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Home My WebLink AboutResolution - 2017-R0043 - Warren Cat - 02_09_2017Resolution No. 2017-R0043 Item No. 5.15 February 9, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31031346 for the purchase of D8T-T4 Track Dozer, by and between the City of Lubbock and Warren Cat of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on _ February 9, 2017 "V DANIEL M. POPE, MAYOR ATTEST: Reb tc ca Garza, City Seer tart' APPROVED AS TO CONTENT. Scott Snider, Assistant City Manager APP OVED AS TO FORM: Kelli Leisure, Assistant City Attorney RESTO # 31031346-Warren Cat 1.25.17 City of Lubb o ck TEXAS PURCHASE ORDER TO WARREN CAT 702 E SLATON ROAD LUBBOCK Texas 79404 SHIP TO: Page - 1 Date - 01/25/2017 Order Number 31031346 000 OP Branch/Plant 13526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvare i ctor of Purchasing & Contract Management Ordered 01/25/2017 Freight Requested 06/25/2017 Taken By S SUMMERS Delivery PER D GAMBOA REQ #49324 BUYBOARD 515-16 Description/Supplier Item Ordered Unit Cost UM Extension Request Date D8T T4 Track Dozer 1.000 644,750.0000 EA 644,750.00 06/25/2017 Total Order Terms NET 10 EOM 644,750.00 This purchase order encumbers funds in the amount of $644,750.00 awarded to Warren Cat of Lubbock, TX on February 9, 2017. The following is incorporated into and made part of this purchase order by BuyBoard Contract 515-16 Warren Cat of Lubbock, TX dated January 24, 2017 Resolution # 2017-R0043 CITY OF LUBBOCK Daniel M. Pope, Ma or ATTEST; Re ecca Garza, City Secretary Warren Quote 178537-01 1 Quote 178537-01 January 24, 2017 CITY OF LUBBOCK LANDFILL ATTN: FAITH CARR PO BOX 2000 LUBBOCK Texas 79457-0001 Dear KEITH MARKHAM, Thank you for this opportunity to quote Caterpillar products for your business needs. We are pleased to quote the following for your purchase consideration. One (1) New CATERPILLAR Model: D8T-T4 Track Type Tractors with all standard equipment in addition to the additional specifications listed below: BUYBOARD QUOTE — ITEM # 515-16 STOCK NUMBER:N/A SERIAL NUMBER:N/A YEAR:2017 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, c�y9� Koley Schaffner Machine Sales Representative Warren Quote 178537-01 STANDARD EQUIPMENT POWERTRAIN C15 ACERT diesel engine with EUI Precleaner, strata -tube dust ejector (Electronic Unit Injection) Prescreener EPA/ARB Tier 4 Final and EU Stage Shift management IV Certified Engine with Automatic directional and downshift aftertreatment Controlled -throttle, load -compensated 24-volt electric start Enhanced Autoshift High performance single Starting aid, automatic ether plane cooling system Torque divider Aftercooler, air-to-air (ATAAC) Transmission, electronically -controlled Air filter, with electronic service powershift, 3F/3R speed indicator Four planet, double -reduction Coolant, extended life planetary final drives Fan, suction, hydraulically driven Transmission control module, electronic Fuel priming pump, electric Turbocharger Sound attenuated exhaust system Water separator Parking brake, electronic UNDERCARRIAGE Rollers and idlers, lifetime lubricated Track guide Sprocket rim segments, replaceable 24 inch (610 mm) PPR moderate service Suspension -type undercarriage grouser with sealed and lubricated 8-roller tubular track rollerframe track (44 section) (Carrier roller ready) Two-piece master links Track adjusters, hydraulic HYDRAULICS Hydraulics, independent steering and load -sensing dozer lift and tilt work tool pumps Electronically enabled quick drop valve Hydraulics, electronically controlled, STARTERS, BATTERIES, AND ALTERNATORS Alternator, 150 amp Starting receptacle, auxiliary Batteries, heavy duty ELECTRICAL Alarm, back-up Horn, forward warning Converter, 24V to 12V Ground level service Warren Quote 178537-01 Diagnostic connector OPERATOR ENVIRONMENT Rops mounted air conditioner Armrest, adjustable Advisor operator interface Electronic monitoring system Diagnostic service information Operator preferences Cab, ROPS/FOPS, sound suppressed Deactivation switch, hydraulic controls Access\ egress lighting with shutdown timer Decelerator pedal Governor switch, electronic OTHER STANDARD EQUIPMENT CD ROM Parts Book Engine enclosures Equalizer bar, pinned Front pull device Guards, bottom hinged Grade control ready HVAC box - corrosive resistant Mounting, lift cylinders Oil cooler, hydraulic MACHINE SPECIFICATIONS Description D8T TRACTOR GUARD, FAN DEBRIS DRAINS, ECOLOGY, POWERTRAIN WINDOW SHADES UNDERCARRIAGE, PPR SUS GUARDED 8 RIPPER, MS W/ STRIKER BAR INSTRUCTION, DOMESTIC FLUIDS, STANDARD CONTROL, BASIC, DUAL TILT ENGINE, THERMAL SHIELD HYDRAULICS, RIPPER VISIBILITY AR, SINGLE CAMERA center with hour meter Heater and ventilation Mirror, rearview Radio -ready Provision for wire passage in/out of cab Interior LED courtesy lights Seat, cloth, air -suspension Seatbelt, retractable Steering control, direction and speed control thumb switches with recall button Wipers, intermittent Product link 321 Satellite S.O.S. sampling ports Steering, electronically controlled power differential Vandalism protection for fluid compartments Engine compartment service light Six lights package Reference No 379-0300 238-9658 256-9988 349-3004 379-0277 379-0289 379-0290 379-0292 379-0296 379-0312 379-0317 379-0320 Warren Quote 178537-01 OIL DRAIN, STANDARD 380-2384 ALTERNATOR, 150 AMP, DUCTED 380-2940 ENGINE COOLANT, STD (-37C) 382-5934 FILM, AFTERTREATMENT, ENGLISH 382-7710 GUARDS, BOTTOM, HD, SEALED 383-8241 TRACK, 610MM / 24" ES,TRAP PPR 384-2963 FINAL DRIVE, STANDARD, GUARDED 384-4604 BATTERIES, HEAVY DUTY 384-8305 BLADE, 8SU W/RK GRID and WEAR PLT 385-2620 NO CARRIER ROLLERS 385-4734 FRAME, STANDARD 386-1802 FAN, DUAL TILT, REVERSING 386-7530 GUARD, FUEL TANK 387-3177 FUEL SYSTEM, STANDARD 388-9402 WASTE HANDLING ARRANGEMENT 389-6174 BRAKES, BASIC 394-6286 SEAT, AIR SUSPENSION 398-6909 RADIATOR, 6.35 FPI, DEBRIS 423-4626 OPERATORS AR, QUICK OPENING 423-9556 HEATER, ENGINE COOLANT (120V) 424-3510 LIGHTS, PREMIUM 425-5363 CYLINDERS, LIFT, BASIC 428-7447 PRECLEANER, WITH SCREEN 437-7381 PUSH ARMS, DUAL TILT, STD 450-3358 8SU/U DOZER, DUAL TILT GUARD 456-2172 RADIO, AM/FM 487-5821 CAB, ENHANCED DUAL PANE GLASS 492-6093 TOOTH, MULTI -SHANK RIPPER 4T-8987 MANUAL, ENGLISH OP-0996 ANTIFREEZE WINDSHIELD WASHER OP-1939 CYLINDER ROD FLUID FILM PROTEC OP-3940 ANTIFREEZE, -45C (-50F) OP-3978 ROLL ON -ROLL OFF OP-6655 LANE 3 ORDER OP-9003 PRODUCT LINK, SATELLITE PL631 469-0870 CARRIER ROLLERS, SUSPENDED (PARTS ONLY) Warren Quote 178537-01 OPTION 2 — 5 year / 7,500 hour BUYBOARD MACHINE SELLING PRICE $819,750.00 Item Number 5IS- 16 TRADE-IN Make Caterpillar Model Serial Number D8T — 2009 model KPZ03286 — 7,275 hrs Trade Value $175,000.00 TRADE DIFFERENCE — AMOUNT OWED TO BIDDER $644,750.00 GUARANTEED MINIMUM REPURCHASE* $200,000.00 *(Up to 5 years / 7,500 hours, whichever comes first) TOTAL COST BID $444,750.00 WARRANTY Caterpillar's full machine warranty coverage for 5 years / 7,500 hours (whichever comes first) full machine warranty coverage. Travel time and mileage is a covered expense for the entire warrantable period of 5 year / 7,500 hours (whichever comes first). This applies to warrantable claims only. F.O.B./TERMS F.O.B.; Lubbock, Texas EM SOLUTIONS FLEET REPORTS This unit is eligible for Caterpillar's EM Solutions Fleet Report. These reports pull relevant data from the machine's Product Link — providing trends on run time vs. idle time, fuel burn, operator -induced faults and more. You can compare your data to industry standards and make changes in how you operate, maintain, and service machines to help boost efficiency. Thank you for allowing Warren Cat and Caterpillar to quote on your equipment needs. If you have any questions, please give me a call. Submitted by: Koley Sch ffner Accepted by: CERTIFICATE OF INTERESTED PARTIES FORM ZZ95 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-163299 Warren Power & Machinery, Inc. Midland, TX United States Date Filed: 02/07/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Landfill Date Acknowledged: 02/07/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31031346 515-16 Caterpillar D8T-T4 2017 Model 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary Folger, Anthony Midland, TX United States X Lindgren, Steven Midland, TX United States X Nelson , James Midland, TX United States X Warren Equipment Company Midland, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 14 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties, CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business, 2017-163299 Warren Power & Machinery, Inc. Midland, TX United States Date Filed: 02/07/2017 2 Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock Landfill Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31031346 515-16 Caterpillar D8T-T4 2017 Model 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Folger, Anthony Midland, TX United States X Lindgren, Steven Midland, TX United States X Nelson, James Midland, TX United States X Warren Equipment Company Midland, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signa of authorized t f contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said T1+0 IQ y (-6 Q c- this the day of � y/ _61 , 1 20, to certify which, witness my hand and seal of office. t �6y LqTgm Sig lure ffi er adminis ring oath Printed name of officer administering oath,._w f officer NOTARY PUBUC * Forms provided by Texas Ethics Commission www.ethics.state.tx.us 11"11 _ r _ 1.0.27 GAP. 1A-JL1-ZUJV1 N619224-7