HomeMy WebLinkAboutResolution - 2014-R0256 - Contract - Red The Uniform Tailor Inc.- Uniforms - 07_24_2014Resolution No. 2014-RO256
July 24, 2014
Item No. 6.14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11929 for custom made -to -measure police
uniforms and honor guard dress uniforms, by and between the City of Lubbock and Red the
Uniform Tailor, Inc. of Lakewood, New Jersey, and related documents. Said Contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on July 24, 2014
MAYOR
ATTEST:
Rebe ca Garza, City Secretar�'—)
APPrED AS TO CONTENT:
lM
Ro er Ell' , Chief of Police
APPROVED AS TO FORM:
Mitchell 'terwhN First Assistant City Attorney
vwxcdocs/RES.Contract-Red the Uniform Tailor
July 1, 2014
Resolution No. 2014-RO256
Contract 11929
City of Lubbock, TX
Contract for Services
Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
THIS CONTRACT made and entered into this 24th day of July, 2014, by and between the City of
Lubbock ("City"), and Red the Uniform Tailor, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Police Custom Made to Measure
Uniforms and Honor Guard Dress Uniforms and bids were received and duly opened as required by
law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said Police Custom Made to Measure Uniforms and Honor Guard Dress
Uniforms.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, Police Custom Made to
Measure Uniforms and Honor Guard Dress Uniforms and more specifically referred to as items
one through eleven on the bid submitted by the Contractor or in the specifications attached
hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of six, one year renewals. Annual renewal increase will be mutually agreed upon in writing,
with at no point increasing more than two percent. The City does not guarantee any specific
amount of compensation, volume, minimum or maximum amount of services under this
contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a 30 day written notice. Such written notice must state the
reason for cancellation.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability 500,000
Commercial General Liability
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Automotive Liability 500,000
Any Auto
Workers Compensation or Statutory Amounts
Employers' Liability
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on general liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9 At any time during the term (it' the contract, or thereafter. the Cit1. or a duly authorized audit
representati%c of the City or the State of Texas. at its expense and at reasonable times, reserves
the right to audit Contractor's records and books releN ant to all services provided to the City
under this Contract. In the event such an audit by the Cit1 re%eals any errors or ONerpayments
by the City, Contractor shall refund the City- the full amount of such oveipayments within i0
days of such audit findings, or the City. at its option. reserves the right to deduct such amounts
owing the City from any payments due Contractor.
10. All funds for payment bN the cit) under this contract are subject to thv ,wilability of an annual
appropriation for this purpose by the CitN in the event of nonappropriation of funds by the City
Council of the city of Lubbock for the goods or sere ices provided under the contract, the City
will terminate the contract. without ternination charge or othe� liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered b% this contract is spent, whichever evcnt occurs first. if at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted b\ the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and
the City shall not be obligated under this contract be\ond the date of termination.
11. This Contract consists of the following documents set forth herein; imitation to Bid No. 14-
11929-TS, Specifications, and the Bid Form.
iN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the dal
and year first above written. Fxecuted in triplicate.
AT! FS I
Zeb •ca �Garza,Secretary
APPRO, VF1) AS f 000NT1 N r.
Roger' If] Iis,
Chief of Police
MUM
CONI RACI OR
Authorized Representative
l
Pr nt Name
Address
City, State, /ip Code
City of Lubbock, TX
ITB 14-11929-TS Police Custom Made to Measure Uniforms and Honor Guard Dress
Uniforms
Specifications
1. Bidder must bid on an all or none basis.
2. Bid Form: Bidder's shirt prices should include all insignia (emblems, chevrons, and service
stripes), zipper, buttons and button toggles as required. Bidder is also asked to submit bid
representing four options:
Option 1 Bid shirts all-inclusive with all insignia (shoulder patch/chevrons, service stripes)
buttons, button toggles.
Option 2 Bid shirts without shirt "P" buttons and button toggles attached to the shirt, but with
buttons and toggles accompanying the order.
Option 3 Bid shirts without Service Stripes.
Option 4 Bid shirts not including "P" Button and Toggle attached, but still enclosed with shirt
and, not including Service Stripes.
3. Bidder will submit exact garment samples and various chevrons, service stripes and emblems
prior to bid opening if bidder has not created to these specifications in the past. Samples will
fully represent the production items provided after bid award.
4. Bidder must submit three references from law enforcement agencies with at least 150 uniformed
officers where bidder provided custom made -to -measure shirts, trousers, and breeches.
5. Successful bidder will provide a tailor to take measurements at the Lubbock Police Department
during times the Department will determine.
6. Successful bidder must be able to provide a purchase receipt for each transaction to include:
item quantity, item description, item cost, and total purchase price, etc.
7. Successful bidder must accept individual or group orders throughout the contract term.
8. Successful bidder must not apply a minimum order requirement and price items accordingly.
9. Successful bidder must provide a four to six week order delivery.
10. The City will not buy unused fabric. Ideally, the successful bidder will provide pricing, product
and service that encourage continuation of the contract so that unused fabric is minimized.
11. SIGNIFICANT INSTRUCTION. The uniform garments shall be custom made to measure
according to individual measurements and conform to measurements taken by the vendor's
representative/tailor. STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE.
MODIFICATION OR ALTERATION OF STOCK -SIZED UNIFORM ITEMS IS NOT
ALLOWED (FOR EXAMPLE: 16-16.5 REGULAR/TALL STOCK SHIRT OR 32 X 34
REG STOCK TROUSERS).
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12. ATTENTION BIDDER: Please pay special attention to the requirements highlighted within the
specifications.
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30
SHIRTS
FABRIC SPECIFICATION
Shirt specifications include requirements for two (2) types of fabric:
■ TYPE 1 - 100% Wool, Two Ply, Tropical Weave
➢ First Quality
➢ Tropical Weave
➢ 10-10'/2 Ounces Per Linear Yard
➢ Two Ply Warp and Filling
➢ Dark Navy (midnight) Blue
➢ Raeford Mills Style #8321-30 or Approved Equal
■ TYPE 2 - 55% Dacron Polyester/ 45% Wool Blend, Three Ply, Tropical Weave
➢ First Quality
➢ Tropical Weave
➢ 11-11 '/2 Ounces Per Linear Yard
➢ Three Ply Warp and Filling
➢ Dark Navy (midnight) Blue
Bidder must provide samples of each material with bid. Samples must be labeled to identify the
material and placement on the garment.
SHIRTS - MALE, LONG SLEEVE SHIRT FABRICATION
Style:
Semi -military cut to be made for metal buttons with shoulder epaulets and metal eyelet badge
holder. Five permanently sewn in military creases. Rear creases to be sewn under the yoke
to the base of the rear inner lining below the neck.
Construction:
The collars and cuffs are to be '/4" top stitched and all seams are to have no less than ten
stitches per inch. All parts of the shirts to be computer cut and mirrored to insure uniformity
of shape and size. All seams to have reinforcing tack stitching of no less than three stitches at
the beginning and end of each seam. Entire shirt will be sewn with double stitching except for
the closing seams.
Collar:
Conventional, stand-up, dress collar. Collar and band will be die cut. Collar will have
permanently fused, shrink -proof, extra heavy grade, 100% cotton interlining. Collar will
consist of a leaf with a separate, stitched -on stand. The stand will be made of the basic cloth
and lined on the inside with black poly/rayon sateen fabric. The collar stand will be sewn
and turned, single -needle construction. The collar stand and stand lining will be fused with
#AH3643, white pellon. The collar leaf will be interlined with #N5772, white, woven
fusible pellon. The collar stand will have a button on one side and a corresponding
buttonhole on the other. When fastened, the collar will have a'/4 inch tie space opening.
The leaf will be top stitched with two rows of stitching, one at the edge and the other 1/4-inch
from the edge. The points of the collar leaf will be 2-7/8 inches, +/- 1/8 inches when
finished. The collar leaf, when finished and folded down will measure approximately 1-3/4
inches at the center, back. Collar stays measuring 2-5/8 inches long and inch wide will be
inserted to the collar points and sewn so that no stitches show through on either side of the
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collar. Stays must be sufficient thickness to prevent puckering, wrinkling or rolling and
positioned so as not to interfere with collar brass centered on the collar. The neckband will
be lined with matching 70-denier nylon taffeta or black 65% polyester/ 35% cotton.
Yoke:
The back shall have a pointed Western yoke to finish 4 % inches below the collar seam and
be lined with 70 denier nylon taffeta or with 55% cotton and 45% polyester broadcloth of a
coordinating color (Bidder must provide an identifiable sample with bid, i.e. "Yoke - 55
cot/45 poly".). Yoke to be center pointed 4 ''/2" from the bottom neckband to point of yoke on
a male size 16'/2" shirt, comparable distance for other sizes for comfort.
Sleeves:
Conventional -style tapered sleeves with reinforced elbows of one-piece construction, double
stitched at opening and single stitched throughout the elbow. Reinforcement shall be
approximately 6 1/4" at the widest point to vary depending on the shirt size and sewn onto the
inseam of the sleeve and into the cuff. Sleeve pleats, formed of excess material, are to be
placed close to underarm seam; open side of pleat shall face underarm seam. Two -button
cuffs shall be 3" wide with square corners and accommodate two 24 ligne metal buttons
attached vertically on cuff, and will have poly -cotton twill covering over the shank of the
button. Cuffs shall be lined with 65/35 poly/cotton and interlined with permanently fused,
shrink -proof, extra -heavy -grade 100% cotton. Rounded or barrel cuff is not acceptable.
Front:
Seven button front with vertical buttonholes, including collar button. Left front to have a self -
fabric center pleat 1 '/2 inches wide extending from collar band to bottom of shirt. It shall
have two rows of double stitching with inside stitching 7/8-inch apart. The center pleat is to
be interlined with poly -cotton VIKING PRESS canvas or to be lined with fusible pellon.
Right front to have an approximate two inch turn back to create a self -fly 7/8-inch wide. This
self -fly will serve as a metal button guard for metal buttons. Right front shall be edge -stitched
1/16th. Right front self -fly will have five 1/4-inch buttonholes spaced approximately 3
inches apart and bar tacked in between buttonholes.
Zipper Front:
Hidden zipper front concealing a molded flat YKK plastic zipper VFO-36, 7/16 inch wide,
with polyester zipper tape. Zipper shall begin at second button down from top and be cut
and gapped to individual shirt sizes. The front shall contain one functional metal button and
four non-functional metal buttons and buttonholes. One collar button and one functional
bone button at bottom below zipper. All non-functional buttonholes to be cut '/4-inch to
accept metal button shank. Buttonholes are to be extra heavy duty, approximately 50 stitches
per inch.
Buttons:
Metal "P" style buttons, 24 ligne, removable, secured by cotter pin/toggle and slotted disc,
on epaulets, front, pocket flaps and, if present, cuffs. Metal buttons shall be silver for
Corporal and Officer, gold for Sergeant and all higher ranks. Top and bottom buttons on
front and two extra buttons on shirt tail front shall be black 24 ligne oversize plastic. They
shall be attached with a button sewing machine and sewn with best grade Poly -Cotton 60/36,
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three cord thread to match material. Front button spacing shall be three inches below
juncture of front pleat and neckband and then 3 '/2 inches for the remaining buttons.
Pockets:
Pockets to be die creased for uniformity. Two pleated breast pockets finishing 5 '/4 inches
wide and 5 7/8" deep/long with mitered lower corners with Velcro at corners. Both pockets
shall have 1 %2-inch box pleat; with centered '/4-inch horizontal buttonhole to accommodate
metal buttons set 1 '/4 inches down from top of pocket, centered at pleat and stitched top and
bottom to prevent spreading. Left pocket to have sewn through pencil opening to
accommodate two pencil/pens, 1 '/4" pencil division. Top of pocket flap to be 7 inches from
the high point of the shoulder seam vertically to the top center of the pocket flap. Pockets
will be equally distant from the center placket. Velcro is to measure 5/8" x 5/8" and to be
sewn in place on all four sides. Pockets will accommodate a removable 24 ligne metal
button.
Pocket Flaps:
Flaps to be die -creased for uniformity. Shall be die -cut, creased and three-point scalloped.
The flaps are to be interlined with pellon crease and tac, 100% polyester, or approved equal.
Flaps to be sewn and turned with '/4- inch top stitch. Flaps are to be placed '/ inch above the
top of each pocket and have one centered vertical buttonhole eyelet to accommodate
detachable metal buttons. Pockets will accommodate a removable 24 ligne metal button.
The left flap is to have a pencil opening approximately 1 '/4 inch in width. Flaps to be placed
approximately seven inches from shoulder seam centered and shall be varied according to
size of shirt.
Epaulets:
Military style sewn into sleeve seams and crossed stitched. All shoulder straps are to be
interlined with pellon crease and tac, 100% polyester, or approved equal, and die creased for
uniformity. To measure 1 '/4 inches wide at sleeve head and extending to within
approximately '/4 inch of neckband. Epaulets to be sewn, turned and top stitched with one
row of stitching. Straps to set into each sleeve head when the sleeves are joined. To be
securely cross-stitched for a distance of approximately 2'/4 inches from the sleeve head and
to contain one buttonhole set '/z inch from pointed end. Epaulet to button with a metal
button and to have a'/4-inch buttonhole with button guard in both shoulders to accommodate
metal buttons. Shoulder straps will accommodate a removable 24 ligne metal button.
EXAMPLE: Shoulder straps shall be graded by size with the straps for size 16 'i/2" to
measure 5 %" in length, 1 '/2" at point end and 2 1/8" where it is sewn into the shoulder
seam.
Badge Tab:
Badge tab top -stitched, lined with fusible pellon or approved equal, and centered over left
breast pocket, measuring 1 inch wide and 2 '/2" high/long having two metal eyelets spaced 1
'/4 inches apart vertically, and having a center stitch for reinforcement. To comply with
current specifications, the top of the tab shall be positioned 2 % inches above the top
pocket seam to provide no less than '/4 inch between the top of the pocket flap and the
bottom of a badge of 3 '/2 inches height.
STurchase/Bid Docs/ITB 14-1 1929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
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Name Tab:
Two oval sewn -in eyelets, spaced 1 7/8 inches apart, shall be parallel to and centered
above the right breast pocket at a vertical placement of 3/8 inch above the pocket flap.
Shoulder Patches:
To be provided by vendor in the LPD-approved design on a background of black Raeford
8321-30, or approved equal, with merrowed edges. The lettering, merrowing and five
alternating facets of the star shall be of "Old Gold" coloration, the state outline shall be in
red, and the remaining alternating facets of the star in silver coloration. Patches shall be
sewn on both sleeves approximately 1/2 inch below the shoulder seam. The Lubbock Police
Department will provide a sample patch to the successful bidder.
Chevrons:
Chevrons, when required, shall be sewn on each sleeve at least one inch but not more than
two inches below the shoulder patch. To be provided by vendor when required. All
chevrons shall use a Raeford 8321-30 dark navy background, or approved equal, with
merrowed dark navy coloration or approved equal edges. The two -bar silver chevrons
(Corporal) shall exactly match the silver of the patch star facets and service stripes; the gold
three -bar chevrons (Sergeant) shall exactly match the gold of the patch merrowing and star
facets and service stripes.
Service Stripes:
Service stripes shall be sewn on the left sleeve in front of the pressed crease with the lowest
part of the bottom stripe spaced approximately 1'/2 inches above the cuff seam. To be
provided by vendor in the number appropriate for individual officers at one stripe per five
years of service. Stripes must be manufactured in incremental groups of one (5-9 years),
two (10-14 years), three (15-19 years), four (20-24 years), five (25-29 years) and six (30-34
years) rather than cut from a roll; edges must be merrowed. The background shall be
Raeford 8321-30 fabric; the thread on silver service stripes (Corporal and Officer) shall
exactly match that used in shoulder patch star facets, and that of gold stripes shall exactly
match the gold thread of the shoulder patch.
Fitting:
The garment/item shall be custom made according to individual measurements and
conform to measurements taken by the vendor's representative:
All items must be custom-made according to the following measurements, taken for
each individual officer as specified:
A. Neck - Hold tape snug around neck. Neck should be natural, not stretched;
B. Chest - Measure around fullest part of chest, under the arms;
C. Girth - Measure around chest and arms with arms hanging naturally down the side;
D. Waist - Measure around natural waistline;
E. Inseam - Measure from base of crotch seam between the legs to the floor, minus one
and one-half inches or as specified by the officer;
F. Outseam - Measure from the bottom of the trouser waistband to the floor, minus one
and one-half inches or as specified by the officer;
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G. Arm - From shoulder seam to far end of wrist bone, or as specified by the officer,
with arm hanging naturally down the side;
H. Sleeve Length - With arm held chest high and bent at the elbow to a 90 degree
angle, measure from center back of collar around the elbow to the far end of the
wrist bone;
1. Hip - Measure around the fullest part of the seat and hips, plus one inch. Pockets
must be empty.
STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE. MODIFICATION OR
ALTERATION OF STOCK -SIZED UNIFORM ITEMS IS NOT ALLOWED (FOR EXAMPLE:
16-16.5 REGULAR/TALL STOCK SHIRT OR 32 X 34 REGULAR STOCK TROUSERS).
It is the intent of the Department to receive uniforms guaranteed to fit each individual.
Shirts must be made in the USA.
Labels and Nametags:
Garment must have vendor's label with care instructions. All garments shall have
permanently affixed label attached inside of right front tail (Left front for female -style facing
option), which shall state the name of agency, name of the individual, fabric specification,
size, and date of creation. There shall also be a tracking code, which corresponds with the
packing list and invoice number. Permanent indelible ink must be used.
Pressing:
All shirts shall be pressed with military creases. Three creases in back, two in front. The
sleeve is to be pressed from bottom of shoulder insignia to bottom of hem.
Certification:
Vendor shall be responsible for all requirements, specifications and standards, and shall
certify compliance with all of the above. There shall be no sub -contracting of either the
cutting or the making of the shirts and doing so will be cause for rejection of the garment.
SPECIFY WARRANTY:
COMMENTS:
�D A- a.
SHIRT — FEMALE, LONG SLEEVE SHIRT FABRICATION
Female shirts shall be the same fabrication as male long sleeve shirt with the following exceptions:
➢ Front: Six -button front, including collar button;
➢ Sleeves: Sleeves are to be one piece, have a'/4-inch hem.
SPECIFY WARRANTY:
COMMENTS:
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SHIRT — MALE, SHORT SLEEVE SHIRT FABRICATION
Short sleeve shirts will meet every specification of the long sleeve shirts with the following exceptions:
➢ Hemmed half sleeves, which will be measured to the half inch in length.
SPECIFY WARRANTY:
COMMENTS:
SHIRT — FEMALE, SHORT SLEEVE SHIRT FABRICATION
Short sleeve shirts will meet every specification of the female long sleeve shirt with the following
exceptions:
➢ Hemmed half sleeves, which will be measured to the half inch in length.
SPECIFY WARRANTY:
COMMENTS:
4�'� G�c
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TROUSERS AND MOTOR BREECHES
FABRIC SPECIFICATION
Trouser and Breeches specifications include requirements for two types of trouser and breeches
fabrics:
■ TYPE 1 - 100% Wool, Two Ply, Serge Weave
➢ First Quality
➢ Serge Weave
➢ 16-16 % Ounces per Linear Yard
➢ Two Ply Warp and Filling
➢ Dark Navy (midnight) Blue
➢ Raeford Mills Style #8250-8818 or Approved Equal
TYPE 2 - 55% Dacron Polyester/ 45% Wool blend, Three Ply, Tropical Weave
➢ First Quality
➢ Tropical Weave
➢ 11-11 '/z Ounces Per Linear Yard
➢ Three Ply Warp and Filling
➢ Dark Navy (midnight) Blue
Bidder must provide samples of each material with bid. Samples must be labeled to identify the
material and placement on the garment.
TROUSERS — MALE TROUSER FABRICATION
Style:
Military uniform pattern shall be used with fitted waistbands and produced according to
individual sizing. The width of the legs shall be proportional to individual inseam and shoe
sizes. To be made with two full quarter top pockets and two rear pockets. The rear pockets to
have button and pearl type eyelet style buttonhole on left pocket, right pocket to be made open.
The density of the buttonhole is to be 50 stitches per inch with a four hole 24 ligne plastic
button.
Waistband:
Method 1 - Waistband shall be two inches wide. Waistband curtain shall be made of 65/35
poly/cotton, have Snug-tex and shall be attached with a rocap machine in an open manner
(Brown outlet method) for ease of adjustment. Ban -Rol stiffener one inch wide shall be sewn
into the waistband. The waistband shall be set on and be top stitched below the lower edge
through the outer fabric and inside waistband curtain. Trousers shall be made with a three-inch
outlet at waist, tapered for seat outlet.
Method 2 - Waistband curtain to be black, approximately three inches with three rows ofsnug-
tex completely around the interior of the pants and 1 5/8 inches of ban-rol to prevent rolling,
shall be caught in the top stitching. The snug-tex is to extend over the french fly and waistband
curtain with snug-tex to cover the back seam outlet. Top of the waistband to be single needle
top stitched at the top and bottom of band for extra strength. Zig-zag or chain stitch is not
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acceptable. Waistband curtain shall be constructed with 2 3/4" wide buckram backing.
Polyester will not be accepted.
Pockets:
Two (full quarter top pockets) front and two hip pockets; no watch pocket. All pockets must be
stitched, turned, and top stitched (sewn inside out and turned then top stitched for extra
strength). Safety serging is not acceptable. All pocketing to be inserted into seam at
waistband. Pocket openings must be bartacked at each corner.
POCKETS, FRONT: Front pockets to be one -quarter inch ('/4) top pocket style. Depth
of pocket from bottom to opening to be 6 '/2 inches. Opening of pockets to be a
minimum of 6 '/4 inches. (Measuring from the top of the opening to the bottom of the
pocket measures approximately 13"). Inside facing will be a minimum of 1 '/2 inches
wide. Outside facing to be a minimum of 3 'h inches wide.
POCKETS, HIP: Hip pockets located a maximum of 3 '/2 inches below waistband, to
be a minimum of 5 '/2 inches wide and a maximum of 7 inches deep. The rear pockets to
have button and pearl type eyelet style buttonhole on left pocket. Left pocket to button
with tab measuring 1 5/8 inches wide by 1 7/8 inches long, stitched, turned and
topstitched. The density of the buttonhole is to be 50 stitches per inch with a four hole
24 ligne plastic button. Right pocket to be made open. Openings to be securely triangle
bar tacked at each corner. Hip pockets to be made with 3/16-inch double piping. All
pocket welts are to be interlined with pellon, or approved equal, and then top stitched.
Pocketing:
All pocketing to be black, 65% Polyester, 35% Cotton with a minimum thread count of 68 x 54,
or approved equal. The weight shall be 2.60 yds. /lb.
Fly And Inside Trim:
Method 1 (Paired with waistband method #1 above) - Right fly and crotch linings
shall be identical in material to the waistband curtain. Right fly lining shall be sewn to
the left fly below zipper. Crotch lining shall be serged to each front. Separate French
fly made of self -material shall be sewn to inside right fly. Fly closure must be
heavyweight brass zipper. Bottom of fly shall be bartacked and a French fly support
installed to button securely across the lower abdomen. Fly tab to measure 1 '/4 inches
wide and 2 1/2 inches long, inserted at bottom of waistband at 45-degree angle. Trouser
closure must be crush -proof heavy-duty hook -and -eye.
Method 2 (Paired with waistband method #2 above) - Talon zipper is to be brass
#603-0-025 with a #00 1 -5310-05-03-04-000 slide, cut and gapped to precise lengths for
individual trousers. Zipper slide to be heavy duty self-locking type. Zipper tape to be
black all cotton twill style #06-1310. Trouser closure to be crush proof heavy duty
hook and eye style with a one piece french fly and fly button fastening at the base of the
waistband. Two piece fly and button tab is not acceptable.
Belt Loops: Trousers of waist measurement of 29 inches or more must have seven belt loops
7/8" wide and 2" long; trousers of waist less than 29 inches may have five belt loops.
Loops must be 7/8 inch minimum width and two inches in height, double stitching for
extra strength. All loops are to be sewn into waistband at the top and then dropped to
S:PurchaseBid Docs/ITB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
38
accommodate a 1 '/4" belt and sewn as to disallow raw edges. The base of the loops to
be stitched for extra strength with a minimum of 28 stitches per loop.
Construction: All loose threads shall be removed. ALL stress points are to be properly bar
tacked and closing seams to have #40 polyester cord reinforced thread for extra
strength. Trousers must be completely and properly shaped, the outseams and inseams
to be pressed open flat. All edges will be finished smooth with 15 stitches per inch.
There will be no raw edges inside or outside of the trouser. All trousers are to have
approximately a 5" polyester and cotton crotch reinforcement sewn in; size may vary
according on the trouser size. All side seams and inseams shall be chain stitched and
the seat seam shall be double chain stitched using Poly Cotton 60/35, three -cord thread,
or approved equal.
Labels and Name Tags: Ganment must have vendor's label with care instructions. All
garments shall have permanently affixed label attached, which shall state the name of
agency, name of the individual, fabric specification, size, and date of creation. There
shall also be a tracking code, which corresponds with the packing list and invoice
number. Permanent indelible ink must be used.
Fitting: The garment/item shall be custom made to measure according to individual
measurements and conform to measurements taken by the vendor's representative:
All items must be custom-made according to the following measurements, taken for
each individual officer as specified:
A. Neck - Hold tape snug around neck. Neck should be natural, not stretched;
B. Chest - Measure around fullest part of chest, under the arms;
C. Girth - Measure around chest and arms with arms hanging naturally down the
side;
D. Waist - Measure around natural waistline;
E. Inseam - Measure from base of crotch seam between the legs to the floor, minus
one and one-half inches or as specified by the officer;
F. Out seam - Measure from the bottom of the trouser waistband to the floor, minus
one and one-half inches or as specified by the officer;
G. Arm - From shoulder seam to far end of wrist bone, or as specified by the
officer, with arm hanging naturally down the side;
H. Sleeve Length - With arm held chest high and bent at the elbow to a 90 degree
angle, measure from center back of collar around the elbow to the far end of the
wrist bone;
1. Hip - Measure around the fullest part of the seat and hips, plus one inch.
Pockets must be empty.
STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE. MODIFICATION OR
ALTERATION OF STOCK -SIZED UNIFORM ITEMS IS NOT ALLOWED (FOR EX4MPLE:
16-16.5 REGULARITALL STOCK SHIRT OR 32 X 34 REGULAR STOCK TROUSER.).
It is the intent of the Department to receive uniforms guaranteed to fit each individual.
Trousers must be made in the USA. TROUSERS SHALL BE UNHEMMED OR HEMMED
AT THE OFFICER'S REQUEST.
STurchase/Bid Docs/rrB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
39
Certification: Vendor shall be responsible for all requirements. Specifications and standards shall
certify compliance with all of the above. There shall be no sub -contracting of either the cutting
or the making of the trousers, doing so will be cause for rejection of the garments.
SPECIFY WARRANTY:
(o._
COMMENTS: 1
TROUSERS — FEMALE TROUSER FABRICATION
Style and fabrication to be the same as men's using a female pattern, with the following exceptions:
➢ Front Pockets: Shall measure six inches at opening for one -quarter (1/4) inch top pockets.
Depth of pocket from bottom to opening to be 5 '/2 inches. Inside facing will be a minimum
of I '/2 inches wide. Outside facing to be a minimum of 3 % inches wide for quarter (1/4)
top pockets and two inches wide for side pockets;
➢ Hip Pockets: Shall have five inch openings and to be six inches deep;
➢ Belt Loops: Women with waist measurement less than 29 inches will contain five loops.
Waist measurement over 29 inches will be same as men.
SPECIFY WARRANTY:
COMMENTS:
MOTOR BREECHES FABRICATION
Motor Breeches will meet every specification of the trousers with the following exceptions:
➢ Breeches will have double fabric knees and a rounded, double fabric seat;
➢ Legs will taper from below the knee to below the calf proportional to individual calf
measurements;
➢ Legs will have zippered closures at the calves meeting other zipper requirements in these
specifications and measured according to individual preference. Calf zippers will be on the
outside of the legs and will close from calf to hem.
STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE. MODIFICATION OR
ALTERATION OF STOCK -SIZED UNIFORM ITEMS IS NOT ALLOWED (FOR EXAMPLE:
16-16.5 REGULAR/TALL STOCK SHIRT OR 32 X 34 REGULAR STOCK TROUSER).
It is the intent of the Department to receive uniforms guaranteed to fit each individual.
Trousers must be made in the USA. TROUSERS SHALL BE UNHEMMED OR HEMMED
AT THE OFFICER'S REQUEST.
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Certification: Vendor shall be responsible for all requirements. Specifications and standards shall
certify compliance with all of the above. There shall be no sub -contracting of either the cutting or the
making of the trousers, doing so will be cause for rejection of the garments.
SPECIFY WARRANTY:
COMMENTS:
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HONOR GUARD UNIFORM DRESS BLOUSE
(Dress Coat)
Scope
This specification covers the requirements for uniform blouses made from first quality 55% Dacron
polyester and 45% wool worsted serge fabric for the Lubbock Police Department.
The garments shall be custom made to measure according to individual measurements and fittings.
Garment is to be made in the USA.
Requirements
First quality 55% Dacron polyester and 45% worsted wool, serge finish, as detailed in
specifications.
The production of the blouse shall be first class in every respect. All materials necessary to
produce the blouse must be first quality and the garments shall be clean, well finished and pressed.
Blouse in custom made to measure sizes will be required. Custom fit blouses are to be made to
individual measurements and fittings. Measurements are to be taken at headquarters.
The vendor shall demonstrate that facilities are available for promptly making necessary
alterations, adjustments and repairs.
Fabric Specifications
➢ Weave — Serge 65 1 -1
➢ Weight — 14 ounces per linear yard
➢ Fiber content — 55% Dacron Polyester and 45% Wool Worsted
➢ Ply of yarn — Two-ply warp and filling
➢ Color- blue/black midnight navy
Bidder must provide samples of each material with bid. Samples must be labeled to identify the
material and placement on the garment.
Blouse Fabrication
Style:
Five button single breasted, choker collar with wire closure, form fitting, cut snug at waist,
flare in skirt. (Sam Browne belt to be worn) Double bi-swing back and center vent omitted.
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Pockets:
Blouse shall have two outside breast pockets with pleats and scalloped flaps which button
down. The corners of the pockets shall be slightly rounded. The pleat in each pocket shall be 1
'/z" wide. The blouse shall also have two lower besom pockets with scalloped flaps which will
button down with 24 ligne buttons. Uniformity and spacing shall be maintained at the bottom
of waist. The blouse shall also be constructed with two inside breast pockets. The pockets
shall be 5 %" wide by 6" deep. The pocket opening shall be neatly piped. Dimensions for
breast pockets and lower pockets shall be scaled in accordance with garment size and length.
Back:
Shall be constructed with a resilient double bi-swing to facilitate movement. The opening of
both the interior and exterior bi-swing shall start 1 '/z" below epaulet seam and extend 1 ''/z"
above waistband.
Lining:
Full lining of polyester twill fabric, black in color. Front inner -cloth shall be the best grade of
nonwoven fusible pellon. There shall be no substitute for pellon. Chest and shoulder of coat to
be padded with hymo haircloth and felt, and to be sewn with two rows of blind stitching
including one inch woven bridle tape. The back of blouse is to be constructed with a bi-swing
that is connected with a 1" elastic strap.
Sleeve:
The lining shall be the same as the body lining. Lubbock police emblems and shall be placed on
each sleeve 1" down from shoulder seam. Emblems shall be supplied by agency.
Epaulets:
Shall be 2 'A" wide at shoulder seam and tapered to 1 ''/z" and the point extending to the collar.
Each button shall button near collar with a 24 ligne button. The epaulets are to be made with a
box stitch.
Trim:
Seam:
There shall be gold piping on the top of the collar, epaulets, facing and colonial cuffs. Gold
piping to be 670-10.
Outside body seams shall be plain. Shoulder seams shall be stayed around armhole with tape
from back notch to front notch.
Outlets:
Side seams, %" each side, %" in under seam. The turn up at the bottom of cuff shall be no less
than 2!/2". The turn up at the bottom of the coat shall be no less than 1 '/4".
Buttons:
Front closure, five 36 ligne metal buttons, pocket flaps and epaulets, six 24 ligne. Texas Star
buttons as manufactured by the Waterbury button company will be required in gold for all
honor guard members.
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Buttonholes:
Shall be cut first or after type, positioned '/2" from edge of coat and finished with separate
bartacks.
Belt hooks:
Belt hooks to match color of coat and reinforced in side seam for a sam browne belt. Two
hooks in rear at side seams will be required.
Shoulder pads:
Shall be'/z" thick needle punch type with 100% cotton padding fill.
Sewing threads:
All sewing threads shall be the best quality nylon, cotton polyester and blends of polyester and
cotton as is applicable to specific seams. Manufacturer shall certify that the seams, sewing
threads, tensile strength elongation and number of stitches per inch will withstand the stresses
exerted in the performance of the normal duties of a law enforcement officer.
Top and edge stitching:
Uniform '/4" double stitching shall be used on all flaps, epaulets, breast pockets and at hem of
blouse.
Cutting:
Garments are to be cut from computerized patterns utilizing a lectra or gerber computerized
cutting systems. This modern equipment provides and insures the production of extremely
precise patterns as well properly aligned seams for future alterations. In addition to enhancing
tailoring of finely proportioned patterns for maximum garment draping qualities and consistent
sizing, this equipment makes possible the production of a complete set of individual
customized patterns further assuring continuity in visual effect.
Fittings:
All uniform garments shall be custom made to the measurements taken of the individual. All
measurements shall be taken in the presence of an official designated by the quartermaster.
This official shall also present at the try -on in the baste, shall approve alterations and
acceptance of the finished product. Measurements shall be recorded and one copy shall be
retained by the Lubbock police department representative until acceptance of the final garment,
at which time it will be surrendered upon demand by contractor. Acceptance or rejection of the
garments shall be at the discretion of the above designated official. One try -on in the baste is
required and one alteration is permitted. If the uniform is judged to be unacceptable after one
alteration, it will be rejected and a new garment shall be produced. A rejected uniform may not
be accepted after one alteration for any other individual.
Color:
The color shall be midnight blue or as indicated on the fabric specification. The color shall be
obtained by the yarn die process.
Labeling:
All blouses are to be custom made for each individual officer. To be produced and filed in cad
computer system (computer aided design) all blouses are to have a care label permanently
S:PurchaseBid Docs/ITB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
44
affixed, with the department name, officer name, name of manufacturer, specification, size, and
also to have a tracking code (bar-code) which corresponds to the packing slip and invoice
number.
Certification:
The vendor shall be responsible for all requirements, specifications, standards, and shall certify
compliance with all of the above. There shall be no sub -contracting of the above garments and
doing so will be cause for rejection of the garments.
Additions:
There shall be a cloth badge holder sewn above the left breast pocket, 2" long and 1" wide,
with two brass eyelets. Badge holder to be sewn all the way around.
STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE. MODIFICATION OR ALTERATION
OF STOCK -SIZED UNIFORM ITEMS IS NOT ALLOWED (FOR EXAMPLE. 16-16.5
REGULAR/TALL STOCK SHIRT OR 32 X 34 REGULAR STOCK TROUSER.).
It is the intent of the Department to receive uniforms guaranteed to fit each individual. Trousers
must be made in the USA. TROUSERS SHALL BE UNHEMMED OR HEMMED AT THE
OFFICER'S REQUEST.
Certification: Vendor shall be responsible for all requirements. Specifications and standards shall
certify compliance with all of the above. There shall be no sub -contracting of either the cutting or the
making of the trousers, doing so will be cause for rejection of the garments.
SPECIFY WARRANTY:
COMMENTS:
S:Purchase(Bid Docs1lB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
45
HONOR GUARD UNIFORM TROUSER
Fabric Specifications
➢ Weave — Serge 651-1
➢ Weight— 14 ounces per linear yard
➢ Fiber content — 55% Dacron Polyester and 45% Wool Worsted
➢ Ply of yarn — Two Ply warp and filling
➢ Color- blue/black midnight navy
TROUSERS — MALE/FEMALE TROUSER FABRICATION
Trouser will meet every fabrication specification of the trousers with the following exceptions:
➢ Add a 1 1/2" Gold 670-10 stripe set into side seam with a 1 1/8" 651-1 Midnight Navy
stripe inserted on top of the Gold stripe.
STOCK CUTTING IS NOT ALLOWED OR ACCEPTABLE. MODIFICATION OR ALTERATION
OF STOCK -SIZED UNIFORM ITEMS IS NOT ALLOWED (FOR EXAMPLE: 16-16.5
REGULARITALL STOCK SHIRT OR 32 X 34 REGULAR STOCK TROUSER).
It is the intent of the Department to receive uniforms guaranteed to fit each individual.
Trousers must be made in the USA. TROUSERS SHALL BE UNHEMMED OR HEMMED AT
THE OFFICER'S REQUEST.
Certification: Vendor shall be responsible for all requirements. Specifications and standards shall
certify compliance with all of the above. There shall be no sub -contracting of either the cutting or the
making of the trousers, doing so will be cause for rejection of the garments.
SPECIFY WARRANTY:
COMMENTS:
S:PurchaseBid Docs/ITB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
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HONOR GUARD UNIFORM DRESS CAP
Honor Guard Dress Cap Specification
➢ Low Profile Pershing Style Cap
➢ Fabric 65 1 -1 BB Midnight Navy Serge Weave
➢ Cap will have permanent band of 65 1 -1 fabric.
➢ Crown Piping 670-1 Gold
➢ Black Clarino top strap with gold buckle.
➢ Black Clarino 5/8" front strap with Gold Texas Star buttons.
➢ Visor # 169 Black
➢ Double eyelets spaced 1 5/8".
SPECIFY WARRANTY:
Q-- c\ k—cL r( x J cLT r
COMMENTS:
S:Purchase/Bid Docs/ITB 14-11929-TS, Police Custom Made to Measure Uniforms and Flonor Guard Dress Uniforms
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A
RED
THE UNIFORM TAILOR
Designers and Manufacturers of Quality Apparel
LETTER OF WARRANTY
THIS LETTER WILL SERVE AS A WARRANTY GIVEN TO
PURCHASES BY SELLER OF ATTACHED BID ITEMS. ITEMS
WILL MEET CERTAIN QUALITY REQUIREMENTS AND WILL
CONFORM TO SPECIFICATION STANDARDS, UNLESS
OTHERWISE NOTED IN THE BID PACKAGE. THE PRODUCTS
WILL BE THE HIGHEST QUALITY, NO SECONDS, AND WILL BE
FREE FROM DEFECTS IN MATERIALS AND WORKMANSHIP.
RED THE UNIFORM TAILOR, INC. WILL WARRANTY SAID
ITEMS FOR A PERIOD OF ONE (1) YEAR, IN WHICH ITEM IS FIT
FOR ORDINARY PURPOSES FOR WHICH SUCH GOODS ARE
USED.
PATRICIA KLEIN
CHIEF OPERATING OFFICER
475 Oberlin Avenue South •❑ Lakewood, New Jersey 08701
BID FORM
Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
City of Lubbock, TX
ITB 14-11929-TS
In compliance with the Invitation to Bid 14-11929-TS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 14-11929-TS is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
ITEM
QTY
(+/-)
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE* BID
EXTENDED COST
1.
150
EA.
Custom MTM L/S Shirt, All
Wool, herein.
$
l7 0
as specified
�3
2.
75
EA,
Custom MTM L/S Shirt, 55/45
Blend, as specified herein.
$
/U 6
$
QQ 7S
3.
75
EA.
Custom MTM S/S Shirt, All
$ s
Wool, as specified herein.
�
SO
4.
75
EA.
Custom MTM S/S Shirt, 55145
Blend, as specified herein.
$
$
5.
150
EA.
Custom MTM Trouser, All
Wool, as specified herein.
$ s.
$
6.
75
EA.
Custom MTM Trouser, 55/45
Blend, as specified herein.
$
j
6, b 59,
7.
6
EA.
Custom M7'M Motor Breeches,
All Wool, as specified herein.
$
$ O
/
8.
6
EA.
Custom MTM Motor Breeches,
$
$
55145 Blend, as specified
Herein.
9.
9
EA.
Custom MTM Honor Guard
$
$
Blouse (Coat), Honor Guard
Texas Star Buttons, as specified
d0
L/ C °<7
herein.
l
10.
9
EA.
Custom MTM Honor Guard
Trouser, as specified herein.
$ S
$ S
11.
9
EA.
Honor Guard Dress Cap, as
herein.
specified
/
Total Cost (Items 1-11)
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed
S:Purchase/Bid Docs/ITB 14-11929-TS, Police Custom Made to Measure Uniforms and donor Guard Dress Uniforms
4
Optional Bid 1
ITEM
QTY
(+/-)
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE BID
EXTENDED COST
I
I
EA.
Optional Bid Cost All Inclusive.
With insignia (Shoulder
$
$
all
Patch/Chevrons, Service Stripes).
G
Button and Button Toggle, as
`
specified herein.
Optional Bid 2
ITEM
QTY
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE BID
EXTENDED COST
I
1
EA.
Optional Bid Cost Same As Option
$
$
#1: Not Including "P" Buttons and
Toggles, but with buttons and
3 S
/ 3
toggles accompanying the order.
Asspecified herein.
Optional Bid 3
ITEM
QTY
UNIT OF
DESCRIPTION
UNIT PRICE BID
EXTENDED COST
MEASURE
1
I
EA.
Optional Bid Same As Option #1:
$
$ 3 S
Without Service Stripes.
Asspecified herein.
` o
Optional Bid 4
ITEM
QTY
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE BID
EXTENDED COST
I
I
EA.
Optional Bid Same As Option #1:
$
$
Not Including "P" Buttons and
Toggles Attached to Shirt, but
0
enclosed w/Shirt; and
not including Service Stripes.
Asspecified herein.
Unless otherwise specified herein, the City may award the bid on an all -or -none basis for any item or group of items
shown on the bid.
The City of Lubbock is seeking a contract for Police Custom Made to Measure Uniforms and Honor Guard Dress
Uniforms with one or more contractors. In order to assure adequate coverage, the City may make multiple awards,
selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A
decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the
City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net;3a-alendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder Mthin thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.MOST FAVOURED PRICING: The
Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured
customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess
of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for
sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net
price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all
deliveries made during the period in which such lower price(s) is effective.
S Purchase/Bid Docs/rrB 14-11929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
5
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas. by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted. for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal Po r Agency, Lynn County, and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY OeA `N.Q Wyia,ToJu/a orporat oni rganized under the laws of the State of
CtA L1.Q,'s!� or a partnership consisting of or individual trading as
of the City of
Firm:
City: QLQ_.r . .> 0 a & State: W zip 09761.
Bidder acknowledges receipt of the following addenda: X1,4
Addenda No. Dale Addenda No. Date
M/WBE Firm: Woman Black American I I Native American
Hispanic American Asian Pacific Americ� Other (Specify) 6 By - �( i(G[�r.� _Q� Date:
fl whorLed Representative - must sign by hard
Officer Name and
Please Print
Business Telephone Number �Sb(� a 7a ' 7 `337 1i { FAX: !8- 70 L • SV 2-1
E-mail Address: 50.xx5 �S0 r\ { (a.�l� AaA I e— — CctnJ, . 6a..(41Q (1/ IA - Cvyy-)
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named FirniAndividual:
Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
S Purchase/Bid Docs/ITB 14-1 1929-TS, Police Custom Made to Measure Uniforms and Honor Guard Dress Uniforms
6
CHRIS CBRISTIE
Governor
MM GUADAGNO
Lt. Governor
Of cy1ry
DEPARTMENT OF THE TREASURY
DIVISION OF REVENUE
P.O. BOX 026
TRWION, NJ 08625-034
PHONE: 609-292-2146 FAX: 609-984-6679
ANDREW P. SMAMON-ERISTOFF
Stare Treasurer
CERTIFIED
under the
Small Business Set -Aside Act and Minority and Wamen Certification Program
This certificate acknowledges RED THE UMMORM TAYLOR INC is a RBE owned
and controlled company, which has met the criteria established by N.I.A.C. 1?:46.
This certification will remain in effect for three years. Anmially the business must submit,
not more than 20 days prior to the anniversary of the certification approval, an annual
verification statement in which it shall attest that there is no change in the ownership,
control or any other factor of the business affecting eligibility for certification as a
minority or women -owned _ business.
- If the business fails to submit the:annual verification statement -by theauniversary datesthe
- • ir•.. certification will lapse and. the business will be removed fxom.the. SAVI'that.lists certified
�J minority and women -owned business. If the businessiseeks:to,be certified agaii, it ;will
`-i. •, have to reapply and pay�tbe,$100~application fee. In this cme� a'ne. application must -be
submitted prior the expiration date •of this certification. s. - ' = a :.
f aW.
};i
Issued: August 5 2012
Certif cate Number: 59641-15
4d,-,i Andrew Pantelides
Assistant Director
Expiration: August 4, 2015