HomeMy WebLinkAboutResolution - 2007-R0172 - PO - GT Distributor - Police Lightbar Packages - 04_26_2007Resolution No. 2007-RO172
April 26, 2007
Item No. 5.18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute a Purchase Order Contract and any associated documents with GT Distributors,
of Austin, Texas, for purchase of police lightbar packages, which Purchase Order
Contract and any associated documents are attached hereto as Exhibit A and made a part
hereof for all intents and purposes.
Passed by the City Council this 26th day of April , 2007.
DAVID A. 94ILLER, MAYOR
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
,--Xh C'( /�� -
Mark feaAv
Assistant City Manager/Chief Information Officer
APPROVED AS W. FORM:
. v =_
Don Vandiver, Attorney Counsel ,
DDresiGTDistributorsPQcon07Res
April 19, 2007
Y
CITY OF LUBBOCK
� T O
i U R C H A S E
TO:
DISTRIBUTORS
X 16080
STIN TX 78761
CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK TX. 79457
ORDER
Resolution No. 2007-R0172 1
Page -
Date - 4/18/07
Order No. - 309880 000 OP
Brn/Plt - 2241
SHIP TO:
CITY OF LUBBOCK
RADIO REPAIR SHOP
1915 TEXAS AVENUE
ATTN: JACK MORRISON
LUBBOCK TX 79411
BY:
----------------------------------------------------------'-'---------------- --------
)r erect - 04/18/07 Freight FOB Destination Frt Prepaid
�e uested - 05/18/07 Taken By - RANDY WOOD
Delivery - PER JMORRISON REQ#28857 BUYBOARD CONTRACT#220-05
)e�scription / Supplier Ite
4E-SX8LPDPKG LIGHTBAR
4E-SSFPOSC6 HEAD LIGHT FLSH
4E-SSF5150D TAIL LIGHT FLSH
SR-5040 PUSH BUMPER
SE -10RP Setina Recess Pnl
sS T-LEP Setina Lower plate
SE -DVWS Weapons Sys
SE INA WEAPAN SYSTEM
P SET-462
Ordered UM Unit Cost UM Extension Req. Dt
55.000
EA
1,995.0000
EA
109,725.00
05/18/0
55.000
EA
37.0500
EA
2,037.75
05/18/0
55.000
EA
42.7500
EA
2,351.25
05/18/0
55.000
EA
244.3600
EA
13,439.80
05/18/0
33.000
EA
478.8200
EA
15,801.06
05/18/0
33.000
EA
44.9500
EA
1,483.35
05/118/0
33.000
EA
310.6100
EA
10,250.13
05/18/0
22.000
EA
355.1100
EA
7,812.42
05/18/0
This purchase order encumbers funds in the amount of $162,900.76, for a bid awarded to GT Distributors, Inc. of Austin
TX, on April 26, 2007. The following are incorporated into and made part of this purchase order by reference: Price
Quotation #QTE0018327 from GT Distributors of Austin, and Buy -Board Contract #220-05, Police Lightbar Package.
CITY OF LUBBOC ATTEST:
David A. Mill r, Mayor ARebea Garza, City Secretary
Atto y Total Order
--------------------------
T r111s NET 15 DAYS 162,900.76
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
1. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good
commercial practice. Each shipping container shall be clearly and permanently marked as
follows (a) Seller's mime and address, (b) Consignee's name, address and purchase order m
purchase release number and the supply agreement number if applicable, (c) Container number
and total number Of containers, e.g. box I of 4 boxes, and (dI the number of the container
bearing the packing slip. Seller shall bear cast of packaging unless otherwise provided. Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements
of common carriers and any applicable specifications. Buyer's count or weight shall be final
and conclusive on shipments not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the
goals under reservation and no tender of a hill of lading will operate as a tender of goods.
3. TITLE AND RiSK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer
until Buyer actually receives and lakes possession of the goods at the point or points of
delivery.
4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of del ivery of goods must
fully comply with all provisions of this contract as to time of delivery, quality and the like. If a
tender is made which does not fully conform, this shall constitute a breach and Seller shall not
have the right to substitute a conforming tender, provided,'where the time for performance has
not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may then
make a Conforming tender within the contract time but not afterward.
5. INVOICES & PAYMENTS.
a, Seller shall submit separate invoices, in duplicate, one each purchase order Or purchase
release after each delivery. Invoices shal I indicate the purchase order or purchase release
number and the supply agreement number if applicable. Invoices shall be itemized and
transportation charges, if any, shall be listed separately. A copy of the bill of lading, and the
freight waybill when applicable, should be attached to the invoice. Mail To: Accounts
Payable, City of Lubbock, P. O. Box 2000. Lubbock, Texas 79457. Payment shall not he due
until the above instruments are submitted after delivery.
6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without
liability to Seller if it is determined by Buyer that gratuities, in the form of emertainment, gifts
or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to
any officer or employee of the City of Lubbock with a view to securing a contract or securing
favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performing of such a contract. In the event this contract is
canceled by Bayer pursuant to this provisiom Buyer shall be entitled, in addition to any Other
rights and remedies, to recover or withhold the amount of the cost incurred by Seller in
providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the
cost of any special tooling or special test equipment fabricated or required by Seller for the
purpose of filling this order, such special tooling equipment and any process sheets related
thereto shall become the property of the Buyer and to the extent feasible shall be identified by
the Seller as such.
8. WARRANTY -PRICE.
a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller
warrants to be no higher than Seller's current process On orders by others for products of the
kind and speeit?cation covered by this agreement for similar quantities under similar of like
conditions end methods of purchase. In the event Seller breaches this warranty, the prices of
the items shall be reduced to the Seller's current prices on orders by others, or in the
altemative. Buyer may cancel this contract without liability to Seller for breach or Seller's
actual expense.
b. The Seller warrants that om person or selling agency has been employed "retained to solicit
or secure this contract upon an agreement or rmderstanding for commission, percentage,
brokerage, or contingent fee excepting bona fide employees of bona fide established
commercial or selling agencies maintained by the Seller for the purpose of securing business.
For breach of viciation of this warranty the Buyer shall have the right in addition to any other
right of rights to cancel this contract without liability and to deduct from the contract price, or
otherwise recover without liability and to deduct from the contract price, or otherwise recover
the full amount of such commission, percentage, brokerage or contingent fee.
9, WARRANTY-PRODUCL Seller shall not limit m exclude any implied warranties and any
attempt to do so shalt render this contract voidable at the option of the Buyer. Seller warrants
that the goods furnished will conform to the specification, drawings, and descriptions listed in
the bid invitation, and to the sample(s) furnished by the Seller, if any. In the event of a conflict
or between the specifications, drawings, and descriptions, the specifications shall govem.
Notwithstanding any provisions contained in the contractual agreement, the Seller represents
and warrants fault -free performance and fault -free result in the processing date and date related
data (including, but nor limited to calculating, comparing and sequencing) of all hardware,
software and firmware products delivered and services provided under this Contract,
individually or in combination, as the case may be from the effective date of this Contract.
Also, the Seller warrants the year2 WO calculations will be recognized and accommodated and
will not, in any way, result in hardware, software or firmware failure. The City of Lubbock, at
its sole Option, may require the Seller, at any time, to demonstrate the procedures it Intends to
follow in order to comply with all the obligations contained herein. The obligations contained
herein apply to products and services provided by the Seller, its sub -Seller or any third party
involved in the creation or deveiopment of the products and services to be delivered to the City
of Lubbock under this Contract. Failure to comply with any of the obligations contained
herein, may result in the City of Lubbock availing uselfof any of its rights tinder the law and
under this Commit including, but not limited to, its right pertaining to termination or default.
The warranties contained herein are separate and discrete from any other warranties specified
in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or
limitation of the Seller's liability which may be specified in this Contract, its appendices, its
schedules, its annexes or any document incorporated in this Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to
the standards promulgated by the U. S. Department of Labor under the Occupational Safety attd
Health Act of t970. In the event the product does not conform to OSHA standards, Buyer may
return the product for correction or replacement at the Seller's expense. In the event Seller
fails to make the appropriate correction within a reasonable time, correction made by Buyer
will he at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST iNFRIINGEMENTS. As part of this contract for
sale Seiler agrees to ascertain whether goods manufactured in accordance with the
specifications attached to this agreement will give rise to the rightful claim of any third person
byway of infringement of the like. Buyer makes no warranty that the production of goods
according to the specification will not give rise to such a claim, and in no event shall Buyer be
liable to Seller for indemnification in the event that Seller is sued on the grounds of
infringement ofthe like. If Seller is of the opinion that an infringement or the like will result,
he will notify the Buyer to this effect in writing within two weeks after the signing of this
agreement. If Buyer does not receive notice and is subsequently held liable for the
infringement or the like. Seller will save Buyer harmless. if Seller in good faith ascertains the
production of the goods in accordance with the specifications will result in infringement or the
like, the cuntract shall be null and void.
12. RIGHT OF INSPECTION. Buyer shall have the right m inspect the goods at delivery before
accepting them.
13, CANCELLATION. Buyer shall have the right to cancel for default all or any pan of the
undelivered portion of this order if Seller breaches any of the tents hereof including warranties
of Seller or if the Seller becomes insolvent or commits aces of bankruptcy. Such right of
cancellation is in addition to and not in lieu of any other remedies which Buyer may have in
law or equity.
14. TERMINATION. The performance of work under this order may be terminated in whole, or in
part by the Buyer in accordance with this provision. Termination of work hereunder shall be
effected by the delivery of the Seller of a "Notice of Ternhination" specifying the extent to
which performance of work under the order is terminated and the dale upon which such
termination becomes effective. Such right or termination is in addition to and not in lieu of the
rights of Buyer set forth in Clause 13, herein.
15, FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the
fulfillment of any terms of provisions of this ountract is delayed or prevented by any cause not
within the control of the parry whose performance is interfered with, and which by the exercise
of reasonable diligence said party is unable to prevent.
16. ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or
delegation of any obligation made by Seller without the written permission of the Buyer. Any
attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all
purpose unless made in conformity with this paragraph.
17, WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole
or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration and is in writing signed by the aggrieved panty.
18. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and
performance provided by Buyer in its advertisemem for bids, and any other documents
provided by Set let as parr of his bid, is intended by the parties as a final expression of their
agreement and intended also as a complete and exclusive statement of the terms of their
agreement. Whenever a term defined by the Uniform Commercial Cork is used in this
agreement, the definition contained in the Code is to control.
19. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code.
Where ever the term "Uniform Commercial Codo" is used. it shall be axstrued as meaning the
Uniform Commercial Code as adopted in the State of-rexw as effective and in farce on the
date of this agreement.
20. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to
question the other parry's intent to perform he may demand that the other party give wnnen
assurance of his Imenl to perform. In the event that a demand is made and no assurance is
given within five (5) days, the demanding party may treat this- failure as an anticipatory
repudiation of the contract,
21. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents,
officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits,
liabilities, judgments, costs and expenses, which may in anywise accrue against the Buyer in
consequence of the granting of this Contract or which may anywise result therefrom, whether
or not it shall be alleged or determined that the act was caused through negligence or omission
of the Seller or its employees, or of the subSetler or assignee or its employees, if any, and the
Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs
and other expenses arising therefrom of incurred in connection therewith, and, if any judgment
shall he rendered against the Buyer in any such action, the Seller shall, at its own expenses,
satisfy and discharge the same Seller expressly understands and agrees that any bond required
by this contract, or otherwise provided by Seller, shall in no way limit the responsi biliry to
indemnify, keep and save harmless and defend the Buyer as herein provided.
22 TIME. It is hereby expressly agreed and understood that time is of the essence for the
perfomtance of this contract, and failure by contract to meet the time specifications of this
agreement will cause Seller to be in default of this agreement.
23. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered
into pursuant to this request, minority and women business enterprises will be afforded equal
opportunities to submit bids in resportw to this invitation and will not be discriminated against
on the grounds of race, color, sex or natural origin in consideration for an award.
Rev. 08/2005