HomeMy WebLinkAboutResolution - 2007-R0213 - Amendment To Agreement - Parkhill, Smith, & Cooper - Environmental Assessment - 05_24_2007Resolution No. 2007-RO213
May 24, 2007
Item No. 5.27
RESOLUTION
BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an Amendment No. 10 to the
agreement between the City of Lubbock and Parkhill, Smith & Cooper for engineering
services for an environmental Assessment (Phase I) for the Extension of Runway 8/26,
and all related documents. Said Amendment is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 24th day of May , 2007.
DAVID A. MILLER, MAYOR
ATTEST:
Re ecca Garza, City Secretary
AP VED AS TO CONTENT:
am s Loomis, Assistant City Manager
Tr sportation and Public Works
APPROVED AS TO FORM:
Linda L. Chamales, Senior Attorney
Office Practice Section
LC, LIATTY/Unda/RFS-PSC AMENDMENT No.10 Environmental Assessment
May 8. 2007
Resolution No. 2007—RO2I3
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April 27, 2007
Mr. James W. Loonus, A.A.E.
Assistant City Manager
Lubbock Preston Smith hitemational Aiiport
Route 3 Box 3S9
Lubbock, 'Texas 79403
Re: Amendment No. 10 to Agreement for A[E Services for Airport Improvement Projects:
r Rumr'ay 8/26 Extension, Environmental Assessment — Phase 1
Dear Mr. Loomis:
We have inct with Barnard Dunkelberg K Company regarding the Environmental Assessment needed For the
proposed Runway 26 extension at LBB. Because of the many unknowns on this project smrounding the
Canadian River Municipal Water Authority (CRMWA) 72-inch aqueduct we are proposing to provide our
services in two phases. The first phase will include a preliminary design of the runway and taxiway extension
(fir the purpose of establishing a pavement elevation over the existing and/or proposed utilities), gathering
information from private utility owners (Oneok), CRMWA, the City Water Utilities Department, State and
Federal Agencies and defining the impact of this runway extension to all stakeholders. The second phase which
will be negotiated at a later date (if required) will include specific impact studies requested by the stakeholders
identified above. We have discussed this approach with Mr. Paul Blackford of the FAA and lie agrees with our
proposed delivery method.
The proposed 2,275-foot runway extension is depicted graphically in the attached site plan. Our understanding
of the scope items and a fee proposal for Task 1 (design) and Task 2 (sub consultants) are detailed in the Pro_jcct
Budget Sheets which are attached to this aniendment.
Runway 8126 Extension, Environmental Assessment — Phase 1:
"task 1 - Free for Professional Services (Study and Report, Preliminary
Design, lump suns). $78,950.00
Task 2 — Sub consultants Services (which includes BDC and Surveying
Services, reimbursable expense). $26,650.00
TOTAL . $105,600.00
Parkhill, Smith & Cooper, Inc.
Engineers ■ Architects ■ Planners
4222 85th Street, Lubbock, Texas 79423
t606) 473-2200 FAX t806; 473-3500
tr: , � L, F.isu Midland An a_rilu
Mr. James W. Loomis Page 2 April 27, 2007
We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated
January 13, 2005, and to provide the task 1 services on a lump sum basis under the provisions of the contract,
EXIIIBr1' B — PAYMI;NI'S TO THE ENGINEER, LUMP SUM METHOD, Paragraph B4.01.A.1. We
propose to provide the task 2 services as a reimbursable expense as outlined under the provisions of EXI IIBIT B
PAYMENTS TO TI IE, ENGINMER, LUMP SUM METHOD, Paragraph B4.02.A.2, reimbursable expenses.
Compensation for Designs Phase - Task 1 and Sub consultants Phase - Task 2 services shall not exceed
S 105,600.00 without Owner's approval.
If the ternns of this amendment are agreeable to you, please sign and return one copy of this letter to our office.
We will take receipt of this signed letter as our notice to proceed with these services. We look forward to
working with you in completing this project. If you have any questions please give me a call.
Sincerely,
PARKH[11, SMITII & COOPER, INC.
By �_
Jo T. Hamilton, PE
Principal
JTH,/jbh
Enclosures
IN TRIPLICATE
Accepted by:
CITY OF LUBBOCK
David 1iIIer
Mayor
Attest:
By D —
ebecca Garza
City Secretary
By,
to Content:
r
James W. Loomis, A.A.E.
Director of Aviation
Approved as to Form:
B�_ fC
Linda L. Charnalcs, Senior Attorney
Office Practice Section
V.199SM)I i.9gCNIUJ I I IIINI 2(15A'%.CorLrxi.C'.Cnuir,wt vim imem IO.I)(X'
PARKHILL, SMITH & COOPER, INC. - LUBBOCK
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
LBB 8-26 EA, Ph l
JOB NO.:
TASK:
1DSN
DATE:
04/27/07
FEE TYPE:
Lump Sum
PREPARED BY:
MDR
PRINCIPAL:
JTH
PROL MANAGER:
JTH
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON RERvIB:
15.00%
1$1 qC96
PROFIT ON DIRECTS:
15.00%
FEE:
$78 3
LABOR:
$75,824
OVERHEAD:
REIMB. CONSULTANTS:
REIMB. EXPENSES:
DIRECT CONSULTANTS:
DIRECT EXPENSES:
$2,712
LABOR BUDGETS:
CODE
DESCRIPTION
HOURS
COSTS
01
Firm Principal
151
$19,026
#N/A
#N/A
03
Engineer
305
$29,280
09
Engineering Technician
108
$8,748
07
Engineer -in -Training
186
$13,578
14
CADD Operator
64
$4,032
18
Clerical
20
$1,160
Page 1 of 3
FEE ESTIMATING SHEET PROJECT:
LBe 8.26 EA, Ph 1
JOB NO.:
TASK:
1DSN
SALARY
CATEGORY OF PERSONNEL
RATE PER HOUR
FP
ENG
ENG TECH
EIT
CARD OPT
CLERICAL
TASK
01 #WA
03
09
07
14
18
Trips
$126.00
$96.00
$81.00
$73.00
$63.00
$58.00
TOTAL
STUDY AND REPORT PHASE
Predesign Conference
1
3
3
6
Site Visits, Gather Data
4
16
16
32
Analyze project scope
1
16
16
32
Coordinate CRMWA pipeline survey
24
8
32
Coordinate BPIOneok pipeline survey
8
8
16
PRELIMINARY DESIGN PHASE
Refine scope, coord. with Owner
1
8
8
16
Meetings and conferences YW CRMWA & COL
6
60
60
16
16
152
Analyze Drainage
8
24
16
48
Analyze Proposed Runway and Taxiway Grading
8
24
24
24
16
96
Analyze Pipeline vs Runway & Taxiway Profile
4
16
16
18
54
Analyze pipeline profile around proposed runway
16
16
24
56
Explore options
18
36
40
94
Preliminary design documents
preliminary pipeline hydraulic caics - feasibility
12
64
16
24
116
review findings with LBB, CRMWA & COL
2
16
16
4
36
review w/ FAA
4
4
8
Opinion of costs
4
16
20
MISCELLANEOUS ITEMS
QC/PM (4 mos. ® 2 hrs./mo.)
8
8
Prepare stints. (5 @ 1 hr.)
5
5
Monthly Progress Reports (0.5 hr. each)
3
3
Coordination with Owner
4
4
BUDGET SUBTOTALS: HOURS/ Trips -
15
151
305
108
186
64
20
83
11
SALARY
$19,026
$29 280
$8,748
$13 578
$4,032
$1 160
$75 824
Page 2 of 3
FEE ESTIMATING SHEET PROJECT:
IRECTS
LBB 8-26 EA, Ph 1 JOB NO.:
TASK:
1 DSN
DIRECT CONSULTANT COSTS
SUBTOTAL
611 STRUCTJRAL CONSULTANTS
612 MECHIELEC CONSULTANTS
613 ENV & CIVIL CONSULTANTS
614 LANDSCAPE CONSULTANTS
615 TESTING CONSULTANTS
616 SURVEYING CONSULTANTS
617 INTERIOR DESIGN CONSULTANTS
618 OTHER CONSULTANTS
TOTAL DI
N ULTA
DIRECT EXPENSES
621 TRAVEULODGING
MOTEL DAYS @
AIR TRAVEL AIR FARE @
PARKING DAYS @
CAR RENTAL DAYS @
MILEAGE 35 MILES @
MEN @ 11MANDAY
MEN a 1MAN
1DAY
1DAY
$0.48$ @ 15 TRIPS
=
=
=
=
= $254.63
SUBTOTAL
$255
622 REPRODUCTIONS
BLUELINE PRINTS 5 SHTS ® $2.55 @ 10 SETS = $127.50
SEPIA PRINTS SHTS @ $8.61 @ SETS =
PRINTING:
ORIGINAL SET-UP COST 25 ORIGINALS @ $0.15 tORI. _ $3.75
COST PER SHEET 30 SETS @ $0.08 1SHT ® 25 SHEETS = $80.00
BINDINGCOST 30 SETS @ $2.00 /SET = $60.00
XEROX 1000 SHTS (8 $0.08 ISHT = $80.00
SUBTOTAL
$331
623 MODELIRENOERINGS/PHOTOS
Shots Q
/Shot
$200
624 TELEPHONE 100 Calls @
$3.00 /Call
$300
625 MEALS DAYS @
MEN
IMANDAY
626 FIELD SUPPLIES
628 POSTAGE 40 Mailings a
$5:00 !Mailing
$200
629 PUBLICATIONS 8 SUBSCRIPTIONS
630 MISC DIRECT EXP
631 FAX 50 Pages a
$1.00
$50
632TEMPORARYPERSQNNEL
633 DRAFTING SUPPLIES
634 OFFICE SUPPLIES
635 CADD 172 HOURS 19
$8.00 /HOUR
$1,376
636 FIELD EQUIP RENTAL
64fi SOFTWARE
TOTAL DIRECT
EXPEN E
71
Page 3 of 3
PARKHILL, SMITH & COOPER, INC. - LUBBOCK
PROJECT BUDGET SHEET
LOCATION CODE:
01
PROJECT NAME:
LBB 9-26 FT Ph l
JOB NO.:
TASK:
2SUB
DATE:
04/27/07
FEE TYPE:
Lump Sum
PREPARED BY:
MDH
PRINCIPAL:
JTH
PROJ. MANAGER:
JTH
OVERHEAD RATE:
PROFIT ON LABOR:
PROFIT ON REIMB:
15.00%
PROFIT ON DIRECTS:
15.00% � �50
FEE:
$26
LABOR:
OVERHEAD:
REIMB. CONSULTANTS:
$23,172
REIMB. EXPENSES:
DIRECT CONSULTANTS:
DIRECT EXPENSES:
LABOR BUDGETS:
CODE
DESCRIPTION HOURS COSTS
01
Firm Principal
#N/A
#N/A
03
Engineer
09
Engineering Technician
07
Engineer -in -Training
14
CADD Operator
18
Clerical
Page 1 of 2
EE ESTIMATING SHEET
EIMBURSABLES
PROJECT
LBB 8-26 EA, Ph 1 JOB NO
TASK:
2SUB
REIMBURSABLE CONSULTANT COSTS
SUBTOTAL
511 STRUCTURAL CONSULTANTS
512 MECHIELEC CONSULTANTS
513 ENV & CIVIL CONSULTANTS
514 LANDSCAPE CONSULTANTS
515 TESTING CONSULTANTS
518 SURVEYING CONSULTANTS
Smith Surveying
$12,400
517 INTERIOR DESIGN CONSULTANTS
518 OTHER CONSULTANTS
Barbard Dunlkedmrg & Cam an
10,772
TOTAL REIMBURSARE CONSUL
23,17
REIMBURSABLE EXPENSES
521 TRAVELLODGING
MOTEL
AIR TRAVEL
PARKJNG
CAR RENTAL
MILEAGE
DAYS /r�
AIR FARE @
DAYS a
DAYS a
MILES ®
$0,400
MEN ®
MEN
1DAY
[DAY
®
1MANDAY =
WAN =
=
=
TRIPS =
SUBTOTAL
522 REPRODUCTIONS
BLUELINE PRINTS
SEPIA PRINTS
PRINTING:
ORIGINAL SET-UP COST
COST PER SHEET
BINDING COST
XEROX
SHTS aQ
SHTS ®
ORIGINALS
SETS @
SETS @
SHTS
$2.55 t{Q 8 SETS -
$8.51 SETS =
@ $0.15 /ORI.
$0.08 /SHT @ 250 SHEETS =
$2.00 /SET =
$0.08 /SHT =
SUBTOTAL
523 MODELRENOERINGSiPHOTOS
Shots A
%Shot
524 TELEPHONE
Calls @
$2,00 Call
525 MEALS
DAYS A
MEN g
%MANDAY
526 FIELD SUPPLIES
520 POSTAGE
Mailings
$2.00'Mailin
528 PUBLICATIONS & SUBSCRIPTIONS
530 MISC REIMBURSABLE EXP
531 FAX
Pages
$1.00
532 TEMPORARY PERSONNEL
533 DRAFTING SUPPLIES
534 OFFICE SUPPLIES
535 CADD
HOURS
$8.00 (HOUR
536 FIELD EQUIP RENTAL
546 SOFTWARE
TOTAL REIMBURSABLE EX N E
^
[ .J
Page 2 of 2
BARNARD DUNKELBERG & COMPANY
Program of Services
Scoping Meetings for a Runway Extension at Lubbock Preston Smith
International Airport
The following Program of Services has been developed specifically for the
preparation of Scoping Meetings preceding the preparation of an Environmental
Assessment for the proposed runway extension at Lubbock Preston Smith
International Airport. The purpose of the Scoping Meetings is to identify significant
environmental issues that need to be analyzed in greater depth, identify and eliminate
from detailed study issues that are insignificant or which have been covered by prior
environmental review, identify reasonable alternatives, and obtain information from
the public and federal, state, and local agencies regarding environmental concerns.
This project will consist of the following elements, with this Program of Services
presented in the same format:
Scoping Process
1) Correspondence
2) Conduct Agency and Public Scoping Meetings
3) Document Comments
The following tasks, listed below each phase, provide a detailed description of the
work to be completed through the course of the project.
Element 1 Correspondence
Scoping activities will commence with the Consultant, in conjunction with the
Airport and FAA, developing a mailing list of all agencies and interested parties.
Once all parties are identified, letters will be mailed with an invitation to attend the
scoping meeting and to solicit input into the environmental process. Additionally, an
advertisement will be placed in a local newspaper announcing the time, place, and
purpose of the meetings.
Task 1.1 Develop Mailing List
The Consultant will work with the Airport and FAA to develop a mailing list
consisting of all federal, state, and local agencies having authority, jurisdiction, or
expertise pertaining to subjects relevant to the proposed projects, all public officials,
local units of government, and any interested parties potentially affected by the
proposed projects or desiring input into the process. It is anticipated that this task can
Scoping Meeting Program of Services
Lubbock Preston Smith Intemational Airport April 26, 2007
BARNARD DUNKELBERG & COMPANY
be conducted through telephone calls and emails. The list will be compiled and sent
to both the FAA and the Airport for confirmation that it is complete and thorough prior
to the commencement of correspondence.
Task 1.2 Conduct Correspondence
The Consultant will be responsible for providing correspondence with the parties
identified in Task 1.1.1. The Consultant will draft a letter and map and have both the
FAA and the Sponsor review and approve prior to initiating this task. Upon receiving
approval, the Consultant will send the letters providing information that a Scoping
Meeting is being conducted and initial comments and concerns are requested. The
letters will contain a brief explanation of the anticipated projects and provide the time
and place of the Scoping Meetings. All forms of correspondence are included,
including telephone, email, and letter, as needed. Additionally, an advertisement will
be placed in a local newspaper that provides the time, place, and purpose of the public
Scoping Meeting.
Element 2 Conduct Agency and Public Scoping Meetings
Agency and public Scoping Meetings will be conducted to provide all interested
parties the opportunity to provide input, help refine the depth of analyzes, and
eliminate analysis of insignificant issues. The Consultant will conduct consecutively
scheduled meetings to maximize efficiencies and minimize travel expense.
Task 2.1 Conduct Agency Scoping Meeting
The Consultant will conduct an agency Scoping Meeting with local, state, and federal
resource agencies, local units of governments, public officials, and any interested
parties. The purpose of the meeting will be to gather input, refine the scope of
analysis for the EA study, eliminate insignificant issues, and aid in the development of
alternatives. It is anticipated that the meeting will be conducted in the early afternoon
so agency representatives, public officials, and local units of governments can attend
during normal working hours at their convenience. The Consultant will prepare
presentation boards, slides, and handout material, as appropriate, for clear and
effective communication of the reason for the Scoping Meeting, the purpose and need
of the proposed projects, and the anticipated timeframe. Questions will be answered
and concerns addressed, as appropriate and notes of the meeting will be taken so all
issues will be recorded.
Scoping Meeting Program of Services
Lubbock Preston Smith International Airport April 26, 2007 2
BARNARD DUNKELBERG & COMPANY
Task 2.2 Conduct Public Scoping Meeting
The Consultant will conduct a public Scoping Meeting to address questions and
concerns, receive input, and help refine the scope of analysis for the EA study. It is
anticipated the meeting will be conducted in the evening so the general public can
attend after usual working hours at their convenience. The Consultant will prepare
presentation boards, slides, and handout material, as appropriate, for the clear and
effective communication of the reason for the Scoping Meeting, the purpose and need
of the proposed projects, and the anticipated timeframe. Questions will be answered
and concerns addressed, as appropriate, and notes of the meeting will be taken so all
issues will be recorded.
Element 3 Comment Documentation and Scope Preparation
The Consultant will document all verbal and written concerns and issues brought
forth at both the agency and public Scoping Meetings. The compiled information will
be used to prepare a Scope of Services for the EA study.
Task 3.1 Compile Verbal and Wrinen Comments
The Consultant will compile all verbal concerns and issues provided at the meetings,
as well as those provided in written form during a two -week timeframe after the
meetings. Results will be reviewed with both the Airport and the FAA for
confirmation that all issues have been covered, all concerns were recorded properly,
and all assumptions are correct.
Task 3.2 Provide Refined Scope of Services
Based on the comments, issues, and concerns received at the Scoping Meetings, the
Consultant will prepare a refined Scope of Services that clearly defines the range of
alternatives, the required depth of analysis, the level of work effort, and elimination of
insignificant issues not required during the EA study. Coordination with both the
Airport and FAA for review and approval will be conducted.
Scoping Meeting Program of Services
Lubbock Preston Smith International Airport April 26, 2007 3
FEE BASIS
Scoping Meetings
Lubbock Preston Smith International Airport
Lubbock, Texas
4/26/2007
Project DirecGpr
Project Manager
Sr. Airport Planner
Airport Planner
Technician
Clerical
Labor
Labor
Labor
Labor
Labor
Labor Person
Total
Direct
ELEMENT DESCRIPTION
Hours
Cost
Hours
Coat
Hours
Cost
Hours
Cost Hours
Cost Hours
Cost Hours
Labor Cost
Expense
COST
Element 1. Corresrondence
0
$0.00
1
$169.00
3
$402.00
1
$110.00
0
$0.00
2
$170.00
7
$951.00
$100.00
$951.00
1.1. Develop Mailinq List
0
$0.00
1
$169.00
2
$268.00
1
$110.00
0
$0,00
0
$0.00
4
$547.00
$0.00
$547.00
1.2. Conduct Correspondence
0
$0.00
0
50.00
1
$134.00
0
$0.00
0
$0.00
2
$170.00
3
$304.00
t100.00
1404.00
Element 2. Conduct Agency and Public
Scopinq Meeting
0
$0.00
12
$2,028.00
16
$2,144.00
14
$2,540.00
4
$376.00
0
$0.00
46
$6,089.00
$Z050.00
$9,138.00
2.1. Conduct Agency Scooinq Meetinq
0
$0.00
6
$L,014.00
8
$1,072.00
7
$770.00
2
$188.00
0
$0.00
23
$3,044.00
t1,025.00
$4,069.00
2.2. Conduct Public Scopinq Meeting
0
$0.00
6
51,014.00
8
51,072.00
7
$770.00
2
$188.00
0
$0.00
23
$3,044.00
$1,025.00
54,069.00
Element 3. Comment Documentation and
Scope Preparation
1
$193.00
1
$169.00
5
$670.00
4
$440.00
0
$0.00
0
$9.00
11
$1,472.00
$211.00
$1,683.00
3.1. Compile Verbal and Written Comments
0
$0.00
1
$169.00
1
$134.00
2
$220.00
0
$0.00
0
$0.00
4
$523.00
$211.00
$734.00
3.2. Provide Refined Scope of Services
1
$193.00
0
$0.00
4
t5M.00
2
%220.00
0
$0.00
0
$0.00
7
$949.00
$0.00
$949.00
TOTAL 1 $193.00 14 $1366.00 24 $3,216.00 19 $2,090.00 4 $376.00 2 $170.00 64 $8,411.00 4361 $10,772.00
Total Cost $ 0,772.00
Page 1
M
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Resolution So. 2007-R0213
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OECLNtm O TOM
1T r
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2691 a9r'
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OMPLACEO THRESHOLD COORDINATES
,15D0' 11
rl l00 7r500
7�
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501 101
T' 3.691
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THRqN& 5N140 REWIREMENTS
is
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43 T-HAN6AfL5 ARPDAF ORMED
EL•3278
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9
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10
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EL-J272
50
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11
LUBBOCK AFRO SERVICE
EL•32B2
51
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EL-3ma
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52
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11
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EL-3244
14
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EL-3257
54
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EL.3272
15
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55
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EL.1377
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57
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55
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EL.-3257
20
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21
51
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0.-3258
22
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EL.3231
23
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EL-3267
03
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EL.-3276
24
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EL-3271
64
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-3276
25
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EL-330A
ra
-3276
26
ATCT WT. ON A
fl.-]373
69
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EL -SITS
27
V T T
EL-3266
67
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EL-3276
29
EL-333a
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TYCC
EL-331a
29
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CL-3274
59
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EL-3272
70
CODUNO TOWER
EL-3240
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EL-3272
71
FUTURE TRANSMIRER
32
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33
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73
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EL-3279
37
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40
CHAPARRAL
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t
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12300'
V9M7IY LENrRN6 1/2-.
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750'
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I
4
LA is's9'4a war
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LON 101. 47'4134'W
flow P_N-,
Ex157Y•10 PU. 26 E10 R 1254.9'
LAT 33'!•'443TT,
LON
,LOW A0,14T)
4 '' Land Use Legend
®PASWAGER
TERMINAL AREA
(APPROK 81 ACRES)
AIRPORT SUPPORT FACILITIES
(APPROIL 58 ACRES)
I i
AVIATION AREAS
APPROIL 268 ACRES
AHATION-RELATED/NON-AVIArON DEVELOPMENT AREAS
(APPROIL 618 ACRES)
OPEN/UNDEVELOPED AREA
(APPRO)L 62 ACRES)
P1,N-A�' 15A'
Si74-
. iAK`•CrC1RM1 :COIL [', at AaOjl PLT
1tY 3_ 39'06 �i'N
ar
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02Ista,x 1700-
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PROPS-
IAvvRD BB`._� _ _ I' Fua DEC. 7.4Br c -0.rM r/7[M CTWNC[
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4 - - - - BRRa1t I&PAPM SCAU IN MEET
4,,J1lIRE TASpiNr. _ _ , I %
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T4RQP[Rry ACOlA51TxP1 .- �i, B�M211,10
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nor ,7x I I Flours 1316 Lend Use Draw
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ALL
-
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