HomeMy WebLinkAboutResolution - 2015-R0127 - Professional Services Contract: Parkhill, Smith & Cooper, Inc. - 04/23/2015Resolution No. 2015-RO 127
April 23, 2015
Item No. 5.5
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, a Professional Services Contract to
provide professional engineering services related to the North University Streetscape
Improvement Project, by and between the City of Lubbock and Parkhill, Smith & Cooper,
Inc., and related documents. Said Contract is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on April 23, 2015
GLE . RO RTSON, MAYOR
Garza, City Secretary
APPROVED AS TO CONTENT:
Director oFPublic Works
eil Welch, P.E., Assistant City Engineer
&&V0I1L6f5AUTli
Deputy
PSC -Parkhill, Smith & Cooper Inc 3.20.15
Slaz ddv — tubwaeAy "4" ItuwsM)Ad
'APo4 W*uwOS s8 4*#w* fulvs A1q atp A4 pawiddt
aV Isnw UOPRAPISM 044#0 Iurwuwa atp ul asealm" us ul >*Pww wawwAv *p"wawpuawo uv
.MM3W Iou saoP uOIMVMu00 xR i0 Wnowe Up a >A+ol 01 awp to s4wow (9) s1t IswoRIW ut 01 do
WMA 01 wawaaAa us OVDM'UDPJN P $14 W'01 PMSW Wu sl Ing' Aow'jaa glu3 A&D a U*%w$
043 SWOwo3 w P 4 MP P'UMMI WA MUPUA ap Ar4q up 11 'sasodmd Ila JW VAWWI t
SM 10 U!d a plW Put 41 PM4=0'.V. >fgM W 41+013""'Wwow xpuala ft )0 U&M I A*
uopdnu M MOM sanupuo:w Put SM a*3ap3. O uo SWUVAK o puw03 SMP uual a41
villin 7 alouW
:srAM sa aaAa MPM4 V33MSN3 PM AIp UP VVJW03 sl41 ul
41+0{ Its suoppuw Pus siuewuw0'swWl.+lNlo N!!0Plsuw W PUS AAON
s.:;.,.:.:.
•awes 01 pappi Sa*AS a* a V44 01 M*w mu^3 we saNl" MN 01 Pa1Wiw sa w"
luuaaupua lau01m wd SPV4A 01 klam N3 4" pamm of mlsap AIo wo fsv3vmw
pto ,no
apeuossaj Pus qq a aq o1 ivulou3 Pus A43 Aq paW WW sand pas'u"4 p"AoA wHA up mq
'Molaq paupp St 'snWas a41 aPiAoA NIM puff's 0i PWW saill4M Sup auliwa leuMulcmd
apMad 01 paypnb $l put paauapadaa UM WwolssaJOA a s94 Y33NIM *VWW413"
pus :(.I -*ad. jo : +MINIFY. eta) tufold wawseomwl adaxita+IS All iewn
4WN MA 04 PsaW UAAM &40KOW WOOP1400 URW W SOJOW AM3 a P' iM
'SMI ul ssaupq
IsnPuw 01 PazPo4vw uolmodm lsw*mo Ord mal a'(.Y33NIDN3.) 'mW 'isdm T outs INNpNad
pue 'uoNwodm IsdppMWA W4 iNY04 =01 a l.AM. SW >Onl l0 AM &A umm" pwa Ay sl 'Lo M
MAMM3. ani) SiOt'£t IWV #0 It &APU P 9.awawaarilt. Jo JXUW03. AM P64M SW
i MoY"$0AM03
i SVXU i0 31ViS
LZ IO2I-S I OZ 'ON U01inlosag
ARTICLE II. SERVICES AND COMPENSATION
A. Engineer shall conduct all activities and within such timeframes as set forth on Exhibit "A",
attached hereto (the "Services").
B. ENGINEER shall receive as consideration to be paid for the performance of the Services set
forth in Exhibit "A", an amount to not exceed $62,220.00, said amount based, in part, on the Basis of
Fee, as provided in Exhibit "B" and the hourly rates, as provided in Exhibit "C.
ARTICLE 111. TERMINATION
A. General. City may terminate this Contract, for any reason or convenience, upon thirty (30)
days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall only pay
Engineer for services actually performed by Engineer up to the date Engineer is deemed to have
received notice of termination, as provided herein.
B. Termination and Remedies. In the event ENGINEER breaches any term and/or provision of
this Contract, the City shall be entitled to exercise any right or remedy available to it by this Contract, at
law, equity, or otherwise, including without limitation, termination of this Contract and assertion of an
action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the
concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be
cumulative.
ARTICLE IV. NON - ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative
and not exclusive, and may be exercised concurrently. To the extent of any conflict between this
provision and another provision in, or related to, this Agreement, this provision shall control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good standing
under the laws of the State of Texas and is qualified to carry on its business in the State of Texas.
Professional Services Agreement—APR 2015
B. Corporate Power. ENGINEER has the corporate power to enter into and perform this Contract
and all other activities contemplated hereby.
C. Authorization. Execution, delivery, and performance of this Contract and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on the
part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the ENGINEER and is
enforceable in accordance with the terms thereof.
D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other qualified
specialists experienced in providing the Services, and is familiar with all laws, rules, and regulations,
both state and federal, including, without limitation the applicable laws, regarding the Activities
contemplated hereby.
E. Performance. ENGINEER will and shall conduct all activities contemplated by this Contract in
accordance with the standard of care, skill and diligence normally provided by a professional person in
performance of similar professional engineering services, and comply with all applicable laws, rules, and
regulations, both state and federal, relating to professional engineering services, as contemplated
hereby.
F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by ENGINEER
for use by City pursuant to this Contract shall not contain any proprietary material owned by any other
party that is protected under the Copyright Act or any other law, statute, rule, order, regulation,
ordinance or contractual obligation relating to the use or reproduction of materials. ENGINEER shall be
solely responsible for ensuring that any materials provided by ENGINEER pursuant to this Contract
satisfy this requirement and ENGINEER agrees to indemnify and hold City harmless from all liability or
loss caused to City or to which City is exposed on account of ENGINEER's failure to perform this duty.
ARTICLE VI. SCOPE OF WORK
ENGINEER shall accomplish the following: Professional Engineering Services related to the
Services, as provided in Exhibit "A", "Services to be Provided by Consultant".
Professional Services Agreement — APR 2015
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as an
independent contractor and shall be considered as independent contractor under this Agreement
and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion to determine the
manner in which the services are to be performed. During the performance of the Services under this
Agreement, Engineer and Engineer's employees and/or sub -consultants, will not be considered, for any
purpose, employees or agents of the City within the meaning or the application of any federal, state or
local law or regulation, including without limitation, laws, rules or regulations regarding or related to
unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any
kind.
ARTICLE VIII. INSURANCE
Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement,
except as otherwise provided herein, insurance protection as hereinafter specified, in form and
substance satisfactory to City, carried with an insurance company authorized to transact business in the
state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement,
including without limitation, the indemnity obligations set forth herein. Engineer shall obtain and
maintain in full force and effect during the term of this Agreement, and shall cause each approved
subcontractor or sub -consultant of Engineer to obtain and maintain in full force and effect during the
term of this Agreement, commercial general liability, professional liability and automobile liability
coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state
of Texas. The insurance companies must carry a Best's Rating of A -VII or better. Except for Professional
Liability, the policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
Commercial General Liability:
Per Occurrence Single Limit: $1,000,000
General Aggregate Limit: $2,000,000
Professional Liability:
Combined Single Limit: $1,000,000
Automobile Liability:
Combined Single Limit for any auto: $1,000,000 Per Occurrence
Professional Services Agreement — APR 2015
Engineer shall further cause any approved subcontractor or sub -consultant to procure and carry,
during the term of this Agreement, Professional Liability coverage, as specified above for Engineer,
protecting City against losses caused by the professional negligence of the approved subcontractor or
sub -consultant. The City shall be listed as a primary and noncontributory additional insured with respect
to the Automobile Liability and Commercial General Liability and shall be granted a waiver of
subrogation under those policies. Engineer shall provide a Certificate of Insurance to the City as
evidence of coverage.
The Certificate shall provide 30 days notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy will be included in the Certificate.
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas
Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and
shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains
said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of
Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation
in favor of the City. If at any time during the life of the Agreement or any extension hereof, Engineer fails
to maintain the required insurance in full force and effect, Engineer shall be in breach hereof and all
work under the Agreement shall be discontinued immediately.
Notwithstanding anything contained herein to the contrary, the professional liability policy shall
be maintained at Engineer's sole cost and expense. The retroactive date shall be no later than the
commencement of the performance of this Contract and the discovery period (possibly through tail
coverage) shall be no less than 10 years after the completion of the Services provided for in this
Contract. The provisions of this Article VIII shall survive the termination or expiration of this Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
ENGINEER may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Sub -consultant"), to perform certain duties of ENGINEER, as set forth on Exhibit
"A", attached hereto, under this Contract, provided that City approves the retaining of Sub -consultants.
ENGINEER is at all times responsible to City to perform the Services as provided in this Agreement and
ENGINEER is in no event relieved of any obligation under this Contract upon retainage of any approved
Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by ENGINEER shall be
Professional Services Agreement—APR 2015
required by ENGINEER to carry, for the protection and benefit of the City and ENGINEER and naming
said third parties as additional insureds, insurance as described above required to be carried by
ENGINEER in this Contract.
ENGINEER represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
ENGINEER shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior
written consent of the City, unless otherwise required by law.
ARTICLE XI. INDEMNITY
ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED
OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS,
OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE
GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES,
FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY
ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR
OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS, EMPLOYEES, AND/OR
SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS
CONTRACT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY
OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
ENGINEER shall comply with all applicable federal, state and local laws, statutes, ordinances,
rules and regulations relating, in anyway, manner or form, to the activities under this Contract, and any
amendments thereto.
Professional Services Agreement—APR 2015
ARTICLE XIII. NOTICE
A. General. Whenever notice from ENGINEER to City or City to ENGINEER is required or
permitted by this Contract and no other method of notice is provided, such notice shall be given by (1)
actual delivery of the written notice to the other party by hand (in which case such notice shall be
effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3)
by depositing the written notice in the United States mail, properly addressed to the other party at the
address provided in this article, registered or certified mail, return receipt requested, in which case such
notice shall be effective on the third business day after such notice is so deposited.
B. ENGINEER 's Address. ENGINEER's address and numbers for the purposes of notice are:
Parkhill, Smith & Cooper, Inc.
Attn: Kyle Jackson, P.E.
4222 851h St.
Lubbock, Texas 79423
Telephone: (806) 473-2200
Facsimile: (806) 473-3500
C. City's Address. The City's address and numbers for the purposes of notice are:
City of Lubbock
Attn: Neil Welch
P.O. Box 2000
162513th Street
Lubbock, Texas 79457
Telephone: (806) 775 — 2606
Facsimile: (806) 775 — 3074
D. Change of Address. Either party may change its address or numbers for purposes of notice by
giving written notice to the other party as provided herein, referring specifically to this Contract, and
setting forth such new address or numbers. The address or numbers shall become effective on the 15th
day after such notice is effective.
Professional Services Agreement—APR 2015
ARTICLE XIV. CITY -PROVIDED DATA
City shall furnish ENGINEER non -confidential studies, reports and other available data in the
possession of the City pertinent to ENGINEER's Services, so long as City is entitled to rely on such
studies, reports and other data for the performance of ENGINEER's Services under this Contract (the
"Provided Data"). ENGINEER shall be entitled to use and rely, so long as such reliance is reasonable,
upon all such Provided Data.
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Contract are inserted in this
Contract strictly for the parties' convenience in identifying the provisions to this Contract and shall not
be given any effect in construing this Contract.
B. Audit. ENGINEER shall provide access to its corporate books and records to the City. The City
may audit, at its expense and during normal business hours, ENGINEER's books and records with respect
to this Contract between ENGINEER and City.
C. Records. ENGINEER shall maintain records that are necessary to substantiate the services
provided by ENGINEER.
D. Assignability. ENGINEER may not assign this Contract without the prior written approval of
the City.
E. Successor and Assigns. This Contract binds and inures to the benefit of the City and
ENGINEER, and in the case of City, its respective successors, legal representatives, and assigns, and in
the case of ENGINEER, its permitted successors and assigns.
F. Construction and Venue.
THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO
HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE
COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE
Professional Services Agreement — APR 2015
PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS CONTRACTOR THE
ACTIONS THAT ARE CONTEMPLATED HEREBY.
G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by any
court of competent jurisdiction with respect to any person or circumstances, the remainder of this
Contract and the application of such provision to persons and/or circumstances other than those with
respect to which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Contract shall
be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this
Contract, and duly authorized and executed by ENGINEER and City.
I. Entire Agreement. This Contract, including Exhibits "A" through "F" attached hereto, contains
the entire Contract between the City and ENGINEER, and there are no other written or oral promises,
conditions, warranties, or representations relating to or affecting the matters contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint
enterprise, partnership or principal — agent relationship between ENGINEER and the City.
K. Documents Owned by City. Any and all documents, drawings and specifications prepared by
ENGINEER as part of the Services hereunder, shall become the property of the City when ENGINEER has
been compensated as set forth in Article II, above. The ENGINEER shall make copies of any and all work
products for its files.
L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement must be
in writing and duly authorized to be effective. In the event either party shall execute and deliver such
waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent
breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or
benefits whatsoever to any party other than City and ENGINEER.
Professional Services Agreement—APR 2015
EXECUTED as of the Effective Date hereof.
ATTEST:
Rebetca Garza
City S�cretary
AS TO
Director`f,PGblic Works
Neil Welch, P.E.
Assistant City Engineer
APPROVED AS TO FORM:
Amy Si s
De uty Ci ttorney
CITY OF LUBBOCK
Gleam rtsbn
Mayor
Parkhill, Smith & Cooper, INC.
1 T \ \
Jorn T. Hamilton, P.E.
Firm Principal
Professional Services Agreement — APR 2015 10
EXHIBIT A
SERVICES TO BE PROVIDED BY CONSULTANT FOR
North University Streetscape Improvements
University Avenue from 3RD Street to US HWY 84
In Lubbock, Texas
The work to be performed under this contract by Parkhill, Smith & Cooper, Inc. (PSC), hereinafter referred to
as CONSULTANT, will consist of the following services for the City of Lubbock, Texas (hereinafter referred
to as the CLIENT):
SUMMARY OF SERVICES
Engineering and design; public involvement (one meeting); individual discussion with property owners (as
needed); construction drawings, specifications and final opinion of probable cost (OPC) in accordance with
TxDOT standards and policies; and coordination with Texas Department of Licensing and CLIENT, for the
design of streetscape improvements along the project corridor.
PROJECT DESCRIPTION
The Project Corridor is defined as the area along University Avenue, within the Public Right -of -Way and
between 31d Street and US -Highway 84, in Lubbock, Texas. Furthermore, the project design will be
delivered in two (2) bid packages. Package 1 will include design from 3rd Street to Amherst Street, and
Package 2 will include design from Amherst Street to US -Highway 84.
GENERAL PROJECT OVERVIEW
The existing section of University Avenue, within the project corridor, has inconsistent sidewalk patterns,
much of which is damaged, inadequate, does not comply with ADA requirements, and is aesthetically
displeasing. CLIENT wishes to improve the streetscape by implementing a decorative-pattemed sidewalk,
and other possible streetscape improvements to bring the facilities within compliance and enhance the
corridor. CLIENT has previously retained the services of CONSULTANT to provide the initial design of the
project. CLIENT now seeks to have CONSULTANT modify design to meet TxDOT design and bidding
formats and provide services through the bidding and construction phases.
DESIGN PHASE SERVICES
CONSULTANT shall designate a Project Manager (PM), licensed to practice engineering in the State of
Texas, to be responsible for the overall project development, deliverable construction documents, and
successful prosecution of the contract bidding and award process.
CONSULTANT shall modify design to correspond to TxDOT standards, procedures, and construction
policies. CONSULTANT shall identify design standards applicable to the project and replace existing
standards, or include additional standards as necessary. CONSULTANT shall quantify construction items
and prepare general notes in accordance with TxDOT standard bid items. If Special Specifications or Special
Provisions are required by TxDOT, CONSULTANT will coordinate with CLIENT and TxDOT to establish
Special Specifications or Special Provisions. CONSULTANT will generate construction schedule and provide
necessary plan and coordination forms to satisfy TxDOT letting process.
CONSULTANTS Project Manager will be responsible for project oversight and the daily management of this
Project. Frequent and appropriate communications will be maintained between CONSULTANT, CLIENT,
and TxDOT to expedite completion of the Project. This will involve routine correspondence through emails
and phone calls as well as informal meetings involving stakeholders such as CLIENT, TxDOT, adjacent
landowners and developers, and other firms working for CLIENT. When requested, CONSULTANT shall
prepare a written agenda as well as meeting minutes for distribution.
If directed by CLIENT to conduct a public meeting, CONSULTANT shall schedule the venue and time, publish
advance notices, and prepare all technical exhibits to be displayed for public meetings at the direction of
CLIENT. CONSULTANT shall present and/or provide technical documentation for public and City Council
meetings as directed by CLIENT. CONSULTANT, if directed by CLIENT, will be the principal contact for
public/private inquiries regarding the project. CONSULTANT shall provide assistance when called upon by
supplying CLIENT with the necessary data to support the public information program.
SUE INVESTIGATION IS NOT INCLUDED IN THIS SCOPE
RIGHT-OF-WAY COORDINATION AND ACQUISITION IS NOT INCLUDED IN THIS SCOPE
UTILITY DESIGN AND RELOCATION IS NOT INCLUDED IN THIS SCOPE
CONSTRUCTION DOCUMENTS
Construction Drawings: Construction drawings will be modified, and additional details will be added, as
necessary to meet TxDOT bidding requirements and standard procedures.
Specifications: Specifications for construction bid items and reference items will be specially developed
and/or compiled using TxDOT standards. Where modifications are necessary to be applicable to CLIENT
design, CONSULTANT will coordinate with, and seek approval from TxDOT, and ensure modified
standards provide comprehensive description of construction materials, construction methods, method of
measurement, and method of payment.
Cost Estimates: CONSULTANT will provide estimates of construction costs for each Package and will
base those on TxDOT 2014 standard bid items. Where special items are necessary, CONSULTANT will
coordinate with TxDOT to identify and establish special specifications or description codes. For reference,
the most recent Opinion of Probable Cost for each Package is attached as Exhibit "F".
Erosion Control Plan: CONSULTANT will identify and include applicable TxDOT erosion control standard
details to establish a minimum requirement for the Contractor to demonstrate compliance with applicable
statutes, regulations, rules, ordinances and policies pertaining to water quality and stormwater regulations.
CONSULTANT shall also provide a written Storrs Water Pollution Prevention Plan narrative and complete an
EPIC sheet for the project.
DRAINAGE ANALYSIS AND DESIGN IS NOT A PART OF THIS SCOPE
Signing Layout sheets: An inventory of existing signs and details to replace with like signs (per the desire
of CLIENT) will be included in the plans. A sign layout plan indicating new, or relocation of signs WILL
NOT be included in the construction drawings.
PAVEMENT MARKING DESIGN IS NOT A PART OF THIS SCOPE
TRAFFIC SIGNAL DESIGN IS NOT A PART OF THIS SCOPE
Illumination sheets: An illumination plan will be provided with decorative light poles utilizing existing
conduit and power sources. CONSULTANT will coordinate with TxDOT to satisfy bidding requirements in
TxDOT format for decorafive poles which CLIENT has selected.
Traffic Control Plan Layouts: Traffic control standard details will be included in the plans to establish a
minimum requirement for the Contractor to demonstrate compliance with the Manual on Uniform Traffic
Control Devices and other applicable regulations. CONSULTANT will coordinate with TxDOT and select
appropdate standards, and modify traffic control plan as necessary to satisfy TxDOT requirements.
Estimate of Construction Time: A construction timeline schedule will be prepared at the end of the design
contract in Microsoft Project format for use by CLIENT, and incorporated in the bid documents to establish
a schedule for Liquidated Damages.
Conceptual Plan: A conceptual plan for the Project is attached as Exhibits "D:" and "E".
Bid Phase Services
CONSULTANT'S Project Manager will assign Task Leaders to be responsible for project oversight and the
daily management of this Project. Frequent and appropriate communications will be maintained between
CONSULTANT and CLIENT during the advertisement and award of the Project. CONSULTANT will assist
the CITY with bidding and make recommendations towards the awarding of the Project.
Deliverables
1) Design File submittal
a) CONSULTANT shall provide to CLIENT all design files and applicable calculations.
2) Electronic Graphics Submittal
a) CONSULTANT shall provide to CLIENT an electronic deliverable (CD-ROM) of all design documents
for this project.
3) Submittals and Review Meetings
a) Plans, specifications and bidding documents will be submitted for review to TxDOT and CLIENT for
review. Upon review by both agencies, CONSULTANT will make necessary modifcafions and submit
final documents.
4) Final Bid Documents (100%)
a) For each Package, CONSULTANT shall provide the construction plan set on the following formats
i) One (1) set of 22" x 34" on paper
ii) Four (4) sets of 11"x 22" on paper, and
iii) One (1) set of 11"x 22" on mylar of the plans.
b) CONSULTANT will also provide 4 sets of prints of the project bidding documents, signed and sealed
by a licensed professional engineer.
c) CONSULTANT will provide an electronic version, in PDF format, of the plans and bidding documents.
PARKHILL, SMITH & COOPER, INC.
EXHIBIT B: BASIS OF FEE (SUMMARY)
LOCATION CODE:
01
PROJECT NAME:
North University Strcctscape Imp
'
JOB NO.:
01-2690-14
TASK:
2ADD
DATE:
01/26/15
FEE TYPE:
Hourly Rate w/Max
PREPARED BY:
Jackson
PRINCIPAL:
Hamilton
PROJ. MANAGER:
Jackson
OVERHEAD RATE:
0.00%
PROFIT ON LABOR:
0.00%
PROFIT ON REIMB:
10.00%
PROFIT ON DIRECTS:
0.00%
TOTALFEE:
$62,220
LABOR:
$61,370
LABOR:
$61,370
DIRECTS:
$0
OVERHEAD:
$0
SUBTOTAL:
$61,370
REMO. CONSULTANTS:
$0
REIMB. EXPENSES:
$773
REIMB. FEE:
$850
DIRECT CONSULTANTS:
$0
DIRECT EXPENSES:
$0
TOTAL FEE:
$62,220
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
5
$950
03
Engineer
98
$18,620
23
Landscape Architect
47
$8,930
07
Engineer -in -Training
52
$9,880
24
Landscape Intern
23
$4,370
14
CADD Operator
72
$13,680
18
Clerical
26
$4,940
Page 1 of 1
EXHIBIT B: BASIS OF FEE PROJECT:
FEE ESTIMATING SHEET
R." 9n1rersHl
sDeeteoeee I.P
JOB NO.:
0I.2690 -IR
TASK:
23
2AD D
26
323
7�'�DOLLARS
$950
CATEGORY OF PERSONNEL
RATE PER HOUR
$8,930
$9,880
$4,370
$13,880
$4,940
FP
01
190.00
ERG
03
$171.00
LARCH
23
$1130.00
III
07
$118.00
L -ARCH IMT
24
$89.00
CARD OPT
14
$97.00
CLERICAL
18
$86.00
TOTAL
1 - General Project Management
1A
Prepare monthy status report and invoice IS mo)
1
4
2
2
9
1B
Miscellaneous coordination with TxDOT
1
4
2
1
2
1C
12nd Open House (Public Meeting)
2
6
2
4
14
Category 1 subtotal
4
14
4
2
44
32
$760
$2,660
$760
$380
$760
$760
$6,080
2 - Data Collection and Research
tVA
3 - Design Phase
3A
Update CADD to TxDOT convention
4
4
12
20
3B
Issue TIEDOT form 1002
q
4
3C
Replace standards w/ applicable TxDOT standards
2
2
1
3
8
3D
Quantify plans/generate summaries using applicable
TxDOT specs (2014) and pay items
1
6
2
16
8
33
3E
Produce General Notes in conformance w/ TxDOT
6
2
4
12
3F
IF REQUIRED: Requesticoordinate TxDOT Special Spec
or Special Provision, for decorative lights/pavers
8
4
2
14
3G
IF REQUIRED: Acquire account and input bid Items in
TxDOT DCIS database
8
2
8
18
3H
Generate construction schedule for TxDOT
8
4
2
14
31
Utility Coordination discusion with TIEDOT and utility
agencies
4
4
1
1
10
3J
Coordinate TDLR review and include any RAS comments
on plans
1
a
4
4
13
3K
Update SW3P to TxDOT format (Include SW3P Narrative,
EPIC, etc.) and standards
4
4
2
10
3L
IF REQUIRED: Coordinate/conduct traffic control Salley
Review Plan with TAEDOT
4
4
1
9
3M
Final review meeting with COL and TIEDOT
2
2
2
1
7
3N
Final revision to construction documents per
OwnerrTxDOT comments
2
1
4
4
16
27
Category 3 subtotal
1
63
11
50
21
35
18
199
$190
$11,970
$2,090
$9,500
$3,990
$6,650
$3,420
$37,810
4 - Bid Phase Services
4A
Prepare Bid documents and coordinate with TIADOT
2
1
2
5
q6
Address bidder questions during bid phase
3
2
2
7
4C
lAttendiconduct preconstrLEction meeting
3
2
2
7
Category 4 subtotal
8
5
2
4
19
$1,520
$950
$380
$760
$3,610
5 - Construction Phase Services
5A
Answer construction related questions (assume 12
occurances)
8
24
6
38
5B
Draft/print final record drawings
141
21
1
1 241
30
5C
Assist with final closeout documents
I1
I 1
I
1
1 31
5
Category 5 subtotal
i131
271
i
i 331
1 73
$2,470
1 $5,130
$6,270
$13,870
FEE SUBTOTALS: HOURS
5
98
47
52
23
72
26
323
7�'�DOLLARS
$950
$18,620
$8,930
$9,880
$4,370
$13,880
$4,940
$61,370
Page 1 of 1
EXHIBIT B: BASIS OF FEE
REIMBURSABLES
PROJECT:
North University Streets JOB NO.: 01-2690-14
TASK:
2ADD
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 STRUCTURAL CONSULTANTS
512 MECH/ELEC CONSULTANTS
513 ENV & CIVIL CONSULTANTS
514 LANDSCAPE CONSULTANTS
515 TESTING CONSULTANTS
516 SURVEYING CONSULTANTS
517 INTERIOR DESIGN CONSULTANTS
518 OTHER CONSULTANTS
TOTAL REIMBURSABLE CONSULTANTS
REIMBURSABLE EXPENSES
521 TRAVELILODGING
MOTEL
AIR TRAVEL
PARKING
CAR RENTAL
MILEAGE
DAYS ®
AIR FARE
DAYS ®
DAYS ®
20 MILES
$0.550
MEN /MANDAY =
MEN @t /MAN =
/DAY =
/DAY =
@ 12 TRIPS =
SUBTOTAL
$132.00
$132
522 REPRODUCTIONS
22' x 34' Paper
11' x 17' MYLAR
11' x 17' Paper
ORIGINAL SET-UP COST
PAPER
BINDING COST
XEROX
30
30
30
SHTS @
SHTS @
SHTS @
ORIGINALS
SETS @
SETS @
SHTS g
$2.55 @ 2 SETS =
$6.00 @ 2 SETS =
$0.20 ® 8 SETS =
@ $0.15 /ORI. _
$0.20 /BHT ® SETS =
$2.00 /SET =
$0.10 /BHT =
SUBTOTAL
$153.00
$360.00
$48.00
$561
523 MODEL/RENDERINGS/PHOTOS
Shote Q /Shot
524 TELEPHONE
Cells
/Call
525 MEALS
DAYS 0
MEN 0 /MANDAY
526 FIELD SUPPLIES
528 POSTAGE
8 Mailings Q
$10.00
/Mailing
$80
529 PUBLICATIONS & SUBSCRIPTIONS
530 MISC REIMBURSABLE EXP
531 FAX
Pages
532 TEMPORARY PERSONNEL
533 DRAFTING SUPPLIES
534 OFFICE SUPPLIES
535 CADD
HOURS 90
$10.00 /HOUR
536 FIELD EQUIP RENTAL
546 SOFTWARE
TOTAL REIMBURSABLE EXPENS
$773
Pape 1 of 1
Client: City of Lubbock
Project: North University Streetscape Improvements
Agreement Date: April 23, 2015
Classification Hourly Rate
PROFESSIONAL LEVEL VII
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
PROFESSIONAL LEVEL VI
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
PROFESSIONAL LEVEL V
Mechanical & Electrical
Civil & Structural
Architect, Landscape & Interior
Parkhill, Smith & Cooper, Inc.
Hourly Rate Schedule
Current through December 31, 2015
January 1, 2015
Classification Hourly Rate
$197.00
$190.00
$180.00
$175.00
$171.00
$160.00
PROFESSIONAL LEVEL IV
Mechanical & Electrical $143.00
Civil & Structural $140.00
Architect, Landscape & Interior $130.00
Resident Project Representative $130.00
Technologist $130.00
�:z•�y��yL•�.r_»�a��x�u
Mechanical & Electrical
PROFESSIONAL LEVEL II
$214.00
Mechanical & Electrical
$208.00
Civil & Structural
$198.00
Architect, Landscape & Interior
Technologist
Technologist
Resident Project Representative
Administrative
$197.00
$190.00
$180.00
$175.00
$171.00
$160.00
PROFESSIONAL LEVEL IV
Mechanical & Electrical $143.00
Civil & Structural $140.00
Architect, Landscape & Interior $130.00
Resident Project Representative $130.00
Technologist $130.00
�:z•�y��yL•�.r_»�a��x�u
Mechanical & Electrical
$121.00
Civil & Structural
$118.00
Architect, Landscape & Interior
$110.00
Resident Project Representative
$110.00
Technologist
$110.00
Expenses
PROFESSIONAL LEVEL I
Intern
Technologist
Resident Project Representative
Administrative
SUPPORT STAFF III
Technician
CADD
Project Assistant
Administrative
SUPPORT STAFF II
Technician
CADD
Administrative Secretary
Project Assistant EL
Administrative
SUPPORT STAFF I
Student EL
CADD EL
Administrative EL
$101.00
$100.00
$97.00
$97.00
$97.00
$97.00
$89.00
$86.00
$78.00
$45.00
Reimbursement for expenses, as listed below, but not limited to, incurred In connection with the services, will beat cost plus fifteen percenlfor
Items such as:
1. Maps, photographs, postage, telephone, reproductions, printing, equipment rental, and special supplies related to the services.
2. Consultants, solls engineers, surveyors, contractors, and other outside services.
3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence.
4. Special or job specific fees, insurance, permits, and licenses applicable to the work services.
5. Mileage at IRS approved rate.
Rate for professional staff for legal proceedings or as expert witnesses wil I be a rate one and one-half times the Hourly Rates specified above.
Excise and gross receipts taxes, if any, will be added as an expense.
The foregoing Schedule of Charges is incorporated Into the agreement for the services provided, effective January 1, 2015 through
December 31, 2015. After December 31, 2015, invoices will reflect the Schedule of Charges currently in effect.
Wat IV"*Wt 0141 N.14UDMIMCONTRACTS1CmbadZWAGE-2015-CM-Muldple RaWs.dx
Exhibit D:
Original Conceptual Plan
(October 2012)
*lubbock
TBAS
15
LL ST
AD BAYLOR ST
CONCEPTUAL PLAN
Baylor St. to Cornell St.
14 PP
NORTH
lli
EXISTING PARKING I
EXISTING SIDEWALK
AUBURN STREET
Exhibit E:
Original Conceptual Plan
(October 2012)
4lubbock
TEXAS
CONCEPTUAL PLAN
UNIVERSITY & AUBURN ST
UAVALUS
JUNIOR
HIGH /
PROPOSED STREET
TREE
PROPOSED CONCRETE
SIDEWALK
PROPOSED DECORATIVE
PAVING SIDEWALK
PROPOSEDBENCHES
6TRASH RECEPTACLES
PROPOSED ACCESSIBLE
RAMP
EXISTING SIDEWALK
AUBURN STREET
EXISTING SIDEWALK
T
EXISTING PARKING
Exhibit F: Opinion of Probable Cost
Page 1 of 2
CITY OF LUBBOCK 9/26/2014
(90Ya Design)
NORTH UNIVERSITY STREETSCAPE IMPROVEMENTS
in PHASE 11
(4th Street to Amherst Street)
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$
68,607.00
$
68,607
2
Remove Concrete Curb & Gutter
300
LF
$
10.00
$
3,000
3
Remove Concrete (Alley/Driveway)
860
SY
$
12.00
$
10,320
4
Remove Asphalt (Alley/Driveway)
780
SY
$
10.00
$
7,800
5
Remove Sidewalks
3,110
SY
$
10.00
$
31,100
6
Remove Small Sign Assembly
21
EA
$
50.00
$
1,050
7
Concrete Curb & Gutter
300
LF
$
20.00
$
6,000
8
Concrete Alley/Driveway
1,640
BY
$
50.00
$
82,000
9
Decrorative Sidewalks
3,110
SY
$
85.00
$
264,350
10
Standard Sidewalks
60
SY
$
45.00
$
2,700
11
Concrete Sidewalk Curb
50
LF
$
15.00
$
750
12
Small Sign Assembly
21
EA
$
500.00
$
10,500
13
Drainage Grate
1
EA
$
2,500.00
$
2,500
14
HC Ramp TY 1
6
EA
$
1,500.00
$
9,000
15
HC Ramp TY II
1
EA
$
1,500.00
$
1,500
16
HC Ramp TY Ill
8
EA
$
1,000.00
$
8,000
17
Conduit & Conductors
4,600
LF
$
5.00
$
23,000
18
Decorative LED illumination Poles
22
EA
$
8,000.00
$
176,000
19
Service Connection
1
EA
$
5,000.00
$
5,000
20
Electrical Boxes
22
EA
$
600.00
$
13,200
21
SW3P
1
LS
$
2,800.00
$
2,600
22
Barricades, Signs, and Traffic Handling
1
LS
$
2,500.00
$
2,500
23
Prep ROW
23
STA
$
1,000.00
$
23,000
TOTAL -CONSTRUCTION
$754677
Exhibit F: Opinion of Probable Cost
Page 2 of 2
CITY OF LUBBOCK 9/26/2014
(90Yo Design)
Is" NORTH UNIVERSITY STREETSCAPE IMPROVEMENTS
PHASE III
(Amherst Street to US -84)
ENGINEER'S OPINION OF PROBABLE COSTS
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT PRICE
AMOUNT
1
Mobilization
1
LS
$
56,887.00
$
56,887
2
Remove Concrete Curb & Gutter
300
LF
$
10.00
$
3,000
3
Remove Concrete (Alley/Driveway)
710
BY
$
12.00
$
8,520
4
Remove Asphalt (Alley/Driveway)
60
BY
$
10.00
$
600
5
Remove Sidewalks
2,720
BY
$
10.00
$
27,200
6
Remove Small Sign Assembly
8
FA
$
50.00
$
400
7
Concrete Curb & Gutter
300
LF
$
20.00
$
6,000
8
Concrete Alley/Driveway
690
BY
$
60.00
$
34,500
9
Decrorative Sidewalks
2,720
BY
$
85.00
$
231,200
10
Standard Sidewalks
40
BY
$
45.00
$
1,800
11
Concrete Sidewalk Curb
70
LF
$
15.00
$
1,050
12
Small Sign Assembly
8
EA
$
500.00
$
4,000
13
Drainage Grate
3
EA
$
2,500.00
$
7,500
14
HC Ramp TY 1
9
EA
$
1,500.00
$
13,500
15
HC Ramp TY 11
2
EA
$
1,500.00
$
3,000
16
HC Ramp TY 111
9
EA
$
1,000.00
$
9,000
17
Conduit & Conductors
4,300
LF
$
5.00
$
21,500
18
Decorative LED Illumination Poles
20
FA
$
8,000.00
$
160,000
19
Service Connection
0
EA
$
5,000.00
$
-
20
Electrical Boxes
18
EA
$
600.00
$
10,800
21
SW3P
1
LS
$
2,800.00
$
2,800
22
Barricades, Signs, and Traffic Handling
1
LS
$
2,500.00
$
2,500
23
Prep ROW
20
STA
$
1,000.00
$
20,000
TOTAL -CONSTRUCTION
$625757