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HomeMy WebLinkAboutResolution - 2017-R0136 - Mesa Pivot Irrigation - 04_13_2017Resoluti-)n No. 2017-RO136 Item No. 6.22 April 13, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 13214 for Center Pivot Replacement for the Lubbock and Wilson Farms, by and between the City of Lubbock and Mesa Pivot Irrigation, of Wilson, Texas and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 13, 2017 DANIEL M. POPEJK4AYOR ATTEST: Rtecca Garza, City Secret APPROVED AS TO CONTENT: � SOA Scott Snider, Assistant City Manager APPROVED AS TO FORM: I �& -A4at elli Leisure, Assistant City Attorney ccdocs/RES. 13214forCenterPivotRep lacement 03.10.17 Resolution No. 2017-RO 136 Contract 13214 City of Lubbock, TX Contract for Services Center Pivot Replacement for the Lubbock and Wilson Farms THIS CONTRACT made and entered into this 13th day of April, 2017, by and between the City of Lubbock ("City"), and Mesa Pivot Irrigation, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Center Pivot Replacement for the Lubbock and Wilson Farms and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said center pivot replacement. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Center Pivot Replacement for the Lubbock and Wilson Farms and more specifically referred to as items one through two on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, bid form, and terms and general conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the bid form, specifications and general conditions attached hereto. The contract shall be for a term of NINETY days, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE OF INSURANCE GENERAL LIABILITY ® Commercial General Liability ❑ Other ❑ Claims Made ® Occurrence ❑ W/Heavy Equipment ❑ To Include Products of Complete Operation Endorsements (PROFESSIONAL LIABILITY AUTOMOTIVE LIABILITY ® Any Auto ❑ Scheduled Autos ❑ Non -Owned Autos EXCESS LIABILITY ❑ Umbrella Form GARAGE LIABILITY ❑ Any Auto ❑ All Owned Autos ❑ Hired Autos COMBINED SINGLE LIMIT General Aggregate $1.000.000 Products-Comp/Op AGG X Personal & Adv. Injury X Contractual Liability X Fire Damage (Any one Fire) _ Med Exp (Any one Person) General Aggregate Combined Single Limit Per Occurrence $1,000,000 Each Occurrence Aggregate Auto Only - Each Accident Each Accident Aggregate _ ❑ BUILDER'S RISK ❑ 100% of the Total Contract Price ❑ INSTALLATION FLOATER ❑ 100% of the Total Material Costs ❑ POLLUTION ❑ CARGO _ ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY ® EMPLOYERS' LIABILITY $1,000.000 OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory basis. ® To include products of completed operations endorsement. ® Waiver of subrogation in favor of the City of Lubbock on all coverages, except The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include waivers of subrogation in favor of the City on all coverage's. Copies of the Certificates of Insurance and all applicable endorsements are required. ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 17- 13214-SS, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LU BOCK Daniel M. Pope, Mayor ATTEST: �ecca Garza, City Secr ry APPROVED tS TO CONTENT: T) Billy Taylor, Director of Fleet Services APPROVED AS TO FORM: C Keld Leisure, Assistant City Attorney CONTRACTOR BY Authorized R resentative Print Name Address City, State, Zip Code BID FORM Center Pivot Replacement for the Lubbock and Wilson Farms City of Lubbock, TX ITB No. 17-13214-SS In compliance with the Invitation to Bid 17-13214-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 17-13214-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF Delivery ITEM QTY MEASURE DESCRIPTION PRICE Days (+/-) ARO** 1. 1 LS 1,962-foot pivot irrigation system (to replace No. L24), as $ specified herein. 2. 1 LS 993-foot pivot irrigation system (to replace No. Lot H22), as $ specified herein. g i F— Total $ *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (A1t0) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of%, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? S: /Purchase/Bid Docs/ITB 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 4 Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of W Worth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY WPS CITI J 17k 1ir_T el an , or a partnership consisting of corporation organized under the laws of the State of of the City of or individual trading as City: � A )I 15—M J State-�R 1f, Zip ribm l Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Firm: Woman Black American Native American Hispanic American Asian Pacific Americl I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) By S. Authorized Officer Name and Please Print - must sign by hand Business Telephone Number ��I ' 9A FAQ(:__ E-mail Address: FOR CITY USE ONLY S: /PurchaseBid Does= 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms City of Lubbock Minimum Specifications for the purchase of Two (2) Center Pivots for Lubbock Land Application and Wilson Land Application Sites It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle/equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non- compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Non -Conformance Form. In order to receive full consideration, I M response quotation must follow this specification and the ffB's terms wnand conditions. / n /�� n t-� Vendor Name. ��7oTi V 0 X Y i � y,�;[ �1�' ► \ Vendor Phone: aD-gAL+ t 9, 59 No. Item Description New pivots shall be tied into existing pipeline. I Overall Length and Scope of The successful bidder will be required to measure the distance of all obstacles in each Work field to ensure clearance of the pivot towers. Purchase, Delivery, and Installation of a 1,962 foot pivot irrigation system (to replace No. L24), including new flow meter, located at the Lubbock Land Application Site, based on 1.1 specifications listed below, including dismantling existing system and moving to a location outside the circle. Deliver to Lubbock Land Application Site at 4602 E 19t' Street, Lubbock, TX 79403 Purchase, Delivery, and Installation of a 993 foot pivot irrigation system (to replace No. H22), including new flow meter, located at the Wilson Land Application Site, based on 1.2 specifications listed below, including dismantling existing system and moving to a location outside the circle. Deliver to Wilson Farm at 547 County Road X, Wilson, TX 79381 Vendor Compliance Yes No 2. Main Pipe 2.1 8 inch — 6-5/8 inch, as required to reach desired flows at desired / pressure. V/ 2.2 -0.0115 inch wall thickness. / V 2.3 Piping will be formed from aisi sae 1010 coil sheet. 3. Pivot Assembly 3.1 8 inch O.D: riser, Polyseal gasket for high and low pressure. 3.2 4 inch x 4 inch x 3/8 inch angle iron legs with 4 — 2 inch x 2 inch x 3/16 inch angle braces on all 4 sides. / V 3.3 Adjustable ring lock elbow. '.4 Connection between pivot assembly and the first span must be flexible to allow for grade changes on the first tower. 4. Truss Design S: /PurchaseBid Docs/1TB 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 28 4.1 Truss rods 11/16 inch with manufacturer's standard heavy duty under / truss braces. Vendor No. Item Description Compliance Yes No 5. Towers 5.1 Four legs constructed of 3 inch x 3 inch x '/4 inch angle iron bolted to 6- 5/8 inch x 11 gauge tubular non -towable mobile base. 5.2 Legs must have a minimum of 5 tie braces. 5.3 Wheelbase minimum 13.0 feet maximum span length 160 feet. 6. All Towers 6.1 Connections must be of pin and hinge type design with flexible rubber boot with clamps or acceptable approved equivalent. 7. Steel Structure 7.1 Components shall be hot -dipped galvanized to ASTM 123-73 specifications. 7.2 A minimum coat of 2.00oz/ft2 average shall be applied. 8. Fasteners 8.1 All fasteners used on the system shall be grade 5 zinc coated or better. 9. End Booms 9.1 End booms lengths shall not exceed 40 feet. 10. Hydraulics Operating PSI 25, Maximum 35 PSI. All systems will be equipped with 10.1 360-degree Senninger spray nozzles, spaced on 120 inch centers, with 30 inch plugged outlets, with plastic plugs. 10.2 Rubber hose drops 3 feet above ground, standard % inch x 12 inch gooseneck use pipe dope on all goosenecks with 1-3/4 pound weights. VX 10.3 Each drop shall be equipped with a plastic cut-off valve. Oversized main line diameters in a combination with the specified 10.4 minimum diameter shall be provided as necessary for each system to V obtain the desired flow volume at the desired operating pressure. Minimum flows at 25 PSI per system at the pivot point — all calculations shall use a 140 C factor — are as follows: LLAS Plot L24 —1,500 GPM 10.5 HLAS Plot H22 — 850 GPM S: /PurchaseBid Docs/ITB 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 29 Vendor No. Item Description Compliance Yes No 11. Flow Meter Seametrics AG2000-800-148 or City approved equal. Spool -type electromagnetic, no moving parts. 8 inch, flanged, ANSI 1501b. Drilling 150 psi Operating temperature: 10-130 degrees F. Non -operating temperature: -40 — 158 degrees F. Accuracy: +/-1 % of reading from 10% to 100% of reading Accuracy: +/-2% of reading from cutoff to 100% of reading / V Welded steel, epoxy -coated; Dual durometer rubber liner; Diecast aluminum, powder -coated electronics housing; 316 stainless steel electrodes. Display Rate -Digits 5: Gallon/minute, Liter/minute, Cubic Feet/minute, Feet/hour, Gallon/second, Liter/second, Cubic Feet/second, Cubic Meter/minute. Display Rate -Digits 8: Gallon, gallonx1000, Liter, Literx1000, Acre feet, cubic feet, million gallon, acre inch Compatible with external power source, 7-32 Vdc, 30mA, lithium battery backup in case of power failure, 10 year life. Conductivity: > 20 microSiemens/cm Empty pipe detection hardware/software, conductivity based. Environmental: NEMA 4X standard 12 All Electrical All electrical components must comply with the following national electrical code sections: 1. Article 250-51 Effective Grounding 2. Article 250-114 Effective Grounding 3. Article 310 Minimum Size of Conductors 12.1 4. Article 210-5 Color Code for Branch or Controlled 5. Article 430 Motors, Motor Circuits, or Controlled 6. Article 675 Electrically Driven on Controlled Irrigation Machines. 7. National Fire Protection Standard No. 70, National Electrical Code. S: /PurchaseBid DOGS/rM 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 30 -F- Vendor No. Item Description Compliance Yes No 12.2 Primary Power 3-phase, 480 volt, 60 hertz single phase, 120 volt, 60 hertz primary, / 12.2.1 single phase, 120 volt enclosed surge and lighting protection package shall be provided. 12.3 Programmable Main 12.3.1 System allows for programming of various functions controlled by degrees of rotation. 12.3.2 Accuracy shall be +/- I' with no offset to reset degrees required. 12.3.3 Programmable functions to include — change rate of speed. 12.3.4 Change direction, stop/start, and control two auxiliary ports for control of ancillary equipment. 12.3.5 Safety features to include: Disconnect rated at 30 amps, 600 volts. 12.3.6 Panel must be compatible with FieldNET telemetry system. 12.4 Electric Motor on Gear Drives 12.4.1 All motors shall be %2 hp, 460-480 VAC., 3-phase with 1,725 rpm at 60 Hz, and shall be totally enclosed. Full load torque shall be 35oz. ft. (min) and locked rotor torque 220oz. / 12.4.2 ft. (min) motors shall be rated for continuous duty cycle and have v/ inherent overload protection. 12.4.3 Ball bearings shall be double sealed. / V 12.4.4 Motors shall have a plastic shroud, which protects it from moisture. 12.4.5 Motor lead shall be run in 3/4 inch conduit along mobile base and extend up tower leg approximately 3 to 4 feet. 12.5 Center Drive Gearbox 12.5.1 Spur gear drive gearbox designed specifically for use on center pivot systems. 12.5.2 Output ratio 40-1. % The gear drive must be capable of delivering a minimum of 120,000 12.5.3 inch/pounds of instantaneous torques and 36,000 inch/pounds of / continuous torque. v 13.0 Tire Size S: /PurchaseBid Docs/ITB 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 31 13.1 Size 11.2 x 38 NFTrax/ Airless Wheel Assembly 13.2 Pipe Size: 8" — 179' 13.3 Wet Span Weight (Std. Tower) 8,295 S: /PurchaseBid Does/ITB 17-13214-SS Center Pivot Replacement for the Lubbock and Wilson Farms 32 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-166547 Mesa Pivot Irrigation Wilson, TX United States Date Filed: 02/14/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 03/20/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17-13214-ss Irrigation Supplies 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Mesa Pivot Irrigation Wilson, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-166547 Mesa Pivot Irrigation Wilson, TX United States Date Filed: 02/14/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17-13214-ss Irrigation Supplies 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Mesa Pivot Irrigation Wilson, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signat re of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said )E�� 1 `�� this the Iday of �1 20_ '�, to certify which, witness my hand and seal of office. �r)Ar�;V�� f �� Sig attire of officer administering oath Printed name of �i?PQtBcyi4i$tering o itle of = Notary Public, State of T6xaS e administering oath Forms provided by Texas Ethics Commission www.et 5;3t44E.i�G s Version V1.0.277 NototylD 129690592