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HomeMy WebLinkAboutResolution - 2017-R0034 - Dell Marketing - 01_26_2017Resolution No. 2017-R0034 Item No. 6.21 January 26, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 33000816 for the purchase of Rugged Tablets, by and between the City of Lubbock and Dell Marketing, LP of Round Rock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 26, 2017 DANIEL M. POPE, MAYOR ATTEST: Reb ca Garza, City Secre ary APPROVED AS TO CONTENT: Mark woo , Assistant City Manager APPROVED AS TO FORM: elli Leisure, Assistant City Attorney RES.PO # 33000816-Dell Marketing, LP 1.10.17 City of Lubbock_ TEXAS PURCHASE ORDER TO: DELL MARKETING LP RR 8 BOX 8706 ONE DELL WAY ROUND ROCK Texas 78682 SHIP TO: Page - 1 Date - 01/10/2017 Order Number 33000816 000 OP Branch/Plant 1 330 CITY OF LUBBOCK INFORMATION TECHNOLOGY 1611 LOTH STREET LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Ma AAlva ez, WrVurchasing&Contract Management Ordered 01/10/2017 Freight Requested 02/07/2017 Taken By S SUMMERS Delivery Per J Zhine / Req # 49207 Q#3000006447174.1/DIR-SDD-1951 Description/Supplier Item Ordered Latitude7202 Rugged Tablet 8GB 165.000 4G/LTE #379-BBXX HavisDocking Sta 600 Ser w/Pwr 165.000 Supply #A8516277 iKey Ruggd In-Veh Keyboard USB 143.000 #A8539737 Antenna/Rugged 12 Tablet LTE, 165.000 WiFi #A8517510 Havis Mntg Component C-ADP-110 165.000 #A7090416 Havis Mntg Component C-MD-204 165.000 #A6498928 Havis Universall Monitor Mount 165.000 #A7100720 Havis Mntg Component C-MKM-102 22.000 #A8483064 Unit Cost UM Extension Request Date 2,079.0000 EA 343,035.00 02/07/2017 481.7900 EA 79,495.35 02/07/2017 336.2500 EA 48,083.75 02/07/2017 102.3300 EA 16,884.45 02/07/2017 15.4700 EA 2,552.55 02/07/2017 49.0100 EA 8,086.65 02/07/2017 46.4300 EA 7,660.95 02/07/2017 125.5500 EA 2,762.10 02/07/2017 City of Lubb o ek T I X A 5 TO: PURCHASE ORDER DELL MARKETING LP RR 8 BOX 8706 ONE DELL WAY ROUND ROCK Texas 78682 SHIP TO: Page - 2 Date - 01/10/2017 Order Number 33000816 000 OP Branch/Plant 1 330 CITY OF LUBBOCK INFORMATION TECHNOLOGY 1611 LOTH STREET LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Aki/h Marta Alvarez, Director f Purchasing & Contract Management Ordered 01/10/2017 Freight Requested 02/07/2017 Taken By S SUMMERS Delivery Per J Zhine / Req # 49207 Q#3000006447174.1/DIR-SDD-1951 Description/Supplier Item Ordered Unit Cost Um Extension Request Date Havis Fixed Adptr Plate Tall 22.000 52.0000 EA 1,144.00 02/07/2017 Universal #A3985721 Dell Rugged Tablet DesktopDock 50.000 249.1900 EA 12,459.50 02/07/2017 #470-ABNJ Dell Keybdcover w/kickstnd/Lat 50.000 244,9900 EA 12,249,50 01/10/2017 12 #580-ADKI iKey Rugged In-Veh Keyboard 22.000 310.2400 EA 6,825.28 01/10/2017 PKG-KB-112 #A9478010 Total Order Terms NET 30 541,239.08 This purchase order encumbers funds in the amount of $541,239.08 awarded to Dell Marketing, LP. of Round Rock, TX on January 26, 2017. The following is incorporated into and made part of this purchase order by reference contract DIR-SDD-1951 Dell Marketing, LP. of Round Rock, TX dated January 9, 2017 Resolution # 2017-R0034 CITY OF LUBBOCK Daniel M. Pope, May r ATTEST: S?to V10 Reb tc ca Garza, City Secreta y eD"L Here's the quote you requested! Please review your quote details below, then contact your sales rep when you're ready to place your order. Quote number: Quote date: Quote expiration: 3000006447174.1 Jan. 9, 2017 Feb. 8, 2017 Company name: Customer number: Phone: CITY OF LUBBOCK 1784159 (806) 775-2626 Sales rep information: Bill to: Kevin Prifogle CITY OF LUBBOCK Kevin_Prifogle@DELL.com PO BOX 2000 (800) 456-3355 LUBBOCK Ext: 5139195 TX 79457-0001 US (806)775-2626 Total:$541,239.08 Pricing Summary Item Qty Unit price Subtotal LAT,7202,LIVINGSTONE 165 $2,079.00 $343,035.00 Havis Docking Station 600 Series DS-DELL-602-2 165 $481.79 $79,495.35 with Dual Pass -through Antenna and Power Supply - docking station iKey Rugged In -Vehicle - Keyboard - USB 143 $336.25 $48,083.75 For Rugged 12 Tablet. LTE, Wi 165 $102.33 $16,884.45 Havis C-ADP-110 - Mounting component ( bracket 165 $15.47 $2,552.55 adapter ) - steel - black powder coat Havis C-MD 204 - Mounting component ( mounting 165 $49.01 $8,086.65 plate, tilt/swivel adapter ) for Laptop - in -car HAVIS UNIVERSAL MONITOR MOUNT 165 $46.43 $7,660.95 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Moil Stop 8129, Round Rock, TX 78682. Item Qty Havis C-MKM-102 - Mounting component (foldable 22 mount bracket) for monitor / keyboard / tablet - in -car HAVIS FIXED ADAPTER PLATE TALL: UNIVERSAL Dell Rugged Tablet Dock Dell Keyboard Cover with Kickstand for the Latitude 12 Rugged Tablet PKG,KBM,KYBRD,IKEY, Unit price Subtotal $125.55 $2,762.10 22 $52.00 $1,144.00 50 $249.19 $12,459.50 50 $244.99 $12,249.50 22 $310.24 $6,825.28 Subtotal: $541,239.08 Shipping: $0.00 Environmental Fees: $0.00 Non -Taxable Amount: $541,239.08 Taxable Amount: $0.00 Estimated Tax: $0.00 Total: $541,239.08 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Shipping Group 1 Shipping Contact: Shipping phone: Shipping via: Shipping Address: JAY ZHINE (806) 775-2366 Standard Ground JAY ZHINE 916 TEXAS AVE LUBBOCK TX 79401-2726 US SKU Description Qty Unit Price Subtotal LAT,7202,LIVINGSTONE 165 $2,079.00 $343,035.00 Estimated Delivery Date: Jan. 30 - Feb. 7, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 379-BBXX Intel Core M-5Y71 processor 165 - - 619-AIKP Windows 7 Professional English, French, Spanish 64bit 165 - - (Includes Windows 10 Pro License) 338-BHHP Intel Core M-5Y71 Processor with 8GB Memory and 165 - - Dedicated GPS 451-BBOQ 2-cell (26Wh) Lithium Ion Secondary Battery 165 - - 658-BCSB Microsoft(R) Office 30 Days Trial 165 - - 400-AJUE 128G SSD Latitude, Rugged 165 - - 319-BBDL 2MP HD Webcam / 8MP Rear Camera with Flash and Dual 165 - - Microphones 555-BCCH Intel 7265AC Dual -Band 2x2 802.11 ac WiFi 165 - - 555-BCOP Wireless LAN card bracket 165 - - 389-BHDB Regulatory Label for DE5808/DE5809 for Latitude Systems 165 - - 556-BBJD DW5808E Gobi5000 4G/LTE Wireless WAN Card for AT&T, 165 - - Latitude Rugged Tablet 556-BBKD WWAN Bracket for Latitude Rugged Tablet 165 - - 340-ACQQ No Option Included 165 - - 631-AAPI Intel vPro Technologys Advanced Management Features 165 - - 620-AAOH No Media 165 - - 210-AEQJ Latitude 12 Rugged Tablet 165 - - 370-ACDM 8GB 1600MHz LPDDR3 Memory 165 - - 555-BCLW Intel Dual Band Wireless 7265 802.11ac Wi-Fi + BT 4.0 LE 165 - - Driver 537-BBBD E5 Power Cord (US) 165 - - 332-1286 US Order 165 - - 451-BBOP 2-cell (26Wh) Lithium Ion Primary Battery 165 - - 340-AAFC System Shipment 165 - - 340-AQMD Shipping Material, Shuttle 165 - - 817-BBBB No FGA 165 - - 389-BHFU Regulatory Label for WWAN 165 - - Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. 340-AGIK Safety/Environment and Regulatory Guide 165 - - (English/French Multi -language) 391-BCDD 11.6 HD (1366x768) Outdoor -Readable Glove -Capable 165 - Touchscreen with Gorilla Glass 634-BENZ No DDP I ESS Software 165 - 954-3465 No DDPE Encryption Software 165 - 340-AAUC Dell Digital Delivery Cirrus Client 165 340-ADFZ Dell Power Manager 165 - 340-APSH Platform Quickset, 7202 165 422-0052 SW,MY-DELL,CRRS 165 640-BBDI Adobe Reader 11 165 - 640-BBEU Dell Data Protection Protected Workspace 165 - 658-BBMR Dell Client System Update (Updates latest Dell 165 - Recommended BIOS, Drivers, Firmware and Apps),OptiPlex 658-BBNF Waves Maxx Audio Royalty 165 - 658-BCUV Dell Developed Recovery Environment 165 340-APSJ Getting Started Guide - English 165 492-BBCQ 45 Watt 3Pin AC Adapter 165 389-BDCE No UPC Label 165 340-ACQQ No Option Included 165 - 750-AAKI Flex 2 165 - 460-BBEX No Carrying Case 165 - 804-0512 ProSupport Plus: Next Business Day Onsite, 2 Year 165 - Extended 804-0513 ProSupport Plus: Next Business Day Onsite, 3 Years 165 - 975-3461 Dell Limited Hardware Warranty Extended Year(s) 165 - 997-6988 Dell Limited Hardware Warranty Initial Year 165 - 997-7015 ProSupport Plus: Accidental Damage Service, 5 Years 165 997-7016 ProSupport Plus: Keep Your Hard Drive, 5 Years 165 997-7038 ProSupport Plus: 7x24 Technical Support, 5 Years 165 997-8367 Thank you for choosing Dell ProSupport Plus. For tech 165 support, visit www.dell.com/contactdelt or call 1-866- 516-3115 983-3401 Extended Battery Service for Year 2 of System Life 165 SKU Description Qty Unit Price Subtotal Havis Docking Station 600 Series DS-DELL-602-2 with 165 $481.79 $79,495.35 Dual Pass -through Antenna and Power Supply - docking station Estimated Delivery Date: Feb. 10 - Feb. 20, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8516277 Havis Docking Station 600 Series DS-DELL-602-2 with Dual 165 Pass -through Antenna and Power Supply - docking station Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. SKU Description iKey Rugged In -Vehicle - Keyboard - USB Estimated Delivery Date: Feb. 3 - Feb. 13, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8539737 iKey Rugged In -Vehicle - Keyboard - USB SKU Description For Rugged 12 Tablet. LTE, Wi Estimated Delivery Date: Feb. 10 - Feb. 20, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8517510 For Rugged 12 Tablet. LTE, Wi Qty Unit Price Subtotal 143 $336.25 $48,083.75 143 Qty Unit Price Subtotal 165 $102.33 $16,884.45 165 - SKU Description Qty Unit Price Subtotal Havis C-ADP-110 - Mounting component ( bracket 165 $15.47 $2,552.55 adapter ) - steel - black powder coat Estimated Delivery Date: Jan. 20 - Jan. 30, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A7090416 Havis C-ADP-110 - Mounting component ( bracket adapter 165 ) - steel - black powder coat SKU Description Qty Unit Price Subtotal Havis C-MD 204 - Mounting component ( mounting 165 $49.01 $8,086.65 plate, tilt/swivel adapter ) for Laptop - in -car Estimated Delivery Date: Feb. 3 - Feb. 13, 2017 Contract Code: 42AFU Page 5 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Customer Agreement No: DIR-SDD-1951 A6498928 Havis C-MD 204 - Mounting component ( mounting plate, 165 tilt/swivel adapter ) for Laptop - in -car SKU Description HAVIS UNIVERSAL MONITOR MOUNT Estimated Delivery Date: Feb. 3 - Feb. 13, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A7100720 HAVIS UNIVERSAL MONITOR MOUNT Qty Unit Price Subtotal 165 $46.43 $7,660.95 165 - SKU Description Qty Unit Price Subtotal Havis C-MKM-102 - Mounting component (foldable 22 $125.55 $2,762.10 mount bracket) for monitor / keyboard / tablet - in -car Estimated Delivery Date: Feb. 3 - Feb. 13, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A8483064 Havis C-MKM-102 - Mounting component (foldable mount 22 bracket) for monitor / keyboard / tablet - in -car SKU Description HAVIS FIXED ADAPTER PLATE TALL: UNIVERSAL Estimated Delivery Date: Feb. 3 - Feb. 13, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A3985721 HAVIS FIXED ADAPTER PLATE TALL: UNIVERSAL Qty Unit Price Subtotal 22 $52.00 $1,144.00 22 SKU Description Qty Unit Price Page 6 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Subtotal Dell Rugged Tablet Dock Estimated Delivery Date: Jan. 18 - Jan. 23, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 470-ABNJ Dell Rugged Tablet Dock 50 $249.19 $12,459.50 50 - SKU Description Qty Unit Price Subtotal Dell Keyboard Cover with Kickstand for the Latitude 12 50 $244.99 $12,249.50 Rugged Tablet Estimated Delivery Date: Jan. 18 - Jan. 23, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 580-ADKI Dell Keyboard Cover with Kickstand for the Latitude 12 50 - Rugged Tablet SKU Description PKG,KBM,KYBRD,IKEY, Estimated Delivery Date: Feb. 24 - Mar. 6, 2017 Contract Code: 42AFU Customer Agreement No: DIR-SDD-1951 A9478010 PKG,KBM,KYBRD,IKEY, Qty Unit Price Subtotal 22 $310.24 $6,825.28 22 - - Subtotal: $541,239,08 Shipping: $0.00 Environmental Fees: $0.00 Non -Taxable Amount: $541,239.08 Taxable Amount: $0.00 Estimated Tax: $0.00 Total: $541,239.08 Page 7 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Important Notes Terms of Sale Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell's Terms of Sale (www.dell.corn/learn/us/en/uscorpl /terms -of -sate), which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy (www.delt.com/returnpolicy) and Warranty (for Consumer warranties; for Commercial warranties). If this purchase includes services: in addition to the foregoing applicable terms, the terms of your service contract will apply (Consumer; Commercial). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - Type A (www.delt.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - Type S (www.dett.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax - exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax Department@del1.com. For certain products shipped to end -users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 8 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Moil Stop 8129, Round Rock, TX 78682. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-152556 Date Filed: 01/10/2017 Date Acknowledged: 01/11/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Dell Marketing, L.P. Round Rock, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3000006447174.1 & 13231 165 Latitude 7202 Rugged 12 Tablets & Mounting Equipment 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Dell, Michael Round Rock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 I CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1 - 4 and 6 it there are interested parties, OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017.152556 Dell Marketing, L.P. Round Rock, TX United States Date Filled: 01/10/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract, 3000006447174.1 & 13231 165 Latitude 7202 Rugged 12 Tablets & Mounting Equipment 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary Dell, Michael Round Rock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. DAVIDA. WIGINGTOID #1289mmissi n ExMy Commission Expir Is May 22, 2020 Sign re o uthorized agent of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE [/ Sworn to and subscribed before me, by the said :114 LDS% / �yC <`e�ri�° this the �G� - day of~ c :/ 20, to certify which, witness my hand and seal of office. t �• DAVID A, WIGION ___._.. ID #12899877-1 n(41 Expires My Commission Signature of officer adminis t'in ath Print f office iu3 Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0,277