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HomeMy WebLinkAboutResolution - 2016-R0301 - FTA Section 5310 Grant - Citibus - Enhance Mobility For Elderly - 09_08_2016Resolution No. 2016-RO301 Item No. 5.5.2 September 8, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock, or his designee, is hereby authorized to execute a FY 2014, FY 2015, FY 2016 Federal Transit Administration Section 5310 Grant (TX-2016-047-00) for Citibus, to help enhance the mobility of elderly individuals and individuals with disabilities. Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on ATTEST: Rebe t a Garza, City Secreta APPROVED AS TO CONTENT: Justin Attorney ccdocs/R.ES. C`itibus — FTA Grant FY 2014, 2015, 2016 — Elderly & Disability Mobility Enhancement August 9, 2016 Resolution No. 2016-RO301 DOT FTA U.S. Department of Transportation Federal Transit Administration Application Federal Award Identification Number TX-2016-047-00 (FAIN) Temporary Application Number 1991-2016-2 Application Name Lubbock-Citibus FY 2014, 2015, 2016 Section 5310 Grant Application Status Final Concurrence /Reservation Application Budget Number 0 Part 1: Recipient Information Name: City Transit Management Company, Inc. Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1993 City CITY OF LUBBOCK 037890936 Location Type Address City State Zip Headquarters 3800 SANDSHELL DR STE 175 FORT WORTH TX 761374230 Physical Address 801 TEXAS AVE LUBBOCK TX 79401 Mailing Address P.O. BOX 2000 LUBBOCK TX 79457 Union Information CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Director of Fiscal Policy to execute a, FY 2014, FY 2015, FY 2016 Federal Transit Administration Section 5310 Grant (TX-2016-047-00), to help enhance the mobility of elderly individuals and individuals with disabilities. (Citibus) BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $601,319 in Section 5310 funds to The City of Lubbock/Citibus. This is a combination of three years of funds; FY 2014, FY 2015, FY 2016. The funds from Section 5310 grants are to be used to help provide mass transportation service planning, designed, and carried out to meet the special needs of elderly individuals and individuals with disabilities. This funds will be used to purchase one paratransit van, fund paratransit trips outside the ADA 3/4 mile boundary, and funding for a mobility manager. The grant has been incorporated into the budget, which has been previously approved by the City Council. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow the City of Lubbock's Executive Director of Budget or Mr. Maurice Pearl, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The $207,166 local match required for this grant has already been included in the Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommend the approval of a resolution authorizing the City of Lubbock's Executive Director of Budget to execute the Federal Transit Administration FY 2014, 2015, 2016 Section 5310 Grant, Project ID TX-2016-047-00 Fax 00000 E=mail Website Part 2: Application Information Title: Lubbock-Citibus FY 2014, 2015, 2016 Section 5310 Grant FAIN Application Status Application Date Last Updated From Type Created Date TEAM? TX-2016- Final Concurrence ! Grant 3/10/2016 3/10/2016 No 047-00 Reservation Application Executive Summary Lubbock-Citibus FY 2014 (Lapsing Funds), 2015 & 2016 Section 5310 Grant - These funds will be used to enhance the mobility of seniors and individuals with disabilities by funding the purchase of one paratransit bus, funding paratransit trips outside of the ADA required 3/4 mile boundary and funding a mobility manager. Citibus is applying for $601,319 in federal funds matched with local funding provided by the City of Lubbock in the amount of $207,166 for a total of $808,485. This grant request is within acceptable limits of the Fleet ratio. Award Start Date: 08/01/2016 Award End Date: 12/31/2017 The City of Lubbock certifies that the allocation of these funds to sub recipients were awarded on a fair and equitable basis; the projects have been derived from a regionally coordinated public transit- human services transportation plan; to the extent feasible services are coordinated with transportation services provided by other federal agencies; and the planning process included representatives of public, private and non-profit transportation and human service providers, participation by the public and representatives addressing the needs of older adults and individuals with disabilities. This application meets the requirements of the minimum 55% traditional 5310 capital projects and the breakdown between traditional and non-traditional is attached. This Application for Section 5310 Federal Assistance is allocated to the City of Lubbock-Citibus Attached to this application is the FY 2015 - 2018 STIP. This application DOES NOT contain Research and/or Development Activities This application DOES NOT have Indirect Costs Delinquent Federal Debt No, my organization does not have delinquent federal debt. Requires E.0.12372 Review No, this application does not require E.O. 12372 Review. Subject to Pre -Award Authority Yes, this application is subject to Pre -Award Authority. Will this Grant be using Lapsing Funds? Yes, this Grant will use Lapsing Funds. Frequency of Milestone Progress Reports (MPR) Quarterly Frequency of Federal Financial Reports (FFR) Quarterly Application Point of Contact Information First Name Last Name Title E-mail Address Phone Chris Mandrell Director of Human Resources cmandrell@citibus.com 806-712-2000 Daniel Peschell Local Security Manager daniel.peschell@dot.gov 617-978-0563 Application Budget Control Totals Funding Source Section of CFDA Amount Statute Number 49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob 5310-1A 20513 $601,319 of Sr. & Ind. w Disab E:ocal $207,166 Local/In-Kind $0 State $0 State/in-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $808,485 Application Budget Project Budget Item FTA Non-FTA Total Eligible Quantity Number Amount Amount Amount ,641- TX-2018-047-, 01=00 00 (641- 5310 PROJECTS $525,539.00; $1313816.00 $656,925.010 4 . ti �) : TX-2016-047- 11.12.04 BUY $408,605.00 $102,152.00 $510,757.00 4 01-00 REPLACEMENT TX-2016-047- MOBILITY 01-00 11.7L.00 MANAGEMENT $116,934.00 $29,234.00 $146,168.00 0 (5302(A)(1)(L)) 647- TX-2016-047- 01-woo 00 (647-' 'NEW FREEDOM PROJECTS $75,780.00 $75,780:00 $151,560:00 0 A1) TX-2016-047- UP TO 50% 01-00 30.09.01 FEDERAL $75,780.00 $76,780.00 $151,560.00 0 SHARE Earmark and Discretionary Allocations This application does not contain earmarks or discretionary allocations. Part 3: Project Information Project Title: Paratransit Bus Purchase/Opearting/Mobility Manager Project Number Temporary Project Number Date Created Start Date End Date TX-2016-047-01-00 1993-2016-2-Pl 3/10/2016 811/2016 12/31/2017 Project Description These funds will be used to purchase four ARBOC Spirit Mobility paratransit buses purchase off of a Texas Comptroller Contract number -Al, fund paratransit trips beyond the ADA 314 mile boundary (roughly 350 trips/year) and all evening demand response trips (roughly 4,000 trips/year) and fund the mobility manager to conduct miscellaneous training's with the public. FY 2014 ($199,016), FY 2015 ($198,663) 8 FY 2016 ($203,640) 5310 allocations will be combined in this project. These ARBOC buses have a 5 year, 150,000 mile useful life. Project Benefits With the purchase of four paratransit buses, we will be able to retire some old buses that have far exceeded their useful life which will hopefully help to reduce downed buses and increase trip reliability. All ADA paratransit clients will benefit from the purchase of these buses by providing a more reliable and comfortable service. These buses will be used to provide services to all ADA clients and in all parts of the city. Funding the trips outside of the ADA 3/4 mile boundary and all evening demand response service trips will allow Citibus to continue to serve more passengers needs to get them to and from their choice destinations. Additional Information None provided. Location Description New buses will be in service throughout our service area, the city of Lubbock. All operating expenses will be from operations in the city of Lubbock. Project Location (Urbanized Areas) UZA Code Area Name 481350 Lubbock, TX Congressional District information State District Representative Texas 19 Randy Neugebauer Project Control Totals Funding Source Section of CFDA Amount I Statute Number 49 USC 5310 - (MAP 21)Formula Grants for Enhanced Mob 5310-1A 20513 $601,319 of Sr. & Ind. w Disab Local $207166 Local/in-Kind $0 State $0 Statelln-Kind $0 Ether. Iederal $0 Transportation Development Credit $0 Total Eligible Cost $808,486 Project Budget Project Number Budget Item FTA Non-FTA Total Amount Amount Eligible Amount Quantity 641- 0 -00 I6-047- t) (.1< 5310 PROJECTS ; $525,539.00 $131,386.00 $656,925:00 4 A2) TX-2016-047- 11.12.04 BUY $408,605.00 $102,152.00 $510,757.00 4 01-00 REPLACEMENT TX-2016-047- MOBILITY 01-00 11.7L.00 MANAGEMENT $116,934.00 $29,234.00 $146,168.00 0 (5302(A)(1)(L)) 54T- ` TX 2016-047- ' 00 NEW FREEDOM $751780.00 .$75,780.00 $151,5$0.00 0 01-00 (647--PROJECTS Al) TX-2016-047- UP TO 50% 01-00 30.09.01 FEDERAL $75,780.00 $75,780.00 $151,560.00 0 SHARE Project Budget Activity Line Items Budget Activity Line Item: 11.7L.00 - MOBILITY MANAGEMENT (5302(A)(1)(L)) Scope Name t Code Line Item Custom Item Name Activity Quantity 5310 PROJECTS 11MOBILITY MANAGEMENT OTHER CAPITAL 0 (641-00) .7L.00 (5302(A)(1)(L)) ITEMS (BUS) Extended Budget Description These funds will pay for the Mobility Manager position. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their lives by giving them additional mobility options and freedom of travel. Citibus' program focuses on awareness, knowledge, and skills, each of which builds upon the other. Key components include travel instruction and travel training. The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. In developing the regional plan, all agencies and transportation providers agreed that getting information and instruction to transit users and potential users was an area where a great deal of improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider would have vehicles in speck areas. Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in our area. Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the members of the public who can benefit from a Mobility Manager at Citibus have been represented during the process. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. ISection of CFDA Funding Source Statute Number Amount 49 USC 5310 - (MAP 21)Formula Grants for Enhanced 5310-1A 20513 $116,934 Mob of Sr. & Ind. w Disab Local $29,234 Local/In-Kind $0 State: $0 State/In-Kind $0 Other, Federal;' $0 Transportation Development Credit $0 Total Eligible Cost $146,168 Milestone Name Est. Completion Description Date Start Date 8/1/2016 Contract start date Endbate 12/31/2017 Contract end date Budget Activity Line Item: 11.12.04 -BUY REPLACEMENT Scope Name / Code Line Item Custom Item Name Activity Quantity 5310 PROJECTS 11BUY BUY REPLACEMENTS - 4 (641-00) .12.04 REPLACEMENT CAPITOL BUS Extended Budget Description Citibus plans to purchase 4 ARBOC Spirit Mobility paratransit buses. These buses will be purchased off of a Texas Comptroller Contract number 072-A1. Each ARBOC Spirit Mobility paratransit bus will cost $122,717 ($98,174 - federal, matched with $24,544 local funds provided by the City of Lubbock). These ARBOC buses have a 5 year, 150,000 mile useful life. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of CFDA Amount Statute Number 49 USC 5310 - (MAP 21)Formula Grants for Enhanced 5310-1A 20513 $408,605 Mob of Sr. & Ind. w Disab Local $102,162 Local/In-Kind $0 State $0 State/In-Kind $0 Other: Federal $0 Transportation Development Credit $0 Total Eligible Cost $510,757 I Milestone Name Est. Completion Description I Date State Contract 9/1/2016 Issuance of a purchase order to purchase 4 Purchase Order paratransit buses off of the state contract. initial DeliveryDate 1111/2'016 First bus delivered Final Delivery Date 6/30/2017 Last bus delivered Contract Completion Date 12/31/2011 Contract close out Budget Activity Line Item: 30.09.01 - UP TO 50% FEDERAL SHARE Scope Name / Code #Line Item Custom item Name Activity Quantity NEW FREEDOM PROJECTS 30UP TO 50% FEDERAL OPERATING (647-00) .09.01 SHARE ASSISTANCE 0 Extended Budget Description These funds will pay for trips outside of the ADA required 3/4 mile boundary which is roughly 350 trips annually and demand response NiteRide trips which is roughly 4,000 trips annually. Will 3rd Party contractors be used to fulfill this activity line item? No, 3rd Party Contractors will not be used for this line item. Funding Source Section of CFDA Amount Statute Number 49 USC 5310 - (MAP 21)Formula Grants for Enhanced 5310-1 A 20513 $75,780 Mob of Sr. & Ind. w Disab Local $75,780 Local/In-Kind $0 State $0 State/ln-Kind $0 Other Federal $0 Transportation Development Credit $0 Total Eligible Cost $151,560 Milestone Name Est. Completion Description Date Start Date 8/1/2016 Contract begin date End`OaEe 12/31/2017 Contract end date Project Environmental Findings Finding: Class 11(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either Individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class lic CE Approved Scope Name / Code Line Item Line Item Name Quantity FTA Total Eligible Number Amount Cost NEW FREEDOM 30 09 01 UP TO 50% 0 $75,760.00 $151,560.00 PROJECTS (647-00) FEDERAL SHARE Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class 11(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class I1(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name 1 Line Item tine Item Name Quantity FTA Total Eligible Code Number Amount Cost 5310 PROJECTS 11.12.04 BUY 4 $408,605.00 $510,757.00 (641-00) REPLACEMENT Finding: Class 11(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental Impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class il(c) does not require documentation. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class Ilc CE Approved Scope Name / Line Item Line Item Name Quantity FTA Total Eligible Code Number Amount Cost 5310 PROJECTS MOBILITY (641-00) 11.7L.00 MANAGEMENT 0 $116,934.00 $146,168.00 (5302(A)(1)(L)) Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments Application Review Comments Comment By Daniel Peschel) Comment FTA Post Review Comments for Grantee Type Date 7/21/2016 Comment Need to revise ALI's to 641-00 as we discussed.