HomeMy WebLinkAboutResolution - 2015-R0100 - Fleet Services Purchase: Gene Messer Chevrolet - 03/26/2015Resolution No. 2015 -ROI 00
March 26, 2015
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31022649 for the purchase of three
mid-size sport utility vehicles for fleet services, by and between the City of Lubbock and Gene
Messer Chevrolet, of Lubbock, Texas, and related documents. Said Purchase Order is attached
hereto and incorporated into this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on this 26th day of March 2015.
BERTSON, MAYOR
GL C. RO
ATTEST:
Rebe ca Garza, City Secre
AS
Scott Snider, Assistant City Manager
APPROVED AST ORM:
a
Laura raft, Assistant City Attorney
Resolution -Gene Messer Chevrolet midsize vehicles PO 31022649
3.11.15
R i
City Of
Lubbock
tEEAS
PURCHASE ORDER
170:
GENE MESSER CHEVROLET
1302 S.LOOP 289
LUBBOCK Texas 79412
I.NYOICETO: CITYOFLL'OOOCK
ACCOUNTS PAYABLE
P.O. Box 2000
LUBBOCKTX 79457
SHIP TO:
Page - 1
Date - 03/11/2015
Order Number 31022649 000 OP
R,�n,b/Plant 3526
CITY OF LUBBOCK
FLEET SERVICES
204 MUNICIPAL DRIVE
LUBBOCK Texas 79404
Contna Nbnagemmr
Ordered 03/11/2015 Freight
Requested 07/03/2015 Taken By S SUMMERS
Delivery PER M PENA REQ #44966 ITB 15 -12182 -SS
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Mid-size SUV,4x4 3.000 25,551.0000 EA 76,653.00 07/03/2015
SPEC: 1610.CC6111
Total Order
Terms NET 10 EOM 76,653.00
This purchase order encumbers funds in the amount of $76,653 awarded to Gene Messer Chevrolet of Lubbock, TX on March 26, 2015.
The following is incorporated into and made part of this purchase order by reference: ITB 15 -12182 -SS dated February 11, 2015 from
Gene Messer Chevrolet of Lubbock, TX. Resolution #70I5_un100
CITY OF LUBBOCK
Glen C. rtson, M or
ATTEST:
Rebec a Garza, City Secretary
Bid Form r
ii
Mid -Size and Full Size SUVs ORIG'Ni`"l
City of Lubbock, TX
ITB 15 -12182 -SS
In compliance with the Invitation to Bid 15 -12182 -SS, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for
the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 15 -12182 -SS
is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
-PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Total: $76,653
*"ARO — After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of Q 16, net * Q calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity, and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
5 PwchaselBid Decs/lrB 15.12182 -SS, Mid -Sae and Full Sia SUVs
Unit
Delivery
ITEM
QTY
of
DESCRIPTION
UNIT PRICE"
EXTENDED
(Days)
W-)
Measure
BID
COST
ARO**
Mid -Size, Sport Utility Vehicle, 4 -Door,
G
I.
3
Each
4x4,6 -Cylinder, per Specification No.
S a� bS
/
1610
Model Year, Brand Name and Model Number:
-� -
--I--
-Eaah - -
Full -Size, 4 -Door, Sport Utility Vehicle,
- erS
P P ecifrcettonN6.161-4--------
Model Year, Brand Name and Model Number:
-PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Total: $76,653
*"ARO — After Receipt of Order
Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or
group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of Q 16, net * Q calendar days. Unless
otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within
thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt
payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number
of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract
requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity, and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in
which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by
the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the
period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in
this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
5 PwchaselBid Decs/lrB 15.12182 -SS, Mid -Sae and Full Sia SUVs