HomeMy WebLinkAboutResolution - 2014-R0221 - Contract - Brown-Mckee Inc.- Drilling Services - 06_26_2014RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11892 for traffic signal pier drilling services,
by and between the City of Lubbock and Brown -McKee, Inc. dlbla Precision Drilling, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully set
forth herein and shall be included in the minutes of the City Council,
Passed by the City Council on June 26, 2014
-"e _"
G ERTSON, MAYOR
ATTEST:
le,becdGarza, City Sc rcta f
APPROVED AS TO CONTENT:
R. Keith Smith, P.E., Director of Public Works
APPROVED AS TO FORM:
D. Mitchell Sattete, Assistant City Attorney
vwxcdocs/RES.Contract-Brown McKee, Inc
May 30, 2014
Contract 11892
City of Lubbock, TX
Contract for Services
Traffic Signal Pier Drilling Services
THIS CONTRACT made and entered into this 26t6 day of June, 2014, by and between the City of
Lubbock ("City"), and Brown -McKee, Inc. dba Precision Drilling, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for traffic signal pier drilling services
and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said traffic signal pier drilling services.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, traffic signal pier drilling
services and more specifically referred to as Items One thru Five on the bid submitted by the
Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of two, one year extensions, said date of term beginning upon formal approval. The City does
not guarantee any specific amount of compensation, volume, minimum or maximum amount of
services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a thirty (30) day written notice. Such written notice must
state the reason for cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability 1,000,000
Commercial General Liability
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Automotive Liability
Any Auto 1,000,000
Workers Compensation 1,000,000
Or Employers' Liability
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on general liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor Shall rebind the City the Bill amount ol'such overpayments within thirty
(30) days of Such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing, the Citv fron) any payments tlue Contractor.
10. All Binds for payment by the city under this contract arc subject to the availability ol'an annual
appropriation for this purpose by the City. In the event of nonappropriation of funds by the City
Council of the city of Lubbock for the goods or services provided under the contract, the City
mill terminate the: contract, without termination charge or other liability, on the last day of the
the:tt-current fiscal year or when the appropriation made for the then-currm year for the pods
or scrvices covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated tar the continuauIce o€' this contract, cancellation shall be accepted by the
Seller on thirty (30) days prior written notice. but failure to give such notice shall be of [it)
effect and the City shall not be obligated under this contract beyond the date of termination.
11. This Contract consists of the following documents set forth herein: Invitation to Laid No. 14-
11892--1'S, Speci f ications, and the [aid I'orm.
IN wrrNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Exceuted in triplicate.
CITY OF L OC
Gle - C. Roberts' , ivlayor
A"TEST:
Rebecc (Lrzat, City Secr to y
APPROVED AS TO CONTENT:
4 _ Iri
i .�Ilu 11 Ll 1 L.
Sharmon Owens,
City Traffic Engineer
CONTRACTOR
B Y �7 .
Autluorized Representative
1,-e /-� Ole s
Print Name
/-00. /3-5 '-�e��
Address
41�/-X-vc 7 r sz- 3 Z7 �
City, State, Gip Code
City of Lubbock, TX
Traffic Signal Pier Drilling Services
1TB 14-11892-TS
Specifications
Drilled Shaft Specifications and Requirements
This specification shall cover Drilled Shafts for City of Lubbock Traffic Signal Arm Assemblies. All
drilled shafts shall conform to the 2004 Texas Department of Transportation TXDOT Standard
Specifications for Construction and Maintenance of Highways, Streets, and Bridges -Item 416 Drilled
Shaft Foundations (http://www.txdot.gov/inside-txdot/forms-publications/publications/construction.htmi).
This bid only covers specification for drilling the shaft to the required dimensions. Casing may be
required as determined by the specification or the engineer. Reinforcing steel, concrete and slurry
displacement are not a part of this bid and shall be excluded from the specification.
All drilled shaft locations shall be marked and approved by the City of Lubbock Traffic Engineering
department prior to drilling. All material excavated shall be removed by City of Lubbock personnel. The
contactor is responsible for all utility locates and permits prior to drilling shafts. The shafts to be drilled
will be 36" (inches) or 48" (inches) in diameter. Shaft depths can vary from 13' (feet) to 22' (feet).
Dimensions shall be determined by plans. Further information regarding Traffic Signal shafts can be
found in TXDOT's standard sheets Pole Foundations, TS-FD-12 and Long Mast Arm Assembly, LMA(2)-
12.
The City of Lubbock Traffic Engineering Department will be responsible for traffic control for the
contractor. Shafts shall not be drilled without Traffic Engineering personnel on site.
STurchase/Bid Docs/ITB 14-11892-TS Traffic Signal Pier Drilling Serviv s
28
BID FORM
Traffic Signal Pier Drilling Services
City of Lubbock, TX
ITB 14-11892-TS
In compliance with the Invitation to Bid 14-11892-TS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 14-11892-TS is by reference incorporated in this contract. The Bid Form
must be completed in blue or black Ink or by typewriter.
ITEM
Q T Y
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE BID
EXTENDED COST
1.
330
FT.
Drill shafts 36" in diameter as
specified herein.
$
44-J, oD
S
LotLoeo.Q
2.
396
FT.
Drill shafts 48" in diameter as
$
$
specified herein.
'25- BOO
9 9 co . oo
3.
40
FT.
Drill shafts 36" in diameter
S
$
through rock as specified
uaco
t'
't
herein.
.
4.
40
FT.
Drill shafts 48" in diameter
S
$
through rock as specified
OO
3
herein.
co .0o
5.
20
EA.
Mobilization
S
a�Co . Oo
$
14 ow • Or0
Total Cost (Items 1-5)
�ID S-V
Unless otherwise specified herein, the CIty may award the bid either Item -by —item or on an all -or --none basis for any
Item or group of items shown on the bid.
The City of Lubbock is seeking a contract for traffic signal pier drilling services with one or more contractors. In
order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the
products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this
Bid, however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on th Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifics that the price quoted is not in excess of the lowest price charged
anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an
clement of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/scrvices of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
S:PurchaseAlid Docs/rM 1-11892•TS TraMc Signal Pier Drilling Services
4
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized intcrlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791. Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have Interests to this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, Texas Tech University, West Texas
Municipal Power Agency, Lynn County, and City of Wolfforth,
YES X NO
• if you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
govemmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/scrvice as needed.
THIS BID IS SUBMITTED BlSpu� Lko.lr- , XHt,. a corporation organized under the laws of the State of
- :Z a,.S , or a partnership consisting of AIor individual trading as
N ,ti %Q of the City of Z.at 00'A
Address, CC' 6 F.:Vat rp r pq 0, 60X 3Z,7q
City: Link State: Zip %9f�5L
Bidder acknowledges receipt of the following addenda:
Addenda No. Date Addenda No. Date
M/WBE Firm: Woman Black American I I Native American
Hispanic American Asian Pacific Americ4 I Other (Specify)
By �- 42a, A t, 2
Date: /%
Authorized Representative -must sign by !rand
Officer Name and Title:/K& R,
Please Ptint \
Business Telephone Number (V C a ) -744 ' 3(o z 3 FAx:(0D�o) -74 g ' IG, S1
E-mail Address: M;ke.�des (� bt-a�n M ee L'ovrl
FOR CITY USE ONLY
Bid Form llem Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $50, 000): 1 Date P.O./Contract issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
S:Purchase/Did Dues/ITD 14-11892-TS Tratllc Signal Pier Drilling Services
5
City of Lubbock, TX
Traffic Engineering
Bid Tabulation
June 26, 2014
ITB 14-11892-TS
Traffic Signal Pier Drilling Services
Item
Qty
U/M Description/Vendor Location
Unit Cost
Extended Cost
1
330
FT
Drill shafts 36" in diameter
Brown -McKee, Inc. dba Precision Drilling Lubbock, TX
20
S 6,600
2
396
FT
Drill shafts 48 " in diameter
Brown -McKee, Inc. On Precision Drilling Lubbock, TX
25
9,900
3
40
FT
Drill shafts 36" in diameter through rock
Brown -McKee, Inc. On Precision Drilling Lubbock, TX
60
2,400
4
40
FT
Drill shafts 48" in diameter through rock
Brown -McKee, Inc. dba Precision Drilling Lubbock, TX
85
3,400
5 20 EA Mobilization
Brown -McKee, Inc. dba Precision Drilling Lubbock, TX 200 4,000
Total Cost:
Brown -McKee, Inc. dba Precision Drilling Lubbock, TX S 26,300
s: purchawkbid docs%]TB 14-11892-TS