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HomeMy WebLinkAboutResolution - 2016-R0157 - Seon Systems Sales - 04_28_2016Resolution No. 2016-RO 157 Item No. 6.25 April 28, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 12631 for security cameras on Citibus Transit Buses and Paratransit Vans, as per RFP No. 16-12631-TF, by and between the City of Lubbock and Seon Systems Sales, Inc., of Coaquitlam, British Colombia, Canada, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 28, 2016 "-Z DANIEL M. POPE, MAYOR ATTEST: Reb cca Garza, City Secreta APPROVED AS TO CONTENT: Bill Ho on, Assistant Ci nager APPROVED AS TO FORM: Justi P itt, Assi ant City Attorney ccdocs/RES. Contract 12631 — Seon Systems Sales, Inc. — Citibus Cameras April 13, 2016 Resolution No. 2016-R0157 Contract 12631 City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras Service Agreement This Service Agreement (this "Agreement") is entered into as of the 2811 day of April, 2016 ("Effective Date") by and between Seon Systems Sales, Inc., (the Contractor), and the City of Coaquitlam, BC (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals 16-12631-TF, Citibus Transit Bus and Paratransit Van Security Cameras. WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Citibus Transit Bus and Paratransit Van Security Cameras, upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A — Specifications 3. Exhibit B — The Proposal 4. Exhibit C — Best and Final Offer 5. Exhibit D — Insurance Requirements Scope of Work Contractor shall provide the services that are specified in Exhibit A and B. The Contractor shall comply with all the applicable requirements set forth in Exhibit B and C attached hereto. Article 1 Services 1.1 The contract shall be for a term of one year, with option of two, one year extensions, said date of term beginning upon formal approval. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this proposal and resulting contract. 1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any interest in the Agreement, whatsoever, without prior consent of the City. 1.3 All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the date of termination. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.2 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.3 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.4 In the event any provision of this Agreement is held illegal or invalid, the remaining provisions of this Agreement shall not be affected thereby. 2.5 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.6 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.7 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within 30 days of written notification from the aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies available at law or in equity. 2.8 This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 422 0. 1 F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this do. 2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance from the Subcontractor that complies with all contract Insurance requirements document, this provision shall control. IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date. CITY OF LUBBOCK, TX: DANIEL M. POP , MAYOR AT"T EST: Q a�� - ')�� Retie I a Garza, City Secretary APPROVED AS TO Bill Howgffion, AssisWCity Manager APPROVED AS TO FORM: 1 Justin Pru ssistan City Attorney GU. Wi 1 -::;, ��►� �� 14 Printed Name Title EXHIBIT A City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras REP 16-12631-TF Specifications A. PROJECT OVERVIEW INFORMATION A total of 75 heavy duty urban transit buses and 32 paratransit vehicles shall be installed with digital security camera systems. The full-size transit and cut -away buses are in revenue service daily and the equipment proposed must have reliable and proven success in typical transit operations. 1. Vehicle types The following vehicles currently exist in Citibus inventory and are part of this project: FIXED ROUTE VEHICLES YEAR MAKE and MODEL VEHICLE TYPE QUANTITY 2000 Nova RTS (0001-0009) 35'Diesel Bus 9 2000 Nova RTS (2060-2065) OPT 40' Diesel Bus 6 2000 Nova LF (2001-2012) 40' Diesel Bus 12 2001 Nova LF (2101-2118) 40' Diesel Bus 18 2001 Nova RTS (0111,0112,0114) 35' Diesel Bus 3 2004 1 Gillis LF (0401-0406) 35' Diesel Bus 6 2006 Gillig LF (0601-0607)) 35' Diesel Bus 7 2009 Gillig LF (0901-0906) 30' H brid Bus 6 2011 Gillig LF (1101-1102) 35' H brid Bus 2 2013 Gillis LF (1301-1304) 35' H brid Bus 4 2000 Chance Trolley (092-093) 30'Diesel Bus 2 TOTAL FULL SIZE 75 PARA TRANSIT VEHICLES YEAR MAKE and MODEL VEHICLE TYPE QUANTITY 2006 International Diesel 16 2009 Arboc -Chevy Express 3500 Gas 16 TOTAL 32 The total number of vehicles to be considered as part of this project is as follows: VEHICLE TYPE QUANTITY Fixed Route Vehicles 75 Paratransit Vehicles 32 VEHICLE GR41VD TOTAL 107 2. All vehicles are owned by the City of Lubbock (dba Citibus) and are operated by the City Transit Management contractor (currently McDonald Transit). The vehicle owner will be hereafter referred to as "Citibus" for the remainder of this proposal. S Purchase Bid Docs'RFP 16-12631-TF Citibus Transit Bus and Parattansit Van Sanrih' Camera '_ s City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras RFP 16-12631-TF Specifications 3. The proposed digital security camera system shall include all necessary hardware, licenses, and equipment needed for complete operation of the security camera system. All necessary hardware, licenses, and equipment must be detailed on and included in the proposal that is to be submitted. Citibus is requesting proposals from qualified mobile video security vendors on 107 mobile digital security camera systems. Proposers are encouraged to provide information regarding the reliability of the particular mobile video security system as used in other public transit (bus) applications. Demonstrated system reliability will be a key evaluation component in the awarding of the bid. B. CITIBUS DIGITAL SECURITY CAMERA SYSTEM DESIGN REQUIREMENTS Camera Qty. Audio Microphone Qty. Vehicle Type 8 2 Transit Bus 5 2 Paratransit Cutaway C. GENERAL PRODUCT SPECIFICATIONS DIGITAL VIDEO CAMERA SYSTEM Security camera systems: • Recording capacity shall have a minimum of 30 frames per second from a maximum of eight (8) color video cameras. • Recording Time shall have a minimum of 30 days or up to 300 hours. • Recording media shall be hard drive based. • The system shall be capable of simple recording media hard drive swapping from one transit vehicle to another without requiring user intervention to reformat the hard drive. • The system shall have programmable recording start/end times. It shall be capable of continuing to record after the transit unit has been idle for longer than a preset period of time. • The system shall utilize synchronized audio/video/multi-channel video viewing from all installed video cameras and microphones. • Citibus vehicles operate from early in the morning until late at night on both urban and rural routes. The cameras must operate with a LUX rating of 0.0. The cameras mast maximize image quality and automatically adjust throughout the changing light conditions, to include extremely low -light and nighttime operations. The cameras must also maximize image quality and automatically adjust throughout sudden, sometimes severe, changes in the exterior weather conditions. • The cameras shall be mounted in a tamper -resistant and weather -resistant housing. • The digital recording unit shall power down at a user -selectable time after the switched power is removed. If unable to power down automatically, the unit shall be able to tolerate having power removed suddenly with no negative effects on the recording unit, system hardware, operating system, stored data/video/audio, or on the system's ability to function normally once power has been restored. • The installed recording unit shall be vibration -resistant and shall be capable of enduring the rigorous demands associated with public transit vehicles. • The system shall be capable of and display the GPS-automated time/date stamp and shall auto - update for daylight savings time. S:1Purchue Bid Does RFP 16.12631 JF Citibus Transit Bus and Paratransit Van Security Cameras 24 City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras RFP 16-12631-TF Specifications • The system shall be capable of recording events while the transit vehicle ignition is turned to the OFF position for a preprogrammed time period after the transit unit has been running. • The system shall be capable of optional event recording such as transit vehicle speedometer tracking. • The digital recording unit must support continuous "loop" recording. The system should be encased within a key -operated, locking enclosure. • The system shall be adequately installed to withstand the rigors (starts/stops, shocks and vibrations) of a public transit vehicle, as well as temperature changes that vary from summer highs of 100-plus degrees Fahrenheit to winter lows of 10 degrees Fahrenheit. The system shall also be adequately installed to guard against damage or interference from an accumulation of the sand -like dust that is indigenous to the West Texas area. • From an existing dashboard mounted trigger button, a simple steady ON or OFF warning light must notify the transit operator if the system is active or if it has failed. • All analog cameras proposed must have a 500TVL resolution or better. • The camera system must have the option for a Health Monitor system. Video Playback Minimum Requirements: • Captured video shall not require a specialized Personal Computer (PC) or other proprietary PC equipment to access and view recorded events. All video system components must be compatible with Windows server 2008 or 2012 with the option for virtual server. • The system shall utilize an industry -standard video format for playback on a standard -purchase Windows -based PC. • Captured video must be saved in a tamper -proof recording format. The recorded data shall be capable of being deemed acceptable as evidence in legal proceedings. • Captured incident clip/event data shall be automatically date and time stamped. • All captured video shall have a zoom function to allow the System user to "zoom in" on any chosen area of the recorded video. • The system shall include video manipulation with the ability to clip segments from and capture still images from the original data file. • The system must have the ability to easily transfer video clips/events to a data -storage device of Citibus' choosing in a format that does not require additional software to play it back on a standard Windows -based PC. • Video playback from removable hard -drive recording media shall take no more than 60 seconds to access and view on a standard Windows -based PC. Wiring and Cabling: • The selected vendor shall remove any and all existing security camera system wiring and cabling and replace with new wiring and cabling. • The selected vendor shall submit wiring and cabling diagram of installed video camera equipment upon completion of installation. 5 Purchase Bid Docs RIP 16.12631-TF Citibus Transit Bus and Puatransit Van Sccurity Cameras 's City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras RFP 16-12631-TF Specifications • All connectors and sockets shall be a positive locking design and shall be equipped with gold contacts or similar other rust- or oxidation -inhibiting contacts. Plug-in connectors shall have soldered wiring. All connections shall be made at terminal block ends or shall be soldered. • Wiring shall be uniformly color -coded and tagged. • The power source wires must be sized and rated appropriately to meet the specified requirements for unit start up and normal operation, and should prevent unacceptable voltage drops. • Wherever there is a possibility of interference, wiring and interconnecting cables shall be properly shielded. Video and audio cables shall be gauged to minimize signal loss. • A protective plastic or rubber grommet must be installed in every hole that provides passage for conduit or wiring to avoid chaffing, fraying, or cutting of the conduit or wiring. • Conduit shall be installed and secured in all vehicles. • All wires and cabling shall be concealed in a vandal -resistant and tamper -resistant manner. System planning and installation: • The vendor shall conduct a detailed survey of each transit vehicle type and develop a vehicle layout plan documenting the location and "field of view" for each vehicle type in the fleet. • Vendor shall assist Citibus in test implementation of the proposed system in order to ensure that the proposed system satisfactorily meet the needs of Citibus. • Vendor shall provide installation, documentation, maintenance and user training for selected Citibus staff. • Vendor shall conduct final acceptance testing as deemed satisfactory by Citibus. • Vendor shall provide a minimum standard warranty on all equipment and shall maintain all equipment throughout the warranty period. D. SPARE PARTS All proposals must provide a list of recommended spare parts, including current part/unit costs. Citibus may elect to purchase some, all, or none of the recommended parts as part of this procurement proposal. E. CONTRACT TERM The contract shall be for a term of one year, said date of term beginning upon formal approval. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this proposal and resulting contract. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. S Purchase Bid Docs RFP 16-12631-TF Ciubus Transit B.is and Puatra it Vm Security Cameras City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras REP 16-12631-TF Specifications F. EVALUATION CRITERIA Each proposal will be evaluated for full compliance with the RFP instructions to the offeror and the mandatory terms and conditions set forth within the RFP document. The objective of the evaluation will be to recommend the firms who are most responsive to the herein described needs of the City. The proposal will be evaluated on the following criteria: A. 30% = Qualifications and Experience B. 20% = Demonstrated system reliability C. 25% = Cost D. 25% = References G. PROPOSAL FORMAT a) Proposals should provide a straightforward, concise description of the Offeror's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness, clarity of content, and conveyance of the information requested by the City. b) The proposal should be bound in a single volume where practical. All documentation submitted with the proposal should be bound in that single volume. c) If the proposal includes any comment over and above the specific information requested in the RFP, it is to be included as a separate appendix to the proposal. d) The proposal must be organized into the following response item sections and submitted in an indexed binder. i) Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's understanding of the services to be provided. Include any additional information believed necessary that is not requested elsewhere in the RFP. ii) A description of the methodology to be used to complete the project to include, but not be limited to, how recommendations will be formulated and commitment of adequate appropriate resources to the project. iii) Offeror's specific expertise in areas pertinent to the project to include a listing and brief description of similar projects completed (with the dates of completion) or in progress and a list of references by name, address, and telephone number for each project listed. This list of projects in progress shall include the phase of work that each project is currently in (i.e. design, bid, construction), and the estimated completion date. iv) A brochure of past work, with emphasis on comparable projects. v) List of principal(s) of the Proposer and amount of time that principal(s) will be involved in the project. S:\PurcWa Hid Uocs UP 16-12631-TF Citibus Transit Has and Puatramit Vw Security Ca w " City of Lubbock, TX Citibus Transit Bus and Paratransit Van Securih• Cameras RFP 16-12631-TF Specifications vi) List of other professionals to be used, if applicable, with a record of experience in projects of this nature. Identification of principal(s) and percentage of time the principal(s) will be involved in the project. vii) The organizational structure of the employees who will be assigned to this project along with resumes of those individuals. If a joint venture is expected, then provide the organizational structure of the sub -contractor and resumes of those persons who will be involved in the project. viii) The Proposer must assure the City that he -she will to the best of his/her knowledge, information and belief, be cognizant of, comply with, and enforce, where applicable and to the extent required, all applicable federal or state statutes and local ordinances including, but not limited to the Davis -Bacon Federal minimum wage requirements. ix) Describe the Offeror's methodology for handling errors and omissions. x) Disclosure of any obligations posing a potential conflict of interest, including service on City boards and/or commissions and any current contracts with the City of Lubbock. This would apply to the Proposer as well as consultants subcontracted by the Proposer. xi) Any material which the proponent wishes to submit and which is not specifically requested in the above categories. xii) Offerors are strongly encouraged to explore and implement methods for the utilization of local resources, and to outline how they would address outreach issues in their proposal. It is also the desire of the City that the City of Lubbock program serve, as much as practicable, to stimulate growth in all sectors of the local business community. Describe how your firm would facilitate this process, and provide any relevant information about similar efforts on previous projects. S Purchase (aid Docs RFI' 16-12631-TF C¢ibus Transit ©us and Pamiransit Van Secudryy Cameras �-Y EXHIBIT B SEQN A Safe FkM Brand Surveillance & Fleet Management Solutions for Public Transportation City of Lubbock RFP 16-12631-TF ORIGINALCitlbus Transit Bus and Paratransit Van Security Cameras ®Copyright Seon Design Inc. All Rights Reserved January 20, 2016 City of Lubbock Purchasing Department 1625 13`" Street, Room 204 Lubbock, Texas 79401 Attention: Marta Alvarez, Director of Purchasing and Contract Management 't Dear Ms. Alvarez, i Sean, a Safe Fleet brand, is pleased to submit this proposal in accordance with your request. In this document you will find an overview of our product information to help you select the most suitable solution for your needs. The proposed pricing is guaranteed for 90 (ninety) days. j As a recognized leader in the field of mobile video surveillance, Sean employs its own in-house Research 1 & Development teams to design innovative hardware and software platforms and manufacture efficient solutions specifically for public and school transportation. JIn business since 1999, our company has over 200,000 surveillance systems in place at thousands of public transit and school bus properties throughout North America. As part of the Safe Fleet family since 2014, Sean has all necessary facilities and capacities to manufacture comprehensive solutions for fleets' 1 safety and security needs worldwide. Our unsurpassed reputation has been built on a solid foundation of reliable products, long-term relationships with our clients, and a support mechanism that Is second to none. Our approach to business ensures our clients realize the highest return on investment and lowest cost of ownership in the industry. Sean has a clear understanding of the requirements for a Citibus Transit Bus and Paratransit Van Security Camera solution as specified in the Request for Proposal issued in January 2016. Sean will be proposing an on vehicle security camera system solution that will meet the needs and requirements of the City of Lubbock. Sean's vehicle security camera system is a powerful step in the goal of enhancing the safety of passengers and employees of the City of Lubbock ("the City"). Further, we understand the City of Lubbock's need for an adaptable platform to meet the technological demands of the future. To meet these requirements, Sean is proposing our Explorer TX$, eight channel DVR and camera system. Reliable and efficient, it features the latest technology the mobile surveillance industry has to offer. r_ Seon's partnership with the City of Lubbock offers the following: L� ■ An increased RO1 by providing a path for upgrading technology as fiscal budgets allow ■ An innovative, cutting edge, adaptable platform that allows future expansion with additional peripherals and system integration ■ A long-term partnership to develop customized hardware solutions and software applications, r integration with other on -board technology while automating internal processes within the organization and minimizing incremental capital and operating costs I We are confident that our proposal offers a high value proposition at low risk based on the factors listed below: j■ Industry leading experience with large, satisfied client base = PROVEN PARTNER ■ Proven technology with long-standing track record for reliability = STABILITY ry+ In-house development and manufacturing capabilities = VISION Thank you for the opportunity to present our innovative solutions. We are confident that we are able to i exceed the needs and expectations of the City of Lubbock over the long term. i' Please do not hesitate to contact me if you have any questions, concerns, feedback, or if there is any further clarification I can provide. Best regards, Eric Fritz Sales Executive - Transit Division Seon Systems Sales Inc. Unit 111, 3B Burbidge Street Coquitiam, BC V3K 782 t (e) eric.fritz@seon.tom (t)1.877.630.SEON (7366) (f)1,866.664.3677 —t Statement of Confidentiality................................................................................................., ..................-5 Company Overview ............. ...................... ,.»....................... ....... ....»»..,..................................... ..........-7 Who We ..,..., ..».,.,..,» <».,.,.. ,....»........................ a...... .»..�.w,.................»«.......... ,.......k. »,...... 7 Corporatetnformation........... ,...... ....................... 7 Seon's Values ..........» .......»..».»......,........ ».............. .,...... ....................................... .............I.........8 Seon in Numbers ..................... ................ ........................ ..........,..,.,................. ....... .......... I ....................... 8 Seon's Team ..,............................... .........,..,...»...».......,.......,,....,.,,.....................,».»..,...............,...,,..,..._.. Corporate Structure.»..».......:................................:............ ............................. ................................... 12 WhyChoose Sean , :,:.,... ...... ,.... .....................I.....,.... ,........................................................................J. 15 Recommended ...... ..,........ 18 Detailed Solution Overview..............................................................»,.................................. » .........21 8-Channel DVR .-.,.......»............ ........... ...... .................................... ..<:............................................. ..... 21 CAOutdoor Wedge ....... .............................„....................,.............,...,................................... .. ..........22 CJWindshield Camera ........................................ s,..r..»................. ......................ru•.r.,xa......23 CRInterior Dome Camera .............. ....... ... ....... ...,........................ .»................... .......... ....... ................ 24 3 vMax View. ......... .......... ......... ...«....«.o.»..»...,*..........,..........,.,.,..y-.oi.a,................... u.„aa;,.,.,..y,r......,......25 Technical Compliance Matrix ...... »............. .....................»,.....,,....»..... »...,...............,._ ...........»..»26 Price Proposal._..............»............,........,._............ ................ .................................. .»..,................... ..27 TheSeon Experience ............... ,>... .,....»....... ..,.,............... ...................»....,......».........,»...»...<w.. ......, ..28 Sales Support.»...........................».,............1,................... ,.......».....................»..............................1....28 Technical Support .......... m.............................. .................. ...,................. ..»............. ........................:. 29 On-line Resources.... ......... *,.— ... .......... . ................. I ........ . ........... ................................ . ................ . ... 29 Customer Testimonials ... .............................................. ....................................................... .................. 30 References ....................... ...,...... »........... .................. .............. ...... ............ ...»....,..._... „.................,.31 Case Studies ........... .... .................................... .... ..............»...,..........,..,......................................... 32 Project Management Plan.....».......................................».....................................,...............................-33 Seon's Project Management Methodology............................................................................................33 Detailed Work Plan: Project Phases..............................................,......»....:... ... ...,................ ....... .34 Assigned Personnel............................................................................».,....,................,.........,.............35 Product Warranty Documents ................. ....... .................................. ................... »...................... ............. 36 Supporting Documents..............................................................................................r...............................41 Required Documents..........,.. .............. .................. I., ........ I ............................ ......................................41 Seon Product Catalog ...... ................. ..........»,.....»...... ., ..�,o...,.».......,....,»..;.....................,...,...41 I No Text This proposal includes information, data and drawings that shall not be duplicated, used, or disclosed In whole or in part, for any other purpose other than in conjunction with this solicitation without the + = prior written consent of Seon Systems Sales Inc. The information and data subject to this restriction are contained in pages 33-35. t_ January 20, 2016 Honorable Mayor and City Council of the City of Lubbock 162513"'Street, Lubbock, Texas 79401 C, Dear Mayor Robertson and Members of the City Council, Thank you for the opportunity to review the specifications for the above referenced Request for Proposal for a Security Cameras solution for the City of Lubbock. Seon Systems Sales is honored to J� propose to the City of Lubbock our solution in response to the City's issuance of RFP 16-12631-TF for a Citibus Transit Bus and Paratransit Van Security Camera system. i' }i Seon will be proposing a solution that will provide the City with a powerful, reliable and technologically advanced security system that will address the needs and requirements of the City to help protect the 6 safety and security of Citibus passenger and employees. Seon Systems Sales has fully read the Request for Proposal document and understands the requirements of the City and Citibus as presented in the RFP. Seon is confident that our proposed solution will fully meet these requirements. I am confident that the information as presented In this proposal is complete and p[roves responsive to your Request for Proposal. If you have any questions please contact me at 604-941-0880. Sincerely, Christopher Akiyama Vice President of Sales No Text Company Overview 1_3 Who We Are Responding to your request and needs, Seon is honored to propose to the City of Lubbock the most innovative solutions in Bus and Paratransit Van Security Camera systems. Being a leading supplier of mobile surveillance and fleet management equipment for the bus & coach industry, our company is trusted by thousands of transit agencies and school districts across North America to provide cutting edge transportation safety solutions, backed by reliable products and outstanding customer service. 7 Ranked #1 in the world for mobile surveillance for 6 straight years by IHS`, an independent research firm, Seon has an extensive list of similar project successes and exceptional solutions designed to meet the exact requirements that the City of Lubbock has specified. Corporate Information Company Name: Seon Systems Sales Inc. Key Contact: Eric Fritz Web -site: www.seon.com Phone (toll -free): 1.877.630.7366 Head office: Coquitlam, BC, Canada Established in: 1999 Status: Ownership: Number of Employees: President: Since 2014: Seon's Vision Incorporated Private 100+ Tom Gill Part of Safe Fleet Family Safe Fleet Family of brands, our vision is to become the 1 provider of safety solutions for fleet vehicles Seon's Values Our core values ensure that the company operates focusing on the following principles: Developing innovative, customer -focused solutions Openness to technological changes Building outstanding relationships with our customers Responsibility for our work Product improvement to increase public safety Seon in Numbers We are proud to present some results of our work in numbers that speak for themselves: # 1 4,000 + supplier of mobile surveillance products (IHS Group 2007-2013) 29,000sq ft manufacturing facilities 200,000 systems sold operating since 1999 transit agencies and school districts in North America have benefited from our mobile surveillance solutions 100+ outstanding employees 8 ul Seon's Team --1 Our dedicated and talented team of over 100 professionals has significant expertise in mechanical, L? electronic, IT, administrative, network, and software fields. The corporate culture of responsibility and collaboration helps us provide the best mobile surveillance and fleet tracking solutions for our clients to rj secure safe and efficient public transportation. 'j Tom Gill I President 1 F Tom Gill has been with Seon since 2009, transforming the company into a bigger, more profitable and faster growing company. With natural leadership ability to drive and exceed expectations, he brings over 15 years of experience in the video surveillance industry. Previously, Tom was the Vice President, Global Marketing, for Honeywell Video Systems, with revenues of 150+M USD, where he was responsible for strategic planning, human resources, licensing, M&A, and managing all aspects of daily operations. As a successful leader, marketer, and innovator, he focuses on building true strategic partnerships with customers and on increasing business efficiency first as the Chief Operating Officer and since December 2014 as the j President of Seon. Curtis Smith I Vice President of Operations _ Curtis Smith has been involved in the security and surveillance industry for over 15 years in a variety of senior roles. Curtis' recent appointment at Seon was preceded by positions as Senior Engineering Manager and Director of Research Development at Honeywell Video Systems and Silent Witness Enterprises Ltd. respectively. Prior to that Curtis held managerial roles encompassing supply chain, process engineering and manufacturing in Long Island, NY. As Vice President of Operations, Curtis will manage and continuously improve all aspects of daily operations with focus on the timely delivery of quality products and services for ail Seon customers. 9 P Chris Aklyama I Vice President of Sales Chris Akiyama has been involved in mobile surveillance for over 15 years, primarily in the pupil and public transportation sectors. As the Vice President of Sales, he leads Sean's team of sales professionals who focus on exceeding the expectations of every client. As a member of the Board of Directors on Canadian Urban Transit Association, Chris has an in-depth knowledge of the CCTV industry and transportation safety which helps him in his managing role. Lori Jetha I Marketing Manager As Sean's Marketing Manager, Lori Jetha is responsible for developing and executing Sean's corporate marketing strategy. Lori is a seasoned Marketing professional with over twenty years' experience In technology marketing in a variety of roles including product management, corporate communications, brand management, and strategic marketing. Prior to joining Sean in 2012, she worked with leading technology companies such as Nortel, Motorola, SaskTel, and others in the telecommunications, wireless networking, and mobile surveillance industries, to develop transformative, customer -centric digital marketing strategies. Matthew Thompson I Engineering Manager Matthew Thompson joined Sean in 2009 as a Project Engineer and led the development of the company's best DVR and camera products. His skills and expertise has played a key role in the implementation of large scale mobile surveillance projects. Since becoming the Engineering Manager in July 2014, Matthew now leads the development of Sean's complete integrated suite of hardware and software solutions. Prior to joining Sean, he worked at Nokia developing flagship multimedia smartphones. The combination of Matthew's technical and management experience, as well as his knowledge of industry best practices, helps Sean continuously develop and provide the best mobile video surveillance products. 10 (_I H n U Martin Steenblok I Engineering Services Manager As the Engineering Services Manager, Martin 5teenblok is leading the design of Sean's wireless products, playing a vital role in the development of reliable and customized solutions that meet the needs of our customers. CWNA-certified, he has managed the implementation of numerous projects involving wireless technology. Working with Sean since 2007, Martin has over 25 years of experience in the design, development, and production of electronic solutions, primarily for mobile and industrial markets. His extensive expertise in hardware, firmware, software, and mechanical design has contributed to the development of high-performance and reliable mobile surveillance technologies. 11 Corporate Structure Oath Smhh � R+1T R+� Oah A1lfama ALns k Vfre PutNrM M L4t �• PlfatlrM of NR Ma er Ope/alona nM Servaf Manger Sd.e+l�w tqn►artcm Ofdalar. TnW1DMtbn Oprutlont fle[egtan Tr[MI[al Serrl[ra Lot Tfam Llea Tr+m Mwa�er +nd SufgM Tram rypNq Pranlanton a"t+nYfmfat Sah,&Wg Team [IC a pA P..ha[IK W&ln Mal.rlah Randle+ ShIPP.1 Atnrrrry ldt letti aR afn+ M+rIN SleelJbl MaN lhongnofl MarirlN+ Senld Prdtu[I [nSmeeru+ Sanan GW FnSNeema MaMyrr Manger Senkn ManaSn Manager fo.Ilder P/pdya7 MarielNS seam MaMSrnrrM Relwdi [nSnrrrW learn fnTlneerW learn Twdr.nd lram A[aaunlry ieam 12 i What We Offer Seon offers a complete suite of school transportation solutions 4i that work seamlessly together to deliver the real-time information you need to plan safe routes, track vehicles and ' student ridership, as well as capture, record, and automatically U download video ofon-board incidents. With our surveillance and fleet management products you can get instant access to all your critical school transportation information from anywhere, anytime. Invest In the power of Seon's suite of solutions for safer school transportation! L— IOref and i o_6 er` i_�_ `4a..'.:- _:]u J-'1��.�.ti-.�-iL.L�-.+whM.-�� +�Fi•..�Mi-« Packed with powerful features, such as a built-in inertia sensor triggered to set off an alarm in dangerous driving conditions, and dual streaming, ideal for live viewing situations. All DVRs have integrated lock -box design for quick and easy installation and enhanced security. ItEf%EXtpQl8ft18td9_.:- s• .-k Vic»_ �.��?a: t� High -resolution cameras, easily adjustable and durable, designed to withstand the test of time and the rigors of the road. Available in variety of lens sizes to capture video and audio from different angles. Sophisticated, but simple in use, this software allows to easily search, view and archive video footage, while protecting the privacy of passengers and drivers through an innovative blurring feature. L47 13 vMax° Commander with Smart -Reach Wireless A web -based application that when combined with Smart -Reach wireless technology is used to download bus surveillance video and telemetry data, search for and archive video, manage DVR configurations and produce powerful reports to help you manage your surveillance system. A real-time, web -based fleet tracking and management system that gives you a map -based vow of vnnr flnaf in rn�l-4imn nrnvirlina uni � fhn video and vehicle data to improve fleet efficiency and respond to safety concerns. - ��'��i m�i`..wG�L':ri;•.' t_��.��_..=�ii�:rs`Cr':.�:ik,.-`'t:.=:'6'..-..�.......-�..��,.......',.i''.:'p".�...'�'r �� r'xr, ...;g: ----="•`z r 14 Live video streaming lets you connect to a Seon video surveillance system in real-time, via a secure cellular network connection, to view video and audio from any installed bus camera. For more information about Seon's products see the Recommended Solution section of this proposal beginning on page 17. Why Choose Seon Innovative Solutions for Your Needs Seon offers an industry -leading portfolio of mobile surveillance and fleet management products tailored specifically to the needs of our customers. Our engineers keep up with the latest technological advances to develop the most efficient solutions to suit the present and future needs of our clients. Our robust, high-performance products are designed to withstand the harsh mobile environments in which they are deployed. Professional R&D Team Seon employs its own team of highly qualified engineers and developers. Our professionals, skilled in mechanical, electronic, IT, network and software fields, are what give us the ability to tailor and customize fleet management and mobile surveillance solutions to fit individual client needs. Seon's engineering team takes customer input and feedback seriously, as it often serves as the starting point for future product development and on -going product improvement. Advanced Project Management Our project management methodology centers around guaranteeing, to the best of our ability, that project deadlines are met. Both small and large scale installation projects are meticulously organized to ensure we stay on budget. is Customer Focus We are proud that over 4,000 transit agencies and school districts in North America have benefited from our mobile surveillance solutions. We value our customers and, understanding the challenges of public transportation industry, we develop products that help our clients achieve operational efficiency and realize a higher return on investment. Seon's fleet management and mobile surveillance products are designed to lower the administrative requirements of managing on -board video recording systems and bus fleets. Comprehensive Product Training and Exceptional Customer Support Seon provides all its customers with training on installation and equipment maintenance. We guide our clients step-by-step through how to operate our software. In case of any issues and questions, our dedicated technical services team will help you diagnose and resolve the problem over the phone or by accessing your software remotely. Expert Advice To help our partners and customers successfully implement their surveillance and fleet management technologies, we provide case studies and expert advice. On our web site and blog, clients can find useful resources and up-to-the-minute mobile surveillance news & trends to stay ahead of the curve, as well as real life stories (and solutions) straight from the trenches. p~ Reliable Partner 1 We are proud to have strong, open relationship with each of our customers and partners. This approach gives us the opportunity to develop unique solutions to respond to our clients' needs in the challenging environment of public transportation. A productive atmosphere of collaboration allows us to provide fit - for -purpose products and services to ensure passenger and driver safety Li 0 fl 16 No Text n ) '' System Overview: I� �J Fj �J Seon is proposing a transit bus and paratransit van security camera system that will provide the City of Lubbock and Citibus with features, functionality, flexibility and expansion capabilities that are class and industry leading. Seon's Explorer line of video recorders, specifically the TX8 eight channel DVR, will offer the City a robust and reliable solution to view, manage save and share video, metadata and other data that is recorded across its fleet. The proposed solution will include industry leading features such as dual streaming technology, up to eight channels of audio and video, user friendly video playback and other sophisticated features that are critical to the operation of a transit authority such as Citibus and the City of Lubbock. Sean is proposing a solution that incudes our 8 channel TX8 digital video recorder that will allow the City to have two configurations In place for the transit bus vehicles (8 cameras) and the paratransit van vehicles (5 cameras). This DVR includes 8 analog video and audio channels to capture critical video in D1 resolution. Each camera will record and archive video embedded with metadata including date, time, and vehicle number. This information will allow the City, using Seon's vMax View viewing software to view video as well as search video and data by alarm, date, and time. These recordings are recorded in a proprietary format that is encrypted for security purposes and admissible in a court of law. In addition to the recording abilities (video and audio) of the DVR, and through the use of an operator 17 "Panic Button", any alarm activated video events are also recorded. Another feature of the Seon system — is the ability to capture, through the use of the optional GPS receiver, GPS data and vehicle speed metadata. This will allow the City to view vehicle speed, direction of travel and location including street names and enables synchronized mapping and display through the vMax View application. Seon's proposed TX8 DVR will include an integrated 3-axis accelerometer. The integrated accelerometer will provide the City with critical event detection such as when a vehicle safety threshold is exceeded due to an accident or driver behavior. The DVR will automatically record video and audio for review and analysis. Further system features include signal and alarm input/outputs. These alarm/inputs will provide the City with information on activities including brake and turn signals, door openings etc. Seon and the City would work together to determine the optimum alarm and signal use to align with the City's informational requirements. When these alarms/signals are triggered, the video will be marked for ease of locating, retrieving, viewing, saving and archiving of the critical information provided by the signals or alarms. Recommended Solution (Detailed product descriptions are available on the following pages) Product Product Name Description DVR lExploreriXB 'Eighttchannel DVR with 640GB HDD Cameras CQ Dome Interior dome camera with integrated microphone CJ Dome Forward facing interior dome camera without infrared G4 Wedge Exterior wedge camera b5aftwa�e���'= ��°'r�4�''�vW9ax.View�;e�-_ ,��•::����� �VIe"tiv�ngandarchivingsoftwareapplieation;�j ��:. - w �;.-1i:5,S,1`•=�»�: ;r - „ ��-:,�^ _ v. :'S:• ;a?Lc.r^'";�.n;::.::;;:t- .c.;�.r;:.r, j....;,..r�'u w..�ct;'. y,,�:a _. Y;ri�v` „;_ .a: _ rl yra: + ji ;'n'.•: ••.' f �ss.i v.',.,.��?:�: f T•'.•....,x �X� .i •� •S:�y. •,r, ".,"? .:�i ..; ., ;..,,lc .,F�-� ek•� r: ,. r±;.+ J'S•r; wY ," ,�+c' �' �•!.ij'>t. ... ^r: ! _:�. rb ,� - _ x-•:a ^-�. .. �:'. _ "_:1�. _ .� . .. s e'::.='.�:;:.:... t_.. • ram.:;_-,�..vs.,�-t'�,.'. Optional GP54 GP5 receiver integrated with wiring harness/bundle 18 } US - - �_i Dual hard drives offer both a fail-safe design and r}j double the recording capacity of the TX8, which t_1 allows to record up to 8 video channels with audio. This DVR is optimized to provide a solid image quality and a few extra markings to ensure event capture — like a built-in inertia sensor, j panicJdiagnostichutton, and geo•fencing. The outdoor CA Wedge is a durable and versatile high resolution camera (550 TVL) designed for exterior vehicle surveillance. Its rugged, vandal - resistant housing is weather-proof and water- resistant. The camera's viewing window is UV and anti -glare protected to give you a clear picture at any time of the day. CA Wedge has two mounting options: ceiling- or wall -mount. 4C��11VIndshieldl um ra si✓ . F :� � r _ - �.. � q ._ _^ s �: __ r:, Designed for forward facing applications through the windshield, the compact, easily adjustable CJ Dome camera is ideal for accident reconstruction and driver monitoring. Its wide-angle lens, back -light compensation, and high -quality microphone allows to capture the view of the road ahead. r— -r.. acrrft-�ter�ea.r-�:�.r. - i ••• t•C!R Interior Dome camera : �� , ., i,. r" -'_�>. -,- .-.;m>�.-... _-�...•�+ti'�.f:.... i4''-fir, :.F ..r,,+.'�1.r+�,.�ii;-.:, Customized to suit any indoor surveillance applications, CQ Interior Dome Camera includes infrared LEDs for high -quality images in low -light .4SE4 conditions. This camera with UV protected dome and impact -resistant hard coating has a mechanically isolated microphone filtered to improve voice response which also allows recording of a high - quality audio. 19 Wax View This intuitive video playback software simplifies the viewing, archiving, and retrieval of video recorded on a Seon DVR, and allows you to easily locate video by alarm, date and time, and even GPS location. Quickly and easily save video of on -board events pinpointing the exact time and location of the incident. M 20 Detailed Solution Overview ! I 8-Channel DVR i Dual hard drives offer both a fail-safe design I and double the recording capacity of the TX8, -� which allows to record up to 8 video channels with audio. This DVR is optimized to provide a solid image quality and a few extra markings to ensure event capture — like a built-in Inertia sensor, panic/diagnostic button, and geo-fencing. Key Features • Record up to 8 video channels l { with audio with smooth motion • Eliminate camera system down -time by monitoring DVR and HDD status with Health -Check o (Maximized video retention time with up to 2 TB of storage e ;Dual streaming technology records two Information streams; one for hi-res {playback and one for real-time viewing ove a cellular, network t 5�FPS per channel ,C Built M Enectia sensoP•fo"t iinridentalerti rt; _ Video Recording Channels 8 video channels, 8 audio channels Video Resolution 720 x 480 DS Recording Rates Main stream:120 FPS Second stream: 40 FPS Compression H.254 Quality Settings Adjustable, 4 levels Auto Overwrite selectable on/off protected alarms Userinterface OSD with remote or mouse, web browser, vMax• software suite Timer 10 pmgrammable timers Delay On/Off Selectable 0 to 4 hours Record Delay on - Up to 1 hr Record Delay off- Up to 1 hr Power Delay off - Up to 4 hrs On -Screen Display Voltage, time & date, HAD size, % full, alarm count, Internal temperature, IG status, G Sensor Status, Fan Failure notincatlon Dual Streaming Capable of sending low -bandwidth video images live over a broadband (cellular) network Accessories Media Cartridge with Hard Drive, Hard Drive Reader and GPS4 21 CA Outdoor Wedge F1 LfThe outdoor CA Wedge is a durable and versatile high resolution camera (650 TVQ designed for exterior vehicle surveillance. Its rugged, vandal -resistant housing is weather-proof and water-resistant. The }�4 camera's viewing window is UV and anti -glare protected to give you a clear picture at any time of the ! day. CA Wedge has two mounting options: ceiling- or wall -mount. �i Available Lenses 22 Key Features code Site F-stap viewing Viewing (MM) Angle (v) Angie (h) - . Available in 2.9, 3.6, 6.0,16.0, 03 2.9 2.0 67, go. and 25 mm lens for wide-angle 04 3.6 2.0 55' 74' - to telephoto coverage 06 6.0 2.0 32• 42' IDSupports Infrared Illumination with 16 1e.1 2.0 13• 17 adjustable intensity for improved might vision Withstands the Harshest Conditions 1(2.9, 3.6, and 6.0 mm lenses only) } * -� Lo• calyideo out connect —or r1 A weather-proof housing protects the camera n u of field of view '�_ _- r ulck set-q In even the toughest conditions. nd iocuuss af�the� camera * ov as. ii-gisre• _roteeYton d h ce The Best View Outside the Bus W a Zero in on detail orjust get the best possible view of what's happening outside the bus. Capture Clear Night Footage Infrared illumination captures clear images even on the blackest of nights, C1 Windshield Camera 3 7' (93 mm) 3 P Designed for forward -facing applications through the windshield, the compact, easily adjustable 0 Dome camera is ideal for accident reconstruction and driver monitoring. Its wide-angle lens, back -light compensation, and high -quality microphone allows to capture the view of the road ahead. Key Features e 2.5, 2.9, 3.6, 6.0, 8.0 and 16.0 mm lens for coverage through the windshield e Local video out connector ; r ;for quick set-up of field of ' Siew and focus Jf Available tenses Code Size F-stop Viewing viewing (MM) Angle (v) Angle (h) 02 2.5 25 86' 113' 03 2,9 2.0 72' 96' 04 3.6 1.6 56, 74' 06 6.0 2.0 32, 42' 09 8.0 2.0 24' 32' 16 160 2.0 il' 25, ' 'N'rt t Ideal for Accident Re -construction A superb, wide-angle view to see what really happened. Durable & Vandal -resistant Built to survive what you might not expect. 23 CQ Interior Dome Camera 3.75' Customized to suit any indoor surveillance applications, CO Interior Dome Camera includes infrared LEDs for high -quality images in low -light conditions. This camera with UV protected dome and impact - resistant hard coating has a mechanically isolated microphone filtered to improve voice response which also allows recording of a high -quality audio. Key Features • Available In variety of lens sizes: 2.5,2.9,3.6,6.0,8.0,12.0,and 16mm • Includes Infrared LEDS with two levels of intensity for Improved night vision f° Local video out connector ' ;iar quick set-up of field of view. r adyfocus Available Lenses Code size F-stap Viewing Viewing (MM) Angle (v) Angle (h) 02 25 25 86. 113' 03 29 2.0 72' 96' 04 36 1.6 56. 74' 06 6.0 2.0 32' 42' 08 8.0 2.0 24' 32' 12 12.0 2.0 17' 22, 16 16D 2.0 11' 15' I In bai*vt Great for Low -light Conditions ?-_" Infrared LEDs provide high -quality images in low -light conditions. Fully Adjustable to Suit Your Needs Perfect camera views made easy with a range of lenses and fully adjustable mounting options. 24 Viewing Software on" Wax View VMaX 4..i - 12 �l LJ This intuitive video playback software simplifies the viewing, archiving, and retrieval of video recorded ' on a Seon DVR, and allows you to easily locate video by alarm, date and time, and even GPS location. 1 Quickly and easily save video of cn-board events pinpointing the exact time and location of the incident. 25 } Customize Your Video View — Customize your display to view 1, 4, 9, 13, or 16 cameras, vehicle speed, signals, alarms, and location all on a single screen. Undock, re -size or create a still image for distribution of any camera view for better incident resolution. Easy Route Display and GPS-based Archiving See the route travelled synchronized with your video footage on a map within your viewing software. Mouse over your GPS track to display time, vehicle speed, direction and location, and click to set your start and end points for your video archive. Digital Zoom Zero in on key details in a camera view, such as facial expressions, license plate numbers, or even road signs, adding value and context to your incident investigation. Smart -Blur Privacy Feature When sharing sensitive video footage, you can protect the identities of innocent bystanders by creating one or more privacy zones to blur faces throughout the video clip. Technical Compliance Matrix 011 Matrix can be found beginning on the following page. L �Lj C i 26 pi r S1 1 Inj._ �''S fill", Y.}0 14�if' �, K.7�. lArFaol kad:`5 [otntaaltefa._:,,� GENERAL PRO_ DUCTSPECIFICATIONSDIGITALVIDEOCAMERASYSTEM Seen's TXR is an fight channel DVR with each channel capable of recording at between 1 and 30 frames Recording capacity shall have a tnlnimum of 30 frames per second ham a maeimum at eight Sel cater pew second (fps). The DVR can be configured with up to a different quality setlings. The TXR has an video cameras. Comply aggreate_ total frame rate per second -of 120. _ _ Record rn Time shall have a minknum o130 days or t to 300 hours. Comply Record' media shall be hard drive based. Comply The system shall be capable of situp. a recording media hard drive swapping from one transit vehicle to another without rat altering user Intervention to reformat the bard drive. Comply The system shah have programmable recording neon/end times. It shah be capable of continuing to record after the transit unit has bean Idle for longer Shona preset period of lime. ise The system shall utilize synchrond audio/video/mulli-channel video viewing from ail installed video cameras and mkrophones- Comply Cilibus vehicles operate from early In the morning until tale at night on both urban and rural routes. The cameras must operate with a LUX rating of 0.0. The cameras must maaimiee Image quality and With the 1R on, both the CO and CA cameras have a LUX rating of 0. For the Inrward faring G camera, automatically adjust Ifvoughout the changing light conditions, to Include extremely low-Ilght and without III, the LUX rating Is 0 1, lR an the forward facing camera as this would product giawe from the ghttime operations. The cameras must also maximire image quality and automatically adjust front windshield. in low light conditions, the Illumination from the transit bus headlights will provide throughout sudden, sometimes severe. changes In the exterior weather conditions. sufficient illumination for recording of vidro. The cameras shag be mounted In a tamper -resistant and weather-resislanl housing. comply_ The digital retarding unit shall power down at a user -selectable time after the switched power is removed. if unable to power down automatically, the unit shall be able to tolerate having power removed suddenly with no negative effects on the recording unit, system hardware, operating system, stored data/video/audio, or on the system's ability to function normally once power has been restored. Comply ---The power delay off setting _Is configsxable from 0 minutes to a hours. - The Installed recording will shall be vibration -resistant and shall be capable of enduring the rigorous demands assacrated with bllc transit vehicles. Comply The system shall 6e capable and display the GPS•automated time/dale stamp and shag auto -update _ - - (or daylight savings time. I Comply The system shall be capable of recording events while the transit vehicle Igdlion Is turned to the OFF position for a preprogrammed time period after the transit unit has been running. Comply The system shag be capable of optional event recording such as transit vehicle speedometer tracking. Comply Vehicle speed can be tracked and recorded through The aptional onboard GPS recerver * drailat recording unit must support continuous "loop' recording. The system should be encased Rhin a keyoperated, locking enclosure. he system shall be adequately installed to withstand the+,goys istans/stops, shocks and vibrations public transit vehicle, as well as temperature changes that very from summer highs of 100-plus earees Fahrenheit to winter lows of 10 degrees Fahrenheit. The system shall also be adequately ,stalled to guard against damage or Interference from an accumulation of the sand -like dust that Is an enisling dashboard mounted trigger button, a simple steady ON or OFF warning light must the transit operator If the system Is active or If R has falled. Comply _ 4 All analog cameras proposed must have a 500TA resolution of better, Comply The WWI It a I ices a panne upon w c ena rs avers to efiscirete mined ate y lag 2ally events, i necessary. These 'tagged' events are searchable via Sean vMa■ View review software. The panic button also doubles as a'syslem status indicator or health monitor. like all Sean products, the button Is heavy duty In design and vandal resistant. The button Is typically Integrated Into the dashboard at the driver's statton. An Integrated green light encircles the panic button and constantly Informs the driver of the fnllnwmg Information: No green light = No power to the DVR/lilahlon not on Flashing green light - The DVR Is powered up, but not recording Solid green light - The DVR Is powered up and recording The camera system must have the option for a Health MonRor system. Comply. VWao Playback Minimum Requirements: Captured video shall not require a specialised Personal Computer (PC) or other proprietary PC equipment to access and view recorded events. All video system components must be compatible with Windows server 2008 or 2012 with the option for virtual server. C omply _ Seods vMac View viewing and arduving software allows for the creation of video archives in common The system shall ultkze an Industry.standaid video format for playback on a standard -purchase Windows -based file formats including AVI format, which can be viewed an any Windows based Wlndows•based PC. Comply cam er running Windows XP, XP Pro, Windows 7 and Windows SOS. The TXS records in an encrypted proprietary formal which ensures video footage cannot be Captured video must be saved In a tamperproof recording format. The recorded data shall be capable manipulated or tampered with. Encrypted recording is necessary for video evidence to be considered alberrigifeerned acceptable as evidence In legal proceed S. Comply admissible in le al situations or disputes _ Captured Indolent cN /event dMa shah be autamatla date and time stamped. Comply _ All captured video shall have a zoom function to allow the system user lo'toom In' on any chosen area o_fthe recorded video. Comply The system shall Include video manipulation with the ability to clip segments from and capture still ima es from the original data file. Comply The system must have the ablty, to easily transfer video di events to a data -storage device of Cnibus' choosing in a format that does not require additional software to play It back on a standard Windows - based Comply la Vdeoplayback 6om remove a hard -drive recording media shah take nomare than b0 seconds to access and view on a standard Windows -based PC. Comply_ — Mq and fabling: The selected vendor shall remove any and all existing security camera system wiring and cabling and replace with new vi'ft and ON Comply The selected vendor shall submit wiring and cabling diagram of Installed video/camera equipment upon completion of Mslallatlon• Comply AV connectors and sockets shall be a positive locking design and shall be equipped with gold contacts or similar other rust- or oxidallon-Inhibiting contacts. Plug -In connectors shad have soldered wiring All connections shall be made at terminal block ends or shag be soldered. Comply Wiring shall be unllormly color -coded and IsSQed. Comply The power source wires must be sized and rated appropriately to meet the specified requirements for will start up and normal operation, and should prevent unacceptable voltage drops. Comply Wherever there Is a possibility of inlerference, wiring and Interconnecting cables shall be properly shielded. Video and audio cables shall be a ed to rn—mize signal loss. Comply A protective plastic or rubber grommet most be Installed In every hole that provides passage for conduit or witiq to avoid chaffing, fraying, or culling of the conduit atwiring. Comply Conduit shag be installed and secured in all vehicles. comp All wires and cabling shag be concealed In a vandal -resistant and tamper-reslstant manner. Comply System planning and Installation: The vendor sha (conduct a detailed survey of each transit vehicle type and develop evehicle Iayout plan documenting the location and 'field of view" lot each vehicle type In the fleet. Comply Vendor shall assist Cilibus In test Implementation of the proposed system in order to ensure that the proposed system satisfactortlgmeet the needs of Citibus. Comps All new Seon customers receive system Installation and training as part of any system purchase The customer's staff and maintenance employees unit receive training on system Installation, maintenance and troubleshooting that will give them a bask teshnlral understanding of the system hardware and software. This will allow the customer's staff to perform technical trouble shooting of most issues. In addition, the customer will have remote access to Seon's qualified Technical Support staff to assist them with troubleshooting any system Issues for the Zile of the system. The customer's maintenance staff will be trained to perform tasks such as onboard DVR programming, Vendor shag provide installation, documentation, maintenance and user training for selected Ctibus removal and Installation of hardware and other Tier 1 maintenance procedures. staff. Comply Vendor shall conduct final acceptance testing as deemed satisfactory by Citibus. comply _ Sean provides a standard 3 yearpans and repair labor warranty on DVR's, cameras and storage media Vendor shall provide a minimum standard warranty on all equipment and shall maintain all equipment (including hard drives). Further In formation can he found In the Product Warranty section of this throughout the warranty perlod. Comply response No Text The Seon Experience PSeon is known for its outstanding sales support and customer service, client education and engineering j f expertise. Out team understands the unique 1i requirements of every transportation system and can easily help you customize a solution to suit your �M special needs. We are confident in the reliability and quality of our products and we ensure your project is always completed to the high standards our reputation is -� built on. Should the City of Lubbock partner with Seon, our experts are available on -demand to handle every l aspect of the sales, installation, and support process. f j 28 I j Sales Support — Right from your first contact with Seon, you'll see a big difference in our approach. Support is more than pricing, sales, and installation. Support is about sharing our expertise to give you the very best advice and solution. Our sales associates are here to help you identify the right products for your needs and your budget. Seon's representatives will help you build your unique video surveillance system with minimal expenses and maximum functionality. If you would like to upgrade to a newer version of our products later, your sales associate will be there for you to recommend the best solution. If you require a demonstration of the product, Seon's representative will provide you with the opportunity to test the system. Support is also about being available after the sale. At Seon, knowledgeable service is never more than a phone call away. A friendly voice is always at the other end of the line, ready to respond to your every need. If a product must be replaced or repaired, we will immediately ship you the required equipment to ensure the best experience of using our products. For your staff, we offer a toll -free telephone number that can be used to contact us for solving your problem. ,i i Technical Support Seon's technical support team provides award -winning service via a highly specialized network that includes self-service online tools, global service providers, and an outstanding call center, We have a free support line for our customers (tel.: 1.844.899.7366), where dedicated employees of the company, experts in mobile 1 j surveillance and Seon products, will help you diagnose and resolve the issues of your business. Whether you contact our staff to inquire about warranty or out -of -warranty products, you'll get a competent answer (� from our trained personnel, not a call taker based in an overseas call center. Our goal is to give our customers the best assistance and advice UWe possible. can guide you step-by-step through how to install, fix, or operate our software. If your problem can not be solved by phone, with your tj permission, our tech support staff can access your computer remotely to fix the issue. nOn-line Resources 29 To help you resolve your issues faster, whether It is a basic software set-up or a more complex problem, we use efficient web -based tools, such as GoToAssist and GoToMeeting. Seon team also employs GoToMeeting to assist our sales representatives with training and webinars. For your convenience, we publish the latest versions of our catalogs on Seon web site with the overview of solutions that we offer, as well as detailed specifications for all our products. To make your experience using Seon systems pleasant and trouble -free, we hold training webinars on a regular basis. Additional video materials with instructions on installation and troubleshooting are published on our customer support site. We pride ourselves on our customer support. While all repair and in-house technicians handle service work, all service records are logged and summarized for analysis. Service record analysis enables us to efficiently identify any common system issue(s) or reasons for failure, and then quickly correct these potential obstacles. Customer Testimonials "The two most important reasons 1 would recommend 5ean's camera system and wireless solution is for time savings, and peace -of -mind. I wouldn'tfeel os confident as 1 do withoutseon's products. I can't stress enough how strongly 1 feel about this for all transportation directors. It's a no broiner." Dan Lanham I Director of Transportation, Green River intra-County Transit System "it's a huge deterrent when you have these cameras on your buses and in your facilities. There ore more than 1,200 cameras monitoring transit users and there has been a reduction in serious incidents since they were ins tolled." Doug Mosher I Transit Security Manager, Halifax Metro "Seon has such exceptional customer service. If 1 ever have questions or need anything I have support. Whenever I have had to call into service, the team was helpful and efficient." Robert Lockman, Risk Manager at the Transit Authority of Northern Kentucky 30 References i; ` Seon has a long history of successful installation projects and workload transitions, all of which were completed on time, within budget, and without interruption to the client. Our past successes are largely i+l due to the competence of our staff, the structure of our organization, and our detailed approach to i project planning. j ? Over the past 13 years, Sean has fulfilled the demands of its clients and every project listed on the :.� References form in the Supporting Documents section of this response was completed on time and within budget. Further information regarding these references is available upon request. L 31 Case Studies Seon's mobile surveillance and fleet tracking systems have helped thousands of school districts and public transit agencies better monitor and manage their fleets to ensure passenger safety and fleet efficiency. Further information can be found beginning on the following page. The remainder of this page is intentionally blank 32 U I� "Following the installation of our mobile surveillance system, effective employment of camera systems contributed to a recovery of the procurement cost in o year -and -a -half." Doug Mosher — Manager, Transit Security Halifax Metro Transit Recommends Mobile Surveillance as a Must -have for Public Transportation Doug Mosher, Halifax Transit Security Manager, says that in 2008 Metro Transit decided to purchase digital video recording (DVR) systems for its entire fleet. Currently, the transit property is the 62nd largest in North America, with approximately 340 buses. Halifax Metro Transit knew it was time to invest in a mobile surveillance system because obtaining relevant evidence related to incidents required extensive interdepartmental investigations and collaborations to determine cause and if any resulting claims were genuine.'The potential cost of something going to litigation is very real. Our Halifax Risk Management group claims that the install of the camera systems was the right call at the right time," recalls Mosher. Mosher reflects on how having bus cameras reduces excessive time spent scrutinizing an incident.'Having the camera systems have cut down the amount of time spent investigating an incident tremendously because we can now actually see it. That's a benefit and a great cost savings.' He adds that cameras have been accepted by the Bus Operators:'Our operators were slightly skeptical when we first started the install. Now, many look at the camera THE CHALLENGE • Extensive investigation of incidents and accidents Resolving claims that may be fraudulent • Identifying time and labor savings • Knowing passengers and drivers are safe THE SOLUTION Mobile Surveillance for Entire Transit Fleet • Digital Video Recording (DVR) Systems THE RESULTS • Efficient identification of what happens In transit Mitigation of incidents and accidents (prevention of potential litigation • RO1: in 1.5 years the mobile surveillance solution paid for itself (estimated 2 million dollars) • Crimes down significantly since cameras installed COMPANY PROFILE • Halifax Metro Transit • Approximately 340 buses • The 62nd largest transit property in North America 11 �f U system as being their silent partners"Transit cameras provide evidence related to criminal activity and potential litigation. Bus cameras provide added safety for drivers and passengers; the systems are a huge deterrent for criminal activity on buses. In addition, the cameras help Scheduling Technicians contribute to effective route development such as identification of scheduling deficiencies and efficiencies. Technicians review the cameras on a regular basis to improve transit service delivery. Digital Video Recording (DVR) Systems Help Identify What Really Happened The bus camera systems allow Halifax Metro Transit to know what happened In the event of an incident or accident. Designated staff can physically see what happened and review as needed. "There are so many benefits to having the cameras — the list goes on and on. The motivation for Halifax to invest in a mobile camera system was fueled by events occurring on our buses,' relates Mosher. 'There were no consistent options to effectively Investigate the circumstances. one of these occasions included a physical assault involving one of our female operators. We knew we had to do something immediately. We had planned a phased -in Implementation of the cameras, but after that particular incident, we decided to do an entire fleet installation. The assailant was apprehended; however we couldn't see what happened." "For traffic investigation and accidents, other than doing physical measurements, we didn't have a way to see exactly what happened. Now we have the ability to do that." Mosher goes on to explain how having camera footage helps saves time. "It is not just the amount of time we spend investigating, its the amount of time the transit staff, police, human resources (HR), and risk management spend investigating our claims and accidents. The time required to confirm the claim is sped up significantly by having digital recording" Mitigate Fraudulent Accident and Incident Claims Mosher expressed how having cameras on the bus limits potential litigation costs. `Effective mitigation of fraudulent claims helps prove the system yields return on investment," explains Mcsher.'In most cases, you can clearly see whether or not someone is injured. The chain of custody starts with us. The goal is that by viewing the recording, proof of a fraudulent claim is available right from the beginning.' "We have incidents onboard where claims are made that are not legitimate — you know right away with cameras if they are or not. We have means to mitigate that." When asked the single most important reason he would recommend camera systems, he replied, "The most important virtue of the cameras, aside from the obvious security enhancement for employees and passengers, is risk management. Being able to identify legitimate or illegitimate claims, to properly investigate accidents, to look at the recording and see if someone is injured and identify what happened can save thousands of dollars in potential litigation. It's unfortunate, but there are a lot of individuals out there that will try to gain from incidents on our buses, even though they're not injured'says Mosher,'Prior to the bus cameras, someone may submit a claim that really wasn't justifiable. Some people are legitimately hurt, and we can ascertain that. And some people are not hurt. We can ascertain that too' Mosher goes on, "The cameras simply don't lie. What you're seeing is what happened. Many of our operators will not drive the bus without the cameras rolling — they feel safe and protected by them' ROI with Potential Savings of up to Two Million Dollars in Less than Two Years Mosher explains that the camera systems on the fleet have delivered a return on investment. "The time saved in administrative and investigative requirements, as well as the ability to moderate potential litigation costs, have had a positive impact on fiscal accountabilities in Halifax. When we have a serious incident, the video is processed and in the hands of the police within an hour,"says Mosher. "Without the cameras, we would spend many hours trying to determine what happened, and may never have the complete story. Our Risk Management team says that any public transit fleet that does not have a camera system in its buses is at an automatic disadvantage" "Ourmobile camera system has recovered its cost. To put that houre into perspective, it cost us upwards of 2 million dollars to procure and install the systems — in any case, a huge ROL" When asked how much money he felt the camera systems saved annually, Mosher responded,"it's hard to pinpoint exactly the amount of money you would save. But what I can tell you is that I have been told that in a year and a half, our mobile camera system has recovered its cost. To put that figure into perspective, it cost us upwards of 2 million dollars to procure and install the systems" Bus Cameras Play a Big Part in Ensuring a Safe Community Having cameras on public transit is part of the development of a safe community. 5ince having the DVR systems installed on Halifax Metro's fleet, crimes on buses are down significantly. They assist the police in the investigation of incidents: "When you think about it, there are over 300 video systems traveling the streets of our city. If there's an incident in close proximity of the bus, then we may be able to assist in the investigation of that event.This is another way we can help our local authorities, and save them time and money as well." When it comes to law enforcement, DVR systems are a huge benefit. The time difference police would normally spend investigating an Incident on a bus without cameras, compared to a transit bus with cameras is significant, "It boils down to an expedited investigation and affirmative corrective action, which also equates to cost savings" reports Mosher. "From a security perspective, we use our cameras to investigate multiple events each year. We are seeing reductions of events on our buses annually. If we did not have the cameras there would be no deterrence value and the added time and money spent investigating events on the buses would be Incredible"relates Mosher. To sum up the big picture of having camera systems on public transit, Mosher adds this: "The system is a must -have for keeping our transit drivers and passengers safe. We like to promote public transit as a safe haven. It is a part of our provision of a safe, inclusive, and welcoming community. We want our city to be a safe place to live, work, and play.The more we do to provide a safe transit service in our community will help us achieve that goal And bus camera systems help us do it." 5 E O N 1.877.630SEON wwwseon,com Copyr ght 2014 Seon ka oC 0f4i 4ni f6 SEON www.seon.com "Our biggest problems were false claims and allegations against our bus drivers — with Seon' camera systems, we can easily determine what happened and get the peace -of -mind we deserve." Robert Lockman - Risk Manager The Transit Authority of Northern Kentucky Prefers Seon over other Bus Camera Vendors Robert Lockman, Risk Manager at the Transit Authority of Northern Kentucky (TANK), joined the TANK team in 2010. TANK operates 27 routes, through 19 Park & Ride locations, 365 days a year. When he started, TANK had mobile surveillance systems installed on their fleet — there were some Seon products, but most systems were from a different vendor. Lockman is a firm believer in mobile surveillance:'I've never worked in transit with no cameras on the buses;' he says. 'However, I have talked to some transit staff from other locations that do not have cameras - primarily smaller sized bus companies. My first question to the managers and directors is,'Why do you not have cameras?'- it doesn't make sense to me with the benefits they provide" Lockman reflects on how he decided to purchase more Seon cameras for his buses.'When I first came to TANK, I could see that Seon's products had the better video image qua ft' he recalls.'Also, the other vendor's footage was very slow to load and view on the computer. I could not fast forward the video, which wasted time when trying to find a particular incident' THE CHALLENGE • Investigation on false injury claims • investigation of allegations against bds drivers • Already had some bus cameras, but poor in quality and had limitatlons viewing footage Law level of bus camera technology knowledge - THE SOLUTION Seon's Mobile Surveillance forTransit Fleet • Seon Digital Video Recording (DVR) Systems THE RESULTS Prevention of false injury claims (incidents & accidents) Mitigation of allegations against bus drivers (prevention of potential litigation) • R01: Seon's mobile surveillance solution paid for itself in the 4 years Robert Lockman has been atTANK (Example: potential litigation can amount from $10,000 to $25,000 —approximately the cost of 1 3 Seon DVR Systems) d ' Iricreased knowledge about mobile surveillance technology (Seon systems are user-friendly) COMPANY PROFILE • Transit Authority of Northern Kentucky (TANK) • 100 - 120 buses • 3.3 - 3.7 million passengers transported annually It became clear to Lockman that it was time to phase out the other vendor and bring in more of Seon's products. "Every year we would purchase new buses and retrofit them with Seon's mobile surveillance camera systems," says Lockman_ "We would update buses that currently had the other vendor's products with 5eon's" Seon Camera Systems Provide Users with Confidence to View Video Lockman explains that for him, mobile surveillance technology did not come naturally. At first he felt nervous and hesitant to use the product and view the video. "I was not very familiar on how to get started using mobile surveillance, Although I wanted to learn, I was afraid to use it, he says. "I'm not technologically inclined - I never had any training on video I had a clerical employee at TANK show me how to look at the video and save it. She gave me a brief demonstration of this, and that was it" Lockman goes on to explain that once he started getting into it, his confidence with the product grew."The more I viewed the video, the more comfortable I got - I realized "The more l would view Seon's video, the more comfortable and confident I became with the technology." how user-friendly Seon's products and software are" he states. "My 5eon sales executive at the time, Mike Bismeyer, came in and demonstrated how to use the system — 5eon has such exceptional customer service. If I ever have questions or need anything I have support Whenever I have had to call into service, the team was helpful and efficient' Lockman describes a typical scenario when needing to view video:"[ pull the hard drive from the bus and pop it into the hard drive reader at my computer. If I know the time of the incident or accident, I click the mouse and go right to that specific time of the recording. If I'm unsure of the exact time, it is simple to get to the point of the incident because I can fast forward and rewind quick - and -easy. This saves me a great deal of time! For me to be able to talk about this is a really big thing if I can do it, an can do it! Seon's products are so easy to use" Mitigate Fraudulent Accident and Incident Claims One of the biggest issues atTANK is when they have false accident or injury claims. Along with these concerns are false allegations against the bus drivers. "Often our bus drivers have allegations against them from passengers"says Lockman."For example, a passenger may claim that the bus driver was rude, or that he did something wrong. With Seon's bus camera recordings, we pull the hard drive, view the video, and 99 out of 100 times, the allegation against the bus driver was false" "It is hard to figure out the truth without bus cameras — Seon's products give us the means to know what happened." In regards to accidents and incidents with public transit, bus cameras provide the video needed to know exactly what happened to mitigate fraudulent claims. Lockman explains, "Whether there is a collision or someone trips and falls, I have never had anything but reward by viewing the video. I understand that there are two sides to every story — with video I can see the truth for myself." Lockman explains the benefit of having video over not. "Incidents happen every single day of the week: an accident, someone falling, a passenger saying the driver was rude, and so on. Video helps immensely in saving time for human resources, the risk management team, the transportation department, and managing/training bus drivers. There are some drivers that feel they are being watched, but I tell them this: if you aren't doing anything wrong, you don't have to worry about the cameras — the video is going to help you rather than hurt you' ROI with Savings from Prevention of Potential Litigation — Mobile Surveillance Systems Have Recovered their Cost Lockman clarifies that the Seon mobile surveillance systems have recovered their cost.The camera systems are a huge return on investment with time savings and prevention of potential litigation cost "Having mobile surveillance is a huge R0L I can always see who is at fault in an accident or incident, and this saves so much time. Even further, subrogation claims have ended up paying me when they were looking for me to pay them!" "Over the four years I've been with TANK I've saved more than what the cost of the mobile surveillance systems Were." When asked how much he felt he has saved with mobile surveillance, Lockman responded,"It is hard to come up with a number. Every year is different in regards to the amount of incident and accident claims we receive — sometimes it is a property damage claim, sometimes it is a claim for bodily injuries. Whatever the claim may be, if it went through or if it was investigated further without video, the dollar amount we could spend is substantial for each claim" Lockman gives an example of how much money having a mobile surveillance could save."We had a false injury claim atTANK. A woman said that the bus driver slammed on the brakes and that she fell and broke her ribs. After pulling the video and showing it to the attorney, he immediately walked away because the claim was so visibly false. This claim could have cost us $10,000 to $25,000" Lockman sums it up by explaining that although 5eon's mobile surveillance is a proven R01, it is much more than thaL'Over the four years I have been here, I definitely have saved more than what the cost of the camera systems were. That being said, the Seon mobile surveillance systems' importance is much more than the R01: they help provide a safe place for our bus drivers and passengers, They reveal the truth in seconds.They save time and heartache.The worth of the systems is much more than a dollar amount" SE * N 1.877.630SEON www.seon.com Ccpyright 2014 Seon No Text Us or discicsura of inform tics, data and drawings i-i this section is sub?ect to the restr.rtions cited cn the Statement of Confiidentialiti page of this prapcsal Iq Project Management Plan Seon has a successful track record of ensuring each project is completed as promised in a professional and timely manner to meet or exceed the clients' expectations. This is done through a well-defined project management approach ensuring the quality of the provided solution and its efficient implementation. rl Ll Seon's Project Management Methodology �-i To provide the City of Lubbock with exceptional service and experience, we have adopted the Critical Path J Method as the guiding ideology behind our project management processes. At the beginning of each project, Seon Project Managers develop detailed plan of all activities required to complete the implementation of the proposed solution. Since we value your time, our team can propose you the best operations schedule U depending on the availability of your vehicles and employees. All progress meetings, that can be held onsite or remotely via webinar, are established in the best time suitable l for the City of Lubbock to keep track of ongoing work. Seon team members, specially assigned to the project, collaborate with your staff to ensure the implementation is performed in accordance with the company's t standards and requirements. Our key personnel are there to answer all your concerns, suggestions or make 33 necessary adjustments. Project Phases To ensure successful implementation of Seon's solutions at the City of Lubbock, we've developed a five -phase management plan. Following it, will allow us seamlessly integrate new products into your school bus fleet management system with minimum interruptions for your business. Detailed Work Plan: Project Phases Phase 1 Upon the receipt of Notice to Proceed from the City of Lubbock, Seon wil) Project Kick -Off and schedule a project kick-off meeting to discuss project expectations and Documentation requirements, test phases, and system configuration. After the meeting, our engineers will draft the System Design Document with system architecture and installation description. Once the System Design Document is reviewed by the City of Lubbock, all additional recommendations or alterations are made and approved, you will be required to provide notice to proceed to the next project phase. Phase 2 I This phase gives the City of Lubbock the opportunity to fully evaluate the Testing and proposed solution. Since the demonstration period usually increases the Demonstration (Optlonal) I project completion time, this stage can be bypassed by the client's request. Phase 3 Once your approval to proceed is granted, the required systems will be Production scheduled for production. Then, the assembled product will be shipped to and Shipping the designated property of the City of Lubbock. When you receive the system from Seon, our installation coordinator will review the installation schedule and arrangements with your staff to minimize disruption of your normal operations. Phase 4 The installation usually starts from implementing a system on one of your Installation vehicles, so that you can review all camera locations and angles. This vehicle will serve as a template for other installations, which will be delivered In groups to facilitate a streamlined installation method and to reduce the time of project completion. Seon's engineers will check the security and safety of all equipment, so that no damage is caused to your vehicles. At this stage, brief hardware and software training will take place to ensure employees are comfortable using the system. Phase 5 After the installation, your Sales representative will set up additional training Training I for your administrative and technical staff. It will cover the overview of the system, maintenance and troubleshooting, retrieval and archiving of the recorded video, and other operations. The hardware and software training will be adjusted to the needs and capacities of the City of Lubbock. Depending on the complexity of the installed system, additional training and webinars can be provided later at no cost to your organization. Seon will also present you hard copies and electronic (.pdf) files of all necessary manuals and instructions. 34 iL Assigned Personnel Seon is famous for its personalized customer service and outstanding client training. Our highly qualified employees will help efficiently implement your project with minimum interruptions of your normal business operations. Seon's Project Manager Peter Klemm will be your first point of contact to assist you with major implementation requests and matters. The primary individuals responsible for the the City of Lubbock's project documentation and administrative operations will be: - Eric Fritz, Sales Executive (Lead contact) - Alwyn Slabbert, Project Manager (Secondary and technical contact) - Chris Akiyama, Vice President of Sales - Brad Green, Installation Manager The above individuals have completed several recent Seon installation projects with similar requirements and possess extensive installation and project management experience. (j Assigned Personnel Profiles 4 Eric Fritz I Sales Executive Eric brings over fifteen years of passenger transportation management expertise to Seon. f -W His industry experience allows him to bring real -world answers to real -world questions resulting in service excellence and customer loyalty. Eric is committed to helping you find the right technology to protect customers and staff while improving your organization's �bottom line. Alwyn Slabbert, B.Eng. (Hons), M.Sc. (Finance) I Project Manager With formal training in engineering and finance, Alwyn is able to effectively manage technical engineering projects from the ground up as well as monitor cash flow and project expenditure to ensure budgets remain on target. Alwyn consistently achieves meaningful tactical goals, and has extensive experience in setting strategic direction, which includes continuously developing and refining systems, processes, and procedures as they pertain to large, complex Seon installation projects. Alwyn has an extensive track record of career success that includes many successful terms as CFO, Operations Manager, Manufacturing Manager, and Project Manager at various large corporations. Additionally, Alwyn has received numerous project management awards and commendation from large global companies such as Mercedes Benz. 35 No Text Seon Is proposing a 3 year parts and repair labor warranty for the DVRs, cameras and all storage media including Hard Drives. All other products and system equipment including accessories are subject to a 1 year parts and labor. The warranty period begins from the date of acceptance following installation by Seon authorized staff or contractor. Seon manages all product issues through a return to vendor policy or "return merchandise authorization (RMA)" process where if a customer experiences an issue with a Seon product or accessory during the warranty period, the customer is responsible for the return of the product or accessory to Seon so that Seon can determine if the product is defective and subject to warranty coverage. For complete details an Seon's product warranty, please refer to the Seon Design Inc. Product Warranty wording beginning on the following page. 36 SEfiN 0 Soon Design Inc. ® Product Warranty Seon Design Inc. ('Sear,) warrants the cameras and components listed below against defects in workmanship and F1 materials provided that such defects appear or are 0=vered within the respectve periods specified below and provided Iurther that the purchase of such products notifies Seen of such defects in wMing within thirty (30) days of the appearance or discovery of such defects r] • Three (3) years (rum data of purchase, parts and repair labor on at! Cameras Thre-s. (3) years from data of purchase, parts and repair labor an the Er,,Icrsr0 Premier, DX TX, EX, LY and Traoper&71- series moble DVR Systems f • Three (3) years from date of purchase, pans and repair labor on an storage media (Including hard drives) One (1) year hem dale of purchase, parts and repak labor on the Smart Reach-D Wireless systems and on er Wirele ss products • One (1) year from dale of purchase, pails and repair labor on the VM. Contrclar, Student Tracking RFID reader, and other vUax Live Plus hardware products f • One (I)yearfrom date cfpurchase parts and repair labor on all other products and accessories If Sean repairs any camera or component which is out of warranty Seen warrants such repaired cameras or r components against defects In workmanship and materials provided that such defects appear or are discovered 1 within 90 days from date of shipment of such repaired camera or component to cLslomer by Sean and provided lurtler that the purchaser of such products notifies Soon of such defects within thirty 00) dais of the appearance or discovery of such defects Subject to the terms and conditions fisted below, during the relevard warhardy period Sean wig repair, replace, or + j y refund the purchase price for the defective product, whichever Sean considers to be appropriate in the 37 r circumstances, in Seon a sole and arbitrary opinion, free of charge any defective products returned prepaid. In the _— event purchaser has a problem wain any Seen product, please call and request a RETURN AUTHORIZATION (RA) NUMBER from gte Service Department Flease call 9T7-6 0 7366 or (604) 5414880 and ask for the Service i� Departnent Se sure to have the model number, serial number and the nature of the problem available for the 1 customer service representative Prior authortzabon MUST be obtained for all returns, exchanges, or credits ITEMS SHIPPED TO SEON WITHOUT A CLEARLY IDENTIFIED RA NUMBER MAY BE REFUSED Products returned will be tested to verify for possible defects. Upon verification of a defect the product wA be repaired or exchanged, or the purchase prke will be refunded or credited to the customer's account at the sots option of Seon. In the evert of replacement, the returned product will be credited to the customers account and a new Invoice Issued for the replacement kern Sean reserves the right to refund the purchase price orto issue a credhl ordy in 0eu of replacement Sean may use new or refurbished replacement pares for repairing its products et Its sole and arbitrary discretion. Seen may replace an entire unit wrath an equivalent model, at its sole and arbitrary discretion if a unit is exchanged the returned product shall become the property of Seen and the exchange product becomes to property of the purchaser, and the remainder of the warranty that applied to the original and purchased steal apply to the exchanged product Exchange units may be new units, or units that have been repaired to 10 factory specifications. at Sean's discretion. It the product is found to be in good working order or its Inability to function property Is not covered by this warranty, the product will be returned in the same condition as received unless repair Is possible and requested by the customer Repair of such nature will incur a change for parts and labor and wig proceed only by agreement with the customer to accept t'he charge. 740-0009 R00S 0 2013 A11 Rifts Reserved :714634_t we SEON (j ADVANCE REPLACEMENTS r t f the-e 1 a defect is workmans:nip or materials covered by this warraotl in a camem, recorder or component and customer notfies Seen of such wthm surly (60) days of (a) the date of installation of such product if the nstailaton of such product was done by Senn; or I ( (b) A Sean did not install the product, of the dale of sh pment of the product to the customer by Sean. and the customer requests advance replacement of such product by Sean, Sean wig replace such product without charge in advance of return of such product by customer to Soon provided that if customer has not retumed the f defective product to Seon vnhin siry (EO) days of the date of shipment by Seon of the advance replacement then j` Stan will invoice the cusicmer for &a purchase puce of the advance replacement product including shipping costs �•• and any taxes, duties or other charjes related to the advance replacement and the customer $.hall pay to Scan the amount invoiced within 30 days of recent of invoice, or if the customer has a written agreement with Sean regarding i credit terms, then the customer shall pay the amount invoiced in accordance with the agreed upon crack terms f This warrarhf shall not apply - (a) to equipment not supped by Sean; (b) to computer equipment supplied by Secn (such as monitors pfiters, servers and laptops) net 1 manufactured by Sean The customer must contact original manufad:rrer of such equipment for warrardy terms and service (c) to equipment including any components, whch shall have been operated in excess of rated capacity, subred to neg:pence, accident. or damage by citumstances beyond Sean's control, or to improper installation. operabork mahtenance, servicing, alterations or storage, modification without Seen's written tulhorinbon, misuse, vandalism, fie. floods or acts ct nature so as, In Sean's exclus.'ve and arbl"Judgment, to affectihe same adversely: (d) to equipment that is installed utilizing ostallabon products not suppled by Sean (a) ff the warranty sea on the DVR has been broken ortam pared with 38 m 7 the serial numberfor the product has been offered in any way: or (g) d the product has been operated outside of the specified Operating Environment specified in the Sean User's Manual forsuth product, tr (b) to tovereny costs incurred bythe customerfor the remove of defective cameras orcomponents or of nor -defective cameras or components, orfor the installation of repaired cameras or components orforthe renstalaticn ofnonn-defective cameras oreornponents, all ofwhich are forthe account of the customer. Disclaimer THIS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS, WARRANTIES, GUARANTEES AND CONDITIONS, EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE AND WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, SEON EXPRESSLY DISCLAIMS AND EXCLUDES ANY IMPLIED WARRANTY OF MERCHANTABILITY, DURABILITY OR FITNESS FOR PURPOSE AND ANY WARRANTIES OR MODIFIED WARRANTIES ARISING FROM USAGE OF TRADE OR COURSE OF DEALING. Arty description of the goods or services, whether In writing or made arally by Sean or Sean's agents, specifications, samples, models, bulletins, dravings, dtagrams, engineering sheds or sirnilar maluWs used in connection with customer's order are for the sole purpose of Iden*ing the goods ant'Jor cervices and shall not be construed as an express warranty Any suggeslianc by Soon or Seon's agents regarding use, applications or sufabilly orthe goods ancilor services shall not be construed as an express warranty unless confirmed to be such in wring by Scan 740.0009 RD08 m 2013 AUI Rigt is Reserved �_ SGON f Purchaser assumes lul responsibility for selecting products to achieve purchasers irlended purposes, for properly L 1 instal'irg and using those pmducfs, and for verifying the results obtained the. PURCHASER'S EXCLUSIVE REMEDY AND SEON'S ENTIRE LIABILITY ARISING FROM OR IN CONNECTION WITH PURCHASER'S USE OF THE PRODUCTS ANDtOR THIS AGREEMENT SHALL BE REPAIR OR REPLACEMENT OF DEFECTIVE PRODUCTS, OR REFUND OR CREDIT OF THE PURCHASE PRICE OF THE PRODUCTS ASSET FORTH ABOVE. SEON SHALL NOT BE SUBJECT TO AND DISCLAIMS: (A) ANY OTHER OBLIGATIONS OR LIABILITIES ARISING OUT OF BREACH OF CONTRACT OR OF WARRANTY; (8) ANY OBLIGATIONS WHATSOEVER ARISING FROM TORT CLAIMS (INCLUDING NEGLIGENCE, AND STRICT LIABILITY) OR ARISING UNDER OTHER THEORIES OF LAW WITH RESPECT TO GOODS SOLD OR SERVICES RENDERED BY SEON, OR ANY UNDERTAKINGS, ACTS OR OMISSIONS RELATING THERETO; AND (C)ALL CONSEQUENTIAL, INCIDENTAL, SPECIAL AND CONTINGENT DAMAGES WHATSOEVER, EVEN IF $EON HAS BEEN SPECIFICALLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. r Wthout limiting the generality of the foregoing. Se on specifically disclaims any liability for property or personal injury damages, penatties, special ar punitive damages, damages for last profits or revenues, loss of use of Seeds or any L! associated equipment cost or capital. cost or substitute goods, facilities or services, down -brine, shut -down or slow - dam costs, error any other "as of economic lass, and for claims of customer's customers orany third party for any such damages. Some jurisdklions do not allow limitation or exclusion of Incidental or consequential damages, so this limtialion or exclusion may not apply to purchaser. In no event sha!I Stan's total liability fcr any damages to purchaser or any other person In connection with the products or this ogreenant exceed the lower of the suggested list price or the actual price paid for the products, regardless or whether such liability arises frtxm contract. tot warranty or arry other farm of claim If any provision of this agreement is found to be vole, Invalid. or unenforceabfe that finding shall not affect the remaining provisions, all of which shag be enforced to the full extent perritud by law i Ir arty remedy hereunder Is deterint ned to have railed of its essential purpose, the limitations of tiabhihy and exclusion of damages set forth above shall reran In NI force and effect This agreement may be modired only by a wrong signed by a duty authorized representative of Soon, r Provisici m Applicable to Amadean Customers l� For those customers whose malling addre ss Is In the Unx ted States. Seen's after and arry agreement of sale resulting 39 therefrom shag be governed by and construed in accordance with the Internal and domestic laws of the State of WASHINGTCN without giving effect to the cor4ict or laws rules thereof The Superior Court of Washington for Whatcom County and U.S. District Court forthe Western District of Washington (the 'U.S. Closed Courts) Shan have exclusive jurisdiction to entertain and determine all disputes and claims whothelOr specific performance injunction. declaration or otherwise arising out or or In any way connected with the construction, breach, or site ged, threatened or anbelpsted breach of the contract resulting from this offer and shall have Jurisdiction to hear and determine at questions as to the validity, existence or erdorceabdity thereof. Customer specifically consents to such Court's exercise of juasdation over iL The purchaser adoms to the exclusive jurisdictions of the jurisdiction of the US Closed Courts: waives any obligation to venue in any action or proceeding regarding Seen Products End waives any ` objection that the U.S- Closed Courts are an inconvenient forum or do not have jurisdiction over the purchaser or Seen The United Nations Convention On Contracts For The Intemstienai Sale Of Goods shall not apply Provisicim Appliabit to Canadian Cuatorners For those customers whose madtng address is in Canada Sean's after and any agreement of sale resulting therefrom shall be governed by and construed ;n accordance with the internal and domestic laws of the Province of BRITISH CGLUMBIA and fine laws of Canada applicable therein without giving effect to the conflict of laws rues theme( The courts of British Columbia (the 'Canadian Closed Courts) shall have exclusive jurisdiction to entertain and determine all disputes and claims, whether for "iric performance, injunction, declaration or otherwise arising out of or in any way connected with the construction, breach, or alleged, threatened or anticipated breach of the contract resulting turn this offer and shag have jurisdiction to hear and determine a] questions as to the validity, existence or enforceability thereof. The purchaser sterns to the exclusive jurisdictions of the jurisdiction of the Canadian Closed Courts, waives any obligation to venue in any action or proceeding regarding Seen Products and waives any objection that the Canadian Closed Courts are an inconvenient forum or do not have jurisdiction over the 740-0009 R008 02013 All Rights Reserved :7uiu IDOC i SEON purchaser cf Secr, The Unied Nations Cmvenbon On Contracts For The Ir!emational Sale Of Goods shalt nct r apply The mfonaocn contained herein Is sub ect to change wtbout robce Extended Warranty for Certain Products ( The rdlowng extended warranty ('Extended Warl provisions apply to products (Extended Warranty Productsl in respect of which the customer has purthased the Extended Warranty as a separate product from Sean. If any provisions of the Extended Warranty conflict or ar_ inconsistent with the provisions of the tasic wananhy set forth above the provisions of the Extended Wananly s`nal gcvem. i Sean warrants the E)dended Warranty Products against defects in workmanship end materials provide, that such defects appear or are discovered within be extended warranty period set forth in the applicable warranty purchased by the customer and provided further that the purchaser of such products notfies Sean of such defects within 30 rT days of the appearance or discovery of such defects ! Under the Extended Warranty (a) Sean wr3 provide repairs to the Extended Warranty Product at no extra char;e during the Extended Warranty period, j(b) normal wearand tearlS covered. including replaxnurd of hard drives Hnecessary; (c) the parts and repair labor required to complete all warranted repairs are included (d) Saen wdl arrange and pay the cost of ground freight between customer's location and the Sean USA service faclldy (or such other location) 83 h designated by Sean in the reevant Return Material Authorization issued by Stan in respect of such Extended Warranty Product; and (e) Sean will pay freight, brokerage and duty costs to bring the goods to Canada, if required, in the sole end arbitrary epinicn of Sean. 11 In addition to the telephone numbers provided above for reporting a warranty matter• purchasers of Uended 40 i� Warranty products may report warranty matters by e-mail to Sean at servicep_seon.cam. The purchaser reporting an Extended Warranty issue may request Stan to arrange for pick-up of the Extended Warranty Products end shalt provide information as to the number of parcels and shall request a RETURN AUTHORIZATION VW NUMBER- ' Seon wilt tiny be responsible for the cost of ground freight. Any additional costs for express modes of freight anti be paid by the purchaser of the Extended Warranty PrcducL Advance replacenxnls will not be provided. A renewal or extension of the Extended Warranty is not automatic and will only be offered at the sole discretion of Sean and must be verified by Sean in writing. 740-0009 R008 0 2013 All Rlgtxs Reserved 4 No Text EX UBIT � SEON A Safe Fleet Brand City of Lubbock RFP 16-12631-TF Citibus Transit Bus and Paratransit Van Security Cameras REVISED BEST and FINAL OFFER (BAFO) PRICING/COST PROPOSAL — March 22, 2016 ©Copyright Seon Design Inc. All Rights Reserved This proposal includes data that shall not be duplicated, used, or disclosed in whole or in part, for any other purpose other than in conjunction with this solicitation. If a contract is awarded, the City of Lubbock shall have the right to duplicate, use or disclose any data submitted if required or deemed necessary as a part of the said contract. The data subject to this restriction is contained in the Supporting Documents section of this proposal. This page is intentionally blank Request for additional information and clarification 1. To comply with bid specifications, recording time shall have a minimum of 30 days or up to 300 hours and without compromising video quality. Citibus is requesting a 1TB hard drive included in the proposal at no extra cost to Citibus. Seon Response: Seon agrees to upgrade to a iTB Hard Drive, at no additional cost to Citibus/City of Lubbock. This represents a savings for Citibus/City of Lubbock of $21,400.00. ($200.00/ per DVR, x 107 buses) 2. Please clarify if there is an annual cost for the Wi-Fi options. Seon Response: Annual associated costs related to vMax Commander auto download wireless option: Software Hosting Fee $1,080.00/ per year. This cost is included in year one. Charged annually from year two forward. Vehicle Licensing Cost $17.00/ per vehicle per year. $1,080.00+ ($17.00 x 107) = $2,899.00/ per year, due each year on anniversary of original implementation sign -off. This cost is included in year one. Charged annually from year two forward. 3 3. Additional Functionality. Seon will include the previously proposed optional GPS, at no additional cost to Citibus/City of Lubbock should Citibus/City of Lubbock exercise the wireless option. This represents a direct value of $7,276.00 to Citibus/City of Lubbock. City of Lubbock, TX Pricing Proposal Sheet RFP 16-12631-TF - Citibus Transit Bus and Paratransit Van Security Cameras Best and Final Offer QTY UNIT OF EXTENDED ITEM (+/-) MEASURE DESCRIPTION UNIT COST COST 8 Camera System on transit buses as 1 75 EA specified. Includes 1 TB storage. $1,185.00 $88,875.00 5 Camera System on para transit vans 2 32 EA as specified. Includes 1 TB storage. $779.00 $24,928.00 DVR for an 8 Camera system as 3 75 EA specified $878.00 $65,850.00 DVR for a 5 Camera system as 4 32 EA specified $878.00 $28,096.00 Camera cables, video, power and 5 107 EA audio as specified Included Included Installation and program for an 8 Camera System on transit buses as 6 75 EA specified $740.00 $55,500.00 Installation and program for a 5 Camera System on para transit vans as 7 32 EA specified $622.00 $19,904.00 TOTAL (ITEMS 1-7) $283,153.00 OPTIONAL ITEMS ITEM CITY (+/-) UNIT OF MEASURE DESCRIPTION UNIT COST EXTENDED COST 8 107 EA Wi-Fi Capable camera systems $755.00 $80,785.00* 9 107 EA Passive GPS systems $68.00 $7,276.00** *Annual additional costs associated to Wax Commander auto download wireless option: Software Hosting Fee $1,080.00/ per year. This cost is included in year one. Charged annually from year two forward. Vehicle Licensing Cost $17.00/ per vehicle per year. $1,080.00 + ($17.00 x 107) = $2,899.00/ per year, due each year on anniversary of original implementation sign -off. This cost is included in year one. Charged annually from year two forward. **To be waived should Citibus/City of Lubbock exercise optional Item 8 — Wi-Fi Capable camera systems. Date: March 17, 2016 Authorized Signature:^ t- Print/Type Name: Christopher Akiyama Title: Vice President of Sales 4 EXHIBIT D City of Lubbock, TX Citibus Transit Bus and Paratransit Van Security Cameras RFP 16-12631-TF III. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named under%riter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE AMOUNT 1. Worker's Compensation Statutory or Occupational Accident (lion Subscriber) $500,000 2. Commercial General (public) Liability insurance including coverage for the following: a. Products/completed operations b. Personal injury c. Contractual liability 3. Comprehensive Automobile Liability insurance a. Owned/leased vehicles b. Non -owned vehicles c. Hired vehicles Combined single limit for bodily injury and property damage of $1,000,000 per occurrence or its equivalent. Combined single limit of S 1,000,000 including bodily injury and property or its equivalent. The City of Lubbock shall be named as additional insured on a primary and non-contributory basis with a waiver of subrogation in favor of the City on all coverage's. ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. S Purchase Bid Docs RFP 16-12631-TF Citbus Transit Bus and Paralramit van Security Cameras REQUIRED PROVISIONS The Contractor agrees that with respect to the abm e required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insured, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13`i' Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. S:Turchme Bid Uucs RFP I6-11631-TF Citihus Transit Bus and Paaransit Van Security Camera CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 12016-35398 Date Filed: 04/05/2016 Date Acknowledged: 04/14/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Seon Design Inc. Coquitlam British Columbia Canada 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. RFP 16-12631-TF Citibus Transit Bus and Paratransit Van Security Cameras 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Smith, Curtis Coquitlam British Columbia Canada X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-35398 Seon Design Inc. Coquitlam British Columbia Canada Date Filed: 04/0512016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. RFP 16-12631-TF Citibus Transit Bus and Paratransit Van Security Cameras 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Smith, Curtis Coquitlam British Columbia Canada X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. L iA,�IL 11-1 - - Signature of authorized ag t o ontracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said C u-g'T � S SAA r T ` this the 20—\ 6 to certify which, witness my hand and seal of office. _day of EDMUND WU Barrister & Solicitor & Notary Public 209-1130 Austin Avenue Coquitlam, B.C. V3K 3P5 Signature of officer administering oath Printed naml6)f JIf1&4}a9r3i6►i *ft oath Title of officer administering oath PERMANENT COMMISSION Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312