09.12.2017 city or LubAvkoo bock TEXAS PURCHASE ORDER TO: GEXPRO PO BOX 840638 DALLAS Texas 75284-0638 SHIP TO: Page - 1 Date - 09/12/2017 Order Number 22300056 000 OP 1033 CITY OF LUBBOCK WATER TREATMENT PLANT 6001 N GUAVA AVE LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 B Malta AI arez, Dir for of Purchasing & Contract Management Ordered 09/12/2017 Freight Requested 11/17/2017 Taken By Delivery PER J MCDANIEL REQ #50415 ITB 17-13519-SS S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date 12 SLOT BASE 13.000 417.2500 EA 5,424.25 11/17/2017 IC695CHS012 RX3I ETHERNET CPU 12.000 2,624.4000 EA 31,492.80 11/17/2017 IC695CPE310 RX3I SERIAL COMM 11.000 566.7400 EA 6,234.14 11/17/2017 IC695CMMM002 ETHERNET CPU 2.000 1,793.8900 EA 3,587.78 11/17/2017 IC695CPE305 RX3I ETHERNET CPU 2.000 2,624.4000 EA 5,248.80 11/17/2017 IC695CPE310 RX3I CPU 3.000 6,934.4000 EA 20,803.20 11/17/2017 IC695CPU315 RX3I ETHERNET MODULE 7.000 1,102.2500 EA 7,715.75 11/17/2017 IC695ETM001 RX3I 120/240125VDC 3.000 260.4500 EA 781.35 11/17/2017 IC694PWR330 HI -CAP City of Lubbock TEXAS PURCHASE ORDER TO: GEXPRO PO BOX 840638 DALLAS Texas 75284-0638 Page - 2 Date - 09/12/2017 Order Number 22300056 000 OP 1033 SHIP TO: CITY OF LUBBOCK WATER TREATMENT PLANT 6001 N GUAVA AVE LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvare , Director of Purchasing & Contract Management Ordered 09/12/2017 Freight Requested 11/17/2017 Taken By S SUMMERS Delivery PER J MCDANIEL REQ #50415 ITB 17-13519-SS Description/Supplier Item Ordered 120/240 PWR SUPPLY 18.000 IC695PSA040 RX3I 8CH ANALOG 2.000 IC694ALG392 RX3I 8CH ANALOG AQ 6,000 IC695ALG808 12CH ANALOG Al 6.000 IC695ALG112 16CH ANALOG 4.000 IC694ALG223 RX3I 16PT 24V INPUT 10.000 IC694MDL645 16PT RELAY OUTPUT 10.000 IC694MDL940 RX3I EXPANSION MODULE 13.000 IC695LRE001 RX3I Unit Cost UM Extension Request Date 403.3000 EA 7,259.40 11/17/2017 802.6000 EA 1,605.20 11/17/2017 1,650.3800 EA 9,902.28 11/17/2017 1,901.5300 EA 11,409.18 11/17/2017 683.0000 EA 2,732.00 11/17/2017 175.4000 EA 1,754.00 11/17/2017 194.6900 EA 1,946.90 11/17/2017 72.4200 EA 941.46 11/17/2017 �r� City of Lub ) o ck Texas PURCHASE ORDER TO: GEXPRO PO BOX 840638 DALLAS Texas 75284-0638 Page - Date - Order Number 3 09/12/2017 22300056 000 OP 1033 SHIP TO: CITY OF LUBBOCK WATER TREATMENT PLANT 6001 N GUAVA AVE LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvar z, Director of Purchasing & Contract Management Ordered 09/12/2017 Freight Requested 11/17/2017 Taken By S SUMMERS Delivery PER J MCDANIEL REQ #50415 ITB 17-13519-SS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Total Order Terms NET 30 118,838.49 This purchase order encumbers funds in the amount of $118,838.49 awarded to GexPro of Dallas, TX on 12017. The following is incorporated into and made part of this purchase order by reference: ITB 17-13519-SS dated August 27, 2017 from GexPro of Dallas, TX. Resolution # 2017-RO348 CITY OF LUBBOCK Daniel M. Pope, Mayor ATTEST: D" Reb ca Garza, City Secretary Bid Form Programmable Logic Conti -oilers (PLC) Components for the Water Distribution System City of Lubbock, TX ITB 17-13519-SS In compliance with the Invitation to laid 17-13519-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material. equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this li,rm. A bid ��iII he subject to heir" considCred irregular and may be rgjected if it shoes omissions. alterations of form. conditional alternate bids. additions or alternates in lieu of the items specified. if the unit prices are obi iousl\ unbalanced (either in e\Cess of or belo1% rcasonabl\ c\pcctL�d \ aloes ). or irrC,11.11arities of an\ land. The In,, itatiim to Bid 17-13519-SS i, b� relerence incorporated in this contact. The laid Dorm must be completed in blue or black ink or b\ t�pc�eriter. Unit Deliver\ ITEM QT1' of DESCRIPTION UNIT PRICE* EXPENDED (Days) (,/-) Measure BID COST ARO** 1. 13 Each IC695C1ISO 12 RX31 12 Slot Base x Ll1 2. 1 Fact, IC'69;C P1:3l0 RX31 Fthei„et cP1_ . C�:.'Y. `LJ D yY `�� 1—> `' tr,' Each IC69�CMM002 Serial Communication Ll 4. '_ Fach IC69;C'Pl: )0; RV I Ethernet CPU � $ 5; i6y�G Lj 5. I.ach i IC'695C(11:310 RX31 Fthernet CPU ,�� 6. 3 L-:ach IC695CI 1131i RX31 CPU 7. 7 Lach IC695FTM001 RX31 Ethernet Module S. 3 Each IC694PWR330111-CAP 120!240 125 G . YS� 7 � � --> `f y � J V DC' 9, 18 Each IC695PSA040 RX31 120'240PWR % J, 3,o ,, S 9 - d Suppl.' Each IC694AL(i 192RX31 Bch Analot, 10. I 1 1. 6 I_at:1, 1c695nl.Gs08 sch Analog� AQ 12. 6 Each IC695ALG 112 12ch Analou AI F YKJ 13. -t Each IC691ALG223 RX3I 16ch Analog S 7 S `/ o yt 7 S I t� U,,, 14. 10 Each IC694MDI.615 16pt _4V Input 1 10 Lath W6 4,MD1,9_10 RX31 16pt Re1a\ OUIpnt S I'urcha-se;Nd Docs/ITB 17-1 3i W-SS Programmable Lo,ic Controllers (PLC) Components for the Water Distribution System knit Dcliver, I fl_M cell of DI" ICRII'ITON UNIT PRICE" FX1ENDI4.1) (Days) t- ) Measure BID COS I ARO* 16. 13 Each IC:695LRE001 RX31 Expansion Module Total Items (1-16) z S J *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order PAYMENT TERMS AND DISCO( INTS - Bidder offers a prompt payment discount of °'�, net Q calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the Successful bidder within shirt, da\ s after the receipt of it correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt pay relent rcquiring pay ment b\ the Cite within a stipulated nunlhC-of days \� ill be interpreted as applying within the stipulated number of calendar dan s alter the date of receipt h\ the Cit\ of a correct invoice or alter the date of acceptance that meets contract requirements, w}lichever event occurs later. Discounts for payment in less than ten dais will not be considered. MOST FAVOI'RED PRICING: The Bidder ccr ifies that the price quoted is n rn excess oftll- lowest price charged an\one else. includinUl its most favoured customer. for like rality and c ntity of the pro cts�services: doe of include an element of profit on the sale in excess of that nornlalk obtained by t e Bidder or le sale of prod s.Iservices of Iik luality and quantity. and does not include an\ provision for discounts to sellin_ a�° ts. flat an imc dtuing tl contact period. tl supplier should sell or offer ftlr sale to any other customer. an equal or less iluantit ofsiniilar c 11 prods of like or better qu u�. at a lo��cr net pricc(s) than prop ided herein. supplier a_lrees to notify the Cite an sell same products) atT e lower prices) on all deliveries made duringthe period in %Nhich such lo\%erprice(s) iseffectkC. �C'Xf�EG 1;,+�„��t: l� UPC ]�u vl, r.s —�0%,e. F SFC IN-I'l--.RLOCAL PURCHASING (oplrontd): The City desires to make available to other local governmental entities of the State of Texas, b% mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791.. Government Code). the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders front the City of Lubbock. Should these other Iovernmental entities decide to participate in this contract, would you (the hid&[') agree that all terms, conditions. spccilications. and pricin1 Would apply`' Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock (lousing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. Y ES NO • Il'%ou (the bidder) checked YE"'. the lirllu\%ill � \\ill appl}: • Go'.ernnlental entities utilizing Interlocal Aoreenlcnts lur Cooperative Purchasim1 with the Cit) of Lubbock \gill be eligible. but not obligated, to purchase materials services under the contract(s) awarded as a result of this solicitation. All purchases b\ ;overnmentaI entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY �A r /LCi a corporation organized Under the laws of the State of C,67o.t 6_ or a partnership consisting of of the City of Firm: or individual trading as Address: Cpa r Mi S I i %1)fi)6_ t L. 2/3 City: /j,7 t1 To +) State: ( X zip 770 7� Bidder acknowledges receipt ol'the i`6llo\,6ng addenda: Addenda No. Date ` /<-3/,-n i '7 Addenda No. _� Date_..r G t 1 .-addenda No. Date ;Addenda No. - Date S 1'urcha>e'Rid DoCSIT13 17-1 3� I9-SS PI"ourammah I Lo_ic Controllers (PLC) Components t'or the \Pater Dish•ihution S\'Ste Ill M/W BE Firm: Woman Black American I I Native American Hispanic American Asian Pacific Americl I Other (Specify) BN / <-c'— 1 nrh�u i_Nc Rri�r�s�n�cr�irc - nnrst sign hr h mci Officer Name and Title: Print Business 1-clephonc Number (5/,. ) y / ? / 6y C FAX: L.-mail Address: VL AQ /"ll , 6aA puuc A T 67t: k /J%e o - G6117 mil% -7 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date o1'Award by City Council ilia hieh over S50.000): Date P.O. Contract Issued: RETURN C'OMPLE'rF.D & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBr•,R, THE CLOSING DATE: AND TIME, A1D YOUR COMPANY NANIE AND ADDRESS. ti I'urchascrBid Rocs/ITB 17 -1351Q-SS ProcrammahIc Logic Controllers (PLC) Components for the Water Distribution sNstum CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-260912 Date Filed: 09/14/2017 Date Acknowledged: 09/14/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Gexpro Monahans, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 22300056 PLC Components for the Water Distribution System 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 CERTIFICATE OF INTERESTED PARTIES FORM 1295 l of l Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-260912 Gexpro Monahans, TX United States Date Filed: 09/14/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. PO 22300056 PLC Components for the Water Distribution System Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. 'p1Y P Fo STACY THOMPSON / Notary Public, State of Texas ' ��or `.`T` Comm. Expires 01.07.2021 ` Signature of authorize -agent of contracting business entity Notary ID 129253895 AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said �C�v�-'"�{ (�P V this the A of __i --_-•--day 20to certify which, witness my hand and seal of office. ) �..l_. 1��St.•� p; � SL=- t•_ .i�l�.0 � •� t��i \l A� �� y�;t t I ti li 1 �_). i t' SI(Inature of otlicer adtnlnlst�rinq oath Pf lilted name dofflcrer admin ; tenng oath Title of of wef ooth I-orms provided by I exas Ethics Commission wvrw.ettucs.State.tx.us versirni V l..0. ,_1ar