HomeMy WebLinkAboutResolution - 2007-R0182 - Contract - Lubbock Imports Inc.- Ice Control Salt - 05_11_2007Resolution No. 2007-R0182
May 11, 2007
Item No. 5.23
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and directs the
Mayor of the City of Lubbock to execute a Contract by and between the City of Lubbock
and Lubbock Imports, Inc., of Lubbock, Texas, for purchase of ice control salt —annual
pricing per ITB #07-031-FO, which Contract and any associated documents, are attached
hereto and made a part of this Resolution for all intents and purposes.
Passed by the City Council this lith day of
DAVID A. MILLER, MAYOR
ATTEST:
Rebe ca Garza, City Secretary
APP V D AS TO CONTENT:
Kevin Lair, treets Superintendent
AEI? -PROVED AS(,TO FORM:
f tilt
D n Vandier, Attorney of Coums of
DDresr'LubbocklmportsWC: unRes
April 25, 2007
, 2007.
Resolution No. 2007-RO182
CITY OF LUBBOCK
CONTRACT
For
Ice Control Salt - Annual Pricing
Bid No. 07-031-FO
THIS CONTRACT, made and entered into this IIth day of May, 2007, pursuant to a resolution
heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and
Lubbock Imports, Inc., ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Ice Control Salt - Annual Pricier
and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City of
Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution,
in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery
of the said Ice Control Salt.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which specifications
and bid are attached hereto and made part hereof, Contractor will deliver to the City the Ice
Control Salt specifically referred to as Item(s) No. one and more particularly described in the
bid submitted by the Contractor or in the specifications attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
3. The Contractor shall perform the work according to the procedure outlined in the specifications
and Invitation to Bid attached hereto and incorporated herein. The contract shall be for a term
of one-year, said date of term beginning upon City Council date of formal approval. The City
and Contractor may, upon written mutual consent, extend the contract for two additional one-
year periods.
4. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
5. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
6. This Contract consists of the following documents set forth herein; Invitation to Bid 907-031-
FO, General Conditions, Specifications, and the Bid Fonn.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
David A. Miller, Mayor
ATTEST:
Re cca Garza, City Secretary
OVED ASO FORM:
YX
4 Aj 'C/t /I
A rney
CONTRAC OR
BY /I�Z
Authorized Represe tative
dress _
ZAPPY D AS T CONTENT:
r
Kevin Lair
Street Superintendent
friar-26-07 01:55pm From -CITY 0.1 "IBSOCK-PURCHASING
8067752164 T-TT7 13.02 F-164
Resolution No. 2007-RO182
ITS p07-031-F0, Ice Control Salt -Annual Prking
SUBMIT TO:
ft
CITY OF LUBBOCK, TEXAS
PURCHASING p PARTMENT
i
1623 13TH STREFT, RM 104
LUBBOCK, TX 7MI-3830
AN EQUAL
INVITATION TO BID
CONTACT PERSON:
OPPORTUKUY
Felix Ortx Bu sr
EMPLOYER
#0 /r�
—031—ri O
TEL: 806.775.3150
FAX: 806.775,2164
hUp.,/Ipurel),Uing.ci.lubbo&-.Tx.us
TITLE:
SUBMITTAL DEADLINE:
lee Control Sah-Annual Pricing
April 17, 2007, 3:00 pin. CST
PRF BID DATE, TIME AND LOCATION;
Any bolt r-,ired uflrr 1Ae mm: aad dare hstd aba-,
DELETED
rrgw drrry ojrAr mN4 di ddimy, YAolf bI rsrwr%W
wropeaerc
RESPONDENT NAMT1
BEL THE OMIDE OF YOUR SEALED BM WITH THE ITB
1RUMBER. THE CLOSING DATE AND TIMV, AND YOUR
M T/LiINGA�D�D'}RESS:
COMPANY NAME AND ADDRESS.
T RNTNCi AS A "NO BID', PLEASE COMPEiE AND RETURN
IF '3 'ATEMTiNT
HOF NO I"
C —SAE—ZIP ;
R1C 4 r TD REJ
THE CrT GALL BBIDS
._
Vic" r
tL7
RESERV E Ox ND WOP.
INTORIMAL" IN TKS COM?ETMW CHID PROCESS. FURTHEK THE CITY
. L O NO:
RESERVES THE RIGS{r TO ENTIER Wro ANY CONTRACT PaMeD TO BE IN
l
THIS REST INTEREST OF THE CITY,
rr IS THE INTENT AND PURPOSE aF TNF CITY OF LUBSOM THAT THII
REQUEST PERMITS COMPETITIVE BIDS, rf 14 T!{(: BIDDER'S
FAX
VA, /�J
%
� L C
0 c ���
FESPONSIBILIIY TO APV= THE CITY Of LUBBOCK PURCI{A INO
MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY
E-MAIL,: ��
C0NfBTWA7T0N3 THEREOF, r9ADVM7TNT1_Y RETIMIC-3 OR LIMITS THE
REQUIREMENTS STATED IN TtilS ITB TO A SINGLE SOURCI?. SUCH
NOTIFICATION MUST BE SUOMMMI) IN WRITING AND MUST RE
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO,
RECEIVED AY TIIE LIURCHA31NO MANAGP,R NO LATIZR TTIAN FIVE (s)
j
BUSINESS DAYS PRIOR TO THE? ABOVE SUBMITTAL DEADLINE.
T UE BIDDER UETRESY ACKNOWLFDGYS RECEYPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON
RFPDEPOT.COM
The City of Lubbock ChavW stem that w of ricer or omployce of ibE Ciry can benefit from any contract, job, work or serviva far The monieipaiity or be
biaz atod in dw sale io She Ciry of any supplier, oquipmepT, material or ameles purchased. Will any officer or employee of the City, or member of their
immediate family, benefli from ft award of this bid io the aWvo f 9m YES_ _ NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED IITDDER HAVING EXAP,11»D THE INVITATION TO BW AND
SPECIFICATIONS, AND BEING FAMQ.IAR WITH THE CONDITIONS TO BE ME:7, H'RII. W SUBWTS THE FOLL.OWTNG BID FOIL
FURNISHING THL MATERIAL, BQLMAENT, LABOR AND EVERYTHING NECESSARY FOR 11ROVI CNO THE n-aU LISTED ON THE
ATTACHED BID FORM AND AGREES TO DELIVHR SAID ITFNw S AT Tics LOCATIONS AND FOR T'tM PRICES SET FORTH ON THE TIM
FORK AN INDIVIDUAL ALITHORUMD TO RIND THE COMPANY MUST SIGN THE FOLLOWINO SECTION. FAILURE TO EXECU U T -IIS
PORTION MA Y lI ULT IN EM KEIECTfON.
fly illy eignutue I certify that this offer is male without prior undershmdtng, alQpdrlretar, or conneetion with any corporation, firm, business ontiTy, or
person submirting an ❑ffer for Ilya same materials, supplies, cgwprrrent, or arrvice(s), and is in all respects Ihir 3nl vAdwur collusion or lraaad. I fw1b r
agn that it the offer is acop%* The of cror will Convoy, MI, assign, or Transfer To The City of Labboek:all right, rifle, & A irnTzmai is end to all causes of
action it ma w or horwfter uquiM der the Ano-tDW IIIWe Of the United Sw% PAW The Stag of Texas Thr price fixing relsring To Tho parrieular
eom ) or a (a) purchased c d by t try of �ubbock. AT the City's diserol ion, such assigtlnitnT shell be made and becorra effective u
1 G rs final a I ve or
L1f —J�—" �1 �G
A harp d Signature ILI Title
0-1,, a2--- / // -,, -2- 2
Printllype Name llaTe
TUN FORM MUST HE COMPLETED AND RETURNED WT"rH YOUR RESPONSE.
07.031-FO,4%
War-20-07 01:36m From -CITY OF 111MOCK-PURCHASING 600TT62104 T-777 P.04119 F-te4
f
[TO #07-031-Pa, lee COftvs 34"nnu M Ndnq
BID FORM
Ice Control Salt -Annual pricing
CITY OP I IJBBOCK, TEXAS
ITS #07-031-FO
In campliance with the Invitation to Hid #07-031•FO, the undmigned Bidder having examined the Titvftation to
Bid and SpecitTcations, and being familiar with rite Conditions to be met, hereby submits the following Bid for
furnishing the material. equipment, labor and everything necessary for providing the items listed below and agrees
to deliver said Items at the locations and for the prices sot forth on this form. The lnvitatian to Bid #07-031-FO is
by reference incorporawd in this contract. Tbo Bid Form must be completed in blue or black Ink or by typawrlter.
UNIT OF
UNIT
Extttt ded Delivery
ITEM
QTY
M)?ASUR
DFSaUP'TION
PRICB*
Coat Days
I
BW
ARO* *
1.
400
Tons
Granuiated (CRUSF(ED) SALT NOT TO
$
$
(more
or
EXCEED'/, INCH IN DIAMATER. Price will be
'POD 502 N 127 I-ubbock
J�, �
�--61Y7 0
lean
*l')it.ICK. F.U.H. City of Lubbock **Days After Receipt of Order (ARO)
Conttttot Terns:
Initial term shall be for one year, with the option to renew for two successive years thereafter,
PAYMENT'iTERNIS AND (DISCOUNTS - Bidder offers a prompt paymemi discount of _%, net
calendar days. Discounts will not be considered In determining low bid. Unless otherwise indicated on the aid
Form, payment terms will be NET THIRTY DAYS. The City will pay the successful blddar within thirty days after
the receipt of a correct invoice or after tht date of acceptimca, whichever event occurs later. Discounts for prompt
payment requiring payment by tha City within a stipulated number of days will be interpreted as appiyhig within the
stipulated number of calendar days after the date of receipt by the Cry of a cornet invoice or after the date of
acceptance that meets contract requirements, whichever event access later. Discounts far payrnent In lees than ten
days will not be considered.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities
of the State of Taxes, by mutual agreement with the successful bidder, and properly authorized Interlocal purchasing
agreements as provided for by the Intertocai Cooperation Act (Chapter 791, Government Code), the right to
purchase the same services, at the prices quoted, for the period of ibis contract. Egait bidder shall indicate on the
Bid Form in the space provided below If ha/she will honor Political Subdivision orders in addition to orders from
die City of Lubbock. Should these other governmental entitiax decide to participate in this contract, would you (tire
bidder) agree that all terms, conditions, specifications, aW pricing would apply`?
other governmeoW entities that might have Interests in this contract are Fransbip Independent School
District, Lubbock Housing Adthority, Lubbock County, Lubbock County Horpttxl District, Lubbock
Independent Sehooi District, %nth Plains Association of Governmonts, City of TeurkanA, Texas Tech
University,' West Texas .Ntunicipal Power Agency, Lynn County, and City of Wnitfbrth.
YES w,. NO
• If you (the bidder) checked YES, the :following will apply:
Coveremerital entities utilizing Tnterlocal Agreements for Cooporativa Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materlaWsmvices under the contract(%) awarded as
a result of this solicitation. A Il purchases by governmental entitles other than the City of Lubbock will be
billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not
be triponsible far another governmental amity's debts. Each governmental entity will order their own
materialslservice as needed.
THIS BID TS SUBMITTED DY
under the lava of the State of_
07.011- 'o.dac
or a partnership consisting of
corporation organized
Mar-26-07 01:56pm Frae-CITY 0� "'RSOCK-PURCHASING
806775Z164 T-777 P.05/19 F-164
ITS #07-03140, Ha COO* Salt -Annual Pddna
or an individual trading as of the
City Of
Firm: /—�ri �c��lli1?p�ryi�I
Address: /Ze, U-'CX Z2= 01 3 /+
City: G 7 " Sta'c: ZiL Z�
M/WBE
F rm: VT
Woman
Black Amer n
Native American
Hispanic American
Asian Pacific
American
Other (Specify)
By / frig ' ��� D
Rurhorkz epresenradve - rnuxr sign bbyy�hand 1 � � ✓J
Officer Name and Title:
Please Print
Business Telephone Number/' `
FOR CY' V USE ONLY -
Did Form Item Number(s) Awarded to Above Named Fims(Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED DID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS,
6T-011-F0,dm 4
Mar-2643 T 02:02pm From -CITY 0 "RSOCK-PURCHASING 606TTS2164 T-TTT P.16/10 F-164
IT® tl07.031-FO, la ContrN Sg*Annwal Pricing
City of Lubbock
Consideration of Location of Bidder's Principal Place of Business
Affidavit of Eligibility
Pursuant to Texas Local Government Codc 271.905(b), ill purchasing real property or pusonal property that is riot affixed to real
pmpotty, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and
whose bid is within three percent (3%) of the lowest bid prico tveotvcd by the City f1mm a bidder who is not a resident of the City
of Lubbock, the City may enter into a contract with:
(1) the lowest bidder; or
(2) the bidder whose principal plucc of business is in the City of Lubbock if tho City Council determines, in writing, that the
local bidder ofTers the City tho best combirmiion of contract price and eddirional economic development opportunities for
the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and
increased tax revenues to the City of Lubbock.
In order to receive consideration, bidders must submit this affidavit to;
Marta Alvarez, Purchuiing Manager
City of Lubbock
1625 13" Settee
Lubbock, TX 79401
Complete all areas below, Incomplete a0pdavus may be iVer arf
Local Flusinets Name:
Local Address (must b
1. Is the above *14"
2. How many naidea
3. Year your business was establishoi in the City of Lubbock:
4. For trawartions that require sales tax, provide the following ReAelier information:
Resetler I?'eraiit Nutnbcr:
Company Name and Address (w it appears on permit):
S. Does your business have more than one office in the Sime of Texas? Yes 2<_No
If Yes, identify the office location considered as the point -of sal¢ credit for sales tax purposes:
,�
W the local business required to pay bwirteas and/or real property tax for the most recent tax year?
Yes - No
If Yes, did the local business pity any of this tax to the City of Lubbock? _X_ Yes No
Under panslry of perjury, rho undmigncd aaams dial the
firm, corporation or ontiry intmdonalty submiuing fWn
bidding on City of Lubbock: prod d services for a I
Authorized Sigma=: � �
Printed Name and Tide;
B statements nm true tool wrrtcr. h is fl ether acknowledged that arty prison,
ion m du Cyty in an attempt to quatify ibr eligibility shall be prohibifto from
one (1) /
C,l k' j / k1_5
07-031-ft).doc 17
Date:
Illar-26-07 02,020M Fran -CITY OF ' "BOCK -PURCHASING 606TT52164
T-TTT P.10/10 F-164
{
Trl3 i -031-FO, lam Gontmi Salt -Annual Pridm
City Of Lubbock
Purehasing Department
in An effort to better serve our suppliers, the City of Lubbock Purchasing Department is conducting the following
survey. We appreciate the time and effort expended to submit your offer. Please take an additional morttent to
complate the information below_ if you have any questions or need more information, please call (846)775-2572.
City of Lubbock ITBIf1.Fp # L)
HOW DIP LOU RECEIPE NO CE of MIS REOUlEST F_OR 811) OR pjaat7t f-
Lubbock Avalanche Journal?
Ycs 4 No
The Daily Commercial Record?
Yes iY— No
From Plan Room or other type of service?
Yes X No
Did you access the City of Lubbock websire to search far bids?
Yes 'X No
Facsimile, or Mail from RFP De ot.com?
Yes No
Did you download from your hrNo
omputer?
Yes
Did you download from your coipWy computer?
Yes No
Requested a copy t', Lubbock Purchasing Department
Yes No
Are you a member of RFP Depot?
Ycs � No
Other,
THANK YOU.
07-07 c •Fo.dac 18