HomeMy WebLinkAboutResolution - 2014-R0114 - PO - Mcgavock Nissan - Trucks - 03_27_2014Resolution No. 2014-RO114
March 27, 2014
Item No. 5.23
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31018554 for the purchase of two mid
size trucks as per ITB 14-11697-DT, by and between the City of Lubbock and McGavock
Nissan, and related documents. Said Purchase Order is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on
March 27, 2014
WbObBIWTSO-N,
ATTEST:
P '- 3-/�7
Rebe ca Garza, City Secret
APPROVED AS TO CONT - T:
s t'I--sm
Scott Snider, Assistant City Manager
Community Services
APPROVED AS TO FORM:
4
Chad Weaver, Assistant City Attorney
vw:ccdocs, RES.McGavock-PurchaseOrd
March 6, 2014
City of Lubbock, TX
Fleet Services
Bid Tabulation
March 27, 2014
ITB 14-11697-DT
Mid -Size Trucks
Item Qty U/M Description/Vendor Location Unit Cost Extended Cost
1 2 EA Mid -Size Pick -Up Truck, Extended Cab, Spec 1512-4
McGavock Nissan Lubbock. TX 27,285 $ 54,570
Silsbee Toyota Silsbee, TX 30,538 61,076
Gene Messer Toyota Lubbock TX 30,994 61,988
1}:
Cityof PURCHASE ORDER
Lubbock
TEXAS
NICGAVOCK NISSAN
6312 MILWAUKEE AVE
TO: LUBBOCK Texas 79424
Page - I
Date - 03/ 13/2014
Order Number 31018554 000 OP
Branch/Plant 3526
CITY OF LUBBOCK
FLEET SERVICES
SHIP TO: 206 MUNICIPAL DRIVE
LUBBOCK Texas 79403
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 By-w"—'
Marta Alvarez, Di orof Purchasing & Contract Management
Ordered 03/27/2014 Freight
Requested 04/18/2014 Taken By
Delivery PER LANDRY—V REQ 43240
ITB 14-1 1697-DT
Description/Supplier Item Ordered Unit Cost UM
Two Mid Size Trucks 2.000 27,285.0000 EA
6311
Terms NET 30
D GAMBOA
Extension Request Date
54,570.00 04/ 18/2014
Total Order
54,570.00
This purchase order encumbers funds in the amount of $54,570 awarded to McGavock Nissan, of Lubbock, TX,
on March 27,2014. The following is incorporated into and made part of this purchase order by reference: ITB 14-
11697-DT dated February 12, 2014 from McGavock Nissan, of Lubbock, TX, Resolution # 2014-RO114
ATTEST:
Rebecca Garza, City S ret
f_.CIY or UAMM) sy TX
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TRANSFER CASE
Bidder's Name:
City of Lubbock, TX
Purchasing and Contract Management
Group 5 — Light Duty Vehicles
BID FORIM
In compliance with the Invitation to Bid 14-11697-DT, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 14-11697-DT
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Unit
Delivery
ITEM
ON
of
DESCRIPTION
UNIT PRICE*
EXTLNDED
(Days)
(+/-)
Measure
BiD
COST
ARO**
`ii Ton, Full -Size, 6-Cylinder, 2 Wheel,
1.
1
Each
Rear Wheel Drive, Two -Passenger Cargo
$
$ ------------------
I
Van, Spec No. 409
Model Year, Brand Name and Model Number:
2.
1
Each
I
M Ton, Full Size 12 Passenger Van, S-
I
$
$ ----------------
Cylinder. Spec No. 412
Model Year, Brand Name and Model Number:
Mid -Size Pick -Up Truck, Extended Cab,
3.
2
Each
4-Wheel Drive with off road suspension
$ ;' J �-
S
package, Spec No. 15124
Model Year, Brand Name and Model Number:
Carryall /a Ton Utility Vehicle, Five
4.
1
Each
Passen-cr, Gasoline, 4-Wheel Drive, Spec
$
S -----------------
No. 1647-FD
Model Year, Brand Name and Model Number:
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of L %,, net calendar days. Unless
otherwise indicated on the Bid Forn, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements. whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer. for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normal ly obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
tivhich such lower price(s) is effective.
INTERLOCAL PURCHASING (onlional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES. •Z NO
If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible,
but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
-ovcrnmenlal entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
�overnmentai entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental
entity will order their own materials/service as needed.
THIS BiD IS SUBMITTED BY —Cl corporation organized under the laws of the State of
%t. XfJ _ or a partnership consisting of or individual trading as
of the City of
Finn: Address:
City: State: Zip
Bidder acknowledges receipt of the following addenda:
Addenda No. Date Addenda No. Date
Addenda No. Date Addenda No. Date
M/WBE Firm:
woman I I Black American I I Native American
Hispanic American I I Asian Pacific Americ Other (Specifv)
Any entity or person that manufactures. distributes, converts new motor vehicles (or represents an entity that manufactures, distributes;
or converts new motor vehicles) or is in the business of burying, exchanging, or selling new motor vehicles is required under the Tex.
Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to
be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses
issued by the State of Texas:
I. Name and Manufacture's License No.
?. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. (Franchised TX dealer)
By
Authorized
clfive - must Sign hV han(l
Date:
Officer Name and Title, Let, r 0tat' G n
Please Prhit
Business Telephone Number: cyeC. 2� FAX:
E-mail Address:
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WARRANTY
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by and City of LA*bnct
I.-,mttee
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BR]DT-X SRAM. STIBMTT WITH EACH BID, CUIi AVMr PAINTED Ln? ATURE AND SMMCATION SHEETS
ON THE UNIT OFFERED IN THE RESPONSE TO SOLQTATION
OF AN) f ITEMS STATED REM SRALL BE FULLY DESCRIBED W
%'RMM BY THE BIDDING VENDOR Vi TIM SPA(M PROVIDED BELOW. LM TrEF49 BY TIFM TIV OM&
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email Addrcsc
Delivered FOR To:
City of Lubbock
Fleet Department
206 AMunkipal Drive
Lubbock, Texas
Attn:
Melieea Trevino
PH# 806-775-2370