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Home My WebLink AboutResolution - 2016-R0130 - Texas Enterprises, Inc. Dba United Oil & Grease - 04_14_2016Resolution No. 2016-RO130 Item No. 5.15 April 14, 2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 12710 for Automotive Filters for Citibus, by and between the City of Lubbock and Texas Enterprises, Inc., dba United Oil & Grease of Lubbock, Tx., and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 14, 2016 GLEN &S, AYOR ATTEST: Reb tcca Garza, City Secr ary APPROVED AS TO CONTENT: :6(� t,?-rA Bill How n, Assistant City ager APPROVED AS TO FORM: Am . Si s puty it ney RES.Contract-Texas Enterprises, Inc dba United Oil & Grease 2.25.16 Resolution No. 2016-RO130 City of Lubbock, TX Contract for Automotive Filters for Citibus Contract 12710 THIS CONTRACT made and entered into this 14th day of Aaril, 2016, by and between the City of Lubbock ("City"), and Texas Enterprises, Inc, dba United Oil & Grease, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Automotive Filters for Citibus and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Automotive Filters for Citibus. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Automotive Filters for Citibus and more specifically referred to as Items One through Nine, Eleven through Fourteen. Twenty-two, Twenty -Four, Twenty -Seven, Twenty -Nine through Thirty, Thirty -Two through Fifty -One, and Fifty -Three through Sixty -Seven on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one year, with the option of one, one year extension, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either part, with a 30 day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 8. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 9. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 2. This Contract consists of the following documents set forth herein; Invitation to Bid No. 16- 12710-SS, Specifications, and the Bid Form. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK Glen C. Roberts , Mayo ATTEST: Reb cca Garza, City Secret y APPROVED AS TO CONTENT: M APPROVED AS TO FORM: Amy Sims, i CONTRACTOR BY BY Authorized R 1 entati ��2) ll s Print Name i Address City, State, Zip C de BID FORM Automotive Filters for Ciitibus City of Lubbock, TX ITB No. 16-12710-SS In compliance with the Invitation to Bid 16-12710-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 16-12710-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITE►I Q om' W-) UOM1t FILTER No. APPROVED EQUAL MANUFACTURER/ VENDOR PART No. DESCRIi'iION OF PRODUCT � UNIT PRICE BID EXTENDED COST "*Delivery Days ARO Y 1. 25 EA P550047 `4 Uplander Filter Oil $ � . 3 ? $ 2. 1 EA P551307 �,apr t)j it Filter 2006 Chevy �3 o� Silverado 3. 25 EA P550965 eWV_&0JrJOi1 Filter for 1997 Ford Crown Victoria- 4. 10 EA 1516 rv2 3006 Oil Filter For 2001 Ford Van � � Q O Aq. W 5. 10 EA P550371 rJ L? Oil Filter 1999 Ford o 1):3 I F250 Super Duty f 6. 10 EA P548963 5AJWJ Air Filter for 2006 Silverado ` + 7. 20 EA P610561 Air Filter for Dodge Q fag Ram 2005- 783 8. 10 EA 3585 Fuel Filter for Dodge H ! a rf m Ram 2D05 - 783 . J• 9. 10 EA P551772 BAL-O(PIM Fuel Filter Ford Crown ZIP 0 Victoria 10._ _10 -EA ---3818 it _ Fuel Filter-1999 FORD _ _ _ _ --_ �� -------- rr](pqg F250 Super Duty, 4 H. 20 EA P528228 eWVbW 1 Air Filter Ford Crown . 2-90--- 0. 5 Victoria 1 r 12. 20 EA P606281 ) AJ Air Filter Chevy Uplander J. j " �O 13. 3 EA P536434 608 Air Filter For F350 Shop Truck 5 14. 10 EA 7620 U) Dodge 250 Oil Filters 15. - 10 ---- EA --- 208114 -------- -- ---- Barrel Inline A/C Filter --------------- -------------- --- /iq - - ------ Screen Internationals I6. 10 EA 1-5923 -----F350 Trans Gasket and Filter ------------- - - ----- ----- S•Purrhase/Bid Dacs/ITB 16-12710-SS Automotive Fifters for Cifibus 4 ITEM QTY UOM FILTER Na. MOVED EQUAL MANUFACTURER/ VENDOR PART No. DESCRIPTION OF PRODUCT `UNIT PRICE BID EXTENDED ""Delivery COST DaysARO 17. --- 10 ----- EA --- 1-5924 -------- -- - A/Trans Filter Kit Unit ----------------- 006 -------------- -_-- -- 18. --- 15 --- EA --- 1-5927 --------- - ------ TransFilter and Gasket -------------- Kit for Chevy Uplander 19. 50 EAJ 1-5931 Gasket and Filter Kit �+ ---- - ---- ---------------- - Transmission - Chevy --------------------------- - - - - 20. l0- EA 1-5937--- Trans Filter and Gasket --- --- --- ------- --- 21. 10 EA 1322538 25 Cabin Air filter Chevy -- ---- - ------------ planders_t%AC_R-- �, -- f - - h qj 5(oktr UNIT TAKES 2-** 22. 10 EA 23516489 aftL.Wj Coolant Need Release Additive w/Filter, I r t ' ALLISON 23. 10 EA 29538846 Transmission Filter --- ---- --- -------- - ----- ssembly 09 -G W Ng --- ---------------------- --- ------ . -- Hybrid, ALLISON 24, 50 EA 29539579 fV4_,ftDjAb Trans Spin on Filter for Internationals and D (� Hybrids, ALLISON 25, l0 EA 29544785 AJI OVA Trans Valve --- --- --- --------- --- - Fiter;tk:;tSflN ------------------------ --------------- 26. 10 EA 29545785 E.V. Drive Trans Filter N J Internal Kit, 09 and ------- --- ------------ - - - 01-rEtlligs-with---------------------------------- Gasket and Rings, ALLISON 27. 50 EA P560972 "G}�tjTransmission Filter Kit, Filter 2" Sump 1 I rP ALLISON Internal Filter B40OR 2000 (J p"f K' ova 28. 10 EA 04-55071- --- Air Filter- - 000 -Inline - - -------------- Gi l l ig -------------- --- 29 10 EA 2503221C1 P/5 Filters- �• IC�. � lr,� gAL International r 30. 200 EA 53-22412- 002 )Aj Power Steering Hydraulic Filter Element- Gillig 3-1. -- 50 - - -- EA --- 82-60186- -------- 000 N --- PIS Element Filter, ---- ---------------------------- --- --- 2011 &--2013----H- y--brids--- t2. 10 EA P546597 1 Filter, Air Filter #3006, 001 Ford E150m �• JAR £-�� f �, STurchase/Bid DaesnTB 16-1271D-SS Automotive Filters for Cilibus 5 ITEnt QTY (+/-) UOSI PPROVED EQUAL FILTER Na i11ANUFACTURERI VENDOR PART No. DESCRIPTION OF PRODUCT *UNIT PRICE BID EXTENDED COST `"Delivery Days ARd 33. 10 EA FS19764G c,iel Filter Gillig **Special filter only on certain units: not the p� �' p riz * t ame as P550774* 34. 100 EA LF3970 OEM Required -7 Oil Filter- New Hybrid ! ? Fleetguard) 35. 10 EA - LF634 } Filter Trolley Power QQ3 Steering(P/S) 36. 50 EA P 129472 Air Filter- 04' Gillig 37. 10 EA P133701 0ff(.D1A-)YM Air Filter 1992 & 2000 n I �� a ! Pft Trolley p� • 38. 10 EA P167829 Hydraulic Spin On r 39. 50 EA P522293 IrFilterFor 06'Gillig l 40. 100 EA P527484 rJDLA) Air Filter Novas b3 41. 10 EA P537452 J�p Air Gleaner Filter 5 Trolley New 42. 10 EA P550104 ,J 114 Wabasto Fuel Filter !� Q Hybrids C71 43. 10 EA P550428 /A) Oil Filter- New Trolley/Hybrid Gillig 5 j0 Oil Filter ` 44. 10 EA P550430 / ►7i7� Fuel Filter -New � 5 l( gP Trolley • I 45. 10 EA P550437 &A-LW)AJ Filter Fuel lntemational 13 fF 7p4$ 46. 50 EA P550528 J it Filter - International l>�' 47Y!'C' 47. 20 EA P550698 P/S Reservoir Element, a 7 $� Hydraulic Filter RTS + 48. 550 EA P550774 Fuel Filter - 04, 06, 09 g 15 Gillig 49. 175 EA 7550794 3ftLWIAJ it Filter- Chevy Express Van ARBOC 50. 50 EA P550880 J Fuel Filter- Hybrid 7Jr"•' Gillig • 51. 1D EA P550881 J Fuel Filter Gillig 5 �. !'j Hybrid filter 1101 1102 STurchascliNd Ducs/ICB 16-12710-SS Automotive Fillers far Citibus 6 ITEM QTYAPPROVED (+/-) ❑Ohl FILTER No. EQUAL MANUFACTURER/ VENDOR PART No. ' l DESCRIPTION OF PRODUCT. 'l1NIT PRICE BID EXTENDED COST "Delivery Days ARO 52. 124 EA P551103 Fuel Filter -Gilli _ _ _ 53. 75 EA P551122 Filter Fuel Filter Fuel/Water JamOVA, d`Stparator 1E/070c, 54. 80 EA P552071 tx}t.J CoolantFilter- Giilig� 55, 80 EA P552100 jA)jt4Oil Filter � �� /'-,/Zn 56. 200 EA P553 000 eWbEXAJ/AJ Oil Filter, Bypass 57. 15 EA P554�850,Aj Coolant Filter -International - (4070) -58. 25 EA P556915 Fuel Filter C q525Qp 59. 25 JEAJ 1?556916)� Fuel FilterL4T r} �[ 60. 10 EA P558615 Zfft4ka JAI Oil Filter, Dart Bus I Only 61. 165 EA P559000 Air Filter — Chevy Van 62. 50 EA P60050I ! pj Air Filter, Primary - /yL 00 .4 f International _ I T ! , p{ ��n 63. 85 EA P606503 �Qtt)� Air Filter- Hybrid All illi 64. 10 EA P608666 ) Ij Cabin Air Filter - ¢ Q �. International O ti '3U 65. 50 EA P614221 Trans. Filter RTS qqq5o 66. 50 EA P762756 1 Air Filter -RTS 4g3 67. 10 EA P776157 VAIZWtWOil Filter Q �� ! Total: $30,855.52 TOTALS *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) S.Purchnsc/Bid DocsATS 16-12710-SS Automotive Filters for Citibus 7 City of Lubbock, TX ITB 16-12710-SS Automotive Filters for Citibus SPECIFICATIONS SCOPE: This solicitation is an Invitation for Bid to establish an annual price contract for Automotive Filters. No guarantee of Volume. The City of Lubbock does not guarantee any specific amount of compensation volume, minimum or maximum. Amounts, quantities listed on the bid form are estimates only. No price Escalation: Bids are to be submitted on a firm fixed price basis. No escalation of price will be permitted during the term of this contract. II. SCOPE OF SERVICES: • The successful vendor will keep stocking level at their warehouse in quantities enough as to not cause Citibus to buy automotive filters from any other source. • Delivery must be made with 24 hours after receipt of order. F.O.B to Citibus located at 801 Texas Ave, Lubbock, Texas 79401 III. REFERENCES: Supply a minimum of three references, which shall include the name and address of the company, contact name, telephone number and type of service provided. IV. DOCUMENTS: Bidder must submit the following forms with their bid. Failure to do so may deem the bid non -responsive: • Statement of Eligibility • Affidavit of Non -Collusion • List of Similar Contracts • Buy America Certificate V. The contract shall be for a term of one year, with the option of one, one year extension, said date of term beginning upon formal approval and under the same terms and conditions upon written agreement from both parties. This agreement includes incorporation of Federal Transit Administration (FTA) Terms. The preceding provisions include, in part, certain Standard Terms and Conditions required by the Department of Transportation (DOT), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any requests which would cause Citibus to be in violation of the FTA terms and conditions. STurchase/Bid Docs/FFB 16-12710-SS Automotive Filters for Citibus 35 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-18844 Texas Enterprises, Inc. Austin, TX United States Date Filed: 02/26/2016 2 Name of governmental entity or state agency that Is a party to the contract for which the forms being filed. City of Lubbock - CitiBus Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or ldentlfy the contract, and provide a description of the goods or services to be provided under the contract. 12710 Oils, lubricants, greases, filters, automotive related and ancillary shop supplies and goods 4 Nature of inferest (check applicable) Name of Interested Party City, State, Country (piece of business) Controlling Intermediary Cinco J Inc. Gonzales, TX United States X FS Holdings Inc. Austin, TX United States X Mighty Auto Parts of DFW Ft. Worth, TX United States X Johnson Oil Company Abilene, TX United States X Golden West Oil Company San Antonio, TX United States X Allied Sales Company Austin, TX United States X United Oil & Grease Abilene, TX United States X United Oil & Grease Lubbock, TX United States X 5 Check only If there is NO Interested Party. ❑ 6 AFFIDAVtT I swear, or allirm, under penalty at perjury, that the above d sclasure is true and Correct, NOTARY KAREN MASDD:4--03-20)1 State ori� 414-- Ck forms Exp. Signature uthorized a of contracting business entity AFFIX NOTARY STAMP I SEAL ABOVE Sworn to and subscribed before me, by the said , this the cka day of== j 20 �, to certity which, witness my hand and seal of office. N)S5%�� S nature Ace adns q oath Printed name of officer administering oath Title of officer adninistering oath Forms provided by Texas Ethics Commission www.ethics.slate.tx.us Version V1.0.312 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-18844 Texas Enterprises, Inc. Austin, TX United States Date Filed: 02/26/2016 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock - CltlBus Date Acknowledged: 02/26/2016 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the goods or services to be provided under the contract. 12710 Oils, lubricants, greases, filters, automotive related and ancillary shop supplies and goods 4 Nature of interest (check applicable) Name of Interested Party City, State, Country (place of business) Controlling Intermediary Cinco J Inc. Gonzales, TX United States X FS Holdings Inc. Austin, TX United States X Mighty Auto Parts of DFW Ft. Worth, TX United States X Johnson Oil Company Abilene, TX United States X Golden West Oil Company San Antonio, TX United States X Allied Sales Company Austin, TX United States X United Oil & Grease Abilene, TX United States X United Oil & Grease Lubbock, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP 1 SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed naive of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312