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HomeMy WebLinkAboutResolution - 2007-R0310a - PO - Cisco Equipment - New Holland L190 Hi-Flow Skid-Steer Loader, Etc. - 07_12_2007Resolution No. 2007-RO310A July 12, 2007 Item No. 5.32 RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute a Purchase Order Contract by and between the City of Lubbock and Cisco Equipment of Lubbock, Texas, for a New Holland L190 Hi - Flow Skid -Steer Loader, Link -Belt 330LX Excavator, New Holland BR780A hay baler, and a Land Pride RCM 5020 Flew Wing Rotary Mower, which Contract and any associated documents, are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this th day of ATTEST: Reb cca Garza, City Secretary 12007. DAVID A. MILLER, MAYOR APPROVED AS TO CONTENT: Mark 1yearwd9d, Assistant City Manager/Chief Information Officer APPROVED AS TO FORM: AAX D Vandiver, Attomey Counsel D Dres/0 scoEqu i pWPOcon Res July 5, 2007 CITY OF LUBBOCK PURCHASE ORDER TO: CISCO EQUIPMENT OF LUBBOCK 2707 E. SLATON ROAD LUBBOCK TX 79404 Page 1 Date - 7/03/07 Order No. - 313810 000 OP Brn/Plt - 3511 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79403 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: kt�* --------------------------------------------------------------------------- Ordered - 07/03/07 Freight FOB Destination Frt Prepaid Requested - 09/21/07 Taken By - MARTA ALVAREZ Delivery - BID 07-036-MA ------------------------------------------------------------------------------ Description / Supplier Ite New Holland L190 Hi -Flow Skid Steer Loader Spec 906S Link -Belt 330LX Excavator Spec 961WU New Holland BR780A Hay Baler, Spec NV-F-79 Land Pride RCM 5020 Flex Wing Rotary Mower Spec 101 Ordered UM Unit Cost UM 1.000 EA 65,044.0000 EA 1.000 EA 230,240.0000 EA 4.000 EA 22,896.3000 EA 2,000 EA 14,142.0000 EA Extension Req. Dt 65,044.00 09/21/07 230,240.00 09/21/07 91,585.20 09/21/07 28,284.00 09/21/07 This purchase order encumbers funds in the amount of $415,153.20 for the purchase of heavy equipment, awarded to Cisco Equipment of Lubbock, Texas on July 12, 2007, in accordance with your response to BID 7-036-MA. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of BID 07-036-MA. Resolution# 2007—RO310A CITY OF LUBBOUEd ATTEST: David A. Miller, Mayor Rebecc aria, City Secretary Total Order --------------------------------------------I---------------------------------------- T%.W415,153.20 To FORM , Assist ity Att n TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TEXAS Seller and Buyer agree as follows: 1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows (a) Seller's tame and address, (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container tearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authcxized to ship the goods under reservation and no tender of a bill of lading will operate m a tender of goads. 3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass o Buyer until Buyer actually receives and takes possession of the goads at the point or points of delivery. 4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this chalk constitute a breach and Seller shall not have the right to substitute a conforming tender, provided, where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then make a conforming tender within the contract time but not afterward. 5. INVOICES & PAYMENTS. a. Seller shall submit separate invoices, in duplicate, one each purchase order or purchase release after each delivery. Invoice& "I indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, sha11 be hated separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail To: Accounta Payable, City of Lubbock, P. O. Box 2000, Lubbock, Texas 79457. Payment shall not be due until the above instruments are submittal after delivery. S. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertain ert, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with reaper to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and rauedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7. SPECIAL TOOLS & TEST EQUIPMENT. If the price staled on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent feasible Shall be identified by the Seller as such. S. WARRANTY -PRICE. a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar of like conditions and methods of purchase. In the event Seller breaches this wamnty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's actual expense. b. The Seller warrants that no perm or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of vitiation of this warranty the Buyer shall have the right in addition to any other right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover without liability and to deduct from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specification, drawings, and descriptions listed in the bid invitation, and to the urnple(s) famished by the Seller, if any. In the event of a conflict OF between the specifications, drawings, and description, the specifications shall govern. Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free performance and fault -free result in the processing date and date related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and services provided under this Comtect, individually or in combination, as the case may be from the effective date of this Contract. Also, the Seller warrants the year2000 calculations will be recognized and accommodated and will not, in anyway, result in hardware, software or firmware failure. The City of Lubbock, at is sole option, may require the Seller, at any time, to demonstrate the procedures it intends to follow in order to comply with all the obligations contained herein. The obligations contained herein apply to products and services provided by the Seller, its sub-Scller or any third party involved in the creation or development of the products and services to be delivered to the City Of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and under this Contract including, but not limited to, is right pertaining to termination or default. The wartarrties contained herein are separate and discrete from any other warranties specified in this Contract. and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contact by reference. 10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970, In the event the product does not confarm to OSHA standards, Buyer may return the product for correction or replacement at the Seller's expense, hi the event Seller fails to make the appropriate correction within a reasonable time, correction made by Buyer will be at the Seller's expense. 11, NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no warranty, that the production of goods according to the specification will not give rise to such a claim and in no event shall Buyer be liable to Seller for indemnification in the event that Seller is sued an the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result, he will notify the Buyer to this effect in writing within two weeks after the signing of this agreement. If Buyer does not receive notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless. If Seller in good faith ascertains the production of the goads in accordance with the specifications will result in infringement or the like, the contract shall be null and void. 12. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting them. 13. CANCELLATION, Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commis acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity. 14. TERMINATION. The performance of work under this order may be terminated in whole, or in pan by the Buyer in accordance with [his provision. Termination of work hereunder stall be affected by the delivery of the Seller of a "Notice of Termination" specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right or termination is in addition to and Rol in lieu of the rights of Buyer set forth in Clause 13, herein. 15. FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the fulfillment of any terns of provisions of this contract it delayed or prevented by any cause riot within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said party is unable to prevent 16. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of any obligation trade by Seller without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with this paragraph, 17. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in pan by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 19. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and performance provided by Buyer in is advertisement for bids, and any other documents provided by Seller sa pan of his bid, is intended by the patties as a final expression of their agreement and intended also as a complete and exclusive statement of the terms of their agreement- Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control. 19. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code. Where ever the term "Uniform Commercial Code' is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texts as effective and in force on the date of this agreement. 20. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question the other party's intent to perform he may demand that the other parry give wriuen assurance of his intent to perform. In the event that a demand is made and no assurancc is given within five (5) days, the demanding party may treat this failure as ten anticipatory repudiation of the contract. 21. MEMNIFiCATION. Seller shall indemnify, keep and save harmless the Buyer, is agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, toss and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contact or which rsmy anywise result therefrom, whether or not it shall be alleged or rlctennined that the act was caused through negligence or omission of the Seller or its employees, or of the subSeller or assignee or is employees, if any, and the Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all Coats and other expenses arising therefrom of incurred in connection therewith, and, if any judgment shall be ordered against the Buyer in any such action, the Seller skull, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, or otherwise provided by Seller, shalt in no way limit the responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided. 22. TIME, It is hereby expressly agreed and understood that time is of the essence for the performance of this contract, and failure by contract to meet the time specifications of this agreement will cause Seller to be in default of this agreement. 23. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contact entered into pursuant to this request, minority and women business enrerprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex or natural origin in consideration for an award. Rev. 08/2005