HomeMy WebLinkAboutResolution - 2014-R0040 - Contract - Horizon Glass - Airport Terminal Glass - 02_13_2014RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Contract No. 11691 for airport terminal glass, by and
between the City of Lubbock and Horizon Glass, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
Retie ca Garza, City Secreta
APPROVED AS TO CONTENT:
February 13, 2014
C26� 4M(Wk
Kelly Campbell, Interim Executive Director
Airport
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract-Horizon Glass
January 16, 2014
Contract 11691
City of Lubbock, TX
Contract For Services
For Airport Terminal Glass
THIS CONTRACT made and entered into this 13th day of February, 2014, by and between the City
of Lubbock ("City"), and Horizon Glass, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for airport terminal glass and bids
were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the
purchase and delivery of the said airport terminal glass.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which are attached
hereto and made part hereof, Contractor will deliver to the City, airport terminal glass and more
specifically referred to as Items One thru Nine on the bid submitted by the Contractor or in the
specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedures outlined in the Bid Form
and Specifications attached hereto. The contract shall be for a term of one year, with the option
of two, one year extensions, said date of term beginning upon formal approval. The City does
not guarantee any specific amount of compensation, volume, minimum or maximum amount of
services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a thirty (30) day written notice. Such written notice must
state the reason for cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE AMOUNT
General Liability $500,000
Commercial General Liability
General Aggregate
Products-Comp/Op AGG
Personal & Adv. Injury
Contractual Liablity
Automotive Liability
Any Auto $500,000
Workers Compensation Statutory Amounts
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on General Liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain
the required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in
a court of competent jurisdiction. Further, the City shall not be subject to any arbitration
process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth
herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of
any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
(30) days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. This Contract consists of the following documents set forth herein; Invitation to Bid No. 14-
11691-TS, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
Glen . Roberts n, Mayor
ATTEST:
Reb cca Garza, City Secret
APPROVED AS TO CONTENT:
Kelly Campbell
Interim Executive Director Airport
APPR V AS O FORM:
Assistant City Attorney
CONTRACTOR
FIN
N
tative
61viS
Address
LU�js�O`ZGi l y �� Tl
City, State, Zip Code
Revised
City of Lubbock, TX
ITB 14-11691-TS Airport Terminal Glass
Specifications
I. INTENT
This solicitation is an Invitation to Bid to establish a contract for the airport terminal glass
replacement.
II. SCOPE OF WORK
A. Remove and dispose of existing glass and install new Viracon — 1"VS$-20 HS/AN, '/
Bronze, heat strengthened VS-20#2, %2" airspace — mill finish sightline %2', Dow 982
silicone (black), '/" clear annealed.
B. Size and count for 1" insulated glass approximate sizes:
4 — Main level units approximate size 48" X 98"
6 — Second level units approximate size 48" X 50"
1 — Second level unit approximate size 48' X 120"
2 — Main level unit approximate size 72" X 98"
1 — Main level unit approximate size 72" X 78"
2 — Second level unit approximate size 48" X 36"
20 — Top level unit approximate size 48" X 24"
C. Size and count for '/" clear annealed glass approximate sizes:
2 - Main level approximate size 72" X 60"
1 — Second level approximate size 62" X 24"
D. Additional Glass:
7 Ft. x 6 Ft., '/ Bronze Heat
7 Ft. x 8 Ft., '/ Bronze Heat
7 Ft. x 9 Ft., '/ Bronze Heat
7 Ft. x 4 Ft., '/ Bronze Heat
7 Ft. 32", '/ Bronze Heat
3 Ft. x 11 Ft., '/ Bronze Heat
E. The contractor will remove and dispose of existing glass and install new glass in a timely
manner. The contractor will furnish the necessary equipment and materials to do the job
and will be responsible to secure the job site safely prior to leaving daily.
F. These pieces of glass are not all the exact same size; measurements vary for each piece of
glass listed; they are all approximate sizes. The contractor will need to measure every
piece of glass before ordering. If bidders would like to come out and take measurements
for the bid itself, we will be glad to escort.
Q: Purchase/Bid Docs/lTB 14-11691-TS, Airport Terminal Glass
29
G. The contractor will need to have a minimum of two personnel badged with escort
privileges for security at the airport. The contractor will have to have two badged
personnel on site and remain on site before they will be allowed to begin work. During
removal and installation we require that the contractor have the work area barricaded and
a badged safety person inside the terminal where the glass is being replaced at all times
for the public's safety. Total badging costs are $45. There is a $30 non-refundable finger
print fee. Applicant must pass a FBI criminal background check. If the applicant passes
the background check, they will have to schedule a one hour class on airport security.
Once the class is completed, they will pay $15 and get their badge. There is a $100 fee for
a lost, stolen or destroyed badge.
H. The glass will need to be installed within 120 days from the date the glass is delivered.
III. Terms
The contract shall be for a term of one year, with the option of two, one year extensions,
said date of term beginning upon formal approval.
IV. Notice to Proceed
The successful bidder shall not commence work under this invitation to bid until duly
notified by receipt Notice to Proceed signed as executed by the Director of Purchasing
and Contract Management.
Q: Purchase/Bid Does/ITB 14-11691-TS, Airport Terminal Glass
30
********REVISED********
BID FORM
Airport Terminal Glass
City of Lubbock, TX
ITB No. 14-11691-TS
In compliance with the invitation to Bid 14-11691-TS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be
rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or
irregularities of any kind. The Invitation to Bid 14-11691-TS is by reference incorporated in this contract. The Bid Form
must be completed in blue or black ink or by typewriter.
QT
UNIT OF
UNIT PRICE'
EXTENDED
Delivery
Days
ITEM
MEASURE
DESCRIPTION
BID
COST
I.
4
EA
48" x 98" 1" VS4-20 IG
$
$
HS/AN, '/< Bronze Heat
Strength VS-20k2,'/2" Airspace
I � J ^U o'
5
� / (�nD °
t/
Mill Finish Sightline '/z', Dow
%
982 Silicone Black, '/," Clear
Annealed, As Specified Herein.
2.
6
EA
48" x 50" 1" VS4-20 IG
$ aG
$ 0 0
HS/AN, 'h Bronze Heat
$ .-
/„n 2
Strength VS-20#2,'h" Airspace
Mill Finish Sightline''/2', Dow
982 Silicone Black, %." Clear
Annealed, As Specified Herein.
3.
1
EA
48" x 120" 1" VS4-20 IG
Bronze Heat
$ o
L'(j4,
C.HS/AN,'/,
j�a
Strength VS-20#2, %2" Airspace
i
Mill Finish Sightline'/2', Dow
982 Silicone Black, '/," Clear
Annealed, As Specified Herein.
4.
2
EA
72" x 98" 1" VS4-20 IG
HS/AN,'/< Bronze Heat
$ pv
�Cg'&
$ o 0
4 ' %2,
Strength VS-202, %2" Airspace
Mill Finish Sightline %2', Dow
982 Silicone Black, '/." Clear
Annealed, As Specified Herein.
5.
1
EA
72" x 78" 1" VS4-20 [G
HS/AN, '/. Bronze Heat
$
(' �� otl
Strength VS-2042, /i' Airspace
Mill Finish Sightline'/2', Dow
982 Silicone Black,''/." Clear
Annealed, As Specified herein.
6.
2
EA
48" x 36" 1" VS4-20 IG
HS/AN, '/a Bronze Heat
$
Z
$ �/,,
` `f' 2
Strength VS-2042, %2" Airspace
j
Mill Finish Sightline IV, Dow
982 Silicone Black,'/4" Clear
Annealed, As Specified Herein.
Q: Purchase/Bid Docs/ITB 14.1 1691-TS, Airport Terminal Glass
7.
20
EA
48" x 24" l" VS4-20 IG
HS/AN, '/. Bronze Heat
$ 06
Strength VS-20#2,'/2" Airspace
Mill Finish Sightline'/2', Dow
982 Silicone Black,'/I' Clear
Annealed, As Specified Herein.
8.
2
EA
72" x 60" %." Clear Annealed
9.
1
EA
62" x 24" %" Clear Annealed
�`1C0�0
10.
1
EA
7 Ft. x 6 Ft., '/. Bronze Heat
$ ` s DO "
$
11.
1
EA
7 Ft. x 8 Ft.,'/4 Bronze Heat
$ o
$ 1,63 o
12.
1
EA
7 Ft. x 9 Ft., '/< Bronze Heat
$ / /^
13.
1
EA
7 Ft. x 4 Ft., %, Bronze Heat
$ D�
$ / OO
14.
1
EA
'/,
7 Ft. x 32",Bronze Heat
$ q75
CC4
15.
1
EA
3Ft. x I 1 Ft., '/4 Bronze Heat
$ // 3
$ / 113 ,
Total Cost (Items 1-15)
$
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO)
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for airport terminal glass with one or more contractors. In order to
assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products
desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid,
however, is an option reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services,
at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below
if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock, Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Q; Purchase/Bid Docsam 14-11691=rS, Airport'rerminal Glass
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY��70->-1 / 5 a corporation organized under the laws of the State of
S , or a partnership consisting of or individual trading as
of the City of
Firm: r 4lq-, S
Address: (' M 4�5, :�>O C2
City:
Bidder acknowledges receipt of the following addenda:
Addenda No. I Date
Addenda No. L7- Date
Addenda No. Date
State: 7?,
M/WBE Firm:1 I Woman Black American I I Native American
Hispanic American Asian Pacific Americ I Other (Specify)
W-.02A. 0
Authodied Pomsentative - must sign by hand
Officer Name and Title: /O�t� aGfiEnS lSl���l/%L
Please Print
Business Telephone Number ODGr ((% g% �D��/ FAX:
E-mail Address: (=� (���i¢� S
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
Q: PurchaseBid Docs/ITB 14-11691-TS, Airport Terminal Glass