HomeMy WebLinkAboutResolution - 2017-R0285 - CEAP For TDHCA - 08_24_2017Resolution No. 2017-RO285
Item No. 6.5.1
August 24, 2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Amendment No. 2 to Contract 13246,
concerning the Comprehensive Energy Assistance Program which provides assistance in the
reduction of poverty, the revitalization of low-income communities, and the empowering of
low-income families and individuals, by and between the City of Lubbock and the Texas
Department of Housing and Community Affairs. Said Amendment is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on August 24, 2017
L_'
DANIEL M. POPE, MAYOR
ATTEST:
- D'J, -e -f ""I
Rebe tGarza, City Secretary
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
1
J tin P uitt, Nsistant City Attorney
ccdocs s. Amendment 2 — Contract 13246 — Texas Department of Housing and Community Affairs — CEAP
August 8, 2017
Resolution No. 2017-RO285
TEXAS DEPARTMENT OF HORSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 2 TO C'ON'I'RACT' Nl1MB1?12 58170002579
FY 2017 COMPRFllFNSIVI: ENERGY ASSISTANCE PROGRAM (C'FDA # 93.568)
This Amendment No. 2 to Comprehensive Energy Assistance Program Contract Number. 58170002579 by and
between the Texas Department of Housing and Community Affairs; a public and onicial agency of the State of Texas
("Department"), and City of Lubbock, a political subdivision of the State of Texas ("Subrecipient"), hereinafter
collectively referred to as "Parties",
RECITALS
WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number.
58170002579 ("Contract") oil January 01, 2017 and
WI IFIOAS. the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW Tll1:REFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract sections, addendums and exhibits are hereby amended as follows:
I. Section 8 13, is deleted in it's entirety and replaced in it's entirety with:
CLAP funds allow up to 7.22% of the award amount to be utilized for administrative costs. Administrative
costs incurred by Subrecipient in performing this Contract are to be based on actual programmatic expenditures
and shall he allowed up to the amount outlined in the Budget attached hereto as Exhibit A. Eligible
administrative costs include costs related to staff performance of management, accounting and reporting
activities in accordance with the LIHEAP State Plan.
2. Section 4. 1". Department Obligations. ol'this Contract is hereby amended to read as follows:
"Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of all
payments and other obligations incurred by Department under this Contract shall not exceed the sum of
$1,100,877.00."
3. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety
with the attached Exhibit A.
SECTION ION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by late.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION {.
'rhis Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
Page I of
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorised signature printed by the receiving machine or the electronic transmission to tie its original signature.
SECTION 6.
13v signing this Amendment. the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of June 14, 2017.
WITNESS OUR I IAND EFFECTIVE: June 14, 2017
SUBRECIPIENT:
Citv of Lubbock
a political subdivision of the Sate f Texas
Rv:
I'itic: Daniel M. Pope, MAYOR
Date: August 24, 2017
DEPARTNIENT:
TEXAS DEPARTMENT OF HOUSING AND COMNILINITY AFFAIRS,
a public and official agency of the State of Texas
13v:
Title: Its duly authorized officer or representative
Date:
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TEXAS DEP:U2'TNIENT OF HOUSING AND COMMUNThI' AFFAIRS
AMENDMENT NO. 2 TO CONTRACT NUMBER 58170002579
I-Y 2017 COMPRFIJENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93,568)
EXHIBIT A
BUDGET
City of Lubbock,
a political subdivision ofthe State of Texas
1)E?PART.N9EN'T FINANCIA1, 0131,IGATI0NS
$ 1,100,877.00 (TAP FUNDS CI iRRENT[N AVAILABLE
$ 1,200.00 I RAINM TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY
FUNDS
%
Administration
S 79,483.00
Direct Services
$ 1,020,194,00
TO'TAL CE.AP BUDGE; I'
S 1,099,677.00
-
Bt'DGET CATEGORY
FUNDS
%
I lousehold Crisis
$ 442,305.00
43.35
I. tility Assistance
$ 442-305.00
43.35
Program Services
$ 135,584.00
13.29
TOTAL DIRECT SERVICES
$ 1,020,194.00
100.00
Subrecipient's service area consists of the following "Texas counties:
LUBBOCK
General .Administrative and coordination of CEAP, including costs and all indirect (or overhead) cost, examples include
salaries. fringe benefits. non -training travel, equipment. supplies, audit and ofTce space are limited to 7.224% of the
Contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of' costs for program
services, must be paid with nonfederal funds.
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Program services costs shall not exceed the maximum 13.39%. Program services cost includes direct administrative cost
associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for
supplies, equipment, travel, postage, utilities, rental oh office space. All items listed above arc allowable program services
cost when associated with providing client direct services. Other program services costs may include outreach activities
and expenditures on the information technology and computerization needed for tracking or monitoring required by CHAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is
required. Approval of`this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or Improvement of land, or the purchase, construction, or permanent
improvement of any building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and
f inal budget revision must be received by the Department no later than 45 days prior to the end of the Contract Term.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in Contract
termination. Subrecipient must document Outreach, whether the outreach is conducted with CEiAP funds or other funds,
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