HomeMy WebLinkAboutResolution - 2010-R0023 - Allegheny Answering Service For After Hour Call Answering Service - 01/14/2010Resolution No. 2010-R0023
January 14, 2010
Item No. 5.35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Contract No. 9369 for after-
hours telephone answering services, by and between the City of Lubbock and Allegheny
Answering Service of Pittsburgh, Pennsylvania per ITB 10 -014 -DT, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully
set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 14th
IATTEST:
Reber a Garza, City Secretary
APPROVED AS TO CONTENT:
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Markearwoo , Assistant City Manager
Chief Information Officer
APPROVED AS TO FORM:
Attorney
day of January , 2010.
TOM MARTIN, MAYOR
vw:ccdocs/RES.Contract-Allegheny Answering Service
December 23, 2009
Resolution No. 2010-R0023
CITY OF LUBBOCK
CONTRACT FOR SERVICES
For
After -Hours Telephone Answering Services
ITB 10 -014 -DT
TMS CONTRACT, made and entered into this 14 day of January, 2010, pursuant to a resolution heretofore
adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Allegheny Answering
Service of Pittsburgh, Pennsylvania, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for After -Hours Telephone Answering Services
and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has
heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of
Lubbock a contract with said Contractor covering the purchase and delivery of the said After -Hours Telephone
Answering Services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial
consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are
attached hereto and made part hereof, Contractor will deliver to the City the After -Hours Telephone
Answering Services specifically referred to as Item(s) No. 1 and more particularly described in the bid
submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work
provided for in this Contract and to complete and finish the same according to the attached specifications,
offer, and terms and conditions contained herein. The City agrees to pay the Contractor according to the
payment schedule attached; said payment schedule does not include any applicable sales or use tax.
3. The Contractor shall perform the work according to the procedure outlined in the specifications and
Invitation to Bid attached hereto and incorporated herein.
4. The contract shall be for two (2) year firm pricing, said date of term beginning upon City Council date of
formal approval. This contract can be extended for an additional three (3) one year terms upon mutual
agreement of both parties under the same terms and conditions.
5. Prices may be adjusted upward or downward at this time at a percentage not to exceed the effective change
in Consumer Price Index (CPI) or Product Price Index (PPI), which ever is most appropriate for the specific
contract for the previous 12 -months at the City's discretion, the effective change rate shall be based on
either the local or national index average rage for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period.
6. This contract shall remain in effect until the expiration date, performance of services ordered, or
termination of by either party with a thirty (30) day written notice. Such written notice must state the reason
for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest
and best bidder as it deems to be in the best interest of the city.
7. Contractor shall at all times be an independent contractor and not an agent or representative of City with
regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an
agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or
undertaking for or on behalf of City.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests
accruing from this Contract without the written consent of the other.
9. This Contract consists of the following documents set forth herein; Invitation to Bid 10 -014 -DT, General
Conditions, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first
above written. Executed in triplicate.
CITY OF LUBBOCK
Tom Martin, Mayor
ATTEST:
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Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Mark Yearlvood, Cgef Infor ation Officer
APPR 4 AS O FORM:
Assistant City Attorney
ITB 10 -014 -DT ADDENDUM #I
**REVISED**
BID FORM
After -Hours Telephone Answering Services
CITY OF LUBBOCK, TEXAS
ITB # 10 -014 -DT
In compliance with the Invitation to Bid #10 -014 -DT, the undersigned Bidder having examined the Invitation to Bid
and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing
the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver
said items at the locations and for the prices set forth on this form. The Invitation to Bid #10 -014 -DT is by reference
incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Item
QTY
(calls)
approx
Unit of Measure
Description
Monthly Price
Annual Cost
1.
1,700
Month
After -Hours Telephone Answering Services
for departments, per specifications herein.
$ S!S71.00
$ WAS14
Overall Total
$ Dai
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of O %, net
calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid
Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after
the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the
stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of
acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten
days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does
not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of
products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If
at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or
less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities
of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing
agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to
purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the
Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the
City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the
bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School
District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech
Univers* , West Texas Municipal Power Agency, Lynn County, and City of WolBordL
YES t NO
• If you (the bidder) checked YES, the following will apply:
Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as
a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be
billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not
be responsible for another governmental entity's debts. Each governmental entity will order their own
materials/service as needed.
ITB #10-014-0T After -Hours Telephone Answering Servlces
THIS BID I MITTED BY 01� fi1�/ ��-�`lRk �'MONa corporation organized under the laws of
the State of 1 06-' WAya or a partnership consisting of or an
individual trading as t of the City of
r
Woman
Black American
Native American
Hispanic American
AsianPacific
erican
Other (Specify)
Representative - must sign by hand
Officer Name and Td/e
Please Print
�b
cpt
LNate
Business Telephone Number \"'Rvo —(oZ ko Fax.
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued:
051T811estVal.doc