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Home My WebLink AboutResolution - 2007-R0547 - Agreement - Sprint Nextel Corporation & Shamrock Wireless - Wireless Service - 11_20_2007Resolution No. 2007-RO547 November 20, 2007 Item No. 5.23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized an directed to execute for and on behalf of the City of Lubbock a Wireless Servic Agreement and all related documents between the City of Lubbock, Sprint Nextel Corporation and Shamrock Wireless. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 20th day of November , 2007. DAVID A. fvnLER,•' ATTEST: City Secretary (APPROVED AS TO CONTENT: 71�1 M Yearw , Assistant City Manager Chi f dInformation Officer APP AS TO FORM: Chad Weaver, Assistant City Attorney vw: City Att/Chad/RES-Sprint Nextel Corporation & Shamrock Wireless 10/31 /07 Resolution No. 2007—RO547 WIRELESS SERVICE AGREEMENT THIS AGREEMENT is made by and between the City of Lubbock located in Lubbock, Texas (hereinafter referred to as the "City") and Sprint Nextel Corporation and Shamrock Wireless. WHEREAS, the City has issued a Request for Proposal (RFP# 07-080-FO) for Wireless Services, and; WHEREAS, the City of Lubbock and Sprint Nextel Corporation and Shamrock Wireless, desire to enter into an agreement with regard to the proposal to provide the Wireless Services solicited by Request for Proposals No. 07-080-FO, and; WHEREAS, the response to the original RFP (Exhibit A) is to be considered an addendum to this contract as if fully copied therein and made a part hereof by reference, except where it conflicts with this contract, wherein this contract shall take precedence, and; WHEREAS, this is not an exclusive contract and other vendors may also provide Wireless Services to the City; NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Sprint Nextel Corporation and Shamrock Wireless agree as follows: ARTICLE I — FEES AND PAYMENTS A. The City shall pay Sprint Nextel Corporation the fees and charges as specified in the RFP Response for wireless services and equipment. B. Attached and incorporated is Exhibit B of this contract that will provide details of monthly rates. C. This contract will be for a minimum of two hundred and twenty (220) wireless phones using Sprint Nextel Corporation service during this contract period. The City reserves the right to make changes to these phones as needed. D. The City is tax exempt and will provide a tax exemption certificate upon request. E. All invoices will be detailed and broken down by phone number. All billing should be in the electronic format during the period of this contract. Billing for the previous month will be sent within two weeks of end of billing cycle. Billing may fall at a different billing cycle than the first of the month. F. Any wireless service, which is added during the term of this contract, will become part of this contract and such service will expire at the end of this contract. City understands that equipment pricing for subsequently added units without extending contract will be at regular retail pricing and that promotional discounts will not apply. Cellular/2 way phone service City of Lubbock & Shamrock Wireless G. The City shall be entitled to support as described in this Agreement and in the RFP Response. Charges for any additional services will be negotiated on a case -by -case basis. H. Wireless charges are calculated in 60-second increments of usage with the rate remaining constant regardless of the time of day or day of week. I. All installation charges are waived. J. The roaming administration fee is waived. K. All equipment must be pre -approved through the Telecommunications Department. The City is not liable for costs of equipment that has not been approved through the Telecommunications Department. L. Equipment purchases should not be a part of the electronic usage billing. M. Invoices should be sent to the Telecommunications Department. N. This is not an exclusive contract. The City reserves the right to contract with other wireless service providers should the City so desire. ARTICLE 11 - SUPPORT A. Shamrock Wireless will supply a toll free number to provide 24 hours x 7 days technical service at no charge. B. In an emergency, Nextel Partners Operating Corp. will make their best effort to provide wireless phones and service for specified time periods at proposed rates without penalty. C. In an emergency, Sprint Nextel Corporation will make their best effort to provide Cellular On Wheels (COWs) equipment to the City at no additional charge. D. Shamrock Wireless will provide a local service facility for drop up and pick up of cell phones as well as for phone accessory needs. E. Shamrock Wireless will provide loaner phones during repair of wireless equipment. F. Shamrock Wireless will re -program wireless sets as necessary without additional costs. G. Shamrock Wireless will analyze phone usage and recommend alternative plans as needed. H. Shamrock Wireless will provide pick up and delivery when requested and shall be responsible for damage or loss of phone if damage or loss occurs after removal from the City by Shamrock. ARTICLE 111111— TERMINATION AND TERM A. This contract can be terminated if access is not available (i.e. fast busy or no signal) in excess of 20% of the number of times a line is requested, measured on a weekly basis within standard coverage areas by Sprint Nextel Corporation operations reports. Cellular/2 way phone service City of Lubbock & Shamrock Wireless B. This contract will be for a period of one year with an option upon mutual agreement in writing of both parties to renew for two additional one-year periods. ARTICLE IV — ASSIGNMENT This agreement shall not be assignable by either party without the prior written consent of the other party, and any attempted assignment shall be void. No assignment of this Agreement shall be valid until and unless consented to in writing by the consenting party and assumed by the assignee in writing. When duly assigned in accordance with the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the assignee. The provisions contained in the Sprint Nextel Subscriber Agreement regarding Assignment will apply. ARTICLE V — TERMS AND CONDITIONS Sprint Nextel Corporation's standard Terms and Conditions as stated on the reverse side of the Subscriber Agreement apply unless otherwise agreed herein. A copy of the Nextel Subscriber Agreement is attached hereto (Exhibit C). ARTICLE VI - NOTIFICATIONS All notices, approvals, acceptances, and consents required by this Contract shall be in writing and addressed as follows: City of Lubbock ATTN: Telecommunications Dept. P.O. Box 2000 Lubbock, Texas 79457 Phone (806) 775-2376 Fax (806) 775-3033 Sprint Nextel Corporation ATTN: Jason Summers 4814 South Loop 289 Lubbock, Texas 79414 Phone (806) 722-1111 ARTICLE VI — ENTIRE AGREEMENT This agreement supersedes all prior proposals, oral or written, all previous negotiations and all other communications or understandings between Shamrock Wireless and the City with respect to the subject matter hereof. It is expressly agreed that if the City issues a purchase order or other document for the services provided under this Agreement, such instrument will be deemed for the City's internal use only, and any provisions contained therein shall have no effect whatsoever upon this Agreement. This Agreement sets forth the sole and entire understanding between Shamrock Wireless and the City with respect to the subject matter. No amendments to this Agreement, either at the execution or subsequently, shall be binding on Shamrock Wireless or the City unless agreed to in writing by both parties. Cellular/2 way phone service City of Lubbock & Shamrock Wireless ARTICLE VII — GOVERNING LAW This Contract shall be governed by, subject to, and construed according to the laws of the State of Texas. ARTICLE VIII - APPLICABLE LAW Sprint Nextel Corporation agrees to comply with all applicable local, state, and federal laws, regulations, and orders relating to the services, including but not limited to fair and equal opportunity practices and policies. EXECUTED this 20th day of November , 20 07 SHAMROCK WIRELESS: CITY OF LUB C BY: T�- David Miller, Mayor TITLE: ATTEST: ebecca arza, City Secretany APPROVED AS "f0 CONTENT: 1711) ej i_'J Mar Y arw d Assistant City Manager/CIO APPROVED AS TO FORM: z`2 Linda Chamales Supervising Attorney, Office Practice Cellular/2 way phone service City of Lubbock & Shamrock Wireless EXHIBIT A: Cellular/2 way phone service City of Lubbock & Shamrock Wireless Resolution No. 2007-RO547 RFP'#R'i7-080-Fi0, Callu:srf2-Way FMW Scnioes l =val Pricing SVBM1T TO. -- -„ CITY (?FLLIBBDCic CITY OF LUBBOCK,TEXAS �g �. 4;LYrtirdCFt �$rtaIlt � � 1625 Ir SITeet, Rtn 204 LubbacL Tx 79401-35.30 AN EQUAL REQUEST FOR CONTACT PERSON. TY OPPORMNFelix PROPOSAL Orta Senior Buver EMPLOYER EMPLOYER #07-080-FO TEL: 806.7751167 M, W-775.2164 http: f!purchas'sng.ci,itibbQ I:.tx.us Cellutarl2-Way Phone Services - Annual Pricing, SUBMITTAL I)FADLM-: September 27, 2007, 4:00 PM CST PRE PROPOSAL DATE, TIME Ahrl) LOCATION. likptember 18, 2007 at Avpwmk astodl�uiieusm dlxrer�:��w.r,.garmrss 10:QOAM, in the Municipal Building Conference Room 204, 162S 13th Street, L,ubboclt, TX. RESPONDENT NAM13- IF RIMIRNING AS A "NO RESPONSF", PLEASE STATE REASON, MAILING ADDRi.SS: CITY - STATE - ZIP^ THE CrrY OF LLBROCK RF-56 tVES THE: RMIfT TO ACCEPT OR P JL'CT ANY AND ALL Flt:OI'OSALS IN WHOM OR IN PART AND WAIVF. ANY iall;ORMAL'fiY IN THE COMFEMNE PROPOSAL PROCESS. FUKfHER, TELEPHONE NO: TRR CITY RESP.RMG THE RTGf f` TO ENTER IW1'0 ANY CONTRACT iyEEMLI) TO BE IN THE' BEST INTL'It ST OF 71W CTTY., FAX NO: IT IS THE INTENT AND KWP06F. OF THE CrfY OF LU>3WX THAT "ri1fS REQuEsT mithirm Comwrmw PRQI'OSAm a 1$ THE CiF'FEROR'S RESPONSIi3U.r£Y TO ADVIO THE CITY Of LUBB(XX PURCHASING E-%fAIL MANAGER TP ANY LANGUAGE. REOMFNIENTS, LTC., OR ANY COMOVATIONS T REOF, INADVERTEINTLY RESTRiCT,S OR LIW175 THE FEDFI AL TAX M NO, OR SOCIAL SECURTTY NO. REQUIREMENTS STATED IN THIS RF'P TO A STNCILE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTEO IN WRITNO AND MUST BE RECEIVFF) FRY THE POATCHASING MANACrFR NO LATZR THAN RIVE (5I BUSINLSS DAYS PRIOR TO THE ABOVfE SUBMf1TAL DF.AT)TJNF THE 01,FEROR FIFREBY AC"O WILEllGES RECEIPT OF ANTD AiGR"S ITS WD IS BASI13 ON VNY &DUENOA POS MD ON "PDEPOTX0M The City of tAM=k Chatter atatm that no alMM or e0VIVtee of the City arm betx&t ftnm aDY*0nVW j, W0rk oceciViA* Wr the ru40iciLRe1lty cc be inksestdd in the $4e to the City of any uippliet. 44p0 t0% mauais! cc articles pttty triad. Will t tttNnrrtocaingr9ny e€.t$a) City, of lu mtar of their immediate kralty, bwcth *= the aamtti orthis prupintal m the aboro fitmt _, YES., ,� NO TM COMPi ANCE WITH TIUS SOL.ICIT'A'TION. THE UNDEXSXG- `L1 OIrF1:ROR HAVIKU EXAMINNIsp ra- PX3QUEaT FOR PROFUSA4 AND DLM40 FAMILIAR WITH THE COND111ONS TO BE MET. HERFHY SUBMITS TFIG FOLLOW NiO, AN WDIVIfiUAL AUMRITED TO BND THE COMPANY MUST SMN THE FOl.1-CR WING SECnOX. I AI"L'URE TO F-XECUTF THIS Po kTION NAY RESULT IN PROPOSAL. RTi7FCTTc)N. By my sigaakm I �;wiry that this awor is mmde adthom priix rmdettitaadid& agreaa r4 or cxmnactiau filth any cxVoj46". firm, buak-L% entity, or t% m sttbn*drig an oft for the S=e r mlerlals, sup1*;, oq&tmen5 or serriee(s), and %s m all respacU flair and without calhtti*n or fimJ, i finthtf ev" that if tiro omr is accept4 the 05enx' will: twvea, salt, assign, or transfrrto the City of Lubbock all rigftt, tile, and Intcreat in and to aU causes of action it a* liow or hemaftcr zequiro under Aso Asti temR laws of the UnitO Stwtm and ft State of Twee for pti;4 lb in& rzk inj to Ow particular cxtts mdity(a) ar service (6) puvduiW or act ked by Sec City of'L ubbodr- At the City's disote k0 such assigument shsl/ be made oW bewme A fMctive at Iha tune the City tenders $oal.pa)mxm le the Avadoc Aantarizcd Signature 'title PA�� l TU S FORM MUST RE C(SMi'LETED AIND RUrURN` I) W(TFr YOUR RF.SP64SE. 07-080-PO R.VP;47.E}°Q-TO, C,-JVar.q-W'oy Pho;Es SLmccs ,• Aarw. f 7 boa Cellular -Wray Phtync SarviCz$ - Annual Pricing CITY OF LUBBOCK, TEXAS KF? #07-OSO-FO The City of Lubbuck appreciatcs vot;r time and effart in preparing your propo al. All ut a;rorS Should amiliarr themselves with iht; following itiSTizuC'fIONS TO OFFURORSand GEN1°.I AL REQUIRENIFN fS: I. INSTRUCTIONS TO OFFER016 NZOPOSAL DEIAVERY. TIME d: DATE 1.1 The City of Lubyxk w1l rCxe1Ve N ritwii: and wafcd competitive proposals for Cellular.2-Way Plit.me Services - Annual Pricing until 4:01) p.m. CST, &Member 27. 2007. if dateitime stamlacd on or oefore 4:60 pmt. at the office kslc-d below. Any propusal received afler flit date and hour :specified will be rejected and resumed unopeneO to the uFferor, Each prormsal and supporting docsrrit-Ovation must be in a sealed envelope.. or oomainer plainly labeled in the luwor left -band corner: "RFP #07-080-FO, C:ellularl2-Wav Phone Services - Annual Pricing and the closing &to and time, OtTerors angst tilso include their company name and adilress can the outside of the envelope or uontainer. Proposals nmst be adkl ;sled u): y4arta Alvarez, Purchasing vlan?.get City r)f Lubbock 1625 13th Street., ltcom 204 Lubbock, Texas 79401 1? Offerors are r<ipor8ihle fix making c{ru'tin proFx:)s;:ls and proposed contracts arc delivered to the Putvh&sing Dgmrmient. Mailing of a propoml clots not ensure that the propusal will 4e delivered on time or tielivered at all. If u.fferiar dines nm hand deliver proposal, we suggest that he•'.Ihe user some sort oi' delivetT ;envies that provides a rcctipt. The isiry of Lubbock assumes no respunsibibty for ovant deliver, of proposals, including those- rclegarted to a courier agent vvho fails to deliver in accordance with thi: time and receiving puinl spccifaed. 1.3 Proposals Will be accepted in :acrst+n, by United Stales Ntail, by Utrttcd Parcel Service, or by private courier service. No proposals Witt be accepted by oral outnintanic=ion, telephone, electronic mail. telegraphic transn-iission, or telefacsimili tTamwni;,sicAa. THE CITY WILL N0'r ACCEPT FAX PROPOSALS. 1.4 Proposals may be witlidrawn prior to ahc: above yclie mled time act for closing. Alteration made before R.FP closing must be initimcd by of'en-ar pwirantecing-michenficity. Li The City of Lubbock rescmes the right to postpone the date and ttrric lur accepting proposals thrmigh an addendum. PRE -BID ati1EETING 2 1 For itte purpose of familiarizing butlers with the requirements, an.wering tlucstions, and issuing addenda as needed for the clarificanon at the invitation to Bid (ITB) documeaa.u, Aare -bid nuctin� will he tzeld at 10.00 q Nq . Septami.�r I fi_ 2007. in the A,i'unicirral Building Cunfirotwa trot?na 204. 14525 13" Strut, I.ut�bcack_ Tcxas. All persons attending the conference will be asked to identify themselves and the prosper: five Fielder they reprc�crat. 2.2 tt i the bidder's rLspunsibitily io attend the prc..-bid meWa ig tliuuvh the meeting is not manelatory. Tile City anll not be responsible for pro- idittg information discussed at the prt~-bid ttaGaing to bidders who do not aaend the arc -bad mmling. 2.; The City of Lubbock does not direr:nvnarte against person with disabilities, City of Lubbock pro -bid meetings are available io all l+ersans regardless of disability. if you would list.: information ma& av tilaabit itt a more acccasiblc furr ial or i "you de,ire assistance, please con:tact the City of Lubbock ADA Coordinator, 1625 11th Street, (80f)i 175-2018 m Pew';[ forty-e.rght t410 boors in advance of the Conference. 07-08,()-ro RFP;*,, nso-ro,. Cc:l3l:ari2.11'a; f'I nc Stss r cc -- Annual Fci-6-ne CLARIFICATION OF REQLIRETMENTS 3.1 It is the intent and purpose of tare City O'Lubbock that this rcxlttcsl permits Mnlpitil.ive Pro. 05ais. It i3 _ tieofferor's wsporl il?iiity to d,,isc Ilse City of Lubbock Parclumine'taraiger if Iry lamiw requirenwrits, etc.,,„cy anycomt+inatio ns the-.c f. inadicrtc ntli' restricts ur limits rht regpirenteriv, Stated in this RFP to a single source, Such notificaticn must be subrtiitted in %tinting and must br rcccived by the City of t.ubbock Purchasing Office tie later than five (5) business days prior to the proposal closing date. will be made- 3.2 ALL REQUESTS FOR ADDITIONAL INF'OR4tATION OR CLARIFICATION CONCERNING THIS REQU ST FOR PROPOSAL (RFP) MUST RE SUBMITTED IN WRITING NO LATER 1HAN FIVE (5) BUSINESS DAYS PRIOR TO THE PROPOSAL C LOSINIG DATE ANll ADDRESSED TO: Felix Orra. Senior Buyer City of Lubbock 162 i III, Street Lubbock, Tex Ase, 7 940 1 1'ax: (801) 775-2164 FOria; inyhwhock-us i;'F'PI)epot.- hLLtgLikvev,%,Tt FPdef4cit cirm ADDENDA & MODIFICATIONS 4-1 Any chances,-,iditions, or clariiiillietta to the RFP arc made by ADDENDA inlurtnation available ilvcf the laternet at hl►,i::':��ti'v:'.12F'L'��4,pc,t_ct3ra. We sirott .ly cugaa t that you check for any addcntla a minimum of Corte' -eight hours In advance of the reslxanst. deadline. BUSINESSES WITHOUT 1_NTERNET ACCESS n-ay use cuinpuwt7, available at most. puhl4 ,�ihturics. 4.2 Any offeror in doubt as to the true tlleanirig oaf any pan of (tic RI"1' or other docurricnis [Slay request an it"Cerpre ation t`rercof from the Purchasing Department. At the request of the ullei-or, or in the event the Purchasing Department deerns the interprotarion to be substantive, the interpretation will be made by ,written addenda issued by the Purchasing Department. Such addenda issued by tlx Purchasing De,pzrtment will be available over the internet at http:' 4v w.t�h'1ldenot.cori and v7ll became part of the proposal package having the Satre binding clTect as provisions of the original RI P. tin verbal explanations or inaerpreurtititts will be binding.. In order to have a request t'br integq retation cunsidcrcd. the request must be submitted in vriting and must be received by the City= of Iunhock Purchasing Departittexu no larer than. Fvu IS) days prior to the pmpo-gal closing elate., 1.3 All rite+ender- amendrnQnts, and it:terpretatitsns of this solicitation shall lie in writing. Any 'amuod:nent or interprciattctn drat i5 not in writing shall not IcKally bind the City of Lubbuuk. Only information supplied by this City in writing nr in thii RU--P tiiotald he used in fare -paring proposal responses. All et)ntacts that at, tf eror may have had before or after tc uvipt of this RI--l' with any individuals, :tnployees, or repNsentativeS uC the Uty and an-y information (hot may have been raid in any news media or wen ur heard in any communication fuc:ility regarding this RFP should be disregarded in prcparit:g responSeS. 4,4 flie C::ity does not v.ssutnc r.sponsibltity for the receipt of any uddcndtuti sent to aff-rois EXANUNATIO, OF DOCLIMEN-1-5 AND REQUIREMENTS j_I Each'Aferor shrill carefully exsrninc all RH docun:entR and thoroughly fairtiliarize irself with all requirernents p!-ior to submitting a pr+jpus,al ro ensure that the proposal rneets the intent of this RFP, 5.2 Refore submitting a proposal, each offertar 5rial.l be responailble for snaking all investigations and examinations thal are necessary Io rice-trtir c.tinditioris .ittc4 :egtrireittents at?`ccting the requirement: of this .RFP. Failure to niake such invcsligations acid examinations ihall not rulieve the cafferor from obligation to comply, .in ;-very detail, with all provi-sions and reklttiretr mis of the Request fur Prc)D-wl. lI a�tt-ro R! P;'(,7 p$O•F0, Am icai Pricmt q PROPOSAL COPIES €-1 OFFEROR'S MUST SUBMIT THE ORIGINAL ANT) TEi°O COPIES OF THE SEALED PROPOSAL. TO THL Pt RC HASI-tiG DEPARTMENT PFdOR TO RESPO SR DUF DP►'1'LA'INIE:, FAII.,1JRE TO SUBMIT THE .ADDir10NA[. COPIF5 MAY RESULT IN THE PROPOSAL BEING DECLARLD UNRFSPONSTV'. The original mwit bu c lcarly tltarkd "°OlttIGII IAL" and site copies must he clearly nwked "COPY„ o.Z All proposals, responses, inquiries, or cormsp mdrnce relining w ov its reference to this UP. and all electronic media, reports, eltart>, and tither docitm„mann $liNmitied by offerors shall become (he property of the City ufLubbock when recei'.e'i. PROPOSAL PREPARATION COSTS 7.1 Issuance of this RFP clots not et7mrrlil tine City of Lubbock, in any may, to pity any cosm irieumxt in the preparation and subinissit,n of a proposal- ?.? The lss1uaace u1 chi$ 10 -1 does not ohltgate the Citv of Lubbock to e.ntor into txmtzai;t titr $lry servl4Ce's or Arquiptrlellt. All coasts related to the 1737":paT_ition and submission of it proposal sharp be prod by the propo$er. TRADE SECRETS, CON1FiDEN1TUL INFORyiA'CiON ANl TI'lE: TEXAS PUBLIC INFORMATION ACC S.1 If yU" coasidcr any portion of your proposal w be privilz ed -.)r confieentiai by statute or judicial J( e651U11, inChldirlg trade Secrets and Commercial or financial infi rmation, clearly identity those Portions. S.2 P-Niosals wi1i he opened in a manner that avUtds diiclustlrc of tltt volilents to Cairripering offi rocs and keeps the proposals scerct dwing ncptiat.iuns. Ali proposals arc open fcr public [tispection after the contract is warded, but trade scerctg ant! oonlidcatial infunrintion iit the, proposs is are. not open for inspection. 8=3 The City of Uticibock will 1sannr your noritions oa trade secrets and coitfidenrial information and decline to release such infonmation initially;, but please ..nnte that the final dcWnnination of .vhcthcr a particular portion of your proposal is in tact it trddc secret or coinvaercial or timmiai information that may b. wiihhcld from public inspcvtion will be inade by The Texas Attorney General or a court of cc+sr;ps t. nt .iurtscircirorl. In thin event a public information regue-t i.; received for a portion of your prcpns.al that you have marked as being confidential inforutation, you ,,sill be notii:rcd of stcuh rcc uest and you wit] be required to iustiiy your legal pvsitiun in w-Titing to the. Texas Atturney General pursuant to Section 552.305 of the Gov rmnent CoLfe. In the event that it is detemiined by opinign or order of taro Texas Atinney &%crat or a court (A competent jurisdiction that such tnfOrimition is in feet trot pri4ilegFd .1,tca ctil�st'stiential urtcler Section 5E1 ,i 52.I lf the (;:tnt ivevnent t:Rdse 4 e and 252.049 of the Local Griverntnent Code, then such information M11 lie spade available to the requester. S.4 Nlarking your entire proposal CONFltll•:P;T1=ki �PROVIUI TAKY is not ire con.orntanee with the Texas (")per, Records Act. DiSADVANTAGED 1BUSTNE-" £NA')Fl1PRJSF (PRE.) ItT.QUIR€ iF'\`IS 9.1 The City of Lubbock acn:b,• notifies all offerors that in rc rard to any contract cn(cred into pursuant to Ibis RFP, Disaad aritaged Business Lnierprises (0131.'s)'wiil be rirbrdee equal opporainities to subtrit proposals and will not he discrinfinateci again-€ nn the t4ro Utydc cif --ace, color, .ex, disability. or national origin in consider-3tion of an avmrd. 9,2 A DBE' i$ ciclined ttS a small business cur;Curn which r5 at least i P/o o%vucd and controlied by ore or inure socially and economically disacvaniaged individuals. or ill the Case of asiv publicly owifed business. at least 51°•t, of the sfock of which is tYwned 1rr one ore :pore socially and economically diaiidtiant,mod individuals. Socially and cconrnnteall} -isadvantaged include t�'ontcn, Black 07--01q0-170 R1--47-080-K),CcliLlar-'_-WayYnunr—AnnuslPric,ng Arnericans, Hispanic Aa laric,ans., Narivc Art,ericairs, Asian -Pacific Americans, and Asian -Indian Airier icans. 10 CUNI-71,ICT OF INTEREST 10.1 The Of;etnr shall W. viler or accept gifts or anything of value ner outer into any bu cincas Ir7.i3tr�ti„ent with any cnmloyr�e, official or a,'v7nt of the City of l.utrboc4. 10.2 By signing their ;proposal, the offeror certiffia and represents to the City' die offemr has riot offered, conferred or a..gcc d to confer any pauaiary benefit or uthcr thing of value for the receipt of special ireaurterrt, ad-mritage, inlbTrution, recipicrt's dc6sion, opinint,, rccummcttdsatior,, vote or any other exercise of diseretion xneerninz this RFP. 11 ANTI -LOBBYING PROVISION II.I L)URIN T THE PERIOD Mil'WEEN PROPOSAL SUBMISSION L7. IT' AND THE CONTRACT ,NW!%RD, PftOP0811:1S, 1NC'LUDII%G 111FI'R-kGENTS ANU RUIRESENTA IVES. SHALL NOT DIRECTLY OTSC:i'SS OR PRONIOTF THEIR PROPCIH.kl.'WTTH ANY MF.N4t3FR OF THE LUBBOCK CITY COLNCiL OR. CITY ST_-Aff E-XC.Fl`T IN THL COURSP OF CITY - SPONSORED NQUIRIES. MEMOS, INTERVIEWS, OR PRESENTATIONS, l-ILESS RLC3l. PIS TED BY THE CITY. 1I,2 1his provision is not mcam to preclude uffcroN from discussing either in mers with City Council rnc37nbers or City staff. This policy is iiaetidcd t%'r create a level playing field for ;all potential offenors, assure that; contract decisions are ratMo in public, and to protect the intq ity u! the ]t.h'1' l,mces Violation of this provision, may result in rejection of 11t4 ,rt?eror", proposal. 12 Alr'1'Hi?121ZATIUti 't'(1 BIND SURNTITTER OF PROPOSAL Proposals must show vendor n<ar.ne and address of oifcror. The original propa{al tttnst be manually si ried by an office.: of the winpany having the authority to bind the submittcr to its provisions. Pawn signing proposal must &how title or AUTHORITY TO BJ'-I) THEIR FIRM IN A (.(') ITRAC'T. F;ilum To manually sign protkisal will disqualil;y it. Y 13 -ASUL"`i THIS DOCT,A47ENT This doeuruerrt is a Request for Propoaal. It differs Trott, an Invilmion tar 3id iii that the City of Lubbock is reeking a solution, as dcsc.ribed in the following Guncrat Requirements Section, not a bidfquotation meeting firm. spaifications .or the lowest price, As such,, the lowest price proposed will not guarantee an m and recommendation. Scaled proposals will he evaluated hasNl upon criteria formulate) aruuntl the most important feistures of a product or scnicc, of which, quality, testing, rullroac:es, availability or capability, may he overriding factors, and Twice niay not he dctcrrttinative in the i4Suancc cf a coatrtret or ;award. The proposal evatuatausr cr ireria should be vicw+ed as vandartis that measure; )row well au offerors approach mws Elie desired requircments :and nods of the ( tty of Lubbock. Those ei-rterta that will he used and considered in evaluation for award are set forth, it%. this duc,unent. The City will thoroughly review all gimposals received, The City ma -Ill also utilize its best Jualgnient %%hen deterrnini.ng i0itth.er to schedule a prc:-pruposal c,�nferencc (betbre prc7Pcsals are accepted), or nacctings with offer -ors (after receipt of all. )proposal,)_ A Purchyse OrderiConiraCt %trill be awarcictl to a q,talitied ot?enir sahmittin, thu. bsst ptoposal. The City reserves the right to select, and aubscquently recommend for an award, the proposed service which best niccts its required needs, duality level:, and budget constraints. 14 EVALUATION PROC:FSS 14.1 All nroposGls will be ovaltta od by an evaluation c;umrrittec and May include sc„ior trunageineirt rcprc.sentattivas, a .ivaticixal affrcei, Wnd'or an independeta.. cotrstrl ant. 14.3 Resportdems w this RFP may be required to submit adAitional inturrnatlun chat the City -nay decro necessan to further e%ahratc tl.0 offtesor's qualifications. 141 The committee will evaluate and numerically score :ach propoP.1 in accordance with the %;valuation �:ritc'ri;i irl hulte in the Request forPruputui. O'•UYI - o RFP,'07-08({-F0, CL'ttuUv2--1,iy 1:.vrtc Scre':c,;i -A NILIf Pricnng 144 The corrtmittee will arrive at a short list of the top respondents and thew short-listed respondents may be scheduled tier a sirtwitired oral presentation and interview. Such prcun(ations will be at no cc„t to the. City of 1,ubbook. At the end of the Ural presetitmtiotr and intmicw, the. evalumi,rn of tho short- listed respondents will he compicted- The oral itnmrview inay be :carded twdjor videotaped. is SELECTION t 5 1 Selection shall he bused on the responsible offeror v hose proposal is determined to be the most a lv:siita eou.; to the City of Lubbock considering the: relative importaineo of evali canon factors included in this RFP. t S.2 NO IND1V LlX AT. OF ANNY USIL-46 1.)1 PAMTMEIIT HAS THE AUTHORITY TO LEGAL.I.Y ANllI#? FiN:ANCIA.LLY COS-UVIIT THE CITY TO ANY C'O\TR.AC:.T, AGRLEME'NT OR 17� lZC CASE ORDER FOR 60t)OS OR SERVICES, Ll;,i l,l'SS SPECIF'IC.A.LLY SANC TI iNT -D BY THE REQUIREMEN l ".; o THis REQUEST 10R PIMPOS:AL. 16 EQUAL EMPLOY -MEN T OPPORTUNITY Offt;ror degrees that it vs ll not discriminaw in hiring, promotiun, treatment, or other terms and condit.ioni of etnployir,ent based on race, sex, ndtiunal origin, age, di` ability, or in any iv, y violativc of ThW VIl of 1964 Civil Rig its; Act and anwndments, except as permitted by sztid laws. 17 NONA1"I ROPRIATION All itrtrds for payrynent by the City under tlni3 contract are -ubject to the availability of an annual appropriatiou for this purpose by the City, In the event nfnon-riPProPriallion of fund- by the City Council of the City of Lubbtr& or the moods or scrviccs pro, ijded under the contraet- the City will terminate the contract, without termination chdrge or other inability, on the last uity° of the then -current fiwal year -or whUn the appropriation made for the t�ren-current year for the goods ar services covered by this contract is spent, whichcvcr event occur,, first. If at any time fiinds :are not appropriated "or the contiatiance of this contract, cancellation shall lie accepted by di P, yeller on thir,y 1301 dtiys prit_ii %mitten notice, but failure to give such notice shall he of no effect and the City shill not he gated under this contratci boyiuid the date of terrninatiun. Is PRurm 18.1 All pretests regarding the PUT process must ire mhni.tted in wilting to the City Purchasing Manager within Diva (.,5j business day- ftiliowing the uperring of proposals. This includes all protests relating to ,advertising of notices, deadlines, proPo5al opening, and all other related promiures under the Local Government [:ode, as well as any protest relating to alleged improprictics with the RFP process. This limil tt.ion floes not include protects relating to shill riiuttittreotiatinn- as to award of contract. Protests relating to itaff'recornmendatiurs amy be tlirectedto the City Manager. All staff reconiniendations -wilt be triode available' fOr pltblic T'eView prior to consideratiou by the City Council as allwve:d by liiws IS ' f:4ILC:RE 10 PROTEST 07THIN THE TINES ALLOYMI) SHALL 4`(1XSTITUTE A O i'PROTEST, 19 hid will lie ,ubjtxt to being cutisiUiered irre ulttr and Shay be rcjeLWd if it shows omiwon._. alter:atiuns of form. conditional alternate bids, atidititrns or alle-mates tit lieu of the items specified, it' the unit prices an: obviously unbalanced (either in excels of a:- bellow ruasotutbly expected values), Of. irrevularities c>f wny mind. The C'ic of Lubbock is awaic of tat citric and effort you expend in preparing find submitting proposals to the city, Please 1, t us know of any retluiremein cau ing you difficulty in responding la our Request for Proposal. We wam to facilitate yoga participation so that all responsiblu firms can compete for the City's bus:irtess. Awards should be inade approxiniately two to six we - :Ayr the opening elate. ]f you have any qucstluns, please contact the City of Lubbock Purchasing Manager at (X06) 775- 1 v4-5 Y%08(1 0 fiFP ti?-i).kq-Et3 L'�iEul3r.. -1s:a+ E'F. r:te ScT ;a r. Anil T'r;ci rs SUSPENSION A:ND DERARINI.ENT CERTIFICATION Federal Laws (A-102 Common Rule and OMB Circular A-1 10) prohibits non -Federal catitic• from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred orwhosc principals rre suspended or debarred. Covered transactions include prvcurcment contracts for goods or services tqual to or iia excess of $2.5,000 and all nun-pror.urmient transactions (e,g,, sub -awards to sub -recipients). C OntractOl's receiving individual awards of $25,000 or more and all rub -recipients roustccrtiAy that their organization and its principals are not suspended or debarred by a Fcdcral agency. $cforc an award of $25,000 or more can. be made to your ti.rm, you must certif}r that YOUr crrganizati . n and ;ts principals arc not suspended or debarred by a Federal agency. I, the undersigned agent for the turn named hekrw, eertif_y that neither this firm trot' its principals are suspended or debarred by a Federal agency. COMPANY NAME: Signature of Company Official: Date Signed: Printed name of company official signing above: sit-st90- 0 ttt Yr)`_i3y!1..fry CJu':ar,2•'.Vay PFon.r ti:ie, Annual Pzi i t City of Lubbock Purchasing Department it: in et=nrt to batcr scree our �upl+licrs. the City of Uibbuck P=hatsing Dcpartment is conducting the following sun.,cy. We appreciatc the time rind effort cxpendM to siihmit your ofI r. please rake an additional moment to comploc I& infor-nation below- It vau have any questions nr need moo: inRtmnation, pleas call (806)775-2572. CItV Of LUbbodk RHI a()?..071-FO UOR' DID YOU RECEIf E NOTI(-L OF MISREQUEST FOR IHf) OR PR®POS.a1,' Lubbock Avalanche 3oumsl? Yes The Daily Cotrunercial Re;n:d? Yc, \t� From Plan Room or vtLcr type of service? Ycs Na Did you aCCess the Cin, of Lubbock website to search for bids.' Yca IIJO Facsimile ur email from RFP Dern7 Yca No OiU you dcy, nfaad f:-orn your home: ckimpurer? Yis N-o Did you download from your company computer? Yc9 N0 Rc:ciucstcd a copy from f .ubbock Purchasirg Deparime nt. Yes No Are you a mcrnbt:r of RfP Depot' Yes 'fit} THANK YOU 1L IP907480-FD, Ceiluiarl2-WiLy Phorn imicrs A=uxt Priem$ HIGH TEMKOLOGY RFP FOR CELLTA ARi2-WAY PHONE SERVICES IN -I MXTIONAND0VI; WW The City of Lubbock is issuing a Roquest for Proposal (RFP) under the guidelines of a High -Technology RFP, and the award of the contract shall be made to the rtpansible vendor whose proposal is determined to be the beg evaluated offer resulting fi m negotiation, taking into eonsidmtion the.relative inagortarm o€P&C, qualifications, expo*00, references. local support and service, and other evaluation factors set forth. Receipt of any proposal shall under no circtunstance obligate the City of Lubbock to accept the best price offering. The Contract Agreenmt awarded under this RFP will grant to the succmkful respondent rights for collullirY2-way phone services for the City of Lubbock, Texas for a period of one y*w with two additional ape -year options. CURRENT RNVMON1 IENT Tice City of Lubbock cu=ntly uses idextel frrr its cellukd2-way phone service under a group rate billing format - The City of Lubbock has approxiaately 170 v elluladta2-way phonies in servicc, and uses approxinmtely 1-17,000 cell rninutn and 11,30b 2-way minutes per monen. Based on the rresultsof the RFP and need, the number of celhtlarJ- way phones needed may change - SCOPE These specifications encompass the requirements for Vendor response Via scaled proposals far ceiluiarl2-way phone services. `The responder to this RequeA for Proposals shall be solely regmmibko to costae that the services oflcred shalt meet the City of Lubbock's requirements. NMN13OR RESPONSIBILI`l'IES The Vendor shall bear the followingresp ngibiliti • f9t3ttabnStraie, by local rocs, prior to accept nce of proposal that the cc llular/2-way services being proposr d to the City of Lubbock will perform as rqmented in the propel. (Cellular/2-way phones should be available for a trial period darning the RFP proem to confirm arcrviee availability) • Provide complete, horsey, swap -out o€ocflularf2-way phones and accessories (car & wall charg, , &t cases) €or tho City of Lubbock without any interniption in service, • Provide training and approprieta documented instructions to the City of Lubbock for the use of its proposed collulati2-Way servim. • Provide fixed price services for one year with two ttddition4 one -yeas optionL Provide local 0rsuanier Care Center or semi= facility for all phone repairs and replacements; W for phone accessary repair and replacements for the entire length of the contract. • Furnish a map, indicating the location of cellular tower sites that will be used to provide the cellular service included in this proposal and their coverage area. If the coverage area increases In Aw for other custoracrs of the Vendor, then the City of Lubbock should have the option to increase its service arm Areas where roaming charges apply shall be clearly indicated. • If a government agency in the Stale of Texas is given a lower rate daring the life of this Proposal, the lower rate vAll apply to this prtipasaL • Legal venue for this proposal will be Lubbock County and Choice of Law for this proposal will be Texas, 07-080-FO 10 tllYAU? J(�-I'[_t, Cr.Ciul�rr�:?•wV:+} Pi;�rar Sir'+i::as '=.rvr�:url P�icia� RIGHTS O ".I'HE CITY OF 1.I1BBOC-'K The City of Lubbock reserves the right to award fficsc services on the basis of rtG,Rponses io this: 0T or, an agreement ? rirop,sal with the State (-)f Tcxaa. for e;clhaltarr2-way services, which ewer is deented ,solely by the City Lo be in its tl'st intese,ts, Tht City of l.uhbook reserves the right to nxotiatc any and all parts of the proposals reef; ived, rej m any and all proposal-.;. or to accept selected components of Puy proposal. The City of Lubbock resen'e% die right to award !bete services for all existing number of phones, sonic of the phones or nixie of the phones, which ewer is decincd solely by the City to be in its best iuteresrs. if a responding Vendor nr their parent contp my has an �rzenient nr proposal in effect with the State of Texas, indicate: what the .i rccttlenC i pre>posal is . all d laow it tiorv.pares to ),MIT p.rOPUS tl to the f, its-. SELECTION CRITERIA W""o Quali v of refs renew received frcmi business users of the Vcrdor's ccllulare?-way si,-Oces and financial intbrttuatior provided by the E'cndur. ?0$0 !vase of access to c-usumier care center or service facility and coverage arcas- 10% Adcquaey° of reporting (invoicing) to enable: City to fdlocate charges by eur,ployce, i.e. electronic billiug. (iincludiny alit xving showcing, theincoming phone numbers on the bill) 30'3 is Nct monthly cost Io tbt City fur cellutal-i2-way services. I0'?„ Disaster plan ?Ur Ce•llttkir.-2-miy se:rvicus. The succes ul Vendor(s) tnu'st score at least 80% of each of the above ew--aluation criteria. UET-A.H, SPilX3.1 (CATIONS V�indor shall indicaw tti what extent the cellular services being proposcd meet, txi:ccd ur falls short of the swtcd rcquii-tInetics, This discussioo is to folli)wv each Specification description, Discussion such as —fleets all specifications" or "See attached speercations" do not qualify as explanations of what the Vendor is proposing. r Seevict: o 111di4ate the hv. atron of your Ittvice facility and ability to pnr Nvide parts and equipwe.nt. Al.,i?, aidicate the` hutlrs 01-of,crnu011•? c. Explain die procedure if is ohnne is stolen on. the vveek-ends or after hour3. c Discuss who moil provide service to (be City and what the res'pkynse tittle will be for delivtry of new or replacenient phones or additional acces;t,ries. * Ill the event of a List name, title, location and contact phone nun) .her. o Explain the procca, when a phone model is being utilized by the Ciry of Lubbock get.3 discrlt,rinued by Elie vet.dor especially hcm.- 1t rrlmes to aee;,ssories fur the phone, parts for ibe p_ni:mc and replse Lmert phone's, i En:et°geilcy Situation oi' «'`either lssuzs; irl tite cticut ofan incident.., such as the Oklahotra City bombing or a wcatNA�r rclatcd disaster, how Nvould you ensure cdlular••2•wvay phone service for our Emergency ?vfatxigement Team and Public Safety Group? * What beotild be your res-lwnse Limo in acdvating this plan'% o Do vnii have acce;ts to niobile towers to be delivered w au area of tilt (-ity in iteed ofc,,w-crige in this i:itu atiotl' f)?-5R0-Fi1 RFF7 7-4R0-Fo, Cctiviun-Wty Phase Serviom -- Annual Pei * o Describe bow the Vendor ensures that Celhilarl2•way phow services will always be available to the City including during severe weather conditions. > Milling. o Disattss how charges far.cellutarl2-way phone calls are calctalated_ Will the rate be tho same for 24 hours per day? days a wcck? If not, discuss other rates and the hours available. o Explain any oilier charges, casts, feess, etc., that the City couldfwill incur by using ft Vendof8 C;,ellulwa-way services, Discuss any minimum charges that will be incurred by the City - a Describe how invoices will be detailed so as to indicate all calls piaccd from or reeeivgd by a telephone, including nun*er} City and State of number, date, tattle of call and cost of call - Describe how the electronic billing will be handled and the formats available for the invoice. Describe what media billing will be provided in. provide sal les of invoices that show the above regUfi Vtz?MM o Discuss bow the City will resolve invoicing probtcnas or receipt of late monthly bills. Whine is the person located with whom the; City will discuss problem? Who will this pmon be7 ? Change Over Pros. o Describe how the City will be oomiveraad to the proposers cellular/2-way services while keeping existing phone numbers. The City expects that the cutover to these services will be done without interruption of ocllulara-way phones services and at no cost to the City. o Also in the situation of a mass changeover of a type of phone the City is using during the term of the owtract (instigated by the vendor) shall not be liable for tine expense of the phoncse or accessoric;s. Other: o In the event that a cdlular/2-way phone is cloned by a hacker and the ntunber is being used by an unauthorized user, how does your company check for this kind of activity mid what "uld the City's liability 'bc? a Explain how the. City's designated bang distimcc vendor will be designated as the long diitance carrier for the; proposed cellular phone service. To there a set amount of long distance feed with each phone? Please explain- * Lisa local businesses to which you provide similar cellular/2-way sorvim that have 100 or iniore cellular phone. Indicate nione of businms number of cellular phones, person to (mntact and their telephone number. GENER,tL CONDITIONS 1. The Cal hdarf t=way phone services proposed must meet PoderaL Sum and PUC requiremenm The Vendor shall be responsible for including all items required by these regulp ons eves though these item imy not be requcstad in the" specifications. 2 Any arnissic>a3 fi m thcsc specifications &!tall not relieve the Vendor from the responsibility of furnishing the necessary information and costs required. 3. Vendor shall include tlerrce (3) copios of their Proposal, including illustrative and technical data cover;q the proposed. services_ Also include a sample contract and warranty description, if applicable. 4, Vendor shall include the financial information for the Vendor and the Vendor's pmat company, if My. 07-090-FO 12 PROPOSAL— FORMAT Prefacing the. proposal_ the, respondent snail provide an Fxecuti L,e Summary �,frhree (3) pages or le�,i, which gives in l}rie.f, concise to+tins, a surnma{tion of the proposal. 1.nclvAe de.wriptiuns of primal} and alternative contilurations. ThC lIropo.iail ttaa:lf 0411 ine urgatni vd 6t the following format. and iniarnUtiart tl SCgUMce: Letter Of Tr-ansmitral: The lemr r ofmansmittal should be plsysicslly signed by an a,ttiecr oCth.e firm and include the follawin=: • Name, address, and idetntifica.tion mur,(ter (SSN or FEE) of Elie respondent. • Nani4, title And telephone number of the ;ndividuail authurizad to cmaimit dle :e5poridelit, if dil2rrem from above- 0 Name, title and telephone nwribor of the individual to be contracted regarding the content cat' the; RFP proposal, ii diffident Frans above:. 0 t_'iry and state of nr.pondent% corporate if different cxom above. A starement ensuring v.rlidity+of the proposal Liar at least ninety.- (90) clay.,. • A suitenient that the respundem lindenstands and will comply with the various clearance prwxdures rt:quiTcul by the C:in° including t:quacl t;Pp+:rltiuniry and tax cicaraonee certification. Y Sttsivwss Or'gani7ations: State ftill name and addresi of your ors. usization and idcntifyy pment company if you are a subsidiany. Specify- the brunch office or subordinate cic`ttsenr, which will pertonn. or assiit in peribnning. work herein. Indicate 4hether you operate as a corporation, patmership, or iiudtv-idual. Include the State in which inearporated or licensed to upc-rate. %> Sy'stern Concept and Solution: Define in dct3il your understanding of the ?mblom presented earlier in this request for proposal sud your system solulaaan. P4tivitie all details r{_yuired its atdcirtion to those litcis yov de;in necessary to vvalu;ate your prLPo.5ale i'v ject M wogemem Structure: Provide a gene_al cxplatsation and chart, which specifies project leadership and reporting res fonithalitics_ If tie of ;iubcortrac-Etirs is proposeti, identify their placement in the ,primary :ram gcment structure, .and provide internal description for cac:h subec4itr.actol'. Prior l=slnerience: Describe general ivkvaul corporate experience providing service to orgaviraliuns -'tmiilar in size, cuntokxil; and type of Covernment. it 7-080-Pt) 13 W07-NO-R), Ce alarQ-Way Phone Sweicrssi — Amu] Priciaj o List at temst three (�) customer rof rcnces, Concentrating on OrS=i23timas with similar eavaort rents, preferably within stte state. Even more preferable are customer references in the ama- o A list of exiAing c ity, county, or other public entity users of similar systems provided by the respondent truest be included. Please give the client name, contact person, address, telepho" number„ and number of cellularf2,way pbane ;. These refc=oes must have a minimum of 100 celluMrlZ-way phones. D Personaely Include names and qualifications of all professional personnel who will be assigned to this Project, Scale the prinmry work assigned to this person and the percentaV of timo each person will devote to this work. Identify key puns byrtatnes and title. Provide all tesurnes. > Authorized Negotiator: Include =me, address and telephone number of person in your organization authorized to negotiao: umtract terms and reader binding decisions on contract mattm. > Cost Proposal: Complete a cost proposal evaluation matrix for the cquipmcnt speckled. Be slue to indicate the costs for each devic4 type. Be sure to include disconnms, where applicable, and type afpayrnm (monthly, amorally, etc.) ixat Vdottti; any eXception to this Rl: P meet be explicitly indicated - ACCEPTANCE IESTINjj T .1.T- 07.080-FO 14 Cih,, ref Lubbock PURCHASING & C'ONTR1CT MA.NA(*-'NEXT DFP.ARTM E.NT ROOM 2t1.4, %MTTNl:Tl':1L BUILDING 132S IS m STRELT LL!8130(K, TEXAS 79401 PH: (306} 775-Z?67 FAX: (nOca} 775-2I64 http:,rpurvhagin��.c.i.lubbock,t:,..us DATE ISSUED - CLOSE DATE: Ri't' n107-1;A•FO. idde^duns A .4 DDENDI--* lV #1 REP #07-080-FO Celllliar�2-Way Phone Services — Annual Pricing September 19, 2007 September 27, 2007 �d, 4:00 P.M. The follov6ir.g iterm take prt edence over sq,ecifications #or the above ttarned Request for Proposal tRI.171. WFere any, item called for in the RFP doe:tnmcuts is sopplemented here, tile onginal rcquirement,, tint affected by this addendum, shalt reamin i i el7ect. 1. Does Text-lvssAging oiced to he included in this bid:' Text inessaging pricing can be inc€udcd in the 1U`F +es att option. so it ran he evahwt d -septirntel+y uRJv3s the vendor's prWosal already includes this feattire, 2. DIll Contractor will also he considered as an option when the RFP is being evaluated. All requests for additional inforntarion or clarification must be submitted in y°riiitlg and direcred to: Felix Orta, Senior Burer. City of lml)bock, P.O. Fink :0C)0, Lubbock, Tcxas 79457 Que:stients t7uty be faxe d to (S 06)775 2164 or Email to rnc-uod,,' mylubbock.us TILkNK YOU. CM' OF LUBBOCK Felix OTta Senior Buyor It is the intent and purpose of the C ity of l_ubhok that this rc.gucst pc-rmts comp niti%v proposal . It <ball lit the bidder's resWn ibititty to advise the City. of Lubbock Purchminy 41anag r if any lanumaZ4e. retluireme nts. etc.. car ano combimitions therz+7f itr eve+tentlg° rastrrcts or limits the rcc uircmcats statvil in this RFI' tQg,.5 r=_YIe saiffcc,. Such untifieation mtw be submitted in writing and must be re eived icy the Purchasing Ivlana_gt_T no later dou fiv. (55) btisirless days prier tto the bid Close date A review of such notifications will bo made. oltgO•70Addandl_doe Resolution No. 2007—RO547 EXHIBIT B: City of Lubbock 220 cellular/2-way phones Monthly rate $6,659.60 based on 90,000 combined anytime minutes Includes: « Pooled cellular anytime minutes through Sprint Bus Essentials Plan and Add -On Plan • Unlimited Night & 'Weekend minutes • Unlimited 2 way minutes • Initial costs of phones and accessories. o 220 ic502 Phones - $59.99 per phone c No charge for holster/case, car and wall charger • 'Joke Mail at no extra costs « Culler ID at no extra costs • Monthly insurance $5 per phone: ,) Insurance coverage for lost, stolen, water damage, or physically damaged devices. c $50 non-refundable deductible applies per approved rep4acement o Provides coverage for mechanical or electrical failure, routine maintenance or failure from normal wear and tear. :: No additional out-of-pocket charges to repair or replace your malfunctioning device CrMdar,2 .,xay phone ,;eviee Ow of hlb]) k At, yh,mmck Wireless EXHIBIT C: Cellular/2 way phone service City of Lubbock & Shamrock Wireless Your Information Customer Name: Address: City: State: Zip: Phone #: Email: Account #: Phone #1: ESNIIMEJ #1: SIM #1: Phone #2. ESNf1ME1 #P- SIM #2: Phone #3: ESNAMEI #3. SIM #3: Phone #4: ESN/IMF) #4: SIM #4: Activation/Upgrade Fee: $ Security Deposit: $ One -lime Charges: $ 1. $ 2. $ 3. $ 4 $ 5. $ & $ 7. $ $ 9. $ is $ ❑ Monthly Spending Limit Program Fee $ Total Equipment fttec#ion (see reverse] $ Duration 1. $ $ Estimated Monthly Recurring Charges*$ 00, Your 1st bR1 may be higher than you a w&ed due to: • Partial -month charges • Full -month charges In advance • Activation fee • Monthly charges exclude tav, sand SpM ftm such as a LGFd arge Ohel aeries Q H), cost me wwy few of up ib ,$M and stale/ local fees that mnry by area (ag. up to 1596 in some areas but In most kx&mes less than 296). Sprint fees are not taxes orgm emmoN requrred dgvge& Business Information (checkone) ❑ Owner ❑ F--nnership ❑ Corporation Ac=ntAdministrator: ride. phone #: ZExempt ID.- State2ocallOther: Account #: Deposit: $ (Custoinerinitials) I understand that I must keep my running account balance below my spending limit • Your limit pertains to your total balance, which includes the amount of your last bill plus any recent activity such as downloads, Directory Assistance calls, calls or out -of -plan usage. • ff you exceed your limit or your account falls out of good standing, all phones on your account may be unable to make or receive calls until the past -due balance and/or amount over the limit Is paid. • The Account Administrator will receive a free text message notification as you approach yourspending limit • Sprint offers many convenient payment options in case you need to make a payment prior to receiving your monthly bill. Tenn Start Date: ❑ 1 yr term ❑ 2yr team (Customerinitiels) i understand that I will be charged an arty Termination Fee of $200 if I cancel my service prior to the end of my term. I have been provided the Sprint Service Plans and Rates Guide containing detailed pricing and other important information, and the General Terms and Conditions of Service (`Ts and Cs' . By signing this for you are entering into a binding legal Agreement with Sprint Your agreement includes: (t) the requirements and terms of the services you choose as set forth in the Service Plans and Rates Guide and other printed materials made available to you; and (Y) the most recent Ts and Cs; and (IN) the terms set forth in this document including the terms on the back 00, GlrstarnerSignsWre: Date: Upgrade Rebate Eligibility Code (it applicable): Roprosenis". Store #: Phone #: Carefully revim the ir'rfcvmation in this document, the Servroe Pans and Rates GWde and coverage brochuMs for services selected, and the General TWMs and ConcktionsofSerOoe ("7s and t which'togpther fbrM the SubscrlberAgreemoot The SubscrgwAgeameO includes foil service and coverage details, as well as other iAportent terms (e g. margabry arbitrafr6n of disputes, limitations of fiebft dixbrnermf WartanW, etc). Please also note: • We may make chances to thb 7`s and Cs orotherparts -- the ;�+L'�fvnt7er� rent kom tima4o-time and wig Provide ho*e of wmpatant tiles: The Ts acid Gs set forth your righte in the event we nwke an imports fit change. To ensure you have the most cumentwmon of our Ts mid Cs go to www.spnntcom or contact Custdmerseivlce (S6'dt gM6t Us section below): • Account Administrabe Tba first fine activated on the a=utyt is designates' as the account adr rfskatcrr. T49W messages rOgarbing account information including akplicable Account SpenoWld Limit messages'will be sent to this handset • 8CgptIbrdWWatic under(Wrretum po 4W gymrservfce is modified .r terrrvael ed before the end of your bill c c/a no Credit or refund will be provided for unused minubs or other services, and % semcQ cgQuQs O1 nqt be„pro m1W to the date of termination, - 1h+lretl;ss Ploduets and>'ae*ces for business accounts are exclustkly gov#MO15yThe standard Terms and'Gonditns for Commc Abatr'ons SendciA the Kftfess Services ProductAnner, and the Appricable Product specufrG terms pasted at http:IlwwwspW .00r Vratesandcondit=s. Additional terms and conditions for Equipt for Business customers may be found at http:1Avww.spnntoomlegW4 Rates and charges are listed in the Service bans & Rates Guide forbusiness custmem Bring Your Number With Wireless Local IYumber Portabiirty (WLNP} you have the a6llit)r to switch wireless carriers without,giving up your existing phone numbers. Now you can bring your current wireless or landline (business orPome) number to Sprint it can take up to 2 days to transfer your wireless number to Sprint; Transferring your fandline apmber to Spmnt can take up to 14 days, and Sprint may need to contact you dtq*.79 the transfer process should your landfrne provider have questions or. "oft claiftatfon Sprint Is comrrlftted ter isv *Ahg thatyou are satisfied with your service plan, phone and our network YourW benefit hum: Sprint 304Day tOsk-Fiee Guarantee —Try Sprint risk free for 30 . wh2> sennce are PVrone or deactivate services within 30 days. your and waive your terrrYfnat & 'fee - - instances you are Y�sible chWV69 based On adtual' usage (toaftial . • . ' : taxes and Sprint surcharges). You must.' -1) dial 2 and requesr that we deao`tk4te your servlper and Q) retk#n ypur Owe with " :: Agfaiter's purchase t4 whem you pu,Oaseid "phone 30,days *Mar Wy by state. Sprint ftht Plan promise - ffyoolfie withlh the first six months cifyour contract, ybu can vftt,)' a yourp!an to a'pfan with an !RgUal tour wfthoot ha✓tng to renew yburconiract - Handset liligradb A"mm — T?lts vaivable upgrade pj rfrt prtSWkyes current Sprint customers with big savings on the newest and most innovafiMe phones. That way, y w can continue eniRying the same great service youYa used to, while also. keeping up with me7ateast advancement& in technology, ifs just one more way Spfirit is, making wireless better for you: Visit sprintcomfupgrada for program details. Total equipment Protection corm Ines the Equipment Senrrde& Repair Rrogram - the Equipment ROPlacement Progranip• each program available wAihjtety'. Your deocc is instoad against Am theft and phyY col *P%ve as tareA as cow and lormechanical end efectrical routine Maintenance and .fakire from normat wear and teat $50 non -ruble deductible applies per loss clad r the 61*ment PeptacemEt Prggram: Repl$cement ecpttpment Tr t- recondtioned or different model, rotor Eq within 30 $aye adtlr'7htlbn orUPMb"dd' - Pnit ftwlfhln 3CW, asTcatr call I.800.58.d.3666, $'25 for you, $'25 for them. Refer someone to Sprint or Nextel service and you both'rDcerve.a $25 Sprint Referral Rewards Visa' debit card (good anywhere Visa cards are accepted), It's easy for lndMduals you refer to complete the referral process a rthey sgn-up Have thorn dial #REF within 15 fts from their newly activated phone and foiicov the voice proffpts. Go to sprbAcom/retenalprogram to team more; Sprint offers quick and easy opOom fnr managing your account online, Visit sprint com today. line to your account used • fay your ' bill detail and sew billing • Reset vofcemail password • Manage wfreiess downioads Update your • cov0 .' Call eaurne free from Yon wireless phone: Sprrr'+t and Nextel sum Dial "2f Reach � I,i .._ • dial '3: Make a payment • dial '14 Check yourrr3rizutes and account balance 'S'print subsonMers: • CustomerSenrice fours 6 AM to 12 A 0 Monday through Free 70n 1i MCS' Satu'rdaq 9 AM to 9 PM CST Sunday Nextel subscribers: • Customer Service Hours 6 AM tc 12 AM =Monday through Fix* 7AM to PM CST Saturday 9 AM to 8 PM C.STSunday SE7NB t-2803 fi Your Information Customer Name: Address: City: State: Zip: Phone #: Email: Account #: Phone #1: ESNIIMEI #1: SIM #1: Phone #2: ESMIMEI #2 SiM #2.- Phone #3. ESN/IME #3: SIM #3. Phone #4: ESN11MEI #4: ,SIM #4: Your Charges ActivadonAC)Ograde Fee: $ Security Deposit: $ one "rime Charges: $ 1. $ 2 $ _3. $ 4. $ 5. $ 6. $ 7. $ 8. $ 9. $ la $ ❑ Monthly Spcnding Limit Program Fee $ [� Total Equipment Protection (see reverse) $ s 1. $ 2 EstimatedTotal Monthly Recurring Charges*$ Your ist bill maybe higher (hart you expected due to: • Partial -month charges • Full -month charges in advance • Activadon fee $ Monthly c haves eoude tx. and Spdrit tees such as a UaF dow (which W= Quarterly), oast recoyery fees of up to $28Z and'staW beat tees that vary by area (sg uO to 154b in same aAm b td in most instances less Mn 2%). Sprint fees are not hazes orgovemment rs4ufmd charges. (Customer In Nals) I understand that I must keep my running account balance below my spending limit • Your limit pertains to your total balance, which includes the amount of your last bill plus t adfvity such as do�Tret;t ly Assistance calls, out-bf pfan usage. _ • ff you exceed your i t oryour account falls odfof-qow sung, -a# phones on -your account maybatle to makE tbrrI ' %, lfs until the past -due balance andfs r - ount over the limit Is • The Account Administrator wilt rece#ve a free text message n0ioation as you approach yoursbending limit • Sprint offers many convenient paym6Vat options in case you need to make a payment prior to receiving your monthly billAccount Spending Umhl SubscriberAgreement Tenn Start Date: ❑ 1 yr term ❑ 2yr term (Customerinitfals) i understand that i will be charged an Early Termination Fee of $200 if I canoel my service pnorm the end of my term. I have been provided the Sprint Service Plans and Rates Guide containing detailed pricing and other important information, and the General Terms and Conditions of Service ("Ts and Co. By signing this form, you are entering into a binding legal Agreement with Sprint Your agreement includes: (1) the requirements and terms of the services you choose as set forth in the Service Plans and Rates Guide and otherprinted materials made available to you, and (fi) the most recent Ts and Cs; and pii) the terms set forth In this document including the terms on the back CustomerSignatttre: Date: Upgrade Rebate Eligibility Code (it applicable): Representative: store #: Phone #: Carefully renew the infortnation irr this document the Service Plans and Rates Guide and coverage i -n x;xrurkis for the .err l:,. ' =s solecled, and '! i- GeneralTerms and Conditions ot`re'vl• :F .' ,= and Csj, which together form the SubscifberAgreement Tate Subscriber Agmement includes r!.ii service and coverage €retails, as we# as other irnportant ,sA -ns (e.g. mandateu k arbitration of disputes, limitations of liabilHy, disclaimer of warranties, eto j. Please also note: We may make changes to the Ts and -.� or other parts of the SubscnberAgreement from &me-fo Vrne and L X, provide you notice of any important changes: The Ts and Gs spy fwM your fights in the event we ,make an impoiAwt, dwige, To ensure you have the most current version of our Ts and Cs go to wwpv.sprintcom or contact Customer Service (sue Contact Us section belciW • Account Administrator: The first line activated on the account is designated as the account administrator. Text messages regarrdinc,�r account information inch, i.: applicable Account Spending ' messages coi# be sent to this handset • ExoPp: for deactiiation&- irr+lerow qt�-! rii firi!iuti, ii yottrservfc®': no credit fir refund will be probided for unused minutes or other services, and servi" "'} ii=' W)f1 na Z;I�;w,-J Lc u ;U AI@ l�& Qf:t- ;;ii�'u �. • WmPlIs PYoducts Lod 9ervkes for O soss5' accounts are exBtUooW by the SFanclard7eirris , ' ; ^;;r';,r! ' <: O CoMmunibatfons SWOX the Weeless Services. Auduct AAA am ; the applicable Product specU% tar m posted at hV;11wwtuspr)cOnWh a&a dcond&ons. Additionat terms and oairditions forEqurpt (orBlrsiraess customers may fotrnd at Rates and charges are listed in the Service Plans & Rates Grilse for business cusWfnem Bring Yaw Number With Wireless Local Number Poly iMNF7, you have the ability to switch . - '. '. carriers without giving up your ".5':,i, .,.' phone number : Now you can b It bring -- current'',; atlandGn®'i.,:.,r:.aaw3 orhomal number'. Sprint Tian !`1" to 2 days to transfer S11vz , vY!f; ...:S ,'; fi.."t S .k, Spi Trar','r your ;.,;;' . :,. , , :,j, take up to '-r - io-.s, and Sprint may need +•a contacts }': during the ;'a-~si#>, process should - : irovider i ": questions ' ' require cladficcafton. Sprint is committed to ensuring that you are satisfied with your service plan, phone and our net wodc YouW benefit from: Sprint 30-Day Rfsk-Free Guarantee risk free for 30 '' r you activate : service. If you are not comp!d'WYsatisfied with your service, e' or nefwgrk, simply return your phone and deactivate serocas within 30 days. Welt refund your acthiWion fee and waive your early temrinafion fee. in all instpnces, you are responsible forafi charges based on actual usage (partial monthly service qwgesA taxes and Sprint surcharges). you must: (1) dial T and request that we deactivate your s; and (2) return y oLffPhone with the ofiginat retailer's proof of purchase to where you purchased the phone Within 30 days. Way +may by state Sprint Right Plan Promise - If youia within the first six months of your contract, you can change your plan to a plan with an equal term without having to renewyourcontract Handset upgrade Phogram Tbss valuable upgrade prograM piovld s current Sprint customers with big savings on the newest and most Innovative phones, That way, you can continue ery' k?g the same great service you're used to; whda also keeping up with the latest advancements in technology. It's Just one more way Sprint is making wireless better for you. Visit sprintcomiluptdrades for progwgm details. Totaf Protection combines the Equipm8nt : ffrw,;e & Repair Program and the Equipment Re^emgrrf Pro:. separately. Your device is insured against loss, theft and of damv4as well as covered for mechanical and electrical faitura, routine maintenance and failure from nomral wear and t M:.yr. $50 non-refundable, deductible applies per loss under tho Equipment Replacement Program. Roplacerrtenf equipment may be iecondlionedd Ora different model, Total EgQprnent Protect+4arl is only auailable within 30 ' nys of .'' . or upgrade. Td enroll within 30 ilays, ask an Assocatd or cal! 1,800,584.3666 �rl,tla'T3:'r ri[;CJ 1C�rntrt PrpgrFu; >•SirrSlutvnx �n�'wnr�prr Dy �'rJhi:nETlti� x sr vm C•) �; +•', Lf-O-L� GQpjrAr,�. &a-LA� ine T3dfrFjAM m 'c�:'u,h�:?r,,�t�"7�s1yt=S�Z�ouVitr.7; �f34'i'�G3tii]rrcfaL�'vw�u..,7r+,'.!;7='nA'�'Qdt�'tffL':: -- tl-: �.li ? ..; .. . - r.'t•�L- .7i; .��.-: -;r, rC...-; i'.�r .'i,'r . . $25 for you, $25 for them. Refer someone to Sprint or Nextel service and you both receive - i $25 Sprint Relerrdl Rewards Visw debit ' :' :' (good anywhere Visa cards are accepted). Its easy for individuals you refer to complete the referral process afterr,,or s';,i-'t:l;. Have their coal #REF within 15 days from "rv; nerdy activated phone and follow ,r1e voice prompts. Go to sprW comlrefenaOwogmm to team more. i4. refPr 171F.d'liCizf.7�i Sprint oilers quickandewyoptionslformanagfngyour account online. ftft spdacom today. • Add a line to your account or upgrade your phone • View activity and minutes youve used • Pay your bill, change bill detail and view billing history • Reset your voicemail password Manage wireless downloads • Update your contact information • View coverage information Call afrttme free from your wireless phone: Sprint and Nextel subscribem. • Dial *2.- Reach C.umerService • Dial 13: Make a payment • Dial •4 Check your minutes and account balance AwW subscribers: Customer Service Hours 6 AM to f2AM CSTMonday IWugh Friday 7AM to 11 PM CSTSaturday 9 AM to 9 PM CSTSunday Nextel subscribers: • Cusmaw Service Hours 6 AM to 12 AM CST Monday through frid* 7AM to 7--PM CST Srrtutday 9AM to 8 PMCSTSunday SE7NB f-223tJ3