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HomeMy WebLinkAboutResolution - 2014-R0131 - Contract - Overhead Door Company - Garage Door Repair Services - 04_10_2014RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 11741 for garage door repair services for various departments, by and between the City of Lubbock. and Overhead Door Company of Lubbock, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on GLEN`-,V./k6BEVX9`ON, MAYOR ATTEST: Rebe ca Garza, City Secreta APPROVED AS TO CONTENT: Pamela Moon, Executive Director of Finance APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Contract-Overhead Door March 12, 2014 CONTRACT NO. 11741 CITY OF LUBBOCK, TX Garage Door Repair Services for Various Departments THIS CONTRACT made and entered into this 27TH day of March, 2014, by and between the City of Lubbock ("City"), and Overhead Door Company of Lubbock, Inc, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Garage Door Repair Services for Various Departments and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Garage Door Repair Services for Various Departments. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Garage Door Repair Services for Various Departments and more specifically referred to as per Exhibit A on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The Contractor shall perform the work according to the procedures outlined in the bid form and Specifications attached hereto. The contract shall be for a term of one year with the option of four, one year extensions, said date of term beginning upon formal approval. The rates may be adjusted upward or downward at this time at a percentage not to exceed the effective change in the Consumer Price Index (CPI) for the specific contract for the previous 12-months. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. The contractor shall obtain and maintain in frill force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT General Liability 500,000 Commercial General Liability General Aggregate Products-Comp/OP AGG Personal & Adv. Injury Contractual Liability Products of Complete Operation Endorsements Automotive Liability 500,000 Combined Single Limit Any Auto Workers Compensation Statutory Amounts The City of Lubbock shall be named as additional insured on a primary and non-contributory basis on General Liability, with a waiver of subrogation in favor of the City of Lubbock on all coverages. All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. Copies of all endorsements are required. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor- to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 14-11741-DG Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOC Gle "Abertson, Mayor ATTEST: J2 0 0 0 A 0 - , ___/ i Reb cca Garza, City Secre ry PP VED AS TO CONTENT: a Al are , Director of Purchasing & Contract Ma 'agement APP O D AS O FORM: Assistant City Attorney CONT TOR BY Autho ed Re rrIe_senntati Print Name qY'7l Z �6*.AJ i��/17/ Address C MY4-5 79t z5`- City, State, Zip Code City of Lubbock, TX ITB 14-11741-DG Overhead Door of Lubbock, Inc., Lubbock, Tx Exhibit A Hourly Labor Garage Door Repairs for Various Departments Rate 1 Regular Labor Rate $ 90 Emergency Labor Rate 180 Bid Forin Garage Door Repair Services for Various Departnients City of Lubbock, Texas ITB 14-11741-DG In compliance with the Invitation to Bid 14-1 t74t-DG. the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the Following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agree, to deliver said items at the locations and for the prices set forth on this form. A bid will be Subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), ur irregularities of any kind. The Invitation to Bid 14-11741-DG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. 1. What is your labor rate per hour for a repair/service call'? in hcffand hours) 5 w hour (Billed increment.v g1%idl, %a per ?. is there an associated service fee? If s o, what is the service fee �Z charge? Service Fee S 3. What is your labor rate per hour for an emergency call'? J (Bitted in incre rmCnls 0 fit 1, ha/f and '/ hours) / 7 � �+ per hour 4. is there an associated emergency service fee? If so, what is the service fee charge'? Service Fee S 5. Is a mileage charge included in the bid price'? If not, what is your mileage fee" $_ per inile *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Garage Door Repair Services for Various Departments with one or more contractors. in order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of Z "4,, net i 0ealendar days. Discounts will not be considered in determining low bid_ Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days alter the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICENG: The Bidder certifies that the price (µtoted is not in e.xce,s of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, Supplier agrees to notify the City and sell sane product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. QTurchiGseiBid Docs/11r14 14-11741-DG. Oarage Door Repair services lbr various Departments 4 INTEIZLOCAL PURCHASING (optional): The City desires to make available to other local giwernmcntal entities of the State of "texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below it' he/she will honor Political Subdivision orders in addition to orders From the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests fit this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County llospital District, Lubbock Independent School District, South .Plains Association of Governments, City of Texarkana, 'Texas Tech University, West 'Texas Municipal Py+per Agency, Lynn County, and City of Wolfforth. YES 7 NO • If you (the bidder) checked YES. the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase material s%services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. ©ver- hea,cl, Cbo(` THIS BID IS SUBMITTED BY l..�tbhoc�) a, corporation organized under the laws of the State of or a partnership consisting of or individual trading as ---------------------....--- of the City of' L "'6 Jan e, k . ._ 111PVhP17W NIA P.Atnni)/n,n,I A-f /I1L,L,a, ti Tanz Bidder acknowledges receipt of the following addenda: Addenda No, Addenda No. Addenda No. Addenda No. Date Date Date Date M/WBE Firm: By .4ll Officer Name and Title: Ma rl w1i l (/r I r 1tj 10-CV I I Please Print —]/�/-7 Business Telephone Number 1-1 /" ql t�/ / I'AX: E-maiI Address: S4i (l/i 110 OV(V K(OId(100KI Ub✓bDGk, Cj 107 FOR CITY USE ONLY Bid Fonn Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over S50,000): Date P.O.%Contract ISSued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL TILE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, TILE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. Q:Pauchasunid DocsAT13 14-11741-DG, Garage I)oor Repair Servicei Cor Variou, Depnrtinents 5 City of Lubbock, TX Purchasing and Contract Management Bid Tabulation March 27, 2014 ITB 14-11741-DG Garage Door Repairs for Various Departments Item Qty U/M Description/Vendor Location Hourly Rate Extended Cost 1 1 HR Regular Labor Rate West Texas Door Lubbock, TX 49 $ 49 Overhead Door Lubbock Lubbock, TX 90 90 Brem Inc., dba Action Door Lubbock, TX 100 100 2 1 HR Emergency Labor Rate West Texas Door Lubbock, TX 69 69 Brem Inc., dba Action Door Lubbock, TX 150 150 Overhead Door Lubbock Lubbock, TX 180 180