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Home My WebLink AboutResolution - 2016-R0384 - Purchase Order - Grapevine DCJ LLC - Trucks - 10_27_2016Resolution No. 2016-RO384 Item No. 6.22 October 27, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31029267 for the purchase of two (2) Ram 2500 Crew Cab Pickup Trucks as per ITB 16-12976-SS, by and between the City of Lubbock and Grapevine DCJ, LLC of Grapevine, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on October 27, 2016 LO= DANIEL M. POPE, MAYOR ATTEST: Reb ca Garza, City Secretary APPROVED AS TO CONTE Scott Snider, Assistant City Manager APPROVED AS TO FORM: Justin PruiA, AssiAantlCity Attorney ccdocs/RES. Purchase Order 31029267 — Grapevine DCJ, LLC — Two }tam Pickups September 13, 2016 Cite of Lubbock TEXAS PURCHASE ORDER TO: GRAPEVINE DCJ LLC 2601 WILLIAM D TATE GRAPEVINE Texas 76051 SHIP TO: Page - Date - Order Number Branch/Plant 1 10/04/2016 31029267 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBROCK ACCOUNTS PAYABLE P.O. RON 2000 Mj LUBBOCK, TN 79457 BY: '\IatlaNjv. rez, irector or Purchasing &- Contract P lanagernm Ordered 09/12/2016 Freight Requested 01/30/2017 Taken By Delivery PER D GAMBOA REQ #48136 ITB 16-12976-SS Description/Supplier Item Ordered Unit Cost UM 2017 Ram 2500 Crew Cab 2.000 26,411.0000 EA Specification No. 1535-2 Temts NET 30 S SUMMERS Extension Request Date 52,822.00 01 i 30,'2017 Total Order 52,822.00 This purchase order encumbers funds in the amount of S52,822.00 awarded to Grapevine DCJ, LLC of Grapevine, TX on October 27, 2016, The following is incorporated into and made part of this purchase order by reference ITB 16-12976-SS dated September 7, 2016 Grapevine DCJ, LLC of Grapevine, TX Resolution 4 2016-RO384 CITY OF LUBBOCK Daniel M. Pope, Mayor ATTCST: Reb t ca Garza, City Secretary III-1 ISED Bid Form Henvy Duty Vehicles Cily of Lubbock, TX 1.1-B 16-12976-SS In compliance with the Invitation to Bid 16-1297649S, the undersigned Bidder having examined the Invitation to Bid and Specifications. and being familiar with the conditions to be met. hereby submits the following Bid for furnishing the material. equipment. labor and everything necessary fbr providing the items listed below;md agrees to deliver said items at the locations and for the prices set Ibrth on this lbrm. A bid will be subject to being considered irregular and may be rejected Wit shows omissions. alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices arc obviously unbalanced (either in excess of or below reasonably expected values). or irregularities orally kind. The Invitation to Bid 16-12976-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTV of DESCRIPTION UNIT PRICE* EXTENDED (Days) l*�-) Measure BID COST ARO** 'S Ton Cab and Chassis. Bed Delete, - 4.- - - 3- - - Emit- - - � f -S I536-2 Model. Year. -Brand Name -and Model Number �'Sbot..LZ ----------------------- -'�- ---- --E.teM- -- --------------- 41 rieHudv.�er5prcili --- Na NV-- __-- -- - --- ----- Model Year. Brand Name and Model Number: 1/, Ton Pick-up Trek, Extended Cab. -}- --}- --Each- -R>;gut;rrflcc�p�T�p�2fficatiolrNQ973�= --- - - - - -- g-�� /---- --- C Model Year. Brand Name and Model Number: 4. 2 Each '/, Ton Pick -tip, Crew Cab, Shorlbed, 4x2, Spccilication No. 1535.2 5 �(� y� � $ � �.2 7J SO per � � Model Year. Brand Name and hlodel Number: •�t � 760 C4 RP4CAM 1 j Zt. Q j *PRICE: F.O.B. Destination, Freight Pre•Paid and Allowed Total: $52, 822 . 00 **ARO - After Receipt of Order Unless otherwise specified herein, the City may uwurd the bid either item -by -item or on an ail -or -none basis for ant hem or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS -Bidder oll'ers a prompt payment discount of _% net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successtitl bidder within thirty clays after the receipt of'a correct invoice or utter the date of acceptance. %%hiche%er event occurs Inter. Discounts for prompt payment requiring payment by the City within a stipulated number ofdays i%ill be interpreted its applying within the stipulated number ol'calendar days after the date ol'receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements. whichever event occurs later. Discounts for payment in less than ten da)s will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else. including its must favoured customer, for like quality and quantity of the products.services; dues not include an element of profit on the sale in excess ol'th;m normally obtained by Cite Bidder on the sale ol'products'services ol'like quality and quantity; and dues not include any provision for discounts to selling agents. flat any time during flit contract period, file supplier should sell or oll'tr for salt to any other customer. an equal or less quantity ol'similar contract products of like or better quality. at a lower net pricr(s) than provided herein. S IhuLlcuv:Dut Dues ITD 10-12976-SS Pmk•up Trutka PAGE I OF 2 DATED: 08-04-2016 City of Lubbock Specification Reviewed by: Department requesting vehicle/equipment: tiro I I 1b-1Ld/b-„ Signature of Department Head/Date: CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON PICK-UP, CREWCAB, SHORTBED, 4X2 SPEC: 1535 - 2 YEAR MAKE Ra r.n. MODEL Lj c u C'r � ►r Cod., ��1 1L � � IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS. REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINRIUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED. EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDOR NAME: PHONE: NO. ITEM MINIAIUIVI REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a 3/4 ton Pick-up, Crewcab, Shortbed, 4x2. GENERAL Unless otherwise specified, all units shall be furnished complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the current State of Texas Fleet Automobiles and Trucks Texas Specifications. I GVWR 8,800 pounds 2. WHEEL BASE 149.5 inches 3. OVERALL 237.4 inches LENGTH 4 PAYLOAD 2,900 pounds ALLOWANCE 5. ENGINE A. Gasoline, 5.7L, V-8 B. 360 NET HP C. 380 FT LBS. Torque 6- TRANSMISSION OEM automatic 7. CARGO LENGTH 76.3 inches / 8, All weather steel belted tubeless radials with crank -up spare tire winch TIRES and spare tire LT345/70/R17 9. RIM SIZE 17 X 7.5 inches ✓ 10. SEATS OEM 40/20/40 cloth fabric, with charcoal or gray color with re5r bench type seat. S: Purchase/Bid Docs/ITB 16-12976-SS Pick-up Trucks 8/11/2016 10:26 AM p. 39 City of Lubbock EXTERIOR II COLOR OEM fleet white POWER Includes power windows, power locks, power mirrors, cruise 12. PACKAGE control and tilt steering wheel. Provide build dates in space provided MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. S: Purchase'Bid DocsiITB 16-12976-SS Pick-up Trucks 8/11/2016 10:26 AM p. 40 City of Lubbock, TX Fleet Services Bid Tabulation October 27, 2016 ITB 16-12976-SS Pick-up Trucks Item Qty UOM Description/Vendor Location Unit Price Extended Price 1 3 EA 3/4 Ton Cab and Chassis, 4x2, per Specification No. 1536-2 Randall Reed's Prestige Ford Garland, TX S 23,450 70,350 Grapevine DCJ Grapevine, TX 24,594 73,782 Scoggin Dickey Chevrolet Lubbock, TX 24,840 74,520 Pick Up Pals, Inc. Lubbock, TX No Bid 2 EA Service Body, per Specification No. NV-41-F Pick Up Pals, Inc. Lubbock, TX 6,499 12,998 Randall Reed's Prestige Ford Garland, TX No Bid Scoggin Dickey Chevrolet Lubbock, TX No Bid Grapevine DCJ Grapevine, TX No Bid I EA 3/4 Ton Pick-up Truck, per Specification No. 1534-2 Randall Reed's Prestige Ford Garland, TX 25,360 25,360 Scoggin Dickey Chevrolet Lubbock, TX 27,125 27,125 Grapevine DCJ Grapevine, TX No Bid Pick Up Pals, Inc. Lubbock, TX No Bid 4 2 EA 3/4 Ton Pick-up Truck, 4x2, per Specification No. 1535-2 Grapevine DCJ Grapevine, TX 26,411 52,822 Randall Reed's Prestige Ford Garland, TX 26,550 53,100 Scoggin Dickey Chevrolet Lubbock, TX 28,729 57,459 Pick up Pals, Inc. Lubbock, TX No Bid Item -by -Item Pick Up Pals Item 2 Lubbock, TX 12,998 Randall Reed's Prestige Ford Items 1 & 3 Garland, TX 95,710 Grapevine DCJ Item 4 Grapevine, TX 52,822 CERTIFICATE OF INTERESTED PARTIES FORM 1.295 loll Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-111956 Date Filed: 09/14/2016 Date Acknowledged: 09/14/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Grapevine DCJ, LLC GRAPEVINE, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 1535-2 NEW VEHICLES 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary TENNANT, BILL Grapevine, TX United States X 5 Check only if there is NO Interested Party. 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.2, , CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Cumplew Nos 1 - 4 and 6 if thee, are rineu Yed parittrs OFFICE USE ONLY Complete Nos. 1. 2.3 5, and 6 if Uaae art- nn ,olva-swo panne,, CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and cuuntry of the business entity's place of business. 2016-111956 Grapevine DCJ. LLC GRAPEVINE. TX United States Date Filed: 09/14/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK Date Acknowledged: 3 Provide the identdication number used by the guvernmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 1535-2 NEW VEHICLES 4 Name of Interested Party City, Slate, Country (place of business) Nature of interest (check applicable) Controlling Intermediary I ENNANT, BILL Grapevine. TX United Stales X f 5 Check only it there is NO Interested Party. O 6 AFFIDAVIT I swear or athrin, undot penally of perltiry. thin the above disclosure is true and correct AMSAL1�ERS N TAYTUU Sfbmm. 6V. t1f1f06/l01ff Sulnatprt• of aubiunied agcnl of contracting business enuty AFFIX NOTARY 51AMP 1 S[/U ABOVL- Siarii n la and subsrnbcrt belom nie by the stud • ; . c. flits the 20 to eerily which. vatitess my nann :Ind coal of ollu:e day ut (1 1 ac minislennq otuh Pf alwo name nl o1fice, annul &torrid oath Tille of elLrer aelnunisie lino Bath Funns provided by Texas Ethics Commission wv+w.clhicsshde.tx us Version V1.0.277