HomeMy WebLinkAboutResolution - 2017-R0201 - Halff Associates, Inc. - Stormwater Master Plan - 06_08_2017Resolution No. 2017-RO201
Item No. 5.7
June 8, 2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Amendment No. 2 and related documents to that certain
Professional Services Contract No. 12113, dated April 9, 2015, concerning the provision of
engineering services related to future Drainage Capital Improvement Projects, by and
between the City of Lubbock and Halff Associates, Inc., of Fort Worth, Texas. Said
Amendment is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council on June 8, 2017
DANIEL M. POPE, MAYOR
ATTEST:
Reb ccca Garza, City Secret
'PROVED AS TO ONTENT:
Z
Woo Fra in, PE; Director o u 1c Works
'PR ED AS TO CONTENT:
AA AA J1
Je ifer D idson, PE; Stormwater Engineer
APPROVED AS TO FORM:
Justi Assista t City Attorney
ccdocs/RES. Amendment 2 — Contract 12113 — Halff Associates, Inc. — Engineering Services
May 24, 2017
Resolution No. 2017-RO201
SECOND AMENDMENT TO PROFESSIONAL SERVICES CONTRACT NO. 12113
BETWEEN THE CITY OF LtJBBOCK AND HALFF ASSOCIATES INC.
This Second Amendment (the "Amendment") to the Professional Services Contract (the
"Contract") is by and between the City of Lubbock, a Texas municipal corporation (the "City"),
and Halff Associates, Inc., a Texas corporation (the "Engineer"),
RECITALS
WHEREAS, the Engineer and the City executed the Contract on April 9, 2015; and
WHEREAS, the Engineer and the City amended the Contract on August 11, 2016 to extend
the term of the Contract to September 30, 2018 and to allot an additional five hundred thousand
dollars ($500,000) towards a Contract Task Order; and
WHEREAS, the Engineer and the City hereby desire to enter into an additional amendment to the
Contract; and
NOW THEREFORE, the Engineer and the City hereby amend the Contract as follows:
AMENDMENT
1. The attachment to this Amendment entitled "Exhibit 133" shall be attached to the Contract as
"Exhibit D3."
2. This Amendment shall become effective upon execution by the parties, and the remainder of
the Contract shall remain in full force and effect except as changed herein.
THIS SECOND AMENDMENT IS EFFECTIVE ON THIS __gam DAY OF __- June 2017.
SIGNATURES
For CITY OF LUBBOCK: For HALFF ASSOCIATES, INC.:
DANIEL M. POPE, MAYOR Erin Atkinson, PE, CFM, GISP; Vice President
Second Amendment to Professional Services Contract — COL & HaIff Associates, Inc. — Niay 2017 Page 1
ATTEST:
Rebe ca Garza, City Secretary
APPROVED AS TO CONTENT:
1,-LZJ�j
Michael G. Keenum, PE, CFM; City Engineer
APPROVED AS TO CONTENT:
J i" D idson, PE; Stormwater Engineer
APPROVED AS TO FORM:
Second Amendment to Professional Services Contract —COL & Halff Associates, Inc. —May 2017 Page 2
Exhibit "D3"
City of Lubbock
Stormwater Master Plan
Task Order #3
This Task Order is made as of June R , 2017, under the terms and conditions
established in the PROFESSIONAL SERVICES CONTRACT (Task Order Basis) between the City of
Lubbock, Texas (City) and Halff Associates, Inc. (ENGINEER), dated April 9, 2015` (the Agreement).
This Task Order is made for the following purpose, consistent with the Project defined in the Agreement:
Task Order 3 will initiate the updates phase of the City of Lubbock Stormwater Master Plan. The
consultant will assist the City with Program Management, Drainage Criteria Manual updates, modeling
updates, and as well as other initiatives prioritized during Task Orders 1 and 2.
Section A. - Scope of Services
ENGINEER shall perform the following Services:
1. PROJECT MANAGEMENT
1.1 Meetings
A project kick-off meeting will be held with all team members at the beginning of the task order.
Subsequent project status meetings will be held with designated team members based on the current
tasks being completed. Meeting minutes will be documented and distributed throughout the project.
ENGINEER will meet bi-weekly with internal team members throughout the project and also
communicate via web-conferencing as needed.
The Halff Program Manager shall conduct the project status meetings with the City's staff on a regular
basis, approximately every four to six (4 to 6) weeks depending on the current tasks being performed,
or at the request of the City.
Meetings will be held at significant project milestones with written documentation of each meeting
provided. Correspondence and informal meetings will also be conducted on an as needed basis. In
addition to the meeting minutes, all milestones and major decisions that require City approval will be
tracked in a project decision and approval log. Meetings will be conducted in person or through web-
conferencing with team members. ENGINEER will meet with the City up to nine (9) times as part of
the overall project management. Meetings associated with other project tasks will be coordinated with
the project management meetings to the extent possible. Additional meetings, held via conference call
or web-conferencing can be held as needed.
Professional Services Contract (Task Order Basis) — 2017, ExhibitD3
1.2 Invoicing
ENGINEER will prepare monthly invoicing and work closely with the City on these submittals.
2. DRAINAGE CRITERIA MANUAL AND ORDINANCE UPDATES
The City of Lubbock wants to ensure that the Drainage Criteria Manual standards are organized, current,
and generally consistent with other City ordinances, criteria, and general practices. Task Order 2
developed draft DCM and Ordinance updates. Task Order 3 will finalize this activity and implement the
updates.
2.1 Stakeholder Engagement
The Draft DCM and Ordinance updates will be presented to stakeholders. Comments on the draft
documents will be collected and addressed.
2.2 Final DCM and Ordinance
Coordination with current City ordinances and upcoming policies will be reviewed. Workshops and
presentations will be held to update and coordinate with City staff and stakeholders. Final revisions
will be prepared and coordinated with comments from City staff and elected officials. Final
documents will be presented for adoption by the City.
2.3 Implementation
Documentation will be developed outlining the changes included in the updated manual. Workshops
will be conducted to assist the DCM users with implementing the new manual.
3. STORMWATER STUDIES FOR CAPITAL PROJECTS
Refine overland and playa lake flood hazards utilizing detailed 2D modeling. Identify CIPs for future
fully developed conditions of the watershed. Develop projects of opportunity to inform future City
thoroughfare planning, comprehensive planning and coordination with other City department initiatives.
3.1 Research and Data Collection
Compile recent and ongoing study data and infrastructure plans. Review Master Thoroughfare Plan,
Comprehensive Plan and other City planning documents for future landuse.
3.2 Detailed Hydrology
Prepare detailed hydrologic parameters and models adequate for street and inlet level 2D modeling.
3.3 Detailed 2D modeling of Playa lakes and overflows
Utilizing the City's selected 2D modeling program, prepare 2D modeling of playa lakes and
overflows. Playa lakes and systems will be prioritized based on developing watersheds, existing flood
damages, and potential grant funding. Updates will provide regulatory data for developing watersheds
to minimize future flood risk. Updates will also inform future capital projects to address existing
flooding risk and needs.
3.4 Floodplain Delineations and Analyze Flood Hazards
Existing and Future Fully Developed Floodplains and data will be provided with adequate detail for
incorporation with the City's ongoing model inventory. Database structure will be prepared for
efficient reference of flood data and regulatory water surface elevations.
Professional Services Contract (Task Order Basis) — 2017, ExhibitD3 2
Flood hazards and at risk structures will be identified and listed. Non -regulatory products such as
depth grids and floodplain change detection deliverables will also be developed.
3.5 Conceptual Alternatives
Conceptual alternatives including future thoroughfare crossing locations, stormwater infrastructure
sizing, and conceptual estimates of probable cost will be developed for flood mitigation alternatives
and future planning level watershed improvements. Benefit cost analysis will be developed for each
mitigation alternative.
4. MASTER DRAINAGE PLAN UPDATES
A Master Drainage Plan Update Pilot was conducted as part of Task Order 2. Task Order 3 will
implement the update methodologies identified during the pilot study for playa systems that have been
developed since the previous MDP, are currently being developed, or will be developed in the future
to identify potential drainage related issues and help guide land development as the Citygrows.
4.1 Prioritize Playa Systems
This task will rank each playa sub -system based on current and predicted growth. The prioritized list
will be presented to the City to determine which systems will receive an MDP update.
4.2 Perform 2D Modeling
Hydrologic and hydraulic modeling will be performed on the prioritized playa sub -systems using
software capable of 2D modeling analysis. The playa systems will be modeled based on assumed
future fully developed conditions based on City planned land use and typical development patterns.
The objectives of modeling will be to identify expected stormwater runoff volumes and the impacts of
runoff to the major thoroughfare crossings.
4.3 Develop MDP Mapping
The datasets used to develop the MDP models will be stored in a standardized GIS database for use by
the development community and other stakeholders. Additionally, the results of the hydraulic
modeling will be used to develop inundation areas and expected flowpaths of the stormwater runoff.
4.4 Document MDP Final Report
The assumptions, model parameters, and results for each playa system will be documented in a MDP
Final Report.
5. GIS Application and Data Delivery
The City of Lubbock Stormwater Master Plan was a multi -year project that looked at a broad range of
activities performed by the Storm Water Department. Several of these activities required the
development of GIS applications and data. This task will document and prepare these applications and
data for delivery to the City.
5.1 Drainage Analysis Review Tracking Application
The DAR tracking application was built around the City's drainage analysis inventory and allowed
the City to track new DAR submittals and compare them to previously accepted submittals. The DAR
tracking application will be documented and guidance will be provided to the City for the continued
use and maintenance of the application.
Professional Services Contract (Task Order Basis) — 2017, Exhibit D3
5.2 Stormwater Project Tracking Application
The Stormwater project tracking application is a GIS based database that allows the City to track
drainage issues and potential CIP related projects. This application will be documented and guidance
will be provided to the City for the continued use and maintenance of the application.
5.3 Drainage Analysis Inventory GIS Database
The drainage analysis inventory GIS database contains all the historic drainage related submittals that
have been developed or submitted to the City. Documentation will be developed and guidance will be
provided to the City for maintaining this GIS database.
5.4 Stormwater Master Plan GIS Data Delivery
In addition to the drainage analysis inventory, a variety of other GIS datasets were developed to
support the master planning process including. but not limited to, drainage complaint hot spots, basin
delineations, updated storm drain inventory, floodplains, and depth of flooding. Each dataset will be
documented and prepared for delivery to the City.
Section B. - Schedule
Perform the Services and deliver the related Documents (if any) according to the followingschedule:
The schedule of services performed will be completed within 12 months of task order notice to
proceed.
Professional Sen-ices Contract (Task Order Basis) — 2017, Exhibit D- 4
Section C. - Compensation
In return for the performance of the foregoing obligations; City agrees to pay to ENGINEER the
amount of $ _500.000_ , payable in accordance with the Professional Services Contract (Task Order
Basis) and this Task Order 7r 3L.
Task/Description
Estimated Budget
_
1. Project Management
I.1. Meetinus and Coordination i
$75.000
1.2. Invoicing
2. DCM and Ordinance Updates
2.1. Stakeholder Enuao>ement
5100,000
2.2. Final DCM and Ordinance
2.3. Implementation
3. Stommater Studies for Capital Projects
i
3.1. Research and Data Collection
3.2. Detailed Hydrology
3.3. Detailed 2D Modeling of Playa Lakes
$50,000
and Overflows
i
3.4. Floodplain Delineations
3.5. Analyze Flood Hazards
3.6. Conceptual Altematives
4. Master Drainage Plan Updates
4.1. Prioritize Playa Systems
4.2. Perform 2D hlodelinu
S200.000
4.3. Develop MDP Mapping i
4.4. Document MDP Final Report
5. GTS Application and Data Delivery
5.1. DAR Tracking Application
5.2. Stormwwater Project Tracking i
$75,0{}{}
5.3. Drainage Analysis Inventory GIS
Database
5.4. SNNIMP GIS Data Delivery-
Total Estimated Fee
$500,000
Professional Services Contract (Task Order Basis) — 2017, Exhibit D3
Section D. - City's Responsibilities
In addition to the list of activities contained in Exhibit "C" of the Professional Ser ices Contract (Task
Order Basis), the City shall perform and or provide the following:
No additional activities to Exhibit C are required for Task Order
This task order does not waive the parties' responsibilities and obligations provided under the
PROFESSIONAL SERVICES CONTRACT (Task Order Basis) between City and ENGINEER.
IN WITNESS WHEREOF, City and ENGINEER have executed this Task Order.
City of Lubbock, Texas
(City)
Signature
Name Jennifer Davidson. PE, CFNI
Title Stonmvater Eni=ineer
Date i'19 2017
Halff Associates, Ine.
(ENGINEER)
Signature -
--
Name Erin Atkinson. PE. CFNI, GISP
Title Vice President
Date 5119 2017
Professional Services Contract (Task Order Basis) — 2017. Exhibit D3 6
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of2
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-214297
Date Filed:
05/25/2017
Date Acknowledged:
05/26/2017
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Halff Associates, Inc.
Richardson, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12113
Engineering
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Zapalac, Russell
Richardson, TX United States
X
Tanksley, Dan
Richardson, TX United States
X
Skipwith, Walter
Richardson, TX United States
X
Murray, Menton
McAllen, TX United States
X
Plugge, Roman
Richardson, TX United States
X
Moya, Mike
Austin, TX United States
X
Kunz, Pat
Richardson, TX United States
X
Kuhn, Greg
Richardson, TX United States
X
Killen, Russell
Richardson, TX United States
X
Ickert, Andrew
Fort Worth, TX United States
X
Jackson, Todd
Austin, TX United States
X
Edwards, Mark
Richardson, TX United States
X
Craig, Matthew
Richardson, TX United States
X
Bargainer, Tim
Austin, TX United States
X
Adams, Bobby
Houston, TX United States
X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2 of 2
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-214297
Date Filed:
05/25/2017
Date Acknowledged:
05/26/2017
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Halff Associates, Inc.
Richardson, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12113
Engineering
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2of2
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2017-214297
Halff Associates, Inc.
Richardson, TX United States
Date Filed:
05/25/2017
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12113
Engineering
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT xrrrrr ^� ^, �{ I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
SARAFI 4 T MANN
State of exas
My Comm. Expires f 0-20-2018
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
tvi
Sworn to and subscribed before me, by the said'tan so n this the +^' day of
20_—J_, to certify which witness my hand and seal of office.
.5a<'RAI a fl h
e-dloi c
Signa r f rcer a minis + tinted name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-214297
Date Filed:
05/25/2017
Date Acknowledged:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Halff Associates, Inc.
Richardson, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract,
12113
Engineering
4 Name of Interested Party
City, State, Country (place of business)(check
Nature of interest
applicable)
Controlling
Intermediary
Zapalac, Russell
Richardson, TX United States
X
Tanksley, Dan
Richardson, TX United States
X
Skipwith, Walter
Richardson, TX United States
X
Murray, Menton
McAllen, TX United States
X
Plugge, Roman
Richardson, TX United States
X
Moya, Mike
Austin, TX United States
X
Kunz, Pat
Richardson, TX United States
X
Kuhn, Greg
Richardson, TX United States
X
Killen, Russell
Richardson, TX United States
X
Ickert, Andrew
Fort Worth, TX United States
X
Jackson, Todd
Austin, TX United States
X
Edwards, Mark
Richardson, TX United States
X
Craig, Matthew
Richardson, TX United States
X
Bargainer, Tim
Austin, TX United States
X
Adams, Bobby
Houston, TX United States
X
Forms provided by Texas Ethics Commission www.ethics.slate.tx.us Version V1.0.883