HomeMy WebLinkAboutResolution - 2014-R0116 - Contract - Invisible Windows LLC - Window Cleaning Services - 03_27_2014ResolutionTNo. 2014-RO116
March 27, 2014
Item No. 5.25
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11754 for window cleaning services at the
Lubbock Preston Smith International Airport, by and between the City of Lubbock and Invisible
Windows, LLC, and related documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on March 27, 2Q1
GL C. ROBERTSON, MAYOR
ATTEST:
-Q 0 �� -.4 - -)\,<-- -
Rebe ca Garza, City Secret
APPROVED AS TO CONTENT:
I
Kelly Campbell, Interim Executive Director
Of Airport
APPROVED AS TO FORM:
/K�
Chad Weaver, Assistant City Attorney
vw:ccdocs,'RES.Contract-Invisibie Windows
March 4, 2014
Resolution No. 2014-RO116
Contract 11754
City of Lubbock, TX
Contract For Services
Window Cleaning Services at Lubbock Preston Smith International Airport
THIS CONTRACT made and entered into this 27th day of March, 2014, by and between the City of
Lubbock ("City"), and Invisible Windows, LLC, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for window cleaning services at
Lubbock Preston Smith International Airport and bids were received and duly opened as required by
law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said window cleaning services at Lubbock Preston Smith International
Airport.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, window cleaning services at
Lubbock Preston Smith International Airport and more specifically referred to as Items One
thru Seven on the bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached bid form and specifications contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of two, one year extensions, said date of term beginning upon formal approval. The City does
not guarantee any specific amount of compensation, volume, minimum or maximum amount of
services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a thirty (30) day written notice. Such written notice must
state the reason for cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability 1,000,000
Commercial General Liability
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liability
Automotive Liability
Combined Single Limit 500,000
Any Auto
Workers Compensation Statutory Amounts
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on general liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
(30) days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All fiends for payment by the city under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of nonappropriation of funds by the City
Council of the city of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no
effect and the City shall not be obligated under this contract beyond the date of termination.
11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 14-
11754-TS, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
:•' bertso4kayor
ATTEST:
Rebe t
a Garza, City Secret
APPROVED AS TO CONTENT:
Kelly Campbell,
Interim Executive Director Airport
All' VED AS TO FORM:
Chad Weaver,
Assistant City Attorney
CONTRACTOR
By�fP st ('
AuLWUL-
Printthhorrized,Representative
� 1 Name
%L� yQ b
Address
UL ` Ul,� 4(0
`T
City, State, Zip Code
City of Lubbock, TX
ITB 14-11754-TS
Window Cleaning Services at Lubbock Preston Smith International Airport
I. Scope
The City of Lubbock is seeking bids for window cleaning services at the Lubbock Preston
Smith International Airport.
H. GENERAL REQUIREMENTS
1. All glass surfaces shall be cleaned leaving the glass surfaces free of spots, scale, grime,
mineral deposits and hard water stains. All metal edges shall be free of dust and debris.
2. All interior metal windowsills will be cleaned/dusted/wiped down to remove any fluids,
dust or debris.
3. All window cleaning shall be done in a manner as not to interfere with the daily
operations of the building.
4. Cleaning compounds shall not damage glass or seals on windows. Upon request, the
successful bidder must submit MSDS or other product literature for any cleaning
compounds or chemicals brought on to airport property. The contractor shall be
responsible for any etching or scratching of glass or metal frame surface caused by
cleaning compounds or cleaning methods.
5. When scaffolding, ladders and/or lifts are required they will be clearly marked/coned so
as to not create a safety hazard or interfere with day-to-day operations of the terminal
building. Scaffolding, ladders and/or lifts will not be left unattended unless specific
authorization from the maintenance supervisor is received.
6. Any debris or trash that accumulates during window cleaning work shall be removed
from the site and disposed of in a proper manner.
7. The successful bidder shall comply with airport security requirements as they pertain to
the performance of the work.
8. Any cracked or damaged windows will be reported to the airport's maintenance
supervisor.
9. All work will be done during regular airport work hours Monday through Friday from
7:00 am to 8:00 pm.
10. The successful bidder is required to provide man -lifts as needed to complete the
cleaning work.
11. The successful bidder must check in with the building's maintenance supervisor before
commencing work each time. Also the successful bidder will wear the ID badge at all
times while working.
QTurchase/Bid DocsATD 14-11754-TS, Window Cleaning Services a LPSIA
28
12. The successful bidder will invoice the airport at the end of the month's cleaning cycle.
The invoice will state the month for which services have been rendered, and is to be
payable within 30 days of receipt by the airport. No back drafting of invoices will be
allowed.
III. WINDOW CLEANING REQUIREMENTS
Annual Cleaning to be Conducted Once Per Contract Term:
1. The interior surfaces of the upper windows on the carpet side of the terminal
overlooking the ramp area and the interior surface of the upper windows on the brick
side of the terminal, and the interior and exterior surfaces of the uppermost windows in
the four terminal entranceways.
2. Exterior surfaces of all windows on the second floor of the terminal building
overlooking the carpet side, and the exterior surfaces of the upper windows at the airline
ticket counters.
3. The interior surfaces of all windows on the second floor of the terminal building
overlooking the carpet side including office spaces.
4. The interior and exterior surfaces of the uppermost windows in the four terminal
entranceways, and sterile side partitions near passenger gates three and eight.
Bi-Monthly Cleaning:
5. Interior and exterior surfaces of windows in the four terminal entranceways, including
glass doorways and above doors. This does not include the upper windows on the sides
of the entranceways.
6. Interior surfaces of all floor -level exterior windows in the terminal building on the main
level, including all windows in the passenger gate stairwell areas and interior surfaces of
second floor hallway windows overlooking the parking lot. This item does not include
the short, upper windows (approx. 24-inches high).
7. Exterior surfaces of all exterior windows on the main floor including all floor -level
windows, upper windows brick side (excluding the airline ticket counter area covered by
blinds), upper windows carpet side, all passenger gate stairwell windows, and all second
floor hallway windows overlooking the parking lot.
Windows Excluded:
8. Glass block windows between carpet/sterile side and brick side of terminal.
9. Revolving doors and fire exits adjacent to the revolving doors.
10. Ramp level windows leading into office areas.
Q:Purc:hase/Bid Docs/1TB 14-11754=rs, Window Cleaning Services a LPSIA
29
11. Business center windows on carpet/sterile side of the building.
12. Sliding glass doors between brick and carpet/sterile side of the building.
13. Glass at entrance to bar/lounge area.
III. Information Sheet for obtaining Airport I.D.
1. The following items are required to obtain access for cleaning the windows at the Lubbock
Preston Smith International Airport:
• 10-year work history — All gaps of employment must be verified by the City of
Lubbock. (City of Lubbock requirement.)
• There is a $15 charge for the issuance of an ID badge.
• Criminal history records check (CHRC) — An FBI -based background check will
be conducted via fingerprinting. A $30 fee will be collected prior to the fingerprint
appointment. The Airport reserves the right to disqualify applicants at their
discretion including, but not limited to, the following convictions within the past 10
years:
1. Forgery of certificates, false marking of aircraft, and other aircraft registration violation.
2. Interference with air navigation.
3. Improper transportation of a hazardous material.
4. Aircraft piracy.
5. Interference with flight crewmembers or flight attendants.
6. Commission of certain crimes aboard aircraft in flight.
7. Carrying a weapon or explosive aboard aircraft.
8. Conveying false information and threats.
9. Aircraft piracy outside the special aircraft jurisdiction of the United States.
10. Lighting violations involving transporting controlled substances.
11. Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers
contrary to established security requirements.
12. Destruction of an aircraft or aircraft facility.
13. Murder.
14. Assault with intent to murder.
15. Espionage.
16. Sedition.
17. Kidnapping or hostage taking.
18. Treason.
19. Rape or aggravated sexual abuse.
20. Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon.
21. Extortion.
22. Armed or felony unarmed robbery.
23. Distribution of, or intent to distribute, a controlled substance.
24. Felony arson.
25. Felony involving a threat.
Q:Purchase/[iid Docs/IT[3 I4-11754-TS, Window Cleaning Services a LPSIA
30
26. Violence at international airports.
27. Conspiracy or attempt to commit any criminal acts.
28. Felony involving:
(i)Willful destruction of property;
(ii)Important or manufacture of a controlled substance;
(iii)Burglary;
(iv)Theft;
(v)Dishonesty, fraud, or misrepresentation;
(vi)Possession or distribution of stolen property;
(vii)Aggravated assault;
(viii)Bribery; or
(ix)Illegal possession of a controlled substance punishable by a maximum term of
imprisonment of more than one year.
Q:Purchase/Bid Docs/1'rD 14-11754-TS, Window Cleaning Services x LPSIA
31
BID FORM
Window Cleaning Services at Lubbock Preston Smith International Airport
City of Lubbock, TX
ITB 14-11754-TS
In compliance with the Invitation to Bid 14-11754-TS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 14-11754-TS is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
ITEM
SERVICE LOCATION
BI-MONTHLY
RATE
FREQUENCY
ANNUAL RATE*
Interior and exterior windows in the four
terminal entranceways, including glass
I'
doorways and above doors, as specified
$
X 6
$ LAUCbOD
herein. This item does not include the
�lJ ►'�
upper windows on the sides of the
entranceways.
Interior surfaces of all floor level exterior
windows in the terminal building on the
main level, including all windows in the
2.
passenger gate stairwell areas; and interior
surfaces of 2"" floor hallway windows
$ 1I`�
X 6
$
overlooking the parking lot, as specified
herein. This item does not include the
short, upper windows (approx. 24 inches
high).
Exterior surfaces of all exterior window
on the main floor including all Floor level
windows, upper windows brick side
3.
(excluding the airline ticket counter area
covered by blinds), upper windows carpet
� Lj'�
$ 1�vv�
X 6
$ /�i' OD
side, all passenger gate stairwell windows,
G`'C00
and the second floor hallway windows
overlooking the parking lot, as specified
herein.
ITEM
SERVICE LOCATION
ANNUAL RATE
FREQUENCY
ANNUAL RATE
Interior and exterior surfaces of uppermost
windows in the four terminalCO
'
4.
entranceways, and sterile side partitions
$ Vv
X I
near passenger gates three and eight, as
specified herein.
Interior side of uppermost windows on
5
carpet side overlooking ramp area, and
interior surface of upper windows on the
$
X I
$ 1 c 5bolo
// VV
brick side, as specified herein.
QTurchase/Hid I)ucs/1TB 14-11754-TS, Window Cleaning Services at LPSIA
4
Interior surface of all windows on the
6.
second floor of the terminal building
overlooking the carpet side/sterile area.
$ �Wu
X1
$(n`1�1Locked
offices must be accesses, as
�tJv v
specified herein.
Exterior side of all windows on the second
floor of the terminal building overlooking
the carpet/sterile area, and the exterior
`MV��--
7
surfaces of the upper windows at the
$
X I
1 O
airline ticket counter area covered by
blinds, as specified herein.
Total Cost
ts
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid on an all -or -none basis for any item or group of items
shown on the bid.
The City of Lubbock is seeking a contract for window cleaning services for Lubbock Preston Smith International
Airport.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of "/o, net _ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal P wer Agency, Lynn County, and City of WolRorth.
YES_ NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materials/scrvices under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own matcrials/service as needed.
QPurchase/Bid Doc%/[ rn 14-I 17sa-TS, Window Cleaning Services at USIA
THIS BID IS SUBMITTED S�"&corporation organized under the laws of the State of
jUIS or a partnership consisting of or individual trading as
of the Cityof ,1�,� I l� l�l% _
Bidder acknowledges receipt of the following addenda:
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
M/WBE Firm:1 I Woman Black American I I Native American
Hispanic American Asian Pacific Americl I Other (Specify) l't, �NNi i-e.
By N " Vl_`� Date: S — 3 —N
Authorized Representative - mustsign by hand1
Officer Name and Title: \' {A Au -At �f! e5"t cy1
Please Print
Business Telephone Nu(m'b`er,DD
E-mail Address: ( Nkk Nt
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
F.
Date of Award by City Council (for bids over $50,000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
QllurchaseBid Docsffn 14-11754-TS, Window Cleaning Services at LPSIA
6
City of Lubbock, TX
Window Cleaning Services at Lubbock Preston Smith International Airport
Bid Tabulation
March 27, 2014
ITB-14-11754-TS
Window Cleaning Services at Lubbock Preston Smith International Airport
Item Quantity U/M DescriptionNendor Location
Unit Cost Annual Rate
1 6 Bi-Monthly Interior and exterior windows in the four terminal entranceways
Invisible Windows, LLC Lubbock, TX
768 $
4,608
Clean and Bright Window
Cleaning & More Wolfforth, TX
975
5,850
2 6 Bi-Monthly Interior surfaces of all floor level exterior windows
Invisible Windows, LLC Lubbock, TX
1,440
8,642
Clean and Bright Window
Cleaning & More Wolfforth, TX
1,675
10,050
3 6 Bi-Monthly Exterior surfaces of all exterior windows on the main floor
Invisible Windows, LLC Lubbock, TX
1,400
8,400
Clean and Bright Window
Cleaning & More Wolfforth, TX
1,975
11,850
4 1 Annual Interior and exterior of uppermost windows in the four terminal entranceways
Invisible Windows, LLC Lubbock, TX
500
500
Clean and Bright Window
Cleaning & More Wolfforth, TX
675
675
5 I Annual Interior side of uppermost windows on carpet side overlooking ramp area
Invisible Windows, LLC Lubbock, TX
1,500
1,500
Clean and Bright Window
Cleaning & More Wolfforth, TX
1,975
1,975
6 1 Annual Interior surface of all windows on second floor of the terminal
building
Invisible Windows, LLC Lubbock, TX
500
500
Clean and Bright Window
Cleaning & More Wolfforth, TX
1,475
1,475
7 1 Annual Exterior side of all windows on the second floor of the terminal building
Invisible Windows, LLC Lubbock, TX
1,500
1,500
Clean and Bright Window
Cleaning & More Wolfforth, TX
1,975
1,975
Overall Total:
Invisible Windows, LLC Lubbock, TX $ 25,650
Clean and Bright Window
Cleaning & More Wolfforth, TX 33,850
c pumhmelbid don\ITB I4-11754-TS