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Home My WebLink AboutResolution - 2007-R0360 - FTA Sec. 5307 Grant Application - Operating, Capital, Planning Assistance - 08_09_2007Resolution No. 2007-RO360 August 9, 2007 Item No. 5.17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Citibus General Manager of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Federal Transit Administration Section 5307 Grant Application, TX-90-X763-00, to provide operating, capital, and planning assistance for FY 2007. Said Grant Application is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 9th day of August , 2007. ATTEST: � R ecca Gaka, City Secretary APPROVED AS TO CONTENT: Ja s Loomis, Assistant City Manager, ransportation and Public Works APPROVED AS TO DAVID A. MYLLER, MAYOR Assistant City Attorney gs/ccdocs/res-Citibus-Fed Transit Admin FY 2007 Grant 7/ 10/2007 View Print Page 1 of 10 DOT a U.S. Department of Transportation Resolution No. 2007-RO360 FTA Federal Transit Administration Application for Federal Assistance Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-90-X763-00 Budget Number: 1 - Budget Pending Approval Project Information: Capital and Operating Assistance Part 1: Recipient Information Project Number: TX-90-X763-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: O - Facsimile: O 0-0000 E-mail: Website: Part 2: Project Information Project Type. Grant Gross Project Cost: $3,552,240 https:llftateamweb.fta.dot,govltcamweblApplicationsIViewPrintIViewPrintRes.&gn?CilTin= 7lA/,)nn7 View Print Page 2 of 10 Project Number: TX-90-X763-00 Project Description: Capital and Operating Assistance Recipient Type: City FTA Project Mgr: Lynn Hayes Recipient Contact: Melinda Harvey New/Amendment: None Specified Amend Reason: Initial Application Fed Dom Asst. #: 20507 Sec. of Statute: 5307-2 State Appl, ID: None Specked Start/End Date: - Recvd. By State: Jul. 06, 2007 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Mar. 20, 2007 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Adjustment Amt: $0 Total Eligible Cost: $3,652,240 Total FTA Amt: $2,550,878 Total State Amt: $0 Total Local Amt: $1,001,362 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No Final Budget?: No Project Details Section 5307 Program Funds. This project will fund FY2007 activities for capital improvements and operating assistance. SECURITY EXPENSES - During FY2007, Citibus will exceed the requirement for 1 % for security by purchasing security cameras for buses for an estimated cost of $50,000. https:/lftatcamweb.fta.dot.gov/teamlweb/Al)l)licationsNiewPrintNiewPrintRes.asn?GUID=,., 7/6/2007 View Print Page 3 of 10 Earmarks No information found. Security Yes — We will expend 1% or more of the 5307 funds in this ,grant application for security purposes. Please list security -related projects in the project budget and summarize them in the non -add scope code 991. Part 3: Budget Project Budget guanffty A Amount Tot. EIQ. Cost SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $1,746,022.00 $2,182,528.00 ACTIVITY 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $255,087.00 $318,859.00 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,490,935.00 $1,863,669.00 SCOPE 300-00 OPERATING ASSISTANCE 0 $484,856.00 $969,712.00 A CTIVITY 30.09.01 UP TO 50% FEDERAL SHARE Q $484,856,00 $969,712A0 SCOPE 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $90,992.00 $113,740.00 ACTIVITY 11.92.02 PURCHASE BUS SHELTERS 0 $37,784.00 $47,230.00 11.92.08 PURCHASE SIGNAGE 0 $53,208.00 $66,510.00 SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 0 $229,008.00 $286,260.00 A T VITY 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $189,008.00 $236,260.00 11.42.09 ACQUIRE - MOBILE SURV/SECURITY EQUIP 0 $40,000.00 $50,000.00 Estimated Total Eligible Cost: $3,552,240.00 View Print Page 4 of 10 Federal Share:1 $2,550,878.001 I Local Share: 1 $1,001,362.00 1 OTHER (Scopes and Activities not included in Project Budget Totals) u n Wil FTA Amount I Tot. Elig. Cost SCOPE 991-00 SECURITY EXPENDITURES 0 $40,000.00 $50,000.00 ACTIVITY 11.42.09 ACQUIRE - MOBILE SURV/SECURITY EQUIP 0 $40,000.00 $50,000.00 No Amendment Funding Source information is available for the selected project Altemative Fuel Codes Ex - ended -Budget Descriptions 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $255,087.00 $318,859.00 Non -fixed route ADA paratransit services 11.7A.00 PREVENTIVE MAINTENANCE 1 0 $1,490,935.00 $1,863,669.00 Preventive maintenance for fleet 30.09.01 UP TO 50% FEDERAL SHARE 0 $484,856.00 $969,712.00 Operating assistance 11.92.02 PURCHASE BUS SHELTERS 0 $37,784.00 $47,230.00 Purchase 3 bus shelters, relocate 4 others. Misc. concrete work. New shelters located at 66th & University, 50th & Indiana, Zenith & Broadway. Relocated shelters at 35th & Frankford, 20th & Juneau, and locations to be determined. All locations will be in public rights of way. httns://ftateamweb.fta.dot.,eov/teamweb/Annlications/ViewPrint/ViewPrintRes.asn?GUID=,,, 7/6/2007 View Print Page 5 of 10 11.92.08 1 PURCHASE SIGNAGE 10 $53,208,00 $66,510.00 Purchase route information signage 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $189,008.00 $236,260.00 Purchase misc. support equipment for maintenance and administrative facilities 11.42.09 JACQUIRE - MOBILE SURV/SECURITY EQUIP 0 $40,000.001 $50,000.00 Purchase security cameras for buses Changes since the Prior Budget Unable to find chance amount information. Part 4. Milestones 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $255,087 $318,859 1Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2007 11.7A.00 PREVENTIVE MAINTENANCE 0 $1,490,935 $1,863,669 Milestone Description Est. Comp. Date I 1. Final Expenditure Sep. 30, 2007 30.09.01 UP TO 50% FEDERAL SHARE 0 $484,856 $969,712 1Milestone De_scrjptiQn Est. Comp. Date 1, Final Expenditure Sep. 30, 2007 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $90,992 $113,740 Milestone Description Est. Comp. Date 1. RFP/IFB Issued May. 01, 2007 https://ftateamweb.fta,dot.eovlteamweblAnnlicationsiViewPrint/ViewPrintRes.asn?GUID=___ 7/6J2007 View Print Page 6 of 10 2. Contract Award Jun. 01, 2007 3. Contract Complete Sep. 30, 2007 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $189,008 $236,260 Milestone Description Est. Comp. Date 1. RFPIIFB Issued Oct. 01, 2006 2, Contract Award Dec. 31, 2006 3. Contract Complete Sep. 30, 2007 11.42.09 ACQUIRE - MOBILE SURV/SECURITY EQUIP 0 $40,000 $50,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 01, 2007 2. Contract Award Jul. 30, 2007 3. 1 Contract Complete Sep. 30, 2007 Part 5. Environmental Findings 117C00 NON FIXED ROUTE ADA 0 $255,087 $318,859 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $484,856 $969,712 Finding No. 1 - Class Il,(c C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117A00 PREVENTIVE MAINTENANCE 0 $1,490,935 $1,863,669 https://ftateamweb. fta,dot.gov/teamweb/ApplicationsNiewPn'ntIViewPrintRes.asp?GUID=... 7/6/2007 View Print Page 7 of 10 Finding No. 1 - Class 1Kc) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 119202 PURCHASE BUS SHELTERS 0 $37,784 $47,230 Finding No. 1 - Class II(c) C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. 119208 PURCHASE SIGNAGE Finding No. 1 - Class II(c) 0 $53,208 $66,510 C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. 114220 ACQUIRE - MISC SUPPORT 0 $189,008 $236,260 EQUIPMENT Finding No. 1 - Class R(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. 114209 ACQUIRE - MOBILE 0 $40,000 $50,000 SURVISECURITY EQUIP Findina No. 1 - Class II(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 716/2007 View Print Page S of 10 Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Comment Title: New Comment Comment By: William Jones Date Created: Apr. 16, 2007 Date Updated: None Specified Ref Section: Unknown Comment: IHAVE REVIEWED THE CIVIL RIGHTS REQUIREMENT AND CONCUR WITH THIS PORTION OF THE PROJECT APPLICATION Comment Title: Engineering Review Comment By: Cheryle Tyson Date Created: Jun. 27, 2007 Date Updated: Jul, 02, 2007 Ref Section: Unknown Comment: How many bus shelters will be purchased? Where will they be located? --------------------------------- ---------------------------------- 7/2/07-Grantee has provided additional information. Engineering review is complete. Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: May, 29, 2007 Date Updated: None Specified Ref Section: Unknown Comment: The Federal Transit Administration's (FTA)projected timeline for acting upon the grant is 35 days from the date of this application. In order to meet that timetable, Department of Labor certification is requested no later thatn two weeks prior to that date. Please establish a timeline for negotiations pursuant to 29 DFR 215.3(d.) Based on the 49 USC Sec. 5333(b) timeline in the December 7, 1995 DOL guidelines, please advise us of the terms and conditions in the grant contract. Person to notify at FTA: Lynn Hayes, Community Planner 819 Taylor Street, Room 8A36 Fort Worth, Texas 76102 https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrint/ViewPrintRes.asv?QUID—, .. 7/6/2007 View Print Page 9 of 10 Phone:817 978-0565 Grantee Contact; Melinda Harvey Lubbock Citibus P.O.Box 2000 Lubbock Texas 79457 Email: mharvey@citibus.com Phone: 806 712 2000 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-13, October 1, 2006) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(13), October 1, 2006, http://www.fta.dot.gov/documents/13-Master.doc (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-90-X763-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) Estimated Total Eligible Cost in U.S.-Dollars): $3,552,240 Maximum FTA Amount Awarded [Including All Amendments in U.S. Dollars): $2,550,878 Amount of This FTA Awar0-(in U.S. Dollars $2,550,878 hnnc•//ftateamweb. fta. dot. 2ov/teamweb/ApplicationsNicwPrintiViewPrintRes.asp?QUID=... 7/6/2007 View Print Page 10 of 10 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Pr_qiect Description: Capital and Operating Assistance The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. hqs://itateamweb.fta.dot.gov/teamweb/Applications/ViewPrintlViewPrintRes.asp?GUID=... 7/6/2007 CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Citibus General Manager to execute a Federal Transit Administration Section 5307 Grant (Project #TX-90-X763-00), to provide operating, capital, and planning assistance for FY 2007. BACKGROUND DISCUSSION: Citibus has electronically applied for and been allocated a Federal Transit Administration Section 5307 Grant (Project #TX-90-X763-00) for FY 2007 in the amount of $2,550,878 (federal funds). This is a routine grant that Citibus receives on an annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section 5307 grant and it has been incorporated into the FY 2007 budget, which has been previously approved by the City Council. The funds for this grant will be used for operating assistance, preventative maintenance, ADA paratransit, miscellaneous support equipment, security, and passenger amenities. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. This grant is being approved late in the fiscal year because of changes in Congress that delayed the approval of the federal budget. Below is a timeline for FY 2007 Section 5307 grant showing the steps in the approval process. 1. FY07 apportionments announced in Federal Register - March 23, 2007 2. FTA grants management website begins accepting FY07 applications - March 30, 2007 3. Citibus completes preliminary grant application - April 3, 2007 4. FTA notifies Citibus that grant number was assigned and grant is ready to proceed to approval - July 6, 2007 FISCAL IMPACT: The match required for this grant has already been included in the FY 2007 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of the Federal Transit Administration Section 5307 Grant, Project # TX-90-X763-00.