The URL can be used to link to this page

Home My WebLink AboutResolution - 2014-R0210 - PO - Associated Supply Company Inc.- Heavy Duty Equipment - 06_12_2014resolution No. 2014-RO210 June 12, 2014 Item No. 6.18 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31019376 for the purchase of Group 8 heavy duty equipment as per ITB 14-11853-DT, by and between the City of Lubbock and Associated Supply Company, Inc., and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on .rune 12, 2014 /1�O/Bi/tRTSON, MAYOR ATTEST: a Garza, City APPROVED AS TO CO Scott Snider, Assistant City Manager (Community Services (APPROVED AS TO FORM: 1Amys vw:ccdocs!RES.Associated Supply-PurchaseOrd May 20, 2014 City of ,jLubbo&PURCHASE ORDER TEXAS TO: ASSOCIATED SUPPLY COMPANY INC 2102 E SLATON ROAD LUBBOCK Texas 79452 Page - 1 Date - 05/19/2014 Order Number 31019376 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: QM,,taAI,,,,e,, Director of Pur:basing & Contract Management Ordered 05/19/2014 Requested 05/19/2014 Delivery PER L.COX/REQ 43246 Description/Supplier Item Pneumatic -Tired Loader Spec 9134 Terms NET DUE ON RECEIPT Freight Taken By D.TORRES ITB 14-11853-DT Ordered Unit Cost UM Extension Request Date 1.000 238,900.0000 EA 238,900.00 09/21/2014 Total Order 238,900.00 This purchase order encumbers funds in the amount of $238,900 awarded to Associated Supply Company, Inc. of Lubbock, Texas on June 12, 2014. The following is incorporated into and made part of this purchase order by reference: Quote dated April 29, 2014 from Associated Supply Company, Inc. of Lubbock, Texas. Resolution # 2014—RO210 CITY OF LUBBO K Glen C. Wrlson, ayor ATTEST: Reb cca Garza, City Secret Bidder's Name: A�cQ REVISED BID FORM City of Lubbock, TX Purchasing and Contract Management In compliance with the Invitation to Bid 14-11853-DT, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14-11853-DT is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE* EXTENDED COST (Days) (+/-) Mcasur BID ARO** e 205 HP, All -Wheel Drive Motor Grader, 00 -' CIO Spec 9162. (p .n5 Model Year, Brand Name and Model Number: 2. 1 Each Airless Self -Propelled Walk Behind Paint Striper, Spec 620-AIR $ 1vV i S Model Year, Brand Name and Model Number. 3. 1 Each Pneumatic -Tired Loader, Spec 9134 ONO in $ 7 17t fti —. �Q90 Model Year, Brand Name and Model Number: 4. l Each 14-Foot Snow Pusher, Spec 625-AIR S �Jv 8 �� S � fU bin '`. Model Year, Brand Name and Model Number: 5. 1 Each 15.6 Ya d Sp R7 p2ck with two spinner c Model Year, Brand Name and Model Number: 6. l Each 15.6 Yard Dump Truck with one spinner Spec 8712-AM $ N(7 �� $ Nv 60 assembly, Model Year, Brand Name and Model Number: .4' � 3 _ •3. 4 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of /X net 30 calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. iNTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder sliall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, Q of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. Yes ✓ No • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their ownmaterials/service as needed. THIS BiD IS SUBMITTED BY A59-C d':In 5-,&Y C (A5C0) a corporation organized under the laws of the State of or a partnership consisting of or individual trading as City: Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date of the City of ,�,11 Qn Address: / — L J4� c •, State: Addenda No. Addenda No. M/WBE Firm: I Woman Black American Hispanic American Asian Pacific At Date Date Native American Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. Q:Purchase/Bid Docs/14-1 1853-DT Group 8-11eaw Duty Equipment 4. Name c-o.k-C S.W � Car n 0ranchise Dealer's License No. General Distinguish}ng No. �T (Franchised TX dealer) By. sign by hand Date: -1 1zq / i -, Officer Name and Title: CSIC 5 e_ 11- SX, Please Print �i Business Telephone Number: TsbCo— 743-- 2-c2U0 FAX:��ULa E-mail Q:Purchnso id Docv 14-1 1853-DT Group 8—Ifeavy Duly Fquipment