HomeMy WebLinkAboutResolution - 2007-R0232 - Agreement - RJN Group Inc.- Video Inspection Of Storm Sewers - 06_14_2007Resolution No. 2007—RO232
June 14, 2007
Item No. 5.9
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a professional services
Agreement between the City of Lubbock and RJN Group, Inc., of Dallas, Texas, for video
inspection of storm sewers, which Agreement and any associated documents are attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 14th
ATTEST:
Reb cca Garza, City Secretary
AS TO
Hertel, PF., City Engineer
APPROVED AS TO FORM:
"►?
RJNgroupCon07Res
June 4, 2007
day of .Tune , 2007.
,r
IOMILLER, MAYOR
Resolution No. 2007-RO232
AGREEMENT
BETWEEN
CITY OF LUBBOCK, TEXAS
AND
RJN GROUP, INC.
THIS AGREEMENT made this 14thday of June, 2007 by and between the City of
Lubbock, hereinafter called OWNER and RJN GROUP, INC., with offices in Fort Worth and
Dallas, Texas, hereinafter called CONSULTANT.
WHEREAS, the OWNER desires to retain the professional services of the CONSULTANT
for a project generally described as
Video Inspection of Storm Sewers
WHEREAS, the CONSULTANT desires to perform such services to the OWNER in accordance
with the terms and conditions of the AGREEMENT.
NOW, THEREFORE, in consideration of the above recitals, the mutual promises and
covenants hereinafter set forth, the parties hereto agree as follows:
Section I - Basic Services of CONSULTANT
The specific services which the CONSULTANT agrees to furnish are as indicated in
Attachment A, "Scope of Services", which is hereby incorporated by reference and made part of
this AGREEMENT. Changes in the indicated Scope of Services shall be subject to renegotiation
and implemented through an Amendment of this AGREEMENT.
Section II - Future Services of CONSULTANT
The CONSULTANT is available to furnish and perform, under an Amendment or a
separately negotiated agreement, future services to supplement this work.
Section III - Schedule of Services
A. Completion Time
For those services described in Section I, the CONSULTANT shall make every reasonable
effort to schedule manpower and service elements in a diligent manner. It is recognized by
AGREEMENT (Cont.)
both parties that actions of regulatory agencies and/or others may affect the final project
schedule.
The services described shall be performed as weather and other physical conditions permit.
The CONSULTANT shall not be liable to the OWNER, if delayed in, or prevented from
performing the work as specified herein through any cause or causes beyond the control of
the CONSULTANT and not caused by his own fault or negligence. Attachment B "Project
Schedule" is hereby incorporated by reference and made part of this AGREEMENT.
Section IV - Payment for Services
Payment to the CONSULTANT shall be made as follows:
A. Payment for Services
The OWNER recognizes that time is of the essence with respect to payment of the
CONSULTANT's invoices, and that timely payment is a material part of the consideration
of this AGREEMENT.
Payment for services rendered shall be made to the CONSULTANT at the end of each
month's billing cycle upon presentation of the CONSULTANT's monthly statement.
CONSULTANT will provide to the OWNER a statement of tasks by classification and
reimbursement expenses. Total payment shall not exceed aforestated amounts without
prior written authorization by the OWNER.
If the OWNER objects to all or any portion of an invoice, the OWNER shall so notify the
CONSULTANT within ten (10) calendar days of the invoice date, identify the cause of
disagreement, and pay when due that portion of the invoice, if any, not in dispute.
OWNER has the right to appeal or ask for clarification of any CONSULTANT's billing
within ten (10) days of date of billing. Until said appeal is resolved, or clarification is
issued, no interest will accrue. The OWNER shall exercise reasonableness in contesting
any invoice or portion thereof.
Section V - Services to be Provided by the OWNER (as per Attachment D)
A. Authorization to Proceed
The OWNER shall authorize the CONSULTANT to proceed prior to the CONSULTANT
starting work.
B. Access to Facilities and Property
The OWNER shall make its system facilities and properties available and accessible for
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AGREEMENT (Cont.)
C.
Up-
E.
F
inspection by CONSULTANT and arrange for access to make all provisions for the
CONSULTANT to enter upon public property as required for the CONSULTANT to
perform his services.
Prompt Notice
The OWNER shall give prompt written notice to CONSULTANT whenever OWNER
observes or otherwise becomes aware of any development that affects the scope or timing
of CONSULTANT's services, or any defect in the service or work of the CONSULTANT
or Contractors in order that the CONSULTANT may take prompt, effective measures,
which in the CONSULTANT's opinion, will minimized the consequences of a defect.
Compensation of a Cost Not to Exceed
For basic services, as enumerated in Section I, the OWNER shall pay the CONSULTANT
a maximum not to exceed cost of 695 220. Payments as described hereinafter shall
represent full compensation to the CONSULTANT for all payroll costs, expenses, current
overhead, profit, and all other costs in connection with the performance of these services.
The CONSULTANT, if requested, shall provide documentation to the OWNER of all costs
in connection with the performance of these services, and as further described in
Attachment C, "Compensation Schedule".
Changes of Scope
In the event additional services are required through changes in the scope of the Project, or
other unusual or unforeseen circumstances are encountered, or for other consulting
services, CONSULTANT shall, upon written authorization by the OWNER, perform the
additional services as mutually agreed by both parties by supplemental agreement. If
renegotiated terms cannot be agreed to, the OWNER agrees that the CONSULTANT has
an absolute right to terminate the AGREEMENT.
Section VI - Insurance and Liability
Insurance Requirements
The CONSULTANT shall obtain and maintain in full force and effect during the term of
the Contract, commercial general liability coverage with insurance carriers admitted to do
business in the State of Texas. The insurance companies must carry a Best's Rating of A-
VII or better. The policies will be written on an occurrence basis, subject to the following
minimum limits of liability:
Commercial General Liability:
Combined Single Limit: $1,000,000 Per Occurrence
$2,000,000 Annual Aggregate
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AGREEMENT (Cont.)
The City of Lubbock, its agents, elected and appointed officials, and employees are to be
listed as primary additional insureds under the policies.
The CONSULTANT will provide a Certificate of Insurance to the City as evidence of
coverage. The certificate will provide 30 days notice of cancellation, and under the
cancellation section, the wording "endeavor to" and "but failure to mail such notice shall
impose no obligation or liability of any kind upon the company, its agents or
representatives" will be crossed out. A copy of the primary additional insured endorsement
attached to the policy will be included with the certificate.
The CONSULTANT shall also maintain workers compensation insurance in the statutory
amount.
If at any time during the life of the Contract or any extension, the CONSULTANT fails to
maintain the required insurance in full force and effect, all work under the Contract shall be
discontinued immediately. Any failure to maintain the required insurance may be
sufficient cause for the City to terminate the Contract.
G. Limitation of CONSULTANT's Liability
OWNER hereby agrees that to the fullest extent permitted by law, CONSULTANT's total
liability to OWNER for any and all injuries, claims, losses, expenses or damages
whatsoever arising from or in any way related to the project or this AGREEMENT from
any cause or causes including but not limited to CONSULTANT's negligence, errors,
omissions, strict liability, breach of contract, or breach of warranty shall not exceed the
total compensation received by CONSULTANT under this AGREEMENT minus
subconsultant and direct costs.
Section V 1- Construction Cost and Opinions of Cost
A. The CONSULTANT shall submit to the OWNER an opinion of the probable cost required
to construct work recommended, designed, or specified by the CONSULTANT. The
CONSULTANT is not a construction cost estimator or construction contractor, nor should
the CONSULTANT's act of rendering an opinion of probable construction costs be
considered equivalent to the nature and extent of service a construction cost estimator or
construction contractor would provide. The CONSULTANT's opinion will be based solely
upon its own experience with construction. This requires the CONSULTANT to make a
number of assumptions as to actual conditions that will be encountered on site; the specific
decisions of other design professionals engaged; the means and methods of construction
the contractor will employ; the cost and extent of labor, equipment and materials the
contractor will employ; contractor's techniques in determining prices and market conditions
at the time, and other factors over which the CONSULTANT has no control. Given the
assumptions which must be made, the CONSULTANT cannot guarantee the accuracy of its
opinions of cost, and, in recognition of that fact, the OWNER waives any claim against the
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AGREEMENT (Cont.)
CONSULTANT relative to the accuracy of the CONSULTANT's opinion of probable
construction cost. If prior to the Bidding or Negotiation Phase, OWNER wishes greater
assurance as to Total Projector Construction Costs, OWNER shall employ an independent
cost estimator.
Section VIII - General Considerations
A. Standard of Practice
Services performed by the CONSULTANT under this AGREEMENT will be conducted in
a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representation, expressed or implied, and no warranty or guarantee is included or intended
in this AGREEMENT, or in any report, opinion, document or otherwise.
B. Survival
All obligations arising prior to the termination of this AGREEMENT and all provisions of
this AGREEMENT allocating responsibility or liability between the OWNER and the
CONSULTANT shall survive the completion of the services hereunder and the termination
of this AGREEMENT.
C. Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations,
estimates and other documents prepared by the CONSULTANT as instruments of service
shall remain the property of the OWNER. The CONSULTANT shall retain these records
for a period of five (5) years following submission of his or her report, during which period
they will be made available to the OWNER at all reasonable times.
If the OWNER wishes the CONSULTANT to retain documents for a longer period of time,
the OWNER shall so specify in advance, in writing, and shall pay in a timely manner all
charges agreed to for the CONSULTANT's maintenance of such documents beyond the
time period otherwise prevailing.
D. Reuse of Documents
All documents including Drawings and Specifications prepared or furnished by the
CONSULTANT (and CONSULTANT's independent professional associates and
consultants) pursuant to this AGREEMENT are instruments of service in respect of the
Project and CONSULTANT shall retain an interest therein whether or not the Project is
completed. OWNER may make and retain copies for information and reference in
connection with the use and occupancy of the Project or on any other project. Any reuse
without written verification or adaptation by CONSULTANT for the specific purpose
intended will be at OWNER's sole risk and without liability or legal exposure to
CONSULTANT's independent professional associates or consultants, and OWNER shall
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AGREEMENT (Cont.)
indemnify and hold harmless CONSULTANT and CONSULTANT's independent
professional associates and consultants from all claims, damages, losses and expenses
including attorneys' fees arising from or resulting therefrom. Any such verification or
adaptation will entitle CONSULTANT to further compensation at rates to be agreed upon
by OWNER and CONSULTANT.
E. Termination of Services
This AGREEMENT may be terminated in whole or part in writing by either party in the
event of substantial failure by the other party to fulfill its obligations under this
AGREEMENT through no fault of the terminating party. Such termination may not be
effected unless the other party is given not less than 10 days written notice (delivered by
certified mail, return receipt requested) of intent to terminate and an opportunity for
consultation with the terminating party and 10 days to cure such substantial failure.
Irrespective of which party shall effect termination or the cause therefore, the OWNER
shall within forty-five (45) calendar days of termination remunerate the CONSULTANT
for services rendered and costs incurred, in accordance with the CONSULTANT's
prevailing fee schedule and expense reimbursement policy. Service shall include those
rendered to the time of termination, as well as those associated with termination itself, such
as demobilizing, modifying schedules, reassigning personnel, and so on. Costs shall
include those incurred to the time of termination, as well as those associated with
termination and post -termination activities. Such costs shall not include payments to third
parties engaged by the CONSULTANT for services not yet performed.
The OWNER may terminate this AGREEMENT with or without cause or reason. Upon
receipt of a notice of termination from OWNER, the CONSULTANT shall promptly
discontinue all services affected (unless the notice directs otherwise) and deliver or
otherwise make available to the OWNER (subject to "Reuse of Documents" provisions) all
data, drawings, specifications, reports, estimates, summaries, and other information and
materials accumulated by the CONSULTANT in performing this AGREEMENT, whether
completed or in progress.
F. Controlling Law and Disputes
If any of the provisions of this AGREEMENT are invalid under any applicable statute or
rule of law, they are, to that extent, deemed omitted. However, the OWNER and the
CONSULTANT will in good faith attempt to replace an invalid or unenforceable provision
with one that is valid and enforceable, and which comes as close as possible to expressing
or achieving the intent of the original provision. This AGREEMENT shall be governed by
the laws of the State of Texas.
The parties agree that they shall reasonably attempt to resolve any disputes regarding the
interpretation of this AGREEMENT by informal negotiation, the final resolution of which
disputes shall require the agreement of both parties.
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AGREEMENT (Cont.)
G. Successors and Assigns
The OWNER and the CONSULTANT each binds itself and its partners, successors,
executors, administrators, assigns and legal representatives to the other party to this
AGREEMENT and to the partners, successors, executors, administrators, assigns and legal
representatives of such other party, in respect to all covenants, agreements, and obligations
of this AGREEMENT.
Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer any rights
under or interest in (including, but without limitation, moneys that may become due or
moneys that are due) this AGREEMENT without the written consent of the other. Unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assigner from any duty or responsibility under this
AGREEMENT. Nothing contained in this paragraph shall prevent the CONSULTANT
from employing such independent consultants, associates, and subcontractors as it may
deem appropriate to assist it in the performance of services hereunder.
The CONSULTANT's use of others for additional services shall not be unreasonably
restricted by the OWNER provided the CONSULTANT notifies the OWNER in advance.
Nothing herein shall be construed to give any rights or benefits hereunder to anyone other
than the OWNER and the CONSULTANT, and all duties and responsibilities undertaken
herein will be or the sole and exclusive benefit of the OWNER and the CONSULTANT
and not for the benefit of any other party.
H. Dispute Resolution
All claims, disputes or controversies arising from, or in relation to, the interpretation,
application or enforcement of this AGREEMENT shall be decided through mediation or
arbitration whichever is mutually agreed upon by OWNER and CONSULTANT.
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AGREEMENT (Cont.)
IN WITNESS THEREOF, the parties hereto have caused this AGREEMENT to be executed this
14th day of June, 2007.
For the OWNER:
I L a �w7g- I
Title MAYOR
ATTEST:
Reb cca Garza, City Sec.
APPROVEDzAS TO CONTENT:
rry Henkel, PE
City Engineer
APPROVED AS TO FORM:
Don Vandiver
Attorney of Counsel
Attachment A — Scope of Services
Attachment B —Project Schedule
Attachment C — Compensation Schedule
Attachment D — Services Provided by Owner
For the CONSULTANT:
RJN GROUP, INC.
f
Name: HuJh M. Kelso
Regional Vice President
Title
ATTEST -
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ATTACHMENT A Resolution No. 2007-RO232
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
RJN Group, Inc.'s responsibilities include field services, analysis, reporting and
assistance to the OWNER in executing a storm sewer evaluation program. The project
includes approximately 60,000 linear feet of storm sewer within the City of Lubbock
downtown areas. The scope of services for the project is described in the following
sections:
I) Management and Supervision
A) Project Administration:
Prepare final schedule of work activities.
Perform CONSULTANT's internal project control procedures on a monthly basis including
schedule and budget control, quality control review, and monthly progress reports.
CONSULTANT shall order and obtain services necessary to perform the project and finalize
agreements with Sub -consultants and Subcontractors.
CONSULTANT shall provide a weekly production schedule to inform the OWNER of the
areas planned for inspection.
B) Meetings
Before the project starts, a kick-off meeting will be held with all team members. The
meetings will be held and minutes will be distributed throughout the entire project.
CONSULTANT shall meet with the OWNER's staff on a periodic basis, at least once -per -
month, to update previous investigative work, to coordinate upcoming work, and to receive
any input from staff. Meetings will be held at significant project milestones with written
documentation of each meeting provided. Correspondence and informal meetings will also
be conducted on a regular basis with the OWNER's representative, as necessary.
C) Existing Records
Existing GIS, mapping, maintenance and previous inspection reports will be obtained.
During the kickoff meeting, any additional information that may be available will be
discussed and requested, if necessary. Existing records may also include service requests and
historical maintenance records performed by maintenance staff, in addition to, record
drawings where recent construction has occurred or is planned.
61812007 A 1
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
D) Quality Control / Quality Assurance
Quality Control will be performed throughout the entire project. Quality controls will be
implemented within each task to ensure that collected data is accurate and complete. Data
will be managed in a database software that provides the ability to represent collected data,
perform quality checks, sort and catalogue defects, designate appropriate improvement
methodology, apply improvement costs, and present the information in various formats. Data
will also be represented in ArcView, as it is collected, using "thematic map" to track progress
and display results.
E) Public Relations:
CONSULTANT staff shall maintain a professional image throughout the execution of the
project. When dealing with the public, CONSULTANT shall have appropriate
identification and maintain a courteous and respectful attitude. CONSULTANT shall also
reasonably participate in public relations programs, community meetings, or other events.
Project Management and Administration shall be invoiced based on the percentage of project
completion of total project costs.
II) Above Ground Reconnaissance
Scouting crews shall be dispatched to locate and confirm the existence and accessibility of
structures within the study area. CONSULTANT shall verify the accuracy of the maps with
reference to manhole structures and facilities. Crews shall compare maps with field assets
and indicate changes or additions on the maps. CONSULTANT shall develop a list of all
buried, not found, or believed to be non-existent structures. This list will be forwarded and
reviewed with the OWNER in determining whether subsequent manhole exposing activities
are warranted. The lids shall be marked with paint for future reference.
CONSULTANT shall also record the following information on standard field forms during
this activity:
• Accessibility
• Safety Issues
• Location and identification number
• Debris and impediment observations
• Structure materials
• Evidence of backup or blockages
• Maintenance issues
Line segment diameter and direction
61812007 A 2
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
III} GPS Survey
A) Coordinates
GPS survey will be performed on all access structures, inlets, and outfalls located in the study
area. CONSULTANT shall obtain GPS coordinates for each manhole identified, where
possible, and record the information on inspection forms for future reference. The rim
elevation and the flow line elevations of all lines entering and exiting storm structures will be
measured. The X-Y-Z coordinates of all structures will be captured using the real-time
kinematics GPS equipment. The GIS information will be provided in the City's preferred
GIS format. GPS survey shall be based on NAD 83 and NAVD88.
Coordinates shall also be linked to the City's structure identifiers. For new and unmapped
structures, an agreed naming convention will be used.
B) GIS Integration
The GIS deliverable will provide a spatial comparison between the current GIS layer and the
GPS layer. This comparison will provide the ability to visualize both valid and invalid
associations to aid in the migrating the shape file into the City's GIS system.
The GIS project file shall consist of.
• Manhole and storm sewer line themes derived from the GPS or coordinate survey
• Manhole and sewer line themes obtained from the City's current GIS
• Exceptions pertaining to coordinate identifiers. Exceptions will be highlighted for
instances where new structures have been found and those that could not be
confirmed.
• A Microsoft ACCESS database table containing the manhole identifier and the X, Y
and Z coordinate data.
• A Microsoft ACCESS database containing field inspection data, including scanned
field photographs. The ACCESS table names and column names pertaining to field
data will be defined in a manner that facilitates efficient migration to the City's GIS
attribute tables.
M Mapping
RJN engineers will review the information and update the maps to rectify any discrepancies
before beginning the fieldwork. CONSULTANT shall prepare preliminary field maps for
project use from existing OWNER shape files.
61812007 A 3
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
All access structures, inlets and outfalls identified during the investigation including those
not shown on the maps shall be numbered. Maps shall be updated and provided to the
OWNER.
V) MH Excavation / Restoration
In the event that manholes or structures need to be raised or made accessible,
CONSULTANT shall present the approach for each case and obtain the OWNER's approval
prior to performing the work. Accessibility improvements are only deemed necessary to
facilitate inspection activities and are not intended, under this contract, to fulfill needed
improvements. Accessibility improvements may include the services of a local contractor at
the rates specified in Schedule C, which identify various surface conditions including asphalt,
concrete, grass/dirt or brick. Manhole exposure does not include casting/lid replacement nor
raising manholes to grade. The rates specified in Schedule C only include exposure and
returning to structure to its original condition, if not better.
VI) Traffic Control:
During the performance of the work, CONSULTANT and Sub -contractors shall utilizing
industry standard OSHA safety and appropriate traffic control procedures. In addition, local
traffic control requirements shall be observed. CONSULTANT must also comply with
TMUTCD standards.
VII) Televised Inspection
TV inspection will be used to pinpoint system defects, define their magnitude, and determine
the most appropriate method of rehabilitation. Televised inspection will also be used to
determine the magnitude of debris and sediment in the ,pipes.
All structures within the designated study area will be targeted for televised inspection.
These include pipe segments, storm drains, access structures, catch basins and other pertinent
structures.
1. Equipment
The standard television equipment used for the inspection shall be one specifically
designed and constructed for inspection in gravity piping systems. Lighting for the camera
will be suitable to allow a clear picture of the entire periphery of the pipe. CONSULTANT
shall ensure that their selected Sub -consultant shall make available any specialized
equipment in their inventory. This could include extended reel, 4-wheel drive, and other
specialized equipment to facilitate the inspection of remote or difficult sites.
61812007 A 4
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
2. Set-up Fee
For segments less than eighty feet (80 feet), a television inspection set-up fee will be
applied, as identified in Schedule C.
If during the inspection operation, the television camera will not pass through the entire line
segment due to obstructions, CONSULTANT shall notify the OWNER whether cleaning is
recommended to enable the camera to pass. Upon written authorization to clean the line,
CONSULTANT shall proceed. Alternatively, the CITY may elect to have the line
inspected from the opposite manhole, which shall constitute a reverse set-up charge. If
again the camera fails to pass through the line segment, the inspection will be considered
complete and compensation will be paid for the entire line segment. OWNER shall make
every reasonable attempt to approve the recommended course of action while crews are still
present at the site. For such cases, a verbal authorization by the OWNER is acceptable
with a follow up written record issued. In the event that authorization is not received in a
reasonable period of time, the CONSULTANT shall be compensated for a set up charge to
remobilize the crew.
3. Database Management
Photos and video clips of the defects and observations shall be contained in a database
provided by the TV inspection subcontractor. TV inspection information shall be
referenced to the data management system. Audio commentary will accompany the video
inspection. Viewing software shall be generated with the database to facilitate the playback
of the TV reports, digitized photos and video clips.
VIII) Cleaning (Allowance)
1. Services to Facilitate TV Inspection
A cleaning allowance has been established to enable necessary cleaning activities to be
performed to facilitate the televised inspection activities. CONSULTANT shall provide an
estimate of costs to perform the cleaning activities and must receive written authorization
from the OWNER prior to proceeding. Because the CONSULTANT's cleaning sub-
contractor offers specialized equipment for remote and difficult sites, the allowance is
anticipated for major blockages which prevent the sub -contractor from performing their
work.
2. Services to Improve System Performance
The Cleaning allows also provides an option for the City to engage the cleaning sub-
contractor, while on site, to perform cleaning activities requested of the City. These could
61812007 A 5
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
include restrictions or heavy debris build-up that may be preventing the efficient release of
storm water through the system.
3. Equipment
The sewer cleaner shall have a minimum usable water capacity of 1500 gallons and a pump
capable of delivering at least 80 gpm at 2,000 psi. Pressure to the nozzle shall be regulated
by a relief valve adjustable from 0 to 2,500 psi minimum.
Satisfactory precautions shall be taken to protect the sewer lines from damage that might be
inflicted by the improper use of cleaning equipment.
4. Disposal
During cleaning operations, all sludge, debris, etc. shall be removed from the sewer and
disposed of at a location provided by OWNER. CONSULTANT shall obtain a water meter
from the Water Department to track water usage on the project. CONSULTANT shall
invoice the OWNER for the use of the water meter and associated water charges.
Compensation shall be applied against cleaning allowance.
5. Hazardous Material
If any hazardous materials are discovered prior to or during the cleaning process,
CONSULTANT shall make available all contents of debris profiles available to the
OWNER. Special handling requirements may become necessary for proper handling of
hazardous material. Compensation for specialized "hazardous" material handling shall be
based on occurrence and estimates for removal provided to the OWNER.
IX) Tape Review
CONSULTANT shall review the TV tapes to assess the quality and accuracy of the
information. Logs of the tapes shall be recorded on standard forms provided by
Subcontractor along with picture capture of defects. The review will identify each defect
within the inspected sewer lines. The CONSULTANT'S defect coding method shall be
used as provided to the City prior to the commencement of the inspection activities. All
defects shall be coded by type, condition, defect magnitude, and rehab method.
CONSULTANT shall organize images and apply defect codes during the review. Standard
review forms shall be used to record the information.
X) Data Management
Data shall be recorded by field crews on OWNER approved field forms for each specified
activity. All field inspection data shall be entered into a computerized data management
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ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
system from which rehabilitation recommendations shall be made. Attribute and
maintenance defect information shall be providing in a format compatible with the
OWNER's information management system.
All photos and video clips of the defects and observations will be provided in digital format
on CD-ROM. Inspection data shall be capable of being linked to the Geomedia files
provided by OWNER. The links will include ability to display activity status, televised
inspection recommendations, and rehabilitation and design recommendations.
XI) Defect Analysis and Reporting
A} Analysis
At the conclusion of the field investigation services, analysis of the field survey data shall be
performed to develop recommendations for prioritizing the improvements. All inspection
data will be used to develop a comprehensive rehabilitation and improvement strategy. The
strategy includes the evaluation of each type of defect, a rehabilitation method, and the costs
associated with the improvement based on local contractor bid schedules.
B) Re orting
A description of field investigations, analysis methods, and recommended recommendations
will be included in the report. CONSULTANT shall deliver a comprehensive rehabilitation
and improvement strategy as coordinated with the OWNER.
Develop rehabilitation and improvement costs for various types of defect repairs and
stone sewer improvements for line and structure improvement.
2. Develop a rehabilitation plan that considers applicable rehabilitation method, material,
and costs.
3. Recommend the method of structure rehabilitation. CONSULTANT shall consult with
the OWNER and present rehabilitation and improvement options for the various
defects. The method of choice will be provided by RJN in the final report.
4. A comprehensive improvement plan will be coordinated with the City to prioritize
rehabilitation and C.I.P projects based on fiscal budgeting projections. The
rehabilitation plan will include a variety of reports tailored for maintenance, capital
improvements and private property improvements.
5. Prepare and submit three (3) copies of a draft report which includes results, findings,
cost estimates, improvement recommendations and a capital improvement
implementation schedule.
61812007 A 7
ATTACHMENT A
SCOPE OF SERVICES
VIDEO INSPECTION OF STORM SEWERS
2007
6. After comments are received, a final report will be prepared and submitted to OWNER.
CONSULTANT will provide five (5) copies of the final report.
C) Delive
The CONSULTANT shall compile all field inspection data, surveying information,
summaries and reports into a hard copy form and on CD-ROM.
Televised inspection video footage shall be provided in electronic format on an external hard
drive. Viewing software shall be provided with the database to facilitate the playback of the
TV reports, digitized photos and video clips.
All documentation and reports shall be delivered in Microsoft compatible format or other
formats compatible with the City's existing databases.
XII) Additional Services
An allowance has been established to enable the OWNER to authorize special services that
may aid in locating and inspecting the lines and structures. In addition, the allowance may be
used in event that the estimated quantities for the inspection activities are exceeded.
CONSULTANT shall provide an estimate of costs and obtain written approval from the
OWNER prior to exercising the use of the allowance. Alternative inspection methods could
include the following, in addition to, other methods that may be recommended to the
OWNER based on the field circumstances:
A) Smoke Testing:
Smoke testing may be used to identify structures that could not be located. In addition,
smoke testing may be useful to determine if the storm sewer is improperly connected to the
sanitary sewer.
The testing methodology involves the use of high pressure blowers to introduce a non -toxic,
non -hazardous smoke into a pipe segment. The smoke dissipates through cracks and other
defects, while confirming system connectivity and connections to the sanitary sewer. Smoke
testing will be performed only during dry periods.
CONSULTANT will prepare and deliver notices necessary for the performance of smoke
testing. Every reasonable effort will be made to distribute notices two (2) days prior to
smoke testing.
B) Dyed Water Tracing
Dyed water tracing may be used to confirm hidden structures and to verify the connectivity of
the storm sewer network. A non -toxic fluorescent dye is introduced into the system at an
upstream location and then tracked as it progresses downstream.
61812007 A 8
ATTACHMENT B Resolution No. 2007-RO232
PROJECT SCHEDULE
VIDEO INSPECTION OF STORM SEWERS
2007
In signing this Agreement, the OWNER grants CONSULTANT specific authorization to
proceed under this Agreement. CONSULTANT's services shall be completed within eight
(8) months of the receipt of the Notice to Proceed, unless weather constraints do not allow
for testing under acceptable conditions. CONSULTANT shall keep the OWNER informed
of the progress and identify any circumstances that may affect the schedule.
CONSULTANT shall submit a detailed project schedule within two (2) weeks of the Notice
to Proceed, which shall be made part of this agreement.
61812007 B 1
ATTACHMENT C Resolution No. 2007-RO232
COMPENSATION
VIDEO INSPECTION OF STORM SEWERS
2007
In consideration of the services to be performed under this Agreement, CONSULTANT
shall be paid per the following compensation schedule:
Activity
Units
Rate
Total
Management and Supervision
L.S.
$32,000
$32,000
Above Ground Reconnaissance
59,503
$0.15
$8,925
GPS Survey
400 ea.
$330
$132,000
Mapping
59,503 Lf.
$0.34
$20,231
MH Excavation / Restoration
Asphalt surface:
10 ea.
$1,320
$13,200
Concrete surface
10 ea.
$1,800
$18,000
Grass/dirt
10 ea.
$600
$6,000
Brick Surface
10 ea.
$2,100
$21,000
Casting and lid replacement
10 ea.
$900
$9,000
Traffic Control
10 days
$1,4401
$14,400
Televised Inspection
61`-10"
841 Lf.
$2.82
$2,372
18"-24"
18,980 Lf.
$3.00
$56,940
2711-33"
7,566 Lf.
$3.30
$24,968
36" and greater
32,116 Lf.
$3.60
$115,618
Reverse Set-up fee
40 ea.
$240.0
$9,600
Minimum length fee <80 ft
40 ea.
$240.00
$9,600
Cleaning allowance `Z
1 ea.
$100,00
0
$100,000
Tape Review
59,503 Lf.
$0.32
$19,041
Data Management
59,503
$0.35
$20,826
Defect Analysis / Repo 'i n _
L.S.
$36,499
$36,499
Additional Services CA1Iowance
L.S.
$25,000
$25,000
$695,220
Manhole Excavation / Restoration rates do not include casting/ lid replacement or raising
manhole to grade. Price only includes exposure and returning to original condition.
n Rates for cleaning operations are provided in the following Cleaning Rate Schedule.
61812007 C 1
ATTACHMENT C
COMPENSATION
VIDEO INSPECTION OF STORM SEWERS
2007
Cleaning Rate Schedule
Light Cleaning Heavy Cleaning
Pipe Diameter (per If) (per If)
6 $1.80 $5.58
10 $2.10 $7.92
18 $3.00 $22.80
21 $3.00 $30.00
24 $3.60 $35.52
27 and greater Based Upon Occurrence
NOTES:
1. Rates quoted for light cleaning services are based upon three passes with jet -rod cleaner.
In the event that additional cleaning or root cutting is necessary, the CONSULTANT shall
notify the OWNER and obtain written approval to perform heavy cleaning. Root cutting is
included in the heavy cleaning rates.
2. Cleaning for pipe diameters for 27 inch and larger pipes shall be based on occurrence.
CONSULTANT shall provide estimated costs to perform cleaning operations and obtain
written authorization from the OWNER prior to commencing the cleaning activities.
6181200E C 2
Resolution No. 2007-RO232
ATTACHMENT D
SERVICES PROVIDED BV OWNER
VIDEO INSPECTION OF STORM SEWERS
2007
Designate a person to act as OWNER'S representative with respect to the services to be
rendered under this AGREEMENT. Such person shall have complete authority to transmit
instructions, receive information, interpret and define OWNER'S policies and decisions with
respect to CONSULTANT'S services for the PROJECT.
Provide all criteria and full information as to OWNER'S requirements for the PROJECT,
including objectives and constraints, space, capacity and performance requirements,
flexibility and expandability, and any budgetary limitations; and furnish copies of all
standards which OWNER will require to be included in the PROJECT.
3. Place at CONSULTANT'S disposal all available and pertinent information including
previous reports and any other data relative to the PROJECT. Information shall include any
data prepared by others, including without limitations previous storm sewer system reports
and records and other special data or consultations not covered in CONSULTANT'S
services; all of which CONSULTANT may rely upon in performing his services. Act as
Liaison with the City of Lubbock in providing information required from other departments.
4. Assist the CONSULTANT in arranging for access to and make necessary provisions for
CONSULTANT to enter upon public and private property as required for CONSULTANT
to perform services under this AGREEMENT.
5. Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise
becomes aware of any development that affects the scope or timing of CONSULTANT'S
services, or any defect or nonconformance in the work of any Contractor.
6. Provide a disposal location for debris removed from the cleaning operations at a location
within reasonable proximity to the City.
7. Base maps and sewer maps in an electronic format. Maps will include, but not be limited to,
sewer layer, addresses of all lots, streets, and street names.
61812007 D 1