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Home My WebLink AboutResolution - 2017-R0198 - Jim Bass Ford - 06_09_2017Resolution No. 2017-R0198 Item No. 6.4.1 May 25, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31032522 for the purchase of 2017 Ford Mustang GTs, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 25, 2017 DANIEL M. POPE, MAYOR ATTEST: Reb t Garza, City Secretary APPROVED AS TO CONTENT: :5 �( Vl Scott Snider, Assistant City Manager APPROVED AS TO FORM: r - 441j�� Kelli Leisure, Assistant City Attorney RESTO # 31032522 JimBassFord 04.05.17 City of Lubbock_ PURCHASE ORDER TEXAS TO: JIM BASS FORD, INC 4032 W HOUSTON HARTE EXPRESS SAN ANGELO Texas 76901 Page - 1 Date - 04/26/2017 Order Number 31032522 000 OP Branch,/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: CIaM,,ctor of Purchasing & Contract Management Ordered 04/04/2017 Freight Requested 06/28/2017 Taken By S GONZALEZ Delivery D GAMBOA REQ 49497 ITB 17-13297-SG Description/Supplier Item Police 2 Door Mustang 5735 Police 2 Door Mustang 5735 Terms NET DUE ON RECEIPT Ordered Unit Cost UM 1.000 33,924.0000 EA 1.000 33,924.0000 EA Extension Request Date 33,924.00 06/28/2017 Total Order 33,924.00 06/28/2017 67,848.00 This purchase order encumbers funds in the amount of $67,848.00 awarded to Jim Bass Ford, Inc. ol' San Angelo, TX on May 25 , 2017. The following is incorporated into and made part of this purchase order by ITB 17-13297-SG A111 Bass Ford, Inc. of San Angelo, TX dated March 29, 2017. Resolution # 2017-RO198 CITY OF LUBBOCK Daniel M. Pope, May r ATTLST: Tebelt arza, City Secretary City of Lubbock Bid ITB 17-13297-SG Bid Form Police Vehicles City of Lubbock, TX ITB 17-13297-SG In compliance with the Invitation to Bid 17-13297-SG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 17-13297-SG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE' EXTENDED (Days) (+-) Measure BID COST ARO** 1. 2 Each 2017 Ford Mustang GT, per Specification No. 5735-Ford Mustang 2017 oo S 33ii ci 0 r7 Model Year, Brand Name and Model Number: `-- ;� c7 l r7 Fo J'l OA *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order Unless otherwise specified herein, the City may award the bid either item-by4tem or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated numberof days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for pa),ment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products,'services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of producWservices of like quality and quantity; and does not include any provision for discounts to selling agents. If. at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTER -LOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocat Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of W Ifforth. YESy NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlecal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation, All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock v61) not be responsible for another governmental entity's debts. Each governmental entity will order their own materials',/service as needed. S: Purchase Hid Wcv B 17-13297-SG 2017 Ford Mustang Gl' 3/9/2017 6:57 AM p• 6 City of Lubbock Bid ITB 17-13297-SG THIS BID IS SUBMITTED BY.: ,, i� � � aSS 1.l.pc a corporation organized under the laws of the State of I, or a partnership consisting of or individual trading as _ of the City of Firm: ILvVI, �ju.SS i`oy'bl �v�L Address: Cip 7�9c�_/ hr: � State:�� Zi Bidder acknowledges receipt of the following addenda: Addenda No. _ _ Date_ Addenda No. Date Addenda No, Date Addenda No. Date M/WRE Firm.:1 I Woman I IBlack American I_ ! Native American Hispanic American I I Asian Pacific American I I Other(Specifv) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Oce. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation- In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. : l 1 G S'i C7 General Distinguishing No. 5 n Z-- (Franchised TX dealer) By- �resen�musl Date: Aut i a Rsign by hand Officer Name and Title: Please Print ,fY'at_ t wne_y c_v_j S�-ales Business Telephone Number 3Z5 2-1 cX?�_- 39 4 _ FAX: / 7 / -! J E-mail Address: 4 tk-� ,St c a l �c 16 o` 5S b C,L V1 C-k • QZ ,� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over �SO,000j: Date P.O_/Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TMIE, AND YOUR COMPANY NAME AND ADDRESS. S: 1'❑ro12SC.13id Does-1TL 17-13297-SG 2017 Ford Mustang Gl' 3/9/2017 6:57 AM p. 7 City of Lubbock Bid ITB 17-13297-SG PAGE 1 OF 3 REVISED 03/02/2017 Department/Cost Center requesting vehicle./equipment: Spec Content Reviewed & Approved by: Department Authorizing Release of Spec: Date: CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCHASE OF A 2017 FORD MUSTANG GT SPECIFICATION NO.5735-FORD MUSTANG 2017 It is the intent of this specification, referenced documents, requirements and conditions sections to describe minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein_ The vendor shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (ITB) shall be noted on the attached Exceptions to the Specification- In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terms and conditions. VENDOR NAME: 1.nC PHONE: "7(0 Z NO. ITEM MIN][MLJM REQUIREMENTS SELLER COMPLIANCE YES NO GENERAL 2017 FORD MUSTANG GT l✓ 1. ENGINE 5.01- TI-VCT V8 WITH ENGINE OIL COOLER 2. TRANSMISSION 6-SPEED SELECTSHIFT AUTOMATIC BRAKES 13" REAR BRAKE ROTORS WITH SINGLE -PISTON 3, CALIPERS, 14" FRONT BRAKE ROTORS WITH 4-PISTON CALIPERS, VENTED 4 WHEEL DISC BRAKES 4. STEERING ELECTRIC POWER STEERING ✓ 5. SUSPENSION INDEPENDENT REAR SUSPENSION 6 COOLING SYSTEM OEM COOLING, 7 HEATINGIAIR ✓ 1 CONDITIONING MANUAL CLIMATE CONTROL 8. ALTERNATOR OEM HIGHEST RATED AMP 9. BATTERY OEM HIGHEST MAINTENANCE FREE BATTERY t/ 10. FUEL TANK 16 GALLON S: FLUMsC]Did Dv, sATB 17-13297-SG 2017 Furl Mustang Cil' 3/9/2017 6-57 AM p• 29 City of Lubbock Bid ITB 17-13297-SG i l . WINDSHIELD WIPER VARIABLE INTERMITTENT ✓ 12. POWER OUTLETS TWO SMART CHARGING USB POWER PORTS 13 AUDIO OEM AM/FM STEREO WITH SINGLE CD PLAYER AND 6 SPEAKERS,SYNC9 ✓ 14. CRUISE CONTROL ELECTRONIC ✓ WINDOWS CLEAR GLASS, REAR WTNDOW DEFROSTER POWER 15. ELECTRIC 16. STEERING CRUISE AND AUDIO CONTROLS, TILT AND WHEEL TELESCOPING 17 SAFETY ADVANCETRACO WITH ELECTRONIC STABILITY CONTROL l8_ SAFETY TIRE PRESSURE MONITORING 1/ 19. SAFETY REAR VISION CAMERA ✓ SAFETY AIR BAGS, DRIVER'S KNEE, DUAL FRONT, FRONT SEAT 20. SIDE -IMPACT, SAFETY CANOPY@ SIDE -CURTAIN AIRBAGS, GLOVE BOX INTEGRATED KNEE AIRBAG 21. WHEELS 19-INCH EBONY BLACK -PAINTED ALUMINUM WHEELS 22. TIRES OEM ALL SEASON WITH SPARE WHEEL AND TIRE 23. KEY SYSTEM FOUR (4) REMOTE KEYLESS FOBS WITH PUSH-BUTTON START i MAP LAMP, 6-WAY POWER DRIVER SEAT WITH LUMBAR CONTROL, 6-WAY POWER FRONT - I Z4. ADDITIONAL EQUIPMENT PASSENGER SEAT, POWER DOOR LOCKS,PERIMETER ALARM, SECURILOCK9 PASSIVE ANTI -THEFT SYSTEM, ILLUMINATED VISOR MIRRORS, FLOOR MATS 25. COLOR (INTERIOR) BLACK 26 COLOR SHADOW BLACK EXCEPT THE HOOD, "TRUNK, DOORS ✓ (EXTERIOR) AND ROOF WILL BE GLOSS WHITE. r Bidder shall furnish a written detailed explanation of the standard warranty. Shall include a listing of all covered 27. STANDARD WARRANTY components and a complete listing of exclusions in warranty with their bids. Warranty shall have a zero deductible. / A. Mileage N,000 V/ B. Months 3�p STANDARD 28 DRIVETRAIN Bidder shall furnish a written detailed explanation of the WARRANTY standard drive train Nvarranty. Shall include a listine of all S: Purchasn'Bid Ikws/rM 17-13297-SG 2017 Ford Mustang G F 3/9/2017 6:57 AM p. 30 City of Lubbock Bid ITB 17-13297-SG covered components and a complete listing of exclusions in warranty with their bids. Warranty shall have a zero deductible, A. Mileage (o CID-0 __ B. Months 1p 0 PROVIDE BUILD DATES IN SPACE BELOW a,fa�lcLj4w11 BUILD DATE: J l OVck),-,e4) MSO AND PAPERWORK Vehiclt lequipment will not be accepted by the City of Lubbock without the MSO, all keys, warranty, and all paperwork GENERAL REQUIREMENT AND INFORMATION Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. EXCEPTIONS TO THE SPECIFICATIONS of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S: PutchasGTid Do.sITB 17-13297-SG 2617 Pocd Mustang GT 3/9/2017 6:57 AM p. 31 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 -4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-181036 Date Filed: 03/21/2017 Date Acknowled ed: 04/06/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Jim Bass Ford, Inc. San Angelo, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 17-13297-SG GT Mustang 4 Nance of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties, CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-181036 Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 03/21/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 17-13297-SG GT Mustang 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. 6 AFFIDAVIT 1 swear, or affirm, under penalty of pe ry, that the above disclosure is true and correct. MYEIEGO--- 333494 Expires 2019 Signature of authorized agent of contracting business entity WIEALIBIVE BOVE Sworn to and subscribed before me, by the said t^ v\�^�'� this the Z% day of ✓, 20to certify which, witness my hand and seal of office. 0 C r% Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission vim. ethics.state.tx.us Version V1.0.883