HomeMy WebLinkAboutResolution - 2016-R0190 - Unifirst Corporation - 05_26_2016Resolution No. 2016-RO 190
Item No. 5.23
May 26, 2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock a Service Agreement 12827 for Uniforms, Mats, Mops &
Towels Rental Services, by and between the City of Lubbock and Unifirst Corporation, and
related documents. Said Agreement is attached hereto and incorporated in this resolution as if
fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on May 26, 2016
DANIEL M. POPE, MAYOR
ATTEST:
Rebe ca Garza, City Secret
APPROVED AS TO CONTENT:
White�boputy City Manager
APPROVED AS TO
i
Assistant City Attorney
RES.Service Agrrnnt # 12827-Unifirst Corporation & COL
5.11.16
Resolution No, 2016-R0190
Contract 12$27
City of Lubbock, TX
Contract for
Uniforms, Mats, Mops and Towels Rental Services
THIS CONTRACT made and entered into this 26`1 day of Mav, 2016, by and between the City of
Lubbock ("City"), and Unifirst Corporation, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Uniforms. Mats, Mops and Towels
Rental Services and bids were received and duly opened as required by law, and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock with said Contractor covering the purchase and
delivery of the said Uniforms, Mats, Mops and Towels Rental Services
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto
and made part hereof, Contractor will deliver to the City, Uniforms, Mats, Mops and Towels
Rental Services and more specifically referred to as Items 1 through 103 on the bid submitted by
the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The contract shall be for a term of one year, with the option of four, one year extensions, said
date of term beginning upon formal approval. All stated annual quantities are approximations of
usage during the time period to be covered by pricing established by this bid.
4. Actual usage may be more or less. Order quantities will be determined by actual need. The City
of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or
maximum amount of services under this bid and resulting contract.
5. This contract shall remain in effect until the expiration date, performance of services ordered, or
termination of by either party with a 30 day written notice. Such written notice must state the
reason for cancellation. The City of Lubbock reserves the right to award the canceled contract
to the next lowest and best bidder as it deems to be in the best interest of the city.
6. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
7. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the State
of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies
will be written on an occurrence basis, subject to the following minimum limits of liability:
TYPE AMOUNT
General Liability
Commercial General Liability
General Aggregate/Per Occurrence $1,000.000
Products-Comp/Op AGG
Contractual Liability
Automotive Liability
Any Auto — Aggregate $1.000,000
Workers Compensation Statutory
Or Occupational Medical and Disability
Employer's Liability
The City of Lubbock shall be named as additional insured on a primary and Non -Contributory
basis on Auto/General Liability, with a waiver of subrogation in favor of the City of Lubbock on
all coverages. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days' notice of cancellation. and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability
of any kind upon the company, its agents or representatives" will be crossed out. A copy of the
additional insured endorsement attached to the policy will be included with the certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain the
required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the City
to terminate the contract.
8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity.
or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within 30
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts
owing the City from any payments due Contractor.
11. All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non -appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the
City shall not be obligated under this contract beyond the date of termination.
12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent be
given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the
Subcontractor that complies with all contract Insurance requirements.
13. This Contract consists of the following documents set forth herein, Invitation to Bid No. 16-
12827-KK, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK
DANIEL M. POPE, MAYOR
ATTFCT-
Re ecca Garza, City Secre
APPROV S TO CONTENT:
Marta Alvarez,
Director of Purchasing and Contract
Management
APPROVE S TO
Mitch Satt r hite
First Assistant City Attorney
CONTRACTOR
BY
Authorik d Re csentative
Print Name
? )- ?
Address
L �&,, �( —T—ec 291(6 3
City, State, Zip Code
SPECIFICATIONS
FOR
UNIFORMS, INIATS, NIOPS AND TO«'ELS RENTAL SERVICES
INTENT
a) The City of Lubbock (hereinafter called "City") is seeking Bids front interested firms and individuals,
(hereinafter called "Bidder") to provide Uniforms. Mats, Mops and Tercels Rental Services.
I. SCOPE OF «'ORK
General Specif[calions for Uniforms, lllals, Alops and Towels Rental Services should be used as a reference and
guide in preparing your Bids. The City wants to provide employees with a well -made, high -quality uniform that
consistently presents a professional appearance e'en after extended near. This will be done through the direct
purchase of uniforms, but primarily departments will require the rental, laundering, repair and replacement of
uniforms by the contractor. Rental uniforms that do not meet the uniform specifications set forth or that are
ragged, frayed, torn, spotted, faded, or otherwise in poor condition or appearance shall not be deemed to meet the
quality and appearance requirements.
The City desires to make award to a single or multiple qualified contractors who will provide high quality direct
purchase uniforms and who will maintain the rental uniforms in such a way as to maintain a professional
appearance. Maintenance shall include any necessary mending and button, zipper, and hook replacement. With
regard to cleaning. pressing and maintaining of the rental uniforms. the Citv desires that the contractor be willing
and able to clean and press each uniform article and to charge a rental fee that includes the cost of such cleaning
and pressing and any necessary maintenance or replacement.
II. GENERAL SPECIFICATIONS:
Estimated annual quantities and probable drop-off locations are for Bid purposes oniv. No guarantee
of the actual ser-6ce requirement is implied or expressed bv this estimate or this document. Service
requirements shall be determined by actual need.
COTTON UNIFORMS
1.1 Shirt - Lon,/Short Sleeve
a. Fabric: Poly'Cotton Shirting - Solid Colors and Stripes as requested
by using departments.
b. Weight. 4.25 ounces per square yard
c. Content: 65% polyester'35° a cotton
d. Style: Short sleeve with dress collar and collar band and two patch
pockets with button down flaps or button through pockets.
1.2 Shirt - Long'Short Sleeve
a. Fabric: Durapress
b, Weight: 6 ounces per square yard
c. Content: 100°/0 wrinkle resistant cotton
d: Style: Long'Short Sleeve with dress collar and collar band and two patch pockets
with button down flaps or button through pockets.
1.3 Trousers
a. Fabric: Heavy Weight Poly'Cotton
b. Weight: 7-1;2 ounces per square yard
c. Content: 654,,, polvester.35% cotton
d. Sryle:Regular with straight legs or western style with two (2) front
slash pockets and two (2) rear patch pockets with lees tapered
IT 16-12927-KK Unilonn Mats. Mors and Towel> Rental Sen ices 23
with a boot cut. Ladies slacks should also be available as
requested by using departments.
1.4 Trousers
a. Fabric: Heavy Weight Denim
b. Weight: 7-1 '2 ounces per square yard
e. Content: I0fl"•„ cotton
d. St%,1e:Regular with straight le-s or western style with t«-o (2) front
slash pockets and two (2) rear patch pockets .vith lees tapered
with a boot cut. Ladies slacks should also be available as
requested by using departments.
1.5 Trousers
a. Fabric: Weight Cotton Durapress
b. Weighu 8-1 2 ounces per square yard
c. Content: 100° wrinkle resistant cotton
d. Stylc:Re+,,ular with straight legs or western style with two (2) front
slash pockets and two (2) rear patch pockets with leas tapered
with a boot cut. Ladies slacks should also be available as
requested by using departments.
EXECUTIVE UNIFORIiNIS
2.1 Shirt - Long -Short Sleeve
a. Fabric: Polv.'Cotton Shirtin- - Solid Colors and Stripes as requested
by using departments.
b. Weight: 4.25 ounces per square yard
c. Content: 65% polyester135'% cotton
d. Style: Oxford button down or dress shirt. Short and Long sleeve with dress collar
and collar band and one pocket with button downflap or button through
pockets.
2.2 Trousers
a. Fabric:
Polyester/Cotton
b. Weight:
7-1/2 ounces per square yard
c. Content:
65'/() polyester 35%, cotton
d. Style:
Regular with pleated, straight legs with two (2) front
pockets and two (2) rear pockets. Ladies slacks should also be
Si1IOCKS
3.1 Smocks
a. Fabric:
Pre -cured Poly/Cotton Twill
b. Weight:
Minimum 7.25 ounces per square yard
c. Content:
651/10 polyester.'351/,� cotton
d. Style:
Snap or Button smock, Short or Long Sleeve
e. Length:
Mid -calf or Waist
COLORS
4.1 Uniform colors shall be as selected by using departments. Contractor shall indicate the color
selection available for each item.
LTI IFOR-NI FITTING
5.1 Upon award of the contract. the Contractor shall measure and fit all personnel. Uniforms shall
be tailored to provide each employee with appropriate fit according to the style of uniform and
according to employee job duties. Contractor shall maintain a record of each employee's sizes
so that replacements can be ordered without re -fitting.
LETTERING OR IDENTIFICATION
6.1 The contractor must provide a patch (approximate size 2-1/2" x 5") reading -'City of Lubbock
Department" over the left pocket of each shirt. Contractor must provide a patch
nvith the name of each individual over the right pocket of each shirt. Patches may he
1113 Ih-12827-KK l4iifonn Mass, Mops and to eels Itenial Senice, 24
embroidery or silk screen. Additional patehes and/or logos, provided by using departments,
will be sewn on at no additional cost and rviU be provided to the Contractor at the tune
measureinentc lire taken jor each using department. Note: The City of Lubbock has a
neW logo. Please refer to COL Logo policy upload to Bidsync.com.
7 DEPARTINI ENT USAGE
7.1 I-otal number of employees
7.2 Uniforms arc to be furnished to twenty-eight (28) departments.
7.3. Number of uniform chanLcs:
7.3.1 The Contractor shall provide eleven(11) or thirteen (13) changes per employee. Each
employee is to receive eleven (1 1) or thirteen (13) pairs of trousers and eleven (11) or thirteen
(13) short sleeve and or long sleeve shirts.
7.4 Uniforms shall be picked up and delivered WEEKLY to the following departments unless the
Contractor is notified by the department of a different schedule.
7A.1 .Aviation (Lubbock International Airport)
Martin Luther Kim, Boulevard
Lubbock, Texas
7.4.2 Facilities Mana,ement
1025 13th Street - Room LO8
Lubbock. Texas
T4.3 Facilities Management
405 34i1' Street
Lubbock. Texas
7.4.4 Fire Equipment Maintenance
1515 East Ursuline
Lubbock. Texas
7.4.5 Cemetery
2011 East 31st Street
Lubbock, Texas
7.4.6 Civic Center
1501 6th Street
Lubbock. Texas
7.4.7 Fleet Services
324 Municipal Drive
Lubbock. Texas
7.4.8 Land Application
Route I, Box 10
I mile East of Loop 289 on East 19th Street
Lubbock. Texas
7.4.9 Lubbock Power and Light Electric Production
3500 East Slaton Highway
Lubbock, Texas
7.4.10 LP&-L Massengale Station
600 MunicipalyDriVr
1 113 16-12S27-KK unil'cmn plats. Mops and I ouela Rental scnire> 25
Lubbock, Texas
7.4.11 LPRL Brandon Station
3208 141h Street
Lubbock, Texas
7.4.12 LP&r- Electric Distribution
404 Municipal Drive
Lubbock. Texas 79401
7.4.13 LPRL Meter Reading
1301 Broadway
Lubbock. Texas 79401
7.4.14 Park Maintenance - Central Shop
1912 Erskine
Lubbock. "Texas
7.4.1 5 Park Maintenance — Berl Huffman Shop
2506 Landmark Drive
Lubbock, Texas
7.4.16 Park Maintenance - K. N. Clapp Shop
46th and Avenue U
Lubbock. Texas
7.4.17 Print Shop,'Mailroom
1625 13th Street, Room L-06
Lubbock. Texas
7.4.18 Radio Shop
530 361h Street
Lubbock, Texas
7.4.19 Solid Waste Management
324 Municipal Drive
Lubbock. Texas
7.4,20 Solid Waste Disposal Landfill
6500 N. Avenue P
Lubbock, Texas
7.4.21 Solid Waste Container Maintenance
1631 84th Street
Lubbock, Texas
7.4.22 Solid Waste
208 Municipal Drive
Lubbock. Texas
7.4.23 Street Department
600 Municipal Drive
Lubbock, Texas
7.4.24 Sudan Station
60 miles NIA' of Lubbock on Clovis Highway
Muleshoe. Texas
1113 16-12527-KK Unironn \1nle. \top., and T(mck Rcnlal Se"wee 26
7.4.25 Traffic Em,ineering
321 North Ash
Lubbock. Texas
7.4.26 Water Utilities
600 Municipal Drive
Lubbock. Texas
7.4 27 Water Treatment
6001 N. GuaVa
Lubbock, Texas
7.4.28 Water Reclamation Plant
37[h S, Guava
Lubbock. Teas
PERFORMANCE REQUIREMENTS
8.1 After notice of contract award. it will be the responsibility- of the Contractor to visit each location
and measure all employees using the laundry service. THE CITY OF LUBBOCK «ILL NOT
COVER .ANY ADDITIONAL COST FOR FAILURE OF THE CONTRACTOR TO
MEASURE ALL EMPLOYEES. At this time, arrangement must be made with each location for
holiday deliveries. In addition, arrangements must be made at each location for pickup and
delivery of uniforms. As soon as all employees at each location awarded to the Contractor have
been measured, the Contractor must submit to each department supervisor a completed list for
each location that includes the employee name, description of uniforms provided to cacti
employee and their sizes. This should also include the day of the week the laundry will be
picked up.
8.2 Contractor shall provide uniforms for new employees within delivery times as stated in the bid.
The weekly billings are not to begin until the initial unifonns are supplied to the employee.
Deliveries for less than the minimum when the proper number were previously turned in will be
subject to corresponding weekly rate deductions and the City of Lubbock will request a written
credit memo for the deductions.
8.3 Contractor shall maintain regular weekly delivery and pickup schedule durino nonnal working
hours, Monday through Friday. It is the sole responsibility of the Contractor to insure the weekly
service is maintained at no additional cost to the City.
8.4 The Contractor is responsible for normal maintenance (repair tears. missing buttons. etc.) and for
replacement of the entire gannent when necessary. Replacements required due to normal wear or
excessive shrinkage will be made at no additional cost to the City. Replacements should be
presentable and in a good state of repair to be determined by the respective Department
Head. Replacements should be provided within a one week turnaround time for standard
sizes and a three to four week turnaround time for non-standard sizes. Non-standard sizes
are defined as those uniform shirts XXXL or larger and uniform pants size 46 or larger in
the waist, Cost of replacement due to loss or abuse will be the responsibility of the City.
8.5 Contractor shall provide clean uniforms in a good state of repair. If garments are chemically
cleaned to remove oil. grease, paint. or asphalt stains, it u-ill be a requirement of this contract that
they be industrially laundered periodically to reduce chemical build-up in the garments which
may cause skin irritation.
8.6 A service form or tag is to be furnished by the Contractor, to be used by all departments
indicating any repairs that the garment needs (i.e.: missing emblems, holes in pocket, missing
button. broken zipper, change in waist or shirt size, etc.).
8.7 Contractor shall provide all uniforms to each using department sixty (60) days after award
of contracl.
1111 16-12527-KK Undona R1al_,, AtopS and lowel, kcm.d Sur.'icrs 27
8.8 Uniform shirts shall be provided with or without starch as selected by the employee or using
department.
8.9 Contractor shall inspect garments each week using the eight -point inspection process below, or a
similar process to ensure garment integrity.
POINT
PANTS
SHIRTS
REPAIR
REPLACE
1
I.D. Tape
LD. Tape
2
Buttons
Collar
3
Seams
Seams
4
Tears
Emblems
5
Crotch
Pockets
6
Knees
Hems
7
Hems
Buttons
8
Holes
Placket
Contractor shall monitor all patches and emblems and automatically replace them when they
become faded or when detached around edues.
8.10 Contractor shall replace a garment when it fails to meet the established image as determined by
the City. Costs for replacements and for loss attributable to normal wear and tear shall be borne
by Contractor. Replacement of gannents not meeting the inspection criteria or items damaged or
lost by Contractor shall be automatically replaced at Contractors expense. Contractor shall replace
gannents within seven (7) working days following receipt of verbal or written notification from
City designee that replacement shall be required.
DIRECT PURCHASE UNIFORMS
9.1 Contractor shall sell uniforms to City for employees that may or may not rent uniforms. City
employee shall be responsible for cleaning, pressing and maintaining the uniform items. Details
of this service are set forth below.
9.2 under this option, City anticipates that it will replace employee uniforms annually, so Contractor
shall be expected to provide, alter, embroider and deliver all the uniform selections within thirty
(30) days of the order being completed.
9.3 For this annual replacement Contractor shall bundle all of an individual employee's uniforms
together in a bag or box, mark the container vvith the employees' name, supervisor and
department. Information shall be given to Contractor at the time of order.
10 INIATS, TOWELS, RAGS, ETC.
10.1 Contractor shall ensure clean, fresh -looking floor mats approved by City, in good condition, in
specified sizes. Other items listed must also be clean and acceptable to the department.
10.2 Deliver and distribute of clean items and removal of soiled items on a weekly basis unless
directed othenvise at the designated areas belo%v. Additional locations may be added durim, the
term of this Agreement.
11 ESTABLISH PROCEDURES
1 I .l . Contractor shall provide repair tags for all "need" requests on rental uniforms. Tags shall provide a clear
easy to fill out form to clearly indicate any problem condition. Ta.-s shall be available at each drop -oft area
for employees to complete when necessary.
11.2 Contractor shall provide a customer request process in which all requests to Contractor shall be
documented, tracked, and followed to final resolution. Contractor shall provide a specific form
for this documentation and ensure it shall be a nor -mat part of the process. See Exhibit "C",
Customer Request Fort, attached hereto.
FEB 16-12821-KK Unifunis Mais. %I or and 1OWek kenlal SCnites 28
11.3 Contractor shall furnish delivery tickets with fresh laundry using a form with the information
similar to Exhibit "A", Garment and Mat Return Status Report, attached hereto. Contractor shall
then do an inventory count of soiled items for pickup at each site using a form similar to Exhibit
"B", Gannent and Mat Pickup Inventory list, attached hereto. Contractor shall note repair tickets
attached to any garments. These two actions shall be the standard procedure at each site. City
designee and Contractor shall then reNiew and sign the delivery ticket, and a coPy shall be
left with Cite designee. Invoices and/or delivery tickets shall include at a minimum the
following,
a. Show each employee by full name and identification number.
b. Show actual inventory of articles for each employee.
C. Provide documented tracking of articles through laundering process including,
on -site count of uniform articles picked up and returned.
d. Furnish weekly cost breakdown for services for each employee, each garment
and mat.
11.4 Contractor acknowledges all garments and mats furnished on a rental basis shall remain the
property of Contractor throughout the term of this Agreement.
11.5 Contractor shall replace uniforms, which no longer fit City employees, with the correct size
within fifteen (15) days, after notification from City.
11.6 Contractor, at the beginning of the Agreement, shall supply uniforms new, unused, first class,
fully altered and ready for employees to wear.
12 CUSTOMER SATISFACTION
12.1 Contractor shall provide a customer service representative that shall be available to City designee
to resolve problems on a daily basis. Contractor representative shall alHays handle City's
account and shall be empowered to monitor City's account, track all customer service requests,
and solve problems as they occur. Contractor's customer service rep shall have direct
communication with the route driver (pager or cell -phone) to provide immediate resolution to
complaints.
12.2 Contractor shall furnish a customer service survey every three months to initiate a
feedback process for reviewing and monitoring services being provided to City. Process shall
include a form showing all the critical elements in Exhibit "C", Customer Request Form.
attached hereto. Contractor shall guarantee a solution acceptable to City within a thirty (30)
day period that provides the necessary improvements stated in this survey.
12.3 Contractor shall meet with City designee quarterly to discuss and resolve any existing
quality- control problems covering topics in Exhibit "D". Customer Service Survey,
attached hereto.
13 REPORTS
13.1 The Contractor shall supply the City with an initial total employee uniform list report and
shall thereafter provide City quarterly uniform list report. Uniform list report shall be
sent in excel format electronically to City designee and shall state by department, each
employee name and uniforms rented and/or purchased for each employee.
14 BILLING
14,1 Billing is to be made on a monthly basis. Invoices are to be mailed to the following
address:
CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK. TEXAS 79457
15 OTHER REQUIREMENTS
I I IU-1282 7-KK Unili nn Mats. NI ups and "rowels Rental Sm ices 29
15.1 The Contractor shall appoint, by name, a company representative who shall be responsible for
sen-icing all purchases covered by this contract resulting from the award of this bid. The
appointed representative shall be responsible for, but not limited to, the following, services:
correct pricing, back -order control, invoice and voucher procedures, delivery, and in general
to provided functions as necessary to ensure that the account will be maintained in a
condition which will expedite ordering, deliveries, and allow the City of Lubbock to promptly
pay all invoices as due.
16 TERMINATION CLAUSE
16.1 This contract shall remain in effect until the expiration date, performance of services ordered, or
termination by either party with a thirty (30) day written notice. Such written notice must state
the reason for cancellation. The City of Lubbock reserves the riuht to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
17 CONTRACT PERIOD
17.1 The contract shall be for a tern of one year, said date of terni beginning upon City Council date
of formal approval. The contract may be renewed annually for (4) four additional (1 )one-year
tern under the same terms and conditions upon written agreement from both parties.
tl 13 16-12327-KK Uniform MMS. Wps and I oweis Rental Service, 30
BID FORM
Uniforms, Mats, plops and Towels Rental Services
CITY OF LUBBOCK
ITB 16-12827-KK
In compliance with the Invitation to Bid 16-12827-KK, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the
locations and for the prices set forth on this form. The Invitation to Bid 16-12827-KK is by reference incorporated in this
contract. The Bid Form must be completed in blue or black ink or by typewriter_
Uniform Rental and Laundry Services
Item
Annual
Description
Unit Cost
Extended Annual
Quantity
(I3)
Cost
(A)
= A \ B
1
60,580
Cotton Uniform Long/Short Sleeve Shirt (hens Ladies)
S
1 1 Changes{
2
12,168
Cotton Uniform Long/Short Sleeve Shirt (NIens'Ladies)
13 Changes
3
26,000
Cotton Uniform - Long/Short Sleeve Shirt Durapress���(r�%
�p
(tilens Ladies) I Changes
cTv
4
19,656
Cotton Uniform - Long/Short Sleeve Shirt Durapress
p ��
(Mens�Ladies) 13 Changes
5
8,580
Cotton Uniform Trouser, 100% Cotton Durapress
(Mens'Ladies) I I Changes
6
8,112
Cotton Uniform Trouser, 100%Cotton Durapress
O
%
(Mens Ladies) 13 Changes
7
84,240
Cotton Uniform Trouser, Heavy Weight Denim
-Z 0
(Mens.'Ladies) I 1 Changes
8
24,648
Cotton Uniform Trouser, Heavy Weight Denim
G 66
(Mens/Ladies) 13 Changes
2 O
�32
9
22,360
Executive Uniform Long/Short Sleeve Shirt
33S"� po
(MenslLadies) l I Changes
10
1,872
Executive Uniform LonglShort Sleeve Shirt
l
a
f�
(MenslLadies) 13 Changes
�Jb
11
119700
Executive Uniform Trouser, Polyester/Cotton, Pleated,
} s e
(MenslLadies) 1 I Changes
12
624
Executive Uniform Trouser, Polyester/Cotton, Pleated,
���
(MenslLadies) 13 Changes
. 20
13
1,248
Executive Uniform Trouser, Polyester/Cotton, Pleated,
(MenslLadies) 13 Changes
2 p
�Y�Ga
14
780
Wrangler "Riata" Style Executive Uniform Trousers 11
S
b O
�-C%
Changes
•
15
780
Button Smock (MenslLadies) I l Changes
Uniform Purchases
16
233
Cotton Uniform Long/Short Sleeve Shirt (MenslLadies)
Vq;
Z
11 Changes
7 !
17
39
Cotton Uniform Long/Short Sleeve Shirt (MenslLadies)
d G�
13 Changes
J
��i
L� 0
18
100
Cotton Uniform — Long/Shon Sleeve Shirt Durapress
�{ 1�
(MenslLadies) 11 Changes
- !�
l
l9
63
Cotton Uniform — Long/Short Sleeve Shirt Durapress
4i
n37
r
(hens/Ladies) 13 Changes
IT11 16.12827•KK Unifinn Mats, Maps and To,�clj Rcnlal Scni[cf 10
Item
Annual
Description
Unit Cost
I Extended Annual
Quantity
(B)
Cost
(A)
= A x B
20
33
Cotton Uniform Trouser, 100°-o Cotton Durapress
(Mens/Ladies) I 1 changes
l
21
26
Cotton Uniform Trouser, 10000' Cotton Durapress
(Mens/Ladies) 13 Changes
/
22
324
Cotton Uniform Trouser, Heavy Weight Denim
�%
?�
(Mens/Ladies) 11 Changes
5(j
23
79
Cotton Uniform Trouser, Heavy WeightDenim
(Mens/Ladies) 13 Changes
f � G
24
86
Executive Uniform LontJShort Sleeve Shirt
Q�
(MenslLadies) I l Changes
25
6
Executive Uniform Long/Short Sleeve Shirtc�
/
(MenslLadies) 13 Changes
` �/
r
26
43
Executive Uniform Trouser, Polyester'Cotton, Pleated,
j �•-�-
(MenslLadies) 11 Changes
27
6
Executive Uniform Trouser, PoIyes ter•'CoEton, Pleated,
1
(Mens/Ladies) 13 Changes
28
3
Button Smock (Mcns.'Ladies) 1 I Changes
�6 7
29
3
Wrangler "Riata" Style Executive Uniform Trousers 1 t
r I
Changes
40
Floor Mat, Shop Towel, and
Dust Mop Rental and LnundrySmices
30
416
Eight 3'x5' safety mats one time per week, TraMc
' �
erj
Operations at 202 Municipal Drive
31
24
Two 4'x5' black mats one time per month, Water
2 60
¢ d�
i7
Administration at 404 Municipal Drive
a .
32
24
Two 3'x8' black mats one time per month, Water
d�
Administration at 404 Municipal Drive
33
36
Three 3'x 5' safety mats one time per month, Water
Administration at 404 Municipal Drive
34
7,800
150 14"x 14" red shop rags one time per week, Water
�S
T
Equipment Maintenance at 404 Municipal Drive
•
35
48
Two 3'x 5' safety logo mats two times per month, Water
Meter Shop at 406 Municipal Drive
5 D—
d o
36
1,200
50 14"xl4" red shop towels two times per month, Water
Meter Shop at 406 Municipal Drive
G
37
600
50 14"x 14 white shop towels one time per month, Print
6
Shop at 1625 13a' Street, Room L06
38
31,200
600 14"x14" red shop towels one time per week, Water
Reclamation Plant at 3603 Guava Ave
.6��
39
416
Eight 3'x5' red mats one time per week, Water
n
Reclamation Plant at 3603 Guava Ave
40
156
Three 3'x5' safety mats one time per week, Pipeline
o
Maintenance at 402 Municipal Drive
41
11,960
230 14"x14" red shop towels one time per week,
o
��- r, 6 v
Electric Distribution at 415 Massengale Dr
42
60
Five 3'x5' safety logo mats one time per month, Electric
d�
Distribution at 415 Massengale Dr
43
48
Four 4'x6' plain gray mats one time per month, Electric
L�
Distribution at 404 Municipal Dr
1771 16•12827•KK Unifonn Sims, stops and Tuwcls Acnial 5cmccs 11
Item
Annual
Description
Unit Cost
Extended Annual
Quantity
(13)
Cost
(A)
= A X B
44
1,092
Three bundles of 14 bath towels every two weeks each
to plain Building shower room, Maintenance Building
(,ca
�7 J
shower room, and Water Treatment Plant
45
182
Seven 3'x5' mats with City logo every two weeks, Main
Building of the Water Treatment Plant at 6001 N Guava
��
3
46
104
Four 3'x5' safety mats every two weeks, Maintenance
f
p
Building of the Water Treatment Plant aI 6001 N Guava
f�
47
78
Three mats every two weeks to each door of the
Chemical Building of the Water Treatment Plant at 6001
N Guava
48
5,200
200 cleaning towels every two weeks, Water Treatment
0 �
S� � O f
Plant at 6001 N Guava
49
12
Tltrcc 3'x5' blue mats one time per quarter, 916 Texas
l '�_
v
9
Ave Persons Section
50
300
25 8"xl2" lint free rngsitowels one time per month,
Police Academy, 508 Davis Drive, Reese Center
51
104
Two 3'X5' black scrapper mats one time per week, Land
l
Application Site 4602 E 19L4 St
52
104
Two 3'X 10' black and brown rugs one time per week,
-7
O pJ
Land Application Site 4602 E 19i1' St
-�
53
104
Two 3'X5' black scrapper mats one time per week,
`
(,
Wilson Application Site 547 CR X, Wilson
54
52
One 3'X 10' black and brown rug one time per week,
Wilson Application Site 547 CR X, Wilson
55
52
One 10'x3' mat one time per week, Street Dept, 402
Municipal Dr
56
208
Four 5'x3' mats one time per week, Street Dept, 402
•�D0
Municipal Dr
Ci�
57
572
Eleven floor mats one time per week, Fleet Services, 206
Municipal Dr
Q
58
4,160
Eighty shop towels one time per week, Fleet Services,
oU
206 Municipal Dr
59
208
Four shop aprons one time per week, Fleet Services, 206
Municipal Dr
,5b
(j
60
52
One Yx5' red/black mat one time per ►week, Landfill
n
#69, 8425 N Ave P
61
208
Four 3'x5' red/black indoor mats one time per week,
l
3 p�
Landfill 92252, 17304 N FM 2528
l
62
156
Three 3'x5' redPolack outdoor mats one time per week,
Landfill #2252, 17304 N FM 2528
63
960
80 13"x14" white shop towels one time per month,
C�
Radio Shop, 530 36" Street
•Q S
j
64
208
Four 3'X5' safety mats one time per week, Radio Shop,
530 361 Street
65
960
80 bar towels one time per month, Buddy Holly Center,
}
180 I Ave G
66
156
Three 3'x5' safety mats one time per week, Wastewater
/ rJ�
(
� 60
a—
Collection at 402 Municipal Drive
[n 16-12927-KK Unifunn dots, %lo s and Towels Rental S:r%ices 12
Item
Annunl
Description
Unit Cost
Extended Annual
Quantity
(B)
Cost
(A)
= A X B
67
312
Six 3'x5' safety mats one time per week, Fire Equipment
Maintenance at 1515 E Ursuline
68
26,000
500 12"x 12" shop towels one time per week, Fire°
-
Equipment Maintenance at 1515 E Ursuline
69
24
One 3'x5' mat Iwo times per month, Vector Control
6 0
Shop at 1902 Texas Ave
70
14,400
600 12' x 12" red shop to%Ncls two times per month,
a s
L p
Aviation Field Maintenance at 5900 Walnut
,7,6
71
96
Four 24" unbleached dust mops two times per month,
a�
Aviation Field Maintenance at 5900 Walnut
72
96
Four 36" unbleached dust mops two times per month.
bO
Aviation Field Maintenance at 5900 Walnut
I
73
72
Three 3'x5' red/black mats two times per month,
(
Aviation Field Maintenance at 5900 Walnut
r Uy
74
7,280
140 15"x15" red shop towels one time per week,
ff Ea
Aviation Maintenance at 5401 N MLK BLVD
75
11,960
230 15"x 15" white shop towels one time per week,
Aviation Maintenance at 5401 N MLK Jr.Blvd
•6S
76
192
Eight 3'x5' slate mats two times per month, Aviation
Maintenance at 5401 N MLK Jr. Blvd
77
520
Ten 22" framed dust mops one time per week, Aviation
—!
Maintenance at 5401 N MLK Jr. Blvd
78
1,040
20 48" framed dust mops one time per week, Aviation
Maintenance at 5401 N MLK Jr. Blvd
79
192
Eight 4'x6' slate walk-on mats two times per month,
a
b
Aviation Maintenance at 5401 N MLK Jr. Blvd
80
24
Two 3'x5' brown mats one time per -month, Hodges
1
$ 6_51
Community Center at 4011 University Ave
l
81
24
Two 3'x5' brown mats one time per month, Lubbock
L• 6�
Senior Center at 2001 19th Street
82
600
25 mop towels two times per month, Lubbock Senior
Center at 2001 19th Street
83
24
One grill pad two times per month, Lubbock Senior
L
Center at 2001 19th Street
84
24
One 3'x5' greylblue mat two times per month, ,tilae
Simmons Senior Center at 2004 Oak Street
I
1
85
384
16 mop towels two times per month, Mae Simmons
��
2�
Senior Center at 2004 Oak Street
86
120
Five 4'x6' brown mats two times per month, Maggie
450
'03
b b�
Trejo Super Center at 3200 Amherst
87
432
18 mop towels two times per month, Maggie Trejo
I!
Super Center at 3200 Amherst
88
24
Two 3'x5' brown mats one time per month, Maxey
P Y
� Sb
.� b'
;
Community Center at 4020 30th Street
J
89
12
One 3'x5 brown mat one time per month, Rawlings
!
Center at 213 40th Street
j
90
360
15 mop towels two times per month, Rawlings Center at
213 40th Street
r/
9l
120
Five 4'X6' brown mats two times per month, Nlaggie
d=
b0
Trejo Center, 3200 Amherst
FT7i 16 !?:'__-kl; ilnirartn 6131s, \Inps end Tu�+cls Rcnlal S-nkcs 13
Item
Annual
Description
Unit Cost
Extended Annual
Quantity
(B)
Cost
(A)_
A\B
92
432
18 mop towels two times per month, Maggie Trejo
Center, 3200 Amherst
I
if
�
,�V7
93
96
Four 4'X6' brown mats, two times per month, Berl
3 60
gB o=
Huffman Athletics, 2506 Landmark Drive
94
48
Two dust mops, two times per month, Berl Huffman
?�
ai
Athletics, 2506 Landmark Drive
95
9,640
360 shop towels, two times per month, Berl Huffman
� d�
Athletics, 2506 Landmark Drive
96
4,320
180 Shop Towels, two times per month, Central Shop,
f b=
1912 Erskine Turf Division
97
48
Two 3'X5' brown mats, two times per month, Central
! f
Shop, 1912 Erskine, Turf Division
98
41320
180 shop towels, two times per month, Central Shop,
t5
�� 6 a
1912 Erskine, Horticulture Division
'
99
24
One 4'X6' brown mat, two times per month, K.N.
6c3k
Clapp, 46" Street and Avenue U, Irrigation
100
24
One dust mop, two times per month, K.N. Clapp, 461"
� /� 6 fJ
l
Street and Avenue U, Irrigation
/
101
156
Three 3'X5' brown mats one time per week, Solid��
d�
Waste, 1631 84 St
102
208
Four 3'X5' brown mats one time per week, Solid Waste,
f
F� Zb�
208 Municipal Drive
103
5,200
100 Red towels onetime per week, Abernathy Landfill,
b
��� D b�
8425 N Avenue P
Total Annual Cost
5
.yam
'PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days ARer Receipt of Order (ARO) !
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of %, net ` calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the productslservices; does not include an
element of profit on the sale in excess of that normally obtained by the Bidder on the sale of prod uctslservices of like quality
and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the
supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or
better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(;) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
he:'she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
ITU 16.12927-KK UnT=n Ata;s. tilcps nnJ Tuwds Rcmal Scrsi.cs 14
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City or Texarkana, Texas Tech University, 'West Texas
Municipal Power Agency, Lynn County, and City of Wolrforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interloca! Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materialslservices under the contracts) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials'smice as needed.
THIS BID IS SUBMITTED BY !"r,1)1?16Af, 6 a corporation organized under
the laws of the State of or a partnership consisting of
or an indivijd af] trading as of the City of
Firm: V !Y I( !I� Q Ot v•✓
Address' .(
City: StateZi❑
R1JIYBE
Firm:
Woman
Black American
Native American
Hispanic American
Asian Pacific
American
Other (Specify)
By ---Date: �sl
Authori_ed Represe !iv - 44ist sign by hand
OffiicerName and
TiEle:
Please Prini
Business Telephone Number �'�� — FAX: tfd4` ` VJ + S-70 U
E-Mail Address: /*t
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Fim,'Individual:
Date of Award by City Council (for bids over S25, 000): Date P.O.;Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME,
AND YOUR COMPANY NAME AND ADDRESS.
IT73 16-12827-KK uniform ants, Mcps anSTowcls ficmal Smices 15
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity tiling form, and the city, state and country of the business entity's place
of business.
2016-45492
UniFirst Corporation
Lubbock, TX United States
Date Filed:
04/26/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods or other property to be provided under the contract.
ITB 16-12827-KK
Uniforms, Mats, Mops and Towels Rental Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest {check applicable)
Controlling
Intermediary
GONZALES. JIM
LUBBOCK, TX United States
X
5 Check only if there is NO Interested Party. ❑
�pinnnul����
6 A RY PAe�c
I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
.
* FZ Cl) �.'•
41 OF signature of authorized agent of contracting business entity
W.
SEAL_ ABOVE
I«!�1!!ll lilill��
Sw rn to and subscribed before me, by the saidNYM —YAhsthis the day o! 49�L
2o�, to certify which, witness hand
my and seal of offic
Si afore of officer administering oath Printed name of otficci administering oath Title of officer adrnin ring oath
Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1.0.1021
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
UniFirst Corporation
Certificate Number:
2016-4S492
Lubbock, TX United States
Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is
04/26/2016
being filed.
City of Lubbock
Date Acknowledged:
05/02/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods or other property to be provided under the contract.
ITB 16-12827-KK
Uniforms, Mats, Mops and Towels Rental Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
GONZALES, JIM
LUBBOCK, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP 1 SEAL ABOVE
sworn to and subscribed before me, by the said this the
day of
20, to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath
Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us
Version V1.0.1021