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Home My WebLink AboutResolution - 2017-R0275 - Henthorn Commercial Construction - 08_10_2017Resolution No. 2017-RO275 Item No. 6.19 August 10, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 3 to that certain Contract No. 12385 by and between the City of Lubbock and Henthorn Commercial Construction, for Lubbock Memorial Civic Center Renovations Phase Two per Bid # 15-12385-MA, and related documents. Said Change Order No. 3 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 10, 2017 DANIEL M. POPE, MAYOR ATTEST: Rebekca Garza, City Secretary APPROVED AS TO C D(Wft'�) 0/) ( cott Snider, Assistant City Manager APPROVED AS TO FORM: Ry n ooke, Assistant City Attorney RES.Change Order #3 Contract-12385 07,25.17 City of Lubbock Purchasing and Contract Management Change Order Contract No: 12385 Contractor: Henthorn Commercial Construction Change Order No. 03 BID/RFP No. 15-12385-MA Contract Title: Lubbock Memorial Civic Center Renovations Phase Two Project Number: 91195 "Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters the nature of the thing to be constructed or that is not an integral part of the project objective must be let out for public bid. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project (attach additional pages if necessary): This request will provide for additional electrical work necessary in the theatre dressing rooms, upgrade in hand dryer submittal, tile installation behind a drinking fountain, procurement and installation of dressing room drop ceiling, installation of additional valves in the dressing rooms, plumbing preparation for future restroom installation in the stage management offices, changes in tile selection and finishes, reduction of urinal screens. 2. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: 2,322,960.00 B. AMOUNT OF THIS CHANGE ORDER: Co,icdappioval iequitedilov•r szs.nnn $62,354.24 COST CENTER: 91195 . ACCOUNT: 8302 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 2 70 % D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 6,667.24 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $ 69,021.48 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): '5'%, increase 3.00 (X) or decrease G. NEW CONTRACT AMOUNT (A+E): $ 2,391,981.48 3. It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly: from the work performed or modified by the Contractor under this Change Order. Purcr4asing and Contrac,tM4azement Department): -7.•-2a • Zo�'� OC TRAC OR Date (2) P OJECT CHITECT G EER Date p ve s ontent Approved as to orm: 7 i/ZoR (3) OWNER' PRESENTATIVE Date (4 O Date chnik, &C4_40i 14 1 JUL 2 g Zp11 (5) CAPITAL PROJECTS MANAGER Date (6) PU -F SING MJONTRACTMANAGFR Date Ch nge •ders over $25,000 require a Contract Cover Sheet and the following signatur CITY OF U BOCK 8/10/201 MATTES . /10/2017 (7) MAYOR Date (R) CITY SEC ETARY t D to Council Date: August 10, 2017 Aaenda Item =: 6.1 ') Resolution 2017—R0275 PL R-45 (Rev 12'2012) 2011 Avenue C Lubbock, Texas 79404 H E N T H O R N Phone: f8061687-3084 COMMERCIAL CONSTRUCTION E-mail: mike(bhenthorncommercial.com rhett(d.)henthorncommercial.com bryan(a)henthorncommercial.com heath(a)henthorncommercial.com Project: Lubbock Memorial Civic Center 7/19/2017 1501 Mac Davis Ln. Lubbock Tx 79401 Change Order Proposal CHANGE ORDER PROPOSAL #3 SCOPE OF WORK Changes in Scope of Work 1) Brightstar Electric- Changes in scope attached 2) Credit from Collins Tile for tile selection 3) Additional Tile Adds at Water Fountains 4) Theater Dressing Room Ceilings 5) Theater Valves 6) Future bathroom Stubs for Theater 7) Hand Dryers 8) Collins Tile Add for Polished Tile 9) Additional Supervision per Scott Snider 10) Urinal Screen Credit (40) Days added to contract Subtotal OH&P 10% Grand Total $16,038.00 -$14,036.00 $560.00 $5,462.00 $1,723.92 $1,385.48 $2,600.00 $19,980.00 $40,000.00 -$11, 393.80 6-L . $34.64 $%21,3s4 24 1 Change Order #3 DATE HEN CO DESCRIPTION AMOUNT 8-31-15 CO#1-4 Urinal Screens- Credit for 47 screens- City paid Henthorn ($11,393.80) 9-29-15 CO#7 Electric Hand Dryer- $ 2,600.00 9-9-16 CO#8 Bright Star Electric- rebuild/replace lost/damaged circuits $16,038.00 9-12-16 CO#9 Collins Tile- Additional wall tile at water fountains $ 560.00 9-12-16 CO#9 Dressing Room ceilings $ 5,462.00 9-12-16 CO#9 Add valves to theatre dressing rooms $ 1,723.92 9-12-16 CO#9 Plumbing Prep in mezzanine $ 1,385.48 9-03-15 E-mail Submittal change on tile finish: honed to polished $19,980.00 1-31-17 LTR Letter from Collins Tile- Credit for City using less expensive product ($14,036.00) TOTAL: $22,319.60 OH & P 10% $ 34.64 6-20-17 CO#10 Time Extension delay and half days $40,000.00 TOTAL OWED TO HENTHORN: $62,354.24 City of Lubbock Digitally signed by Heath Davidson ON cn— Heath Davidson, o=HQ, ou, email-heathiahenthorncommercial.co m,c—US Signature '� ' Date :2017.07.2010:49:48-0500 Date: Electrical Changes September 7, 2016 PROJECT: City of Lubbock Memorial Civic Center Renovations RE: Theater Dressing Room Area Numerous homerun circuits were damage during the demolition phase, and many electrical circuits had to be abandoned in place due to the routing of the circuits originally being installed in slab on grade construction. The loss of these circuits not only affected the areas under construction that these circuits were to be reused in but also the areas shown to have no construction. It will require the installation of approximately 3001f of additional conduit and approximately 2,100 If of #12 THHN copper wire to reinstall these circuits from a different location. Additionally, we have found that the existing electrical system installed has no grounding conductor and is grounded by conduit only, we will have to remove and reinstall approximately 6,000 If of #12 THHN copper to make this a grounded system that will be needed for GFCI receptacle functions. The ceilings will need to be removed in the areas shown to have no work to allow access and will require new light fixtures. (I have 12 included in price. 6 for each room). Material and labor: Total: $16,038.00 Marto Trkd Owner Hnght Star kkeclric TLEC a27896 5004 Grinne 11 BR (J H T STAR lubbock, Texas 79416 (806)-281-360 Fax:866-439-1S65 ELECTRIC brightstarelectrkLiDsuddenlink.net Construction Estimate Page 1 File Name: Rework electrical in Theater Dressing Rooms.est Qty Craft@Hours Unit Material Labor Equipment Total Rework Electrical in Theater Dressing Rooms due to unknown conditions discovered during demolition resulting in lost electrical circuits to the area and discovery of the electrical system being ungrounded. Investigation of lost circuits and solutions to regain power to the areas 1.00 L1 @142.0 -- 0.00 5,552.00 0.00 5,552.00 100' 3/4" EMT conduit, 2 set screw connectors, 9 set screw couplings and 9 one -hole straps 7 #12THHN, solid 3.00 L1 @36.00 CLF 642.00 1,407.60 0.00 2,049.60 Type THHN 600 volt stranded copper building wire #12 6.00 L2@72.00 KLF 559.20 2,850.60 0.00 3,409.80 Demo and provide 12 Type A Light Fixtures 12.00 L1 @18.00 -- 2,382.00 703.80 0.00 3,085.80 Shipping 1.00 --@.0000 -- 450.00 0.00 0.00 450.00 Total Manhours, Material, Labor, and Equipment: 268.0 4,033.20 10,514.00 0.00 14,547.20 Subtotal: 14,547.20 5.00% Overhead: 727.36 5.00% Profit: 763.73 Estimate Total.: 16,038.29 No Text DATE- 1 7/26/20161 COST PROPOSAL Contraetor,'Custorer HENTHRON CONSTRUCTION Jot. Name - CIVIC CENTER — DeScnpdon of Work. ADb 2-2' VALVES _' '•dti c•_ •x!-VALVES e VALVt=S P e.mbrng Scperv,s:cn if Man hou*: F, 2.36 E 3,1, - 2398, PvmrSr'Vva.Cer 9 w7an haUrs ti 23 6E SiH' = 212 85 S1d Saae`V S,C^ Than t2T.1r5 x e5 55 $, H: $ SIV Jcuir^evr'a, ;v'an .cu:s t 2365 :: Da everj n rau! x: rv" �n ':IH• _ z 43 00 P :.m^.ng S Fznr:s ..... Man nuv% F 3G ?5 E, —. �— SAr S _p.a,. sr,. - _r, r. 3995 $,H: S_ SM. Jcurrryrnan Ma!, rn;.ts N 3548 $rHr = S - TOTAL Msn Hours Labor Su64ctal S a55 7u r tr•;A.S.tEOtCARE FUTA SUTA _ 'S He=i!r 3 '.:e!fsre a G UA pei,' Or. _ ,... UA Tr:n,ng 6 UA Organizing 1--n j V %N- .e`s 'crop 3" Gana., 1 at1t) I a GC TOTAL Labor Bt:*dcn 30a 4C LABOR SUBTOTAL S W 'u MATERIAL plic,': R;,; ;'.1 ."cF . ya,i 9l, MATERIAL SUHTOTALi 5aC :d EQUIPI►fENT RENTAL C:-:'.p', C- TvRC � 5•: EQUIPMENT RENTAL SUBTOTAL; -SC."" SUB -SUBCONTRACTORS Insulat)on Ehctr:eal Controls M.osc SUBCONTRACTORS SUBTOTAL C: C3 E Subtotal (D+E) `23 S? Bonding _ t SaI45 Tax ( H TOTAL CHANGE AMOUNT $1 723.92 Scintdu,e lmoact v`. a _.. _ e --m . cr.•! ^a dav'; . f).' ., _s- =_xcSussons G`��R i !h?l- a.gnatar2 _ J 3 i DATE: 1 6/16120161 COST PROPOSAL ContractorlCustomer Henthorn Job Name . Civic Center Cescription of Work: cae 4 holes anC aCd `,u;u dram a;,c'Naiec burn Ii arar to mezz. Par city. Piumbin3 Supe-vision I Man hour, X 33 0:, SiH, = K.00 1 AC Supevisicr V.a,l no?"n x 33 00 SiH; = QCO HVAC Reg Tire Man ,lour,, X 23 3% SAIr = 0.01, HVAC OT K'a-I nourS X 34 'd5 S,Hr = 000 H`!AC Fabrication !fay ,lours X 23.30 &H, = on Plumbing I ee Time 10 ' I ,r n,).ars X 24 ?C SrHr = 24805 Weld:rg Labor Man amours X 23 30 Vw = _ 000 i Ap cvn, Le R,q Tme Mar. hour; X _ 18 32 Situ = 000 P'urrtorng Apprent ce Rey Tama 10 Mlar, hour: X 1,940 $'Hr = 19400 UetE.ey 1 Evian hours 20 00 s rlir = S20 00 7pTAL Man Hours 22 _aZo Si b:oia' $495 00 Labor Eursen 5344 :i. _ $264 53 LABOR SUBTOTAL 575' MATERIAL Descnprsan pVo pipe and fittings 1e9.00 r000er pipe fittings and valves 205.00 MATERIAL SUBTOTAL] ::3"I! EQUIPMENT RENTAL Cescr;plar• co.a machine 12E IN EQUIPMENT RENTAL SUBTOTAL SUS -SUBCONTRACTORS Desc:ipt:on tnsatatlon Electrical — Controls u Ditching Misc. _ SUBCONTRACTORS SUBTOTALi C.ccl A. C. Subtotal IA+BI S',395 46 F Subtotal;D+E. SO OC TOTAL CHANGE AMOUNT (C+F+G)j ;1,385 �schetfute Impact: vre'Will 'aqua? :i"r2 eXler.s;•]^ =r _ .... :.c•k ;ys tG tr?S3 �.na^ges .> ace's tassed on s.naight time tl-m 2011 Avenue C Lubbock, Texas 79404 H E N T H O RN Phone. (506►, 6g?-3084 COMMERCIAL CONSTRUCTION E-mail: mike(c7nenthorncommerciai.com rhett(d7henthorncom mercial .com bryan(c)henthorncommercial.com heath(a�-henthorncommercial.com Project: Lubbock Memorial Civic Center 9/20/2015 1501 Mac Davis Ln Lubbock Tx 79401 Change Order Proposal CHANGE ORDER PROPOSAL #7 SCOPE OF WORK Hand Dryers 1) Estimated Alowance for Basic Hand Dryer (26) L' S' 70 each American Hand Dryer- GX Series Steel Satin Finish 120V 12A 1500W Days added to contract 0 City of Lubbock (26) C $270 each Subtotal Grand Total Signature Date_ $4,420.00 $7 020.00 $2.600.00 $2,600.00 Lisa Thomason Subject: FW: RFI-Civic Center Color Schedule- Tile Clarification From: Tim Collins [mailto:timcollins@collinstile.com] Sent: Thursday, September 03, 2015 1:28 PM To: Bryan Walters <bryan@henthorncommercial.com> Subject: RE: RFI-Civic Center Color Schedule- Tile Clarification Bryan, The cost to change to polished finish tile will be $19980.00. Note that there is over 14K sq ft of this material. Second to this issue, I have learned that the material selection W2 is not available in polished finish from the manufacturer. I have attached the product spec and noted where 4 x 24 size is shown to not be available polished. Tim Collins Collins Tile LLP Office 806-747-7738 Mobile 806-789-7738 From: Bryan Walters [ma iIto: bryan(JIhenthorncommercia1.com] Sent: Thursday, September 03, 2015 10:11 AM To: Tim Collins Subject: FW: RFI-Civic Center Color Schedule- Tile Clarification Tim, Can you tell me how much of an increase we are talking about. Thanks, Bryan Walters Project Manager 0:806.687.3084 F:806.209.0220 C:806.548.2079 bryan@henthorncommercial.com 1 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 0f 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-243218 Date Filed: 07/31/2017 Date Acknowledged: 08/08/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Henthorn Commercial Construction Lubbock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City Of Lubbock, Memorial Civic Center 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12385 Building Renovations 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Thomason, Lisa Lubbock, TX United States X X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-243218 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Henthorn Commercial Construction Lubbock, TX United States Date Filed: 07131/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City Of Lubbock, Memorial Civic Center Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12385 Building Renovations 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Thomason, Lisa Lubbock, TX United States X X. 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. KATHY VARNER My Commission Expires C11 August 31, 2018 .—c i '•' +. , -�=� Signature of authorized agent of contracting vw� business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said �"t ' ' ' �l this the ✓� day of (� 20�_, to certify which, witness my hand and seal of office. Sign ure of o cer administering oath Printed name of o er administering oath Title of officer ministering oath Forms provided by Texas Ethics Commission www. ethics.state. tx. Lis Version V1.0.883