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Home My WebLink AboutResolution - 2017-R0077 - Insite Amenities - 02_09_2017Resolution No. 2017-R0077 Item No. 5.17 February 9, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 90500026 and related documents for the purchase of an open-air pavilion at Aztlan Park as per BuyBoard No. 512-16, by and between the City of Lubbock and Insite Amenities of Fort Worth, Texas. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 9.2017 DANIEL M. POPE, MAYOR ATTEST: Reb ca Garza, City Secret APPROVED AS TO CONT T: :S &-Ub('SVk/�C Scott Snider, Assistant City Manager APPROVED AS TO FORM: Justin PruA, Assisfant Oty Attorney ccdocs/RES. Purchase Order 90500026 — Insite Amenities — Aztlan Park Pavilion January 20, 2017 34,00- City of 0Lubbock 1EXAS PURCHASE ORDER ore] INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 Page - 1 Date - 01/20/2017 Order Number 90500026 000 OP INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: AJI Ma a r r of Purchasing & Contract Management Ordered 01/20/2017 Freight Requested 06/20/2017 Taken By S SUMMERS Delivery PER A WARREN REQ #49094 BUYBOARD 512-16 Description/Supplier Item Ordered 54' Houston Half Hex Pavilion 1.000 5% BuyBoard Discount 1.000 Shipping and factory 1.000 engineered plans Concrete washout with sign 1.000 storage, Port-o-let, dumpster Structural concrete foundation 1.000 piers for 4 columns Install HHA shelter with 1.000 T&G decking Trench and pvc for electrical 1.000 Provide and install electric 1.000 materials and labor Concrete overlay and extension 1.000 at existing pad Concrete walks and bench pads 1.000 Trees including planting and 1.000 Unit Cost UM Extension Request Date 44,960.0000 EA 44,960.00 06/20/2017 (2,248.0000) EA (2,248.00) 06/20/2017 =3,850.0000 EA 3,850.00 06/20/2017 2,550.0000 EA 2,550.00 06/20/2017 5,920.0000 EA 5,920.00 06/20/2017 22,350.0000 EA 22,350.00 06/20/2017 450.0000 EA 450.00 06/20/2017 '-3,800.0000 EA 3,800.00 06/20/2017 5,380.0000 EA 5,380.00 06/20/2017 15,760.0000 EA 15,760.00 06/20/2017 6,880.0000 EA 6,880.00 06/20/2017 0 City of Lu400- bbock TEXAS milli PURCHASE ORDER INSITE AMENITIES 9176 HYDE RD FORT WORTH Texas 76179 SHIP TO: Page - Date - Order Number CITY OF LUBBOCK 916 TEXAS AVE LUBBOCK Texas 79401 2 01/20/2017 90500026 000 OP INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvarez, Director of Purchasing & Contract Management Ordered 01/20/2017 Freight Requested 06/20/2017 Taken By S SUMMERS Delivery PER A WARREN REQ #49094 BUYBOARD 512-16 Description/Supplier Item Ordered Unit Cost UM Extension Request Date staking Disturbed area repair with 1.000 12,558.0000 EA 12,558.00 06/20/2017 fine grading and re -grass Partial -height masonary wraps 1.000 4,100.0000 EA 4,100.00 06/20/2017 with tile insets Payment and performance bonds 1.000 5,390.0000 EA 5,390.00 06/20/2017 Total Order Terms NET 30 131,700.00 r TT.iCriR dAr(`G f`G'RTTI:if OTR RF(1TTiRGII PRiIIR T!l iNiCTAi i ATi(1N• / Commercial General Liability, per occurrence- $1,000,000 Workers Compensation & Employers' Liability -$1,000,000 • General Aggregate • Contractual Liability -Products-Comp/Op Agg Personal and Adv. Injury Automotive Liability -Any Auto- $1,000,000 per occurrence City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements required. This purchase order encumbers funds in the amount of $131,700.00 awarded Insite Amenities of Fort Worth, TX on February 9, 2017. The following is incorporated into and made part of this purchase order by reference BuyBoard Contract 512-16 Insite Amenities of Fort Worth, TX. Resolution # ?0 17-R O077 CITY OF LUBBOCK ATTEST: Daniel M. Pope, Mayor Rebecca Garza, r Secretary INSITE IiIAMENITIES 9176 Hyde Road ph 817-236-5439 Ft. Worth, TX 76179 fax 817-236-8350 Quotation Original Quote Date Quotation # 11/1/2016 817 Name / Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 806-775-2665 Customer Fax Lubbock, TX 79457 806-775-2686 I Quote Revised I Terms I FOB I Project Name I extended to 2128117 I Net 30 I Factory I Aztlan Mural Shelter Item Description Qb Rate Total HHA-54TGMR Poligon 54' custom Houston Half Hexagon with extended gable overhang, 5:12 pitch, internal electrical 1 44,960.00 44,960.00 access, tongue & groove roof deck and multi -rib panel metal roof and Poli-5000 factory frame finish in standard colors. DISCOUNT 5% BuyBoard Discount off of shelter -2,248.00 -2,248.00 SHIPPING/DWGS Shipping to Lubbock site and factory stamped engineered plans 1 3,850.00 3,850.00 TEMPORARY FACILITIES Provide concrete washout with sign, storage, Port-O-Let, dumpster 1 2,550.00 2,550.00 INSTALL Structural concrete foundations/piers for 4 columns 1 5,920.00 5,920.00 INSTALL Install HHA shelter including seal underside of T&G deck prior to installing. 1 22,350.00 22,350.00 INSTALL Trench and pvc for electric 1 450.00 450.00 INSTALL Provide and install electric materials and labor 1 3,800.00 3,800.00 INSTALL Concrete overlay and extension at existing pad at wall 1 5,380.00 5,380.00 INSTALL Concrete walks and bench pads 1 15,760.00 15,760.00 INSTALL Trees (total 10 of Shumard Oak & Texas Red Oak, 3-1/2" cal. per plans) including planting and staking 6,880.00 6,880.00 INSTALL Disturbed area repair including fine grade and re -grass 1 12,558.00 12,558.00 INSTALL Partial -height masonry wraps similar to Fiesta Plaza style, including tile insets, for 2 front pavilion columns 1 4,100.00 4,100.00 BOND FEES Payment and Performance Bonds by InSite Amenities to City of Lubbock forfull contract amount 5,390.00 5,390.00 Subtotal Sales Tax (6.25%) This quote is valid for 30 days. Total Signature By signing you agree to our terms. Page 1 Date INSITE LAMENITIES 9176 Hyde Road ph 817-236-5439 Ft. Worth, TX 76179 fax 817-236-8350 Quotation Original Quote Date Quotation # 11/1/2016 817 Name / Address Customer Contact Customer Phone Lubbock PARD P.O. Box 2000 806-775 2665 Customer Fax Lubbock, TX 79457 806-775-2686 Quote Revised I Terms I FOB I Project Name extended to 2/28/17 I Net 30 I Factory I Aztlan Mural Shelter Item Description Qty Rate Total BBCOMGROUP NOTE BuyBoard Commodity Group # 512-16, Parks & Recreation & Field Lighting Products & Installation **` Quote extended: pricing valid until 2/28/17 '** Subtotal $131,700.00 Sales Tax (6.25%) $0.00 This quote is valid for 30 days. Total $131,700.00 Signature By signing you agree to our terms. Page 2 Date CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-159344 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. InSite Amenities LP Fort Worth, TX United States Date Filed: 01/27/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 01/31/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 90500026 BuyBoard 512-16 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Woolsey, Lisa Fort Worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1 - a and 6 it there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 it there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. ?.017-159344 InSite Amenities LP Fort Worth, TX United States Date Filed: 01/27/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 90500026 BuyBoard 512-16 4 Name of Interested Parry City, State, Country (place of business) Nature of interest (check applicable) Controlling I intermediary Woolsey, Lisa Fort Worth, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. CONNIE BRYANT Public Stop of Texas Comm Expires 02 07 2017 `!!oty ID 126735309 >! or "" -- Sr re of authorized ager)) contracting business entity (, AFFIX NOTARY STAMP / SEAL ABOVE / Shorn to and subscribed before me, by the said l c� 7 this the day off. 20_11_, to certify which, witness my hand and seal of office. /f re of officer a mrrnst fig oath printed name of officer ministerutg oath Tide of affirik administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277