HomeMy WebLinkAboutResolution - 2014-R0211 - PO - Yellowhouse Machinery Company - Heavy Duty Equipment - 06_12_2014tesolution No. 2014—RO211
Tune 12, 2014
Item No. 6.18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31019373 for the purchase of Group 8
- heavy duty equipment as per ITB 14-11853-DT, by and between the City of Lubbock and
Yellowhouse Machinery Company, and related documents. Said Purchase Order is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on ,Tune 12, 2014
GL O RTSON, MAYOR
ATTEST:
Rcb ca Garza, City Secr6ta
APPROVED AS TO CON T N,
-, 50-&S
Scott Snider, Assistant City Manager
Community Services
IAPPROVED AS TO FORM:
Amy Dims,ssist rt orney
vwxcdocs;'RES. Yellowhouse Machinery-PurchaseOrd
May 20, 2014
City of
, jLubbo& PURCHASE ORDER
TEXAS
TO: YELLOWHOUSE MACHINERY COMP
3405 E SLATON HWY
LUBBOCK Texas 79417
Page - 1
Date - 05/19/2014
Order Number 31019373 000 OP
Branch/Plant 3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Marta Alvarez, Director XPurchasing & Contract Management
Ordered 05/19/2014 Freight
Requested 05/19/2014 Taken By
Delivery PER L.COX/REQ 43246 ITB 14-11853-DT
Description/Supplier Item _
205 HP, All -Wheel Drive Motor
Grader, Spec 9162
Terms NET 10 EOM
Ordered Unit Cost UM
1.000 244,975.0000 EA
D.TORRES
Extension Request Date
244,975.00 10/21/2014
Total Order
244,975.00
This purchase order encumbers funds in the amount of $244,975 awarded to Yellowhouse Machinery Company of Lubbock,
Texas on June 12, 2014. The following is incorporated into and made part of this purchase order by reference: Quote dated
April 29, 2014 from Yellowhouse Machinery Company of Lubbock, Texas. Resolution # 2014—RO211
CITY OF LUBBO
Glen C. I Wr son, ayor
ATTEST:
Re ec a Garza, City Secretary
Bidder's Name: Yellowhouse Machinery Co.
REVISED BID FORM
City of Lubbock, TX
Purchasing and Contract Management
In compliance with the Invitation to Bid 14-11853-DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14-11853-DT
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE*
EXTENDED COST
(Days)
(*�-)
Measur
BID
ARO**
e
1.
1
Each
205 I-1P, All -Wheel Drive Motor Grader,
$ 244975.00
$ 244,975.00
100
Spec 9162.
Model Year, Brand Name and Model Number: 2014 John Deere 672GP
2.
1
Each
Airless Self -Propelled Walk Behind Paint
$ NO BID
$
Striper, Spec 620-AIR
Model Year, Brand Name and Model Number:
Pneumade-Tired toadet, Spec 9 t 34
247,30
Model Year, Brand Name and Model Number: 2014 John Deere 644K
4.
L
Each
14-Foot Snow Pusher, Spec 625-AIR
$ NO BID
$
I
Model Year, Brand Name and Model Number:
s;.
5.
1
Each
15.6 Yard Dump Truck with two spinner
$ NO BID
$
assemblies, Spec 8712-ST
Model Year, Brand Name and Model Number:
6.
1
Each
15.6 Yard Dump Truck with one spinner
$ NO BID
$
assembly, Spec 8712-AM
Model Year, Brand Name and Model Number:
- '� t TOTAL F$244,975
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed
**ARO —After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of 0 %, net calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on
the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not
include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale
to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than
provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth. Yes x No
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY Yellowhouse Machinery Co. a corporation organized under the laws of the State of
Texas , or a partnership consisting of
City:
Bidder acknowledges receipt of the following addenda:
Addenda No. Date
Addenda No. Date
of the City of
State:
Addenda No.
Addenda No.
M/WBE Firm: I Woman I I Black American
Ilisoanic American I I Asian Pacific Ai
Zip
or individual trading as
Date
Date
Native American
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures,
distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required
under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In
order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current
valid licenses issued by the State of Texas:
1. Name E D Etnyre and Manufacture's License No. 3330
2. Name Tracy Thompson and Converter's License No. 2862
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Disting shirrg No. (Franchised TX dealer)
Date:
.4urhorized Reprervkalive - mit r sign by hand �%_
Officer Name and Title: �Cs1%OiIGt�(%�a!'! —C%•
Please Print
Business Telephone Number: /fSo� 33S/'-IGgI _ FAX4�
E-mail Address: tr�u?f�ide��iu/l�a�s� ��s