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Home My WebLink AboutResolution - 2017-R0199 - Jim Bass Ford, Inc. - 05_25_2017Resolution No. 2017-RO199 Item No. 6.4.2 May 25, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31032645 for the purchase of 2017 Police Interceptor Sedans, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 25.2017 DANIEL M. POPE, MAYOR ATTEST: Reb kcca Garza, City Secreta APPROVED AS TO CONTENT: Scott Snider, Assistant City Manager APPROVED AS TO FORM: r Kelli eisure, Assistant City Attorney RESTO # 31032645-JimBassFord 04.12.17 City of Lubb o c I E X A 5 TO PURCHASE ORDER JIM BASS FORD, INC 4032 W HOUSTON HARTE SAN ANGELO Texas 76901 SHIP TO: Page - Date - Order Number 1 04/26/2017 31032645 000 OP 3526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Al arez, Director of urchasing & Contract Management Ordered 04/12/2017 Freight Requested 07/31/2017 Taken By S SUMMERS Delivery PER D GAMBOA REQ #49569 ITB 17-13329-SS Description/Supplier Item Ordered Unit Cost U_M Extension Request Date 2017 Police Interceptor Sedan 4.000 25,334.0000 EA 101,336.00 07/31/2017 Total Order Terms NET DUE ON RECEIPT 101,336.00 This purchase order encumbers funds in the amount of $101,336.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX on May 95, 2017. The following is incorporated into and made part of this purchase order by ITB 17-13329-SS Jim Bass Ford, Inc. of San Angelo, TX dated April 11, 2017. Resolution 9 2017-RO199 CITY OF LUBBO Daniel M. Pope, Mayor ATTEST: Rebec Garza, City Secretary City of Lubbock Bid ITB 17-13329-SS Bid Form Police Sedans City of Lubbock, TX ITB 17-13329-SS In compliance with the Invitation to Bid 17-13329-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 17-13329-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewiiter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* EXTENDED (Days) 04-) Measure BID COST ARO** !. 4 Each 2017 Police Sedans All Wheel Drive, as specified herein S t)� $ r O� 33� • (� 8 Lj `� pZ�J�7 Model Year, Brand Name and Model Number: 61-I P�� l� }� � � �� e � 5� 1� V c� � c �e.. �n. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO —After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interiocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders fi-om the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City �7o rth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. S: Purchase/Bid Docs/ITB 17-13329-SS Police Sedans 3/24/2017 2:29 PM p. 22 City of Lubbock Bid ITB 17-13329-SS THIS BID IS SUBMITTED BY J �.��55 t'�� L.�orporation organized under the laws of the State of r— I , or a partnership consisting of or individual trading as Firm. vv`��rn's ra�/C� 4-Lk of the City of Address: 3 Z W d\.r,S k-o� tt�kr�e_ L �A•r e sS w City: State: Zip Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/"'BE Firm: Woman I I Black American I I Native American Hispanic American I I Asian Pacific Ameriel I Other (Specifv) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. 5 0 Z (Franchised TX dealer) By - must sign by hand Officer Name and Title: Please Print S/ � - / 7 c� Q-v,C-LI Business Telephone Number 32- 5 - ` 7 C1^ 4( 2-1 e X+ •3e'FAX: 3 Z -qV 7- 7 5�l E-mail Address: rJ JC14 • Sfitr a ; n Op 6 h -ri- b FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm4ndividuat: Date of Award by City Council (for bids over S50,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. S: Purchase/Bid Does/ITB 17-133-19-SS Police Sedans 3/24/2017 2:29 PM p. 23 PAGE 1 OF 3 Department/Cost Center requesting vehicle/equipment: Spec Content Reviewed & Approved by: Department Authorizing Release of Spec: Date: REVISED CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCHASE OF A 2017 POLICE SEDAN ALL WHEEL DRIVE It is the intent of this specification, referenced documents, requirements and conditions sections to describe minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendor shall be required to mark compliance or noncompliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (I"l'B) shall he noted on the attached Exceptions to the Specification. In order to receive full consideration, rrB response quotation must follow this specification and the rM's terms and conditions. VENDOR NAME: c� t •N. t3 o.sS A--b 4' e�� Lw� . PHONE: 3 Z5 ` 9 -/ ii - 4 z/ 5x-f- 38 � NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE GENERAL 2017 POLICE, SEDAN ALL WHEEL DRIVE l . ENGINE 3.71, TT-VCT V6 FFT IArITTT ENGINE OIL COOLER ✓ 2. TRANSMISSION 6-SPEED AUTOMATIC WITII COLUMN MOUNTED SIIIFTER 3. BRAKES BRAKF.4 WHEF;L HEAVY DUTY DISC WITH ANTI LOCK BRAKE: SYSTEM CALIBRATED) (ABS) (POLICE 4. STEERING ITF.AVY DUTY ELECTRIC POWER ASSISTED STEERING 5. SUSPENSION INDF,PF.NDFNT FRONT AND REAR SUSPENSIONS COOLING 6 SYSTEM HEAVY DUTY COOLING, HEATING/AIR 7 CONDITIONING MANUAL AIR CONDITIONING 8. ALTERNATOR HEAVY DUTY 220 RATED AMP 9. BATTERY OEM TIIGIIEST MAINTENANCE FREE BATTERY 10. ADDITIONAL SYNCVa WITH REVERSE SENSING SYSTEM t/ WINDSHIELD (� 11 WIPER VARIABLE INTERMITTENT POWER 12. OUTLETS 12 VOLT POWERPOINTS (2) 13, AUDIO OEM AM/FM STEREO CD PLAYER AND 4 SPEAKERS A. CRUISE ELECTRONIC CONTROL S: I'urchascaBid Docs/I'TB 17-13329 SS Police Sedans WINDOWS SOLAR GLASS, REAR WINDOW DEFROSTER, POWER / 1 5. ELECTRIC STEERING CRUISE AND AUDIO CONTROLS; TILT AND 6' WHEEL TELESCOPING SAFETY ADVANCETRAC'R` WITH ELECTRONIC STABILITY 17 CONTROL 18. SAFETY TIRE PRESSURE MONITORING 19. SAFETY REAR VIEW CAMERA SAFETY AIR BAGS, DRIVER'S KNEE, DUAL FRONT, FRONT SEAT / 20. SIDE -IMPACT, SAFETY CANOPY- SIDE -CURTAIN ✓ AIRBAGS, GLOVE BOX INTEGRATED KNEE AIRBAG WHEELS HEAVY DUTY 18-INCH WHEELS WITH FULL FACE / 21 WHEEL COVERS WITH METAL CLIPS (65L) 22. TIRES OEM ALL SEASON WITH FULL SIZE SPARE WHEEL AND TIRE V 23. KEY SYSTEM FOUR (4) RI MOTI: KEYLESS FOBS WITH PUSH-BUTTON START RED.'WTIITF DOME LIGHTS. 6-WAY POWER DRIVER SEAT WITH LUMBAR CONTROL., 6-WAY POWER FRONT- 24 ADDITIONAL PASSENGER SEAT, POWER DOOR LOCKS,PFRIMETF,R EQUIPMENT ALARM, SF,CURILOCK^ PASSIVE ANTI-TI-IFFT SYSTEM, ILLUMINATED VISOR MIRRORS, HEATED POWER SIDE MIRRORS 25. POLICE INTERIOR BLACK CITARCOAL- CLOTH REAR SEATS- CENTER FLOOR GRADE CONSOLE WITH CUPHOLDERS. FRONT AND REAR FLOOR MATS. FRONT AND REAR CARPETED FLOOR PACKAGE 26. ADDITIONAL BADGE DELETE (19D) 27 COLOR ONE DARK BLUE, ONE MED. TITANIUM, ONE MED BROWN, / (EXTERIOR) ONE INGOT SILVER V Bidder shall furnish a written detailed explanation of the standard warranty. Shall include a listing of all covered components and a complete listing of exclusions in warranty STANDARD with their bids. Warranty shall have a zero deductible. 28. WARRANTY A, Mileage 36000 B. Months 3 (Q A. Bidder shall furnish a written detailed explanation of the standard drive train warranty. Shall include a listing of all STANDARD covered components and a complete listing of exclusions in DRIVETRAIN warranty with their bids. Warranty shall have a zero deductible. 29• WARRANTY 1 OJ O0 t' A, Mileage B. Months __- (D B. S: 1'urchase;Bld Docsr'1TB 17-13329-SS Police Sedans PROVIDE BUII:D DATES IN SPACE BELOW BUILD DATE: MSO AND PAPF,RWORK Vehicle/equipment will not be accepted by the City of Lubbock without the MSO, all keys, warranty, and all aperwork- GF,NFRAL REOUiRFMF,NT AND INFORMATION Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. EXCEPTIONS TO THE SPECIFICATIONS of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. r_)v1Jv\cM - t �� VISa� „l„ ,r�re4"-- a-U 0.1la le- o v\ P6, «t- S: Purchase/Bid Docsl Til 17-13329-SS Police Sedans CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-191793 Date Filed: 04/12/2017 Date Acknowledged: 04/12/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Jim Bass Ford, Inc. San Angelo, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17-13329-SS Police Sedans 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos. 1 _ 4 anu 6 if there are interested parties, OFFICE USE ONLY Complete Nos 1. 2 3 5 and 6 it there are no interested oarties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place or business. 201 r-191793 Jim Bass Ford. Inc. San Angelo. TX United States Date Filed: 04/12/201 2 Name of governmental entity or state agency that is a party to the contract for which the form is being tiled. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goads, or other property to be provided under the contract. 17-13329-SS Police Sedeirts 4 Name at Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bass. John San Angelo, l X United States X 5 Check only if there is NO interested Party. ❑ 6 AFFIDAVIT I swear. or affirm, under penalty of peilurv. that in(: above di closuie is time ano correct. ANGELICA GRIEGO-^ { 1— Notary 10 f 126333494 '- My Commieelon Expire: February27.2019 Signature of authorized agent at ccnuact!r gbus ness enL't, AFFIX NOTARY STAMP; SEAL ABOVE Sworn to and subscribed before me by the said u �G"1 ! mar this the 2 da; of Tt I 20_7 . to certify winch vritness my (rand and seal of office. 2G 9gnahue of officer administering oath Printed name of officet administering oafh Title of officer administering oath Foims provided by Texas Ethics Commission avwW.ethics.stale.(x.us veision b'1.U.06,7,