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Home My WebLink AboutResolution - 2017-R0004 - Purchase Order 23104097 - FLYGY Pumps - J&L Equipment_Odessa Pumps - 01_12_2017Resolution No. 2017-R0004 Item No. 6.7 January 12, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute and on behalf of the City of Lubbock, PO #23104097/Sole Source for FLYGY Pumps, by between the City of Lubbock and J&L Equipment/Odessa Pumps of Midland, Texas, and ta1g documents. Said Contract is attached hereto and incorporated in this resolution as if fully forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 12, 2017 L-4v DANIEL M. PO E, MAYOR ATTEST: -PILf - N/--,) Rebec a Garza, City Secretary APPROVED AS TO CONTENT: P.E., Director of Public Works APPROVED AS TO FORM: e Amy L. eputy Cit tto y RESTO 23104097 Sole Source — J&L Equipment/Odessa Pumps December 16, 2016 City of Lubb o c TEXAS TO PURCHASE ORDER J&L EQUIPMENT/ODESSA PUMPS PO BOX 60429 MIDLAND Texas 79711-0429 SHIP TO: Page - Date - Order Number 1 12/15/2016 23104097 000 OP 16411 CITY OF LUBBOCK WATER RECLAMATION PLANT 3603 GUAVA AVENUE LUBBOCK Texas 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 111, LUBBOCK, TX 79457 BY: Marta va z, Uctor of Purchasing &Contract Management Ordered 12/15/2016 Freight Requested 03/12/2017 Taken By S SUMMERS Delivery PER S MITCHELL REQ # 49101 SOLE SOURCE Description/Supplier Item Ordered Unit Cost UM Extension Request Date FLYGT 60 HP HEADWORKS PUMPS 4.000 48,013.0000 EA 192,052.00 03/12/2017 FLYGT 60HP LIFT STATION PUMP 1.000 42,256.0000 EA 42,256.00 03/12/2017 FLYGT 70HP INTERMEDIATE LS PUM 1.000 52,730.0000 EA 52,730.00 03/12/2017 Total Order Terms NET DUE ON RECEIPT 287,038.00 This purchase order encumbers funds in the amount of $287,038.00 awarded J&L Equipment/Odessa Pumps of Midland, TX on January 12, 2017. The following is incorporated into and made part of this purchase order by Sole Source J&L Equipment/Odessa Pumps of Midland, TX dated December 14, 2016 Resolution # 2017-R0004 CITY OF LUBB CK Daniel M. Pope, Ma or ATTEST: Rebec a Garza, City Secretary QUOTE 0 ODESSA PUMPS `pumps (806) 622-9955 Nurrrber 158537 Phone: AMARILLO TX 79119-2532 Dote' 12/14/2016 A DISTRIBUTIONNOyY COMPMIY Pays 1 Ship -to: 01 BiH-to., 15063AMA CITY OF LUBBOCK CITY OF LUBBOCK 6001 N GUAVA AVE PO BOX 2000 LUBBOCK TX 79403-6803 LUBBOCK TX 79457-0001 _ Reference k ' . sores Slsp Terms V1Rt Freight Ship Via :: ` INTERMEDIATE LS 01/31/17 121 NET 30 DAY 12 PREIADD DELIVER Qunfedey TRP Ouoted To DONNIE ONTIVEROS Item Description Ordered UM Prke UM Extension INTERMEDIATE LS PUMP FLYGT PUMP 3301.095- 0085 NP626 I EA 52730.00 EA 52730.00 70HP/460 VOLT/3 PHASE; MAS PREP; 50' CABLE, FLS, FV, FM RATED (EXPLOSION PROOF), HC WEAR PARTS.. LEAD TIME 9-I8WKS ARO. '� •-M .+r-i "' feAC;awr'n2> .,..{ '. >'K ..'e,:' xA�:.s. 52730.00 .00 52730.00 WE WOULD APPRECIATE YOUR BUSINESS!! customer copy ... Last Page QUOTE 0 ODESSA PE.IMPS `PUMPS (806) 622-9955 Number 158530 AMARILLO TX 79119-2532 Date 12/14f2016 A 6157R19U710NM0111[ COMPANYPhone: Page 1 Ship -to: 04 Bill -to: 15063AMA CITY OF LUBBOCK CITY OF LUBBOCK WATER RECLAMATION PLANT PO BOX 2000 402 MUNICIPAL DR LUBBOCK TX 79457-0001 LUBBOCK TX 79403-3302 Reference # Expires Sisp Terms Wh I Freight Ship Via HEADWORKS PUMPS 01131/17 121 NET 30 DAY 12 PRE/ADD DELIVER Quoted By TRP Quoted To DONNIE ONTI VEROS Item Description Ordered UM Pike UM Extension NEW HEADWORKS PUMPS FLYGT PUMP FLYGT PUMP 3301.185- 4 EA 48013.00 EA 192052.00 NP814-14 60/460 /3 65' SC, FLS + FV, SHIELDED CABLE & HIGH CHROME WEAR PARTS. THI SE ARE PUMPS FOR THE HEADWOR S LIFT STATION. LEAD TIME 9-18 WKS ARO. 1 1 Machandtse Taz Total 192052.00 .00 192052,00 WE WOULD APPRECIATE YOUR BUSINESS!! utistomer copy ... Last Page QUOTE 0 _ ODESSA PUMPS "PUMPS (806) 622-9955 Number 158532 Phone: AMARILLO TX 79119-2532 Date4 12/14/2016 A ois?aiaunor+960w coMau+r Page I Ship -to: 01 Bill -to: 15063AMA CITY OF LUBBOCK CITY OF LUBBOCK 6001 N GUAVA AVE PO BOX 2000 LUBBOCK TX 79403-6803 LUBBOCK TX 79457-0001 Reterenm # Expires Stsp Terms Wh Freight Ship Via LIFT STATION 48 01/31/17 121 NET 30 DAY 12 PRE/ADD DELIVER Quoted 6y TRP Quoted To DONNIE ONTIVEROS Item Description Ordered UM Price UM Extension LIFT STATION 48 PUMP FLYGT PUMP 3202.185-0230 NP3202 I EA 42256.00 EA 42256.00 60 HP FLYGT SUBMERSIBLE PUM , 12" DISCHARGE; FLS - HARD IRON WEAR PARTS, QUOTED FOP LS 48. LEAD TIME 9-18 WKS ARO. Merchandise rax Total 42256.00 00 42256.00 WE WOULD APPRECIATE YOUR BUSINESSH customer copy ... 1_ast Page City of Lubbock Purchasing and Contract Management Request for Exemption from Local Government Code §252 (For Fxpenditures over $3,000) Name of Director Submitting the Request: Mary Gonzales Department: Water Reclamation Date: 12/14/2016 Provide a detailed description of item(s) or service(s) exempt from the Texas Local Government Code per §252.022 and an explanation why the items(s) or service(s) are necessary. Explain what the items are, how the items will be used, who will use the items, and when and where the items will be used. One ITT Flygt pump will be used at the Southeast Water Reclamation Plant (SEWRP) lift station 48 to pump raw wastewater into the headworks. Four ITT Flygt pumps will be used at the SEWRP to pump raw wastewater into the headworks building for preliminary treatment. Also one ITT Flygt pump will be used to pump raw wastewater into plant 4 for the wastewater treatment process. The pumps are used 24/7 by operational staff. 2. Statutory exemption for (Check one or more if applicable): ❑ I. a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; (In case of emergency, a contract may be awarded without competitive sealed bidding or competitive negotiation; however, such procurement shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. Attach Emergency Purchase Explanation Form PUR-75 to this request.) ❑ 2. a procurement necessary to preserve or protect the public health or safety of the municipality's residents; (Attach Emergency Purchase Explanation Form PUR-75 to this request.) ❑ 3. a procurement necessary because of unforeseen damage to public machinery, equipment, or other property; E3-4. a procurement for personal, professional, or planning services; ❑ 5. a procurement for work that is performed and paid for by the day as work progresses; =6. a purchase of land or a right-of-way; ✓❑ 7. a procurement of items that are available from only one source, including; (Attach Sole Source Justification Form PUR-070. Upon a determination in writing that there is only one source practicably available for that which is to be procured, a contract may be negotiated and awarded to that source without competitive sealed bidding or competitive negotiation. Please allow up to 45 days to process Sole Source Justification.) (A) Items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies; (B) Films, manuscripts, or books; (C) Gas, water, and other utility services; (D) Captive replacement parts or components for equipment; (E) Books, papers, and other library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; (F) Management services provided by a nonprofit organization to a municipal museum, park, zoo, or other facility to which the organization has provided significant financial or other benefits. F-1 &. a purchase of rare books, papers, and other library materials for a public library; ❑ 9, paving drainage, street widening, and other public improvements, or related matters, if at least one-third of the cost is to be paid by or through special assessments levied on property that will benefit from the improvements; ❑ 10, a public improvement project, already in progress, authorized by the voters of the municipality, for which there is a deficiency of funds for completing the project in accordance with the plans and purposes authorized by the voters; 11. a payment under a contract by which a developer participates in the construction of a public improvement as provided by Subchapter C, Chapter 212; �12. personal property sold: Page 1 of 2 PUR-10 (Rev 12/2012) (A) at an auction by a state licensed auctioneer; (B) at a going out of business sale held in compliance with Subchapter F, Chapter 17, Business & Commerce Code; (C) by a political subdivision of this state, a state agency of this state, or an entity of the federal government; or (D) under an interlocal contract for cooperative purchasing administered by a regional planning commission established under Chapter 391; ❑ 13. services performed by blind or severely disabled persons; ❑ 14. goods purchased by a municipality for subsequent retail sale by the municipality; ❑ 15. electricity; or, Q_16. advertising, other than legal notices. Factual justification for the request (Give a brief summary why this request falls within one or more of the exceptions circled in paragraph 2 above.): The headworks lift station, lift station 48, and the intermediate lift station were designed to use Flygt submersible pumps. The new pumps will be a direct replacement with little or no modification to existing controllers or electrical equipment. 4. Requisition : 49101 Requisition Amount: $287,038.00 5. Fleet Approval must be obtained from the Fleet Services Manager when the purchase includes rolling stock (e.g., autos, trucks, off -road equipment, farm equipment, trailers, utility/service bodies, etc.). Signature of Fleet Services Manager Date 6. Approval must be obtained from the Manager of Information Technology when the purchase includes any computer systems, computer hardware, computer software, or computer peripherals. Signature of Manager of Information Technology Date RE NDED AND MITTS ta N ),,? 455-4, Signature Date (Expenditures under 000 — Dept Head; over $25,000 — Director) EXE N APPROVED AND AUTHORIZED BY: Signature 'reof chasing and Contract Management Date DEC 1 5 2016 Page 2 of 2 PUR-10 (Rev 12/2012) City Of Lubbock Purchasing and Contract Management Sole Source Justification This form must be completed for each requisition/contract that provides for proprietary (sole source) acquisition of goods and services valued at a total amount of $3,000 or more. If more space is needed, please attach additional page(s). Inadequate justification or documentation for a request for non-competitive procurement will result in a solicitation of bids. Vendor: AL Equipment/Odessa Pumps Product/Service: ITT Flygt pumps Estimated annual expenditure for the above commodity or service: 287,038.00 Requisition: 49101 1. Unique Features. Specify the unique features or characteristics of the goods or services that are requested: 60 HP Flygt pumps are used in the headworks to pump raw wastewater into the Southeast Water Reclamation Plant (SEWRP). 60 HP Flygt pumps are used to pump raw wastewater from lift station 48 to the headworks at the SEWRP. Five 70 HP Flygt pumps are used to pump raw wastewater from the intermediate lift station into Plant #4 for wastewater treatment. 2. Special Needs. Briefly explain why the unique specifications restrict the requisition to one manufacturer or provider: The headworks lift station, 48 lift station and the intermediate lift stations were designed to use Flygt pumps. Currently there are eight 60 HP Flygt pumps at the headworks, four 60 HP Flygt pumps at lift station 48 and these new pumps will be a replacement of the current pumps. The 60 HP Flygt pumps were 3. Other Sources. State the reason or reasons why competing products are not satisfactory, e.g. a justification for the proprietary (sole source) acquisition: The headworks lift station, lift station 48, and the intermediate lift station were designed to use Flygt submersible pumps. The new pumps will be a direct replacement with little or no modification to existing controllers or electrical equipment. 4. Initial all entries below that apply to the proposed purchase. Attach Request for Exemption from Local Govt Code 252 (form P(1R-010) containing complete justification and support documentation as directed in initialed entry. (More than one entry will apply to most sole source products/services requested). Please allow UP TO 45 DAYS to process Sole Source Justification. 1. ❑ Sole Source request is for the original manufacturer or provider, there are no regional distributors. (Attach the manufacturer's written certification that no regional distributors exist. Item no. 4 also must be completed.) 2. ❑■ Sole Source request is for the only greater West Texas area distributor of the original manufacturer or provider. (Attach the manufacturer's — not the distributor's — written certification that identifies all regional distributors. Item no. 4 also must be completed.) 3. ❑ The part/equipment are not interchangeable with similar parts of another manufacturer.(Explain in separate memorandum.) 4. ❑ This is the only known item or service that will meet the specialized needs of this department or perform the intended function. (Attach memorandum with details of specialized function or application.) 5. ❑ The parts/equipment are required from this source to permit standardization. (Attach memorandum describing basis for standardization request.) 6. ❑ None of the above is applicable. A detailed explanation and justification for this sole source request is contained in attached memorandum. Page 1 of 2 PUR 70 (12/2012) The undersigned requests that Texas Local Government Code §252.021 Competitive Bidding and Competitive Proposal Requirements be waived and that the vendor identified as the sup lier of the service or terial described in this sole source justification be authorized as a sole source for the service r aterial. Department Head Signature Director Signatu � Water Reclamation Ivue r Department Division �`1� �eS Date URCHASING DEPARTMENT USE ONLY) DEC 1 5 1016 Approved by Purchasing Director: Date: Disapproved By: Date: Reason for Disapproval: Page 2 of 2 PUR 70 (12/2012) OL i�-' ` - `PUMPS A DISTRIBUTION040W'. COMPANY Monday, December 12, 2016 City of Lubbock Attn: Donnie Ontiveros PO BOX 2000 Lubbock, TX 79457 O: 806-622-9955 F: 806-622-1794 13900 127 S Amarillo, TX 79119 Email: Michael.Wheeler@dnow.com In response to your request, I would like to acknowledge the role of J&L Equipment/Odessa Pumps (a DNOW Company) as pertaining to the sales and service of Flygt pumping and mixing equipment. ITT Flygt, in the United States, had broken down the various states and aread into assigned areas of responsibility. For the Panhandle of Texas, Including the Lubbock, TX area, the assigned representative for all Flygt products is J&L Equipment/Odessa Pumps. For verification, you may go to www.flygtus.com, "Contact" tab and "ITT Flygt sales locator". Enter your zip code; our name will come up for the Municipal & Industrial Markets. Futhermore, you can contact the Flygt Regional Office in Carrolton, Texas for futher information. Their number is 800-635-6870. If futher information is required, please contact me at 806-622-9955. Sincerely, Michael Wheeler Branch Manager - OPE Amarillo Branch PARTS, SALES & SERVICE OF ALL MAJOR BRAND PUMPS DATE TO FROM SUBJECT City of bock TEXAS December 15, 2016 Purchasing Mary Gonzales, Wastewater Superintendent J & L Equipment Odessa Pumps Flygt Submersible Pumps The City's uses four 60 HP Flygt submersible pumps to lift raw wastewater from lift station 48 to the headworks at the SEWRP. Eight 60 HP Flygt submersible pumps are used to lift raw wastewater into the headworks building at the SEWRP. Five 70 HP Flygt submersible pumps are used to lift raw wastewater from the intermediate lift station into Plant #4 for wastewater treatment.to produce a high quality stream discharge effluent. Lift station 48, headworks, and the intermediate lift station were designed for Flygt submersible pumps. The new pumps will be a direct replacement with little or no modification to existing controllers or electrical equipment. Pump repairs with similar Flygt pump repair parts are interchangeable with other Flygt pumps installed at the SEWRP. J &L Equipment Odessa Pumps are the assigned area representative of ITT Flygt pumps in the United States. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos, 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-148289 Date Filed: 12/21/2016 Date Acknowledged: 12/21/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Odessa Pumps & Equipment AMARILLO, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK, TX 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13210 NEW FLYGT PUMPS FOR HEADWORKS, INTERMEDIATE LS & LIFT STATION 48. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2016-148289 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Odessa Pumps & Equipment AMARILLO, TX United States Date Filed: 12/21/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK, TX Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13210 NEW FLYGT PUMPS FOR HEADWORKS, INTERMEDIATE LS & LIFT STATION 48. 4 Name of Interested Parry City, State, Country (place of business) Nature of interest (check applicable) Controlling I intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. l ,'Iiv' a ij TONYA RAYS Notary Public, State fe of of Texas My Commission Expires •F�,.�,, June 17, 2017 (tignature,of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE LL jjJ ) Sworn to and subscribed before me, by the said . A917,1 L A'!at✓U this 20 /,0 to certify which, witness my hand and seal of office. 1 day of /U/) I,//1 � /�,`� , J C— Sig0 u e of officer 0 inistering oath Printed name of officer administering oath Title of offi er administering oath Forms provided by Texas Ethics Commission www.ethics,state.tx.us Version V1.0.277