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HomeMy WebLinkAboutResolution - 2016-R0155 - Dell Marketing - 04_28_2016Resolution No. 2016-RO155 Item No. 6.18 April 28, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock for the State of Texas Department of Information Resources, Purchase Order No. 33000711, in the amount of $377,532.22, for 121 Latitude 7202 Rugged Tablets and related software and accessories, by and between the City of Lubbock and Dell Marketing LP of Round Rock, Texas, and related documents, pursuant to State of Texas Department of Information Resources Contract No. DIR-SDD-1951. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 28, 2016 GLEN eA#:C ATTEST: -Q,O 6.0 /' -P -0 Reb cca Garza, City Secret APPROVED AS TO CONTENT: (--y' r\" " Mark Ye ood, Assistant City Manager APPROVED AS TO FORM: 644VA City of Lubbock PURCHASE ORDER TEXAS TO: DELL MARKETING LP RR 8 BOX 8706 ONE DELL WAY ROUND ROCK Texas 78682 Page - 1 Date - 04/13/2016 Order -Number 33000711 000 OP Branch/Plant 330 SHIP TO: CITY OF LUBBOCK INFORMATION TECHNOLOGY C/O DAVID MCGAUGHEY 1611 IOTH STREET LUBBOCK Texas 79401 INVOICE TO: CrrY OF LUBBOCK ACCOUV"rs PAYABLE P.O. BOX 2000 LUBBOCK, Tx 79457 BY: Marta Alvaro ., Director of Purchase 9 g Contract management Ordered 04/13/2016 Freight Requested 05/27/2016 Taken By S SUMMERS Delivery Per J Zhine / Req # 47457 Q#1021649990400.l,'DIR-SDD-1951 Description/Supplier Item Ordered Latitude 7202 Rugged 12 Tablet 121.000 8GB, Intel Proc ;.210-AEQJ RuggedMbl Keybd wrExt USB Hubs 68.000 Touch, VESA AIntg ;IA7491199 iKe}- Rugged InVehicle USB Ke}- 53,000 Board #A8539737 Docking Sta 600Ser DSDeLL601-2 121.000 #A8514219 Antenna/Ruggdl2Tablet LTE Wil'i 121.000 #A8517510 Havis Quick Re] Slide/UnvKeybd 68.000 #A7711575 11-16VDC for Dell Input Cable 121.000 #A8502535 Rugged Tablet 7202 Desktop 15.000 Dock #470-ABNJ Unit Cost UM Extension Request Date 2,098,9700 EA 253,975.37 05/27/2016 373.2300 EA 25,379.64 05'27!2016 336.2500 EA 17,821.25 05/27/2016 379.0000 EA 45,859.00 05/27/2016 102.3300 EA 12,381.93 05/27/2016 46.4300 EA 3,157.24 05/27/2016 91.1500 EA 11,029.15 05/27/2016 249.1900 EA 3,737.85 05/27/2016 1�r�� city C)f Lubbock PURCHASE ORDER TEXAS TO: DELL MARKETING LP RR 8 BOX 8706 ONE DELL WAY ROUND ROCK Texas 78682 Page - Date - Order Number 2 04/ 13/2016 33000711 000 OP 330 SHIP TO: CITY OF LUBBOCK INFORMATION TECHNOLOGY CIO DAVID MCGAUGHEY 1611 10TH STREET LUBBOCK Texas 79401 INVOICETO: CITY OP LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: L9 Marta AD.are , Director A hasine g Contract Management Ordered 04/13/2016 Requested 05/27/2016 Delivery Per 1 Zhine / Rey # 47457 Description/Supplier Item Keybrd Cover w/Kickstand/Lat 12Rugged Tablet #580-ADKI Havis Mounting Base C-HDM 176 #A858444 Terms NET 30 Freight Taken By Q# 1021649990400.1 /Di R-SDD-1951 Ordered Unit Cost UM 15.000 244,9900 EA 6.000 85.9900 EA INIsI I R A N CF CF.RTTF WAIT R1;nt IIRrn PRrnR 'rn nFi IVFR V S SUMMERS Extension Request Date 3,674.85 05/27/2016 Total Order 515.94 05/27/2016 377,532.22 Commercial General Liability, per occurrence- $5,000,000 • General Aggregate • Contractual Liability -Prod ucts-ComplOp Agg • Workers Compensation. Statutory Amounts-$500,000 �A / Personal and Adv. Injury AW01110tiVN. Liability -Any Auto- $500,000 Citv of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements required. This purchase order encumbers funds in the amount of S377,532.22 awarded Deli Marketing of Round Rock, TX on April 28, 2016. The following is incorporated into and made part of this purchase order by rererence contract DIR-SDD-1951 dated April 11. 2016 Dell Marketing of Round Rock, TX. Resolution n 2016-RO155 CITY OF LUBBOCK i ATTEST: 0,0 61-0 'C 'e - � Glen C. R erts ayor Rebee-a Garza, City Secretary Dell Quote: 102-1173532788. 1 - CITY OF LOIOBCCl.: Soles Person: Kr On ; fp0,, .,.� Quote 1024173 5 32788.1 CITY OF LUBBOCK Salesperson Quote Details Billing Details Salesperson Name Quote Date Company Name Kevin Prifogle 04/11/2016 CITY OF LUBBOCK Salesperson Email Quote Validity Customer Number Kevin_Prifogle@DELL.com 05/11/2016 1784159 Salesperson Phone Solution ID Phone Number 18009993355 - 1 (806)7752626 Salesperson Extension Customer Agreement No. Address 5139195 DIR-SDD-1951 PO BOX 2000 LUBBOCK TX 79457-0001 US Price Summary Description Quantity Unit Price Subtotal Price LAT,7202,LIVINGSTONE 121 $2,098.97 $253,975.37 RUGGED MOBILE KEYBOARD 68 $373.23 $25,379.64 WITH EXTERNAL USB HUBS, WHITE LED, TOUCHPAD, VESA MOUNTIN iKey Rugged In -Vehicle - 53 $336.25 $17,821.25 Keyboard - USB HAVIS QUICK RELEASE SLIDE: 68 $46.43 $3,157.24 UNIVERSAL KEYBOARD 11-16VDC FOR DELL XPS 13 121 $91.15 $11,029.15 ULTRABOOK, S/T INPUT CABLE For Rugged 12 Tablet. LTE, 121 $102.33 $12,381.93 Wi Havis Docking Station 600 121 $379.00 $45,859.00 Page 1 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Deft Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1024173 ?2:88. 1 - CM OF LUBBcXh Sales Pvrson: he�if; Piifor le Series DS-DELL-601-2 with Duat Pass -through Antenna - docking station CUS, APR,CORD, RDG, DAO,720 2 Dell Keyboard Cover with Kickstand for the Latitude 12 Rugged Tablet Havis C-HDM 176 - mounting component 15 $249.19 $3, 737.85 15 $244.99 $3,674.85 R $85.99 $515.94 Subtotal $377,532.22 Tax $0.00 Shipping and Handling $0,00 Environmental Fee $0.00 Total $377,532.22 Note: All tax quoted above is on estimate; finai taxes will be fisted on the invoice. Page 2 a 2074 Dell Inc. U.S. only. Delf Inc. is iocated at One Dell Way, Maif Stop 8129, Round flock, TX 78582. DMI Quote: 1024173 32788. 1 - CITY Or LUBGC!c % sales person. f "On I'ril;., c Dear Customer, Your quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible. Regards, Kevin Prifogle Product Details by Shipment Description LAT, 7202, LIVI NGSTO N E Estimated Delivery Date: 05/04/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 Quantity Unit Price Subtotal Price 121 $2,098.97 $253,975.37 210-AEQJ Latitude 12 Rugged Tablet 121 379-BBXX Intel Core M-5Y71 processor 121 619-AIKP Windows 7 Professional English, French, Spanish 121 - 64bit (Includes Windows 10 Pro License) 338-BHHP Intel Core M-5Y71 Processor with 8GB Memory and 121 Dedicated GPS 451-BBOQ 2-cell (26Wh) Lithium Ion Secondary Battery 121 - 658-BCSB Microsoft Office 30 Day Trial 121 400-AJUE 128G SSD Latitude, Rugged 121 319-BBDL 2MP HD Webcam / 8MP Rear Camera with Flash and 121 Dual Microphones 555-BCCH Intel 7265AC Dual -Band 2x2 802.11 ac WiFi 121 555-BCOP Wireless LAN card bracket 121 389-BHDB Regulatory Label for DE5808/DE5809 for Latitude 121 - Systems 556-BBJD DW5808E Gobi5000 4G/LTE Wireless WAN Card for 121 ATEtT, Latitude Rugged Tablet 556-BBKD WWAN Bracket for Latitude Rugged Tablet 121 954-3465 No DDPE Encryption Software 121 340-ACQQ No Option Included 121 - 631-AAPI Intel vPro Technologys Advanced Management 121 - Features 620-AAYW Windows 10 OS Professional Recovery 64bit - DVD 121 - 370-ACDM 8GB 1600MHz LPDDR3 Memory 121 - 555-BCLW Intel Dual Band Wireless 7265 802.11ac Wi-Fi + BT 121 - 4.0 LE Driver 537-BBBD E5 Power Cord (US) 121 - 332-1286 US Order 121 - 451-BBOP 2-cell (26Wh) Lithium Ion Primary Battery 121 - 340-AAFC System Shipment, Latitude 7202 121 - 340-AQMD Shipping Material, Shuttle 121 - 817-BBBB No FGA 121 - Page 3 9 2014 Deft lnc- U.S. only. Deft Inc- is located at One Dell Way, Marl Stop 8129, Round Rock, TX 78682. Dail Quote: 1024173532783. 1 • CI FY OF tUBBOC s 634-BENZ No DDP I ESS Software 389-BHFU Regulatory Label for WWAN 340-AGIK Safety/Environment and Regulatory Guide 391-BCDD 340-AAUC 340-ADFZ 340-APSH 422-0052 637-AAAS 640-BBDI 640-BBEU 658-BBMR 658-BBNF 492-BBCQ 340-APSJ 340-ACQQ 750-AAKI 389-BDCE 460-BBEX 804-0512 804-0513 975-3461 997-6988 997-7015 997-7016 997-7038 997-8367 Description (English/French/Dutch) 11.6 HD (1366x768) Outdoor -Readable Glove - Capable Touchscreen Dell Digital Delivery Cirrus Client Dell Power Manager Platform Quickset, 7202 SW,MY-DELL,CRRS Dell Backup and Recovery Basic Adobe Reader 11 Dell Data Protection Protected Workspace Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps),OptiPlex Waves Maxx Audio Royalty 45 Watt 3Pin AC Adapter Getting Started Guide - English No Option Included Flex 2 No UPC Label No Carrying Case ProSupport Plus: Next Business Day Onsite, 2 Year Extended ProSupport Plus: Next Business Day Onsite, 3 Years Dell Limited Hardware Warranty Extended Year(s) Dell Limited Hardware Warranty Initial Year ProSupport Plus: Accidental Damage Service, 5 Years ProSupport Plus: Keep Your Hard Drive, 5 Years ProSupport Plus: 7x24 Technical Support, 5 Years Thank you for choosing Dell ProSupport Plus. For tech support, visit www.dett.com/contactdell or call 1-866-516-3115 RUGGED MOBILE KEYBOARD WITH EXTERNAL USB HUBS, WHITE LED, TOUCHPAD, VESA MOUNTIN Estimated Delivery Date: 05/02/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 Sail's Per soy I. hein Pr r;, •. ?.• 121 121 - 121 - 121 121 121 121 121 121 121 - 121 121 - 121 121 121 - - 121 121 - 121 121 - 121 121 121 - 121 - - 121 121 121 - 121 - Quantity Unit Price Subtotal Price 68 $373.23 $25,379.64 A7491199 RUGGED MOBILE KEYBOARD WITH EXTERNAL USB 68 HUBS, WHITE LED, TOUCHPAD, VESA MOUNTIN Page 4 :) 2014 Dell Inc. U.S. only. Dell Inc. is located of One Deli Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1024173532i 83. 1 - CITY OF tU6I30Ck Sales Folsom: Reh7 rrfo_51r Description Quantity Unit Price Subtotal Price iKey Rugged In -Vehicle - Keyboard - USB 53 $336.25 $17,821.25 Estimated Delivery Date: 05/09/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8539737 iKey Rugged In -Vehicle - Keyboard - USB 53 Description Quantity Unit Price Subtotal Price HAVIS QUICK RELEASE SLIDE: UNIVERSAL KEYBOARD 68 $46.43 $3,157.24 Estimated Delivery Date: 05/09/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A7711575 HAVIS QUICK RELEASE SLIDE: UNIVERSAL KEYBOARD 68 Description Quantity Unit Price Subtotal Price 11-16VDC FOR DELL XPS 13 ULTRABOOK, S/T INPUT CABLE 121 $91.15 $11,029.15 Estimated Delivery Date: 04/19/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8502535 11-16VDC FOR DELL XPS 13 ULTRABOOK, S/T INPUT 121 CABLE Description Quantity Unit Price Subtotal Price For Rugged 12 Tablet. LTE, Wi 121 $102.33 $12,381.93 Estimated Delivery Date: 05/16/2016 Contract Code: 42AFU Page 5 m 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Marl Stop 5129, Round Rock, TX 78682. Deli Quote: 1024173532788. 1 - CITY OF LUBi iOCK Customer Agreement No: DIR-SDD-1951 A8517510 For Rugged 12 Tablet. LTE, Wi Sales Pei soil. Kevin P11tc";I, 121 Description Quantity Unit Price Subtotal Price Havis Docking Station 600 Series DS-DELL-601-2 with Dual 121 $379.00 $45,859.00 Pass -through Antenna - docking station Estimated Delivery Date: 05/09/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8514219 Havis Docking Station 600 Series DS-DELL-601-2 with 121 - - Dual Pass -through Antenna - docking station Description Quantity Unit Price Subtotal Price CUS,APR,CORD, RDG,DAO,7202 15 $249,19 $3,737.85 Estimated Delivery Date: 04/15/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 470-ABNJ CUS,APR,CORD, RDG,DA0,7202 15 - Description Quantity Unit Price Subtotal Price Dell Keyboard Cover with Kickstand for the Latitude 12 15 $244.99 $3,674.85 Rugged Tablet Estimated Delivery Date: 04/15/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 580-ADKI Dell Keyboard Cover with Kickstand for the Latitude 15 12 Rugged Tablet Page 6 0 2014 Deli Inc. U.S. only. Dell Inc. is located at One Dell Way, Moil Stop 8129, Round Rock, TX 78682. Dell Quote: 1a2-11; 3532788. I - CITY OF LU680C1t Safes Persoo: Revin prijo,"I" Description Quantity Unit Price Subtotal Price Havis C-HDM 176 - mounting component 6 $85.99 $515.94 Estimated Delivery Date: 05/05/2016 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8548444 Havis C-HDM 176 - mounting component 6 Page 7 V 2014 Deft Inc. U.S. only. Dell Inc, is located at One Deli Way, Mai( Stop 8129, Round Rack, TX 78682. 0,20 Qtwte: 10247735727681 CJT} " LUoGOCA Salt; pefso,._ h..fn P: Ir. Important Notes Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement with Dell that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (http://w-ww.dett.com/CTS), which incorporate Deli's U.S. Return Policy (www.dell.com/returnpo[icy) and Warranty (www.dell.com/warrantyterms). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - A Version (www,dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - S Version (www.dell.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax Department@dell.com. For certain products shipped to end -users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 8 © 2014 Dell Inc. U.S. only. Dell Inc. is locoted of One Dell Way, Mail Stop 5129, Round Rock, TX 78682 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-41008 Date Filed: 04/15/2016 Date Acknowledged: 04/18/2016 i Name of business entity filing form, and the city, state and country of the business entity's place of business. Dell Marketing, L.P. Round Rock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. PO #33000711 Rugged Tablets 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Dell, Michael Round Rock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP 1 SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certity which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics,state.tx.us Version V1.0.645 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. t - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-41008 Dell Marketing, L.P. Round Rock, TX United States Date Filed: 04/15/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. PO #33000711 Rugged Tablets 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Dell, Michael Round Rock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. PAULA MARIE BECK Notary Public,'Muskegon Co., Michigan My Commission Expires 11/02/2020 Acting in the County of Muskegon Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said Cynthia B. Radel this the 15th day of April 20 16 to certify which, witness my hand and seal of office. I 1 - j PL Ilti iv ! t— Signatur Printed same of of#iseF at#rftieisteriflgrr#r Ttle rn0 oath Forms provided by Texas Ethics Commission www,ethics.state.tx.us Version V1.0.645