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Home My WebLink AboutResolution - 2015-R0097 - Professional Services: Kimley Horn And Associates - 03/26/2015No. 2015-R0097 h 26, 2015 No. 5.3 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for on behalf of the City of Lubbock, Amendment No. 1 to that certain Agreement dated March 2014 for the furnishing of professional services, by and between the City of Lubbock and iley-Horn and Associates, Inc., and related documents. Said Amendment is attached hereto incorporated in this resolution as if fully set forth herein and shall be included in the minutes to City Council. by the City Council on March 26, 20 rkCTWSON, MAYOR .TTEST: Garza, City Secretary AS P.E., City APPROVED AS TO FORM: RES.Amend #I Agrmt-Kimley-Hom and Associates 3.5.15 Resolution No. 2015-R0097 AMENDMENT NUMBER 1 TO THE AGREEMENT BETWEEN THE CITY OF LUBBOCK (CLIENT) AND KIMEEY-HORN AND ASSOCIATES, INC. AMENDMENT NUMBER 1 DATED March 26 2015 to the agreement between City of Lubbock, ("Client") and Kimley-Horn and Associates, Inc., ("Consultant") dated March 27, 2014 ("the Agreement') concerning South Lubbock Sanitary Sewer System Extension Phase UB (the "Project'). The Consultant has entered into the Agreement with Client for the furnishing of professional services, and the parties now desire to amend the Agreement. Therefore, it is mutually agreed that the Agreement is amended to include Additional Services to be performed by Consultant and provisions for additional compensation by the Client to the Consultant, all as set forth in Exhibit A hereto. Amendment No. I extends the Agreement an additional 120 days from the expiration date of the Agreement. The parties ratify the terms and conditions of the Agreement not inconsistent with this Amendment, all of which are incorporated by reference. CLIENT: CONSULTANT: CITY OF LUB O K KIMLEY-HORN ASSOCIATES, INC. By: By: C. rtson J ff P.E. Title: Mayor ATTEST: R b r arza, City Secretary APPROVED AS TO FORM: lr� �Fqqp '0110i�� Rev. 11-08 Title: Senior Vice President Date: APPROVED AS TO CONTENT: Utilities Engineer Exhibit A to Amendment Number 1, dated March 26 2015. Proiect Understandin Amendment Number 1 is for additional Construction Contract Administration Services for Bid Package B of the South Lubbock Sanitary Sewer System Extension, Phase 1 project. Consultant shall perform the following Professional Services: Task 1— Construction Contract Administration (CCA) Services The consultant shall continue to perform all duties specified in the Agreement under Attachment A — scope of services. Task 2 — Land Acquisition Services As -Built Survey. Collect field survey data identifying locations of manhole rings, elevations, and orientations of concentric cones sufficient to identify the approximate centerline of the constructed gravity sanitary sewer line through the Phyllis Wheatley Subdivision, generally lying between the treatment plant site and Martin Luther King Jr. Boulevard. Provide a CADD file containing the collected survey data and alignment of the constructed gravity sanitary sewer line for review. Phyllis Wheately Parcel Surveys. Overlay the As -Built Alignment on the Project Basemap and review the alignment and parcel intersections with the Client. Make recommendations for easement configurations to the Client for concurrence. Upon identifying the parcel configurations, prepare parcel surveys for the impacted lots and provide those surveys to the Client Right -of -Way Agent. The Client will be responsible for preparing any necessary easement documents for execution and recording at the Lubbock County Courthouse, including any negotiations with Owners and/or appraisals, and/or any other items necessary to secure a properly executed document. Closing Assistance. All parcel agreements required under the original Phase 1 Land Acquisition contract have been delivered to the Client. A number of the parcels are awaiting closing and have issues clouding title. The issues clouding title have delayed closings. Continue to assist with curing title issues. Currently, the Client is evaluating a list of parcels to determine which parcels may close without title insurance. Continue to coordinate with the Client in efforts to have all easement recorded at the Lubbock County Courthouse. Deliverables. Certified documents will be issued for this project and supporting documents as per customary practice. These documents will be delivered in paper format. Electronic images such as Adobe Acrobat files may be delivered upon request. The release of modifiable electronic documents to the Client for any use associated with this work is not anticipated. If the release of modifiable electronic documents is requested a liability waiver must be executed by the recipient of the electronic files prior to release. Rev. I1-08 Additional Services Additional services to be performed if authorized by the Client, but which are not included in the above-described Scope of Services, are as follows: I. Closing of parcels associated with the Phyllis Wheatley parcels. 2. Accompanying the Client when meeting with the TCEQ, U.S. Environmental Protection Agency, or other regulatory agencies during the course of the Project, beyond those meetings identified above. The Engineer will assist the Client on an as - needed basis in preparing compliance schedules, progress reports, and providing general technical support for the Client's compliance efforts. 3. Assisting Client or Contractor in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this Agreement. Such services, if any, will be fumislled by the Engineer on a fee basis negotiated by the respective parties outside of and in addition to this Agreement. 4. Sampling, testing, or analysis beyond that specifically included in the Scope of Services referenced herein above. 5. Preparing applications and supporting documents for government grants, loans, or planning advances, and providing data for detailed applications. 6. Appearing before regulatory agencies or courts as an expert witness in any litigation with third parties or condemnation proceedings arising from the development or construction of the Project, including the preparation of engineering data and reports for assistance to the Client. 7. Providing professional services associated with the discovery of any hazardous waste or materials in the project site. S. Additional meetings beyond those identified in the Scope of Services. 9. Preparation for and attendance to public meetings to discuss the project. 10. Any services not listed in the Scope of Services. Schedule Engineer will provide the Construction Phase Services as indicated in the contract documents regarding Time of Completion. Rev. 11-08 Fee and Billine Engineer will provide the Reimbursable Tasks identified in the Scope of Services and shown in the Table below on a labor fee plus expense basis total, not to exceed $516,500.00 for the reimbursable tasks, which includes all reimbursable expenses. The not to exceed amount will not be exceeded without the client's prior written approval and amendment of this Agreement. The reimbursable fee breakdowns below are provided for budgeting purposes only and are not intended to represent a specific budget for each reimbursable task. Engineer reserves the right to reallocate the reimbursable budget among tasks as determined necessary by Engineer. Labor fees will be billed according to the rate schedule shown in the Agreement. Direct reimbursable expenses including express delivery services, fees, and other direct expenses will be billed at 1.10 times cost. An amount will be added to each invoice to cover certain other expenses such as in- house duplicating, local mileage, telephone calls, facsimiles, postage, and word processing. Administrative time related to the project will be billed hourly. Technical use of computers for design, analysis, GIS, and graphics, etc. will be billed at $10.00 per hour. All permitting, application, and similar project fees will be paid directly by the Client. Reimbursable fees will be invoiced monthly based on the actual amount of services performed and expenses incurred. Payment of all fees will be due within 30 days of your receipt of the invoice. Task: Task Fee: 1. Construction Phase Services $70,400 2. RPR— Walker RPR Services $347,800 3. Land Acquisition Services — Hugo Reed $98,300 Total $516,500 Rev. 11-08 EXHIBIT B CURRENT HOURLY RATE SCHEDULE Kimley-Horn and Associates, Inc. Standard Rate Schedule (Hourly Rate) Senior Professional I Senior Professional II Professional Analyst Designer Technical Support Clerical/Administrative Support $195-$225 $155-$200 $115-$150 $95-$105 $130-$145 $75-$105 $60-$105 Kimley>»Horn Project Workplan Budget Client: City of Lubbock Project: S. Lubbock SS Ext Ph.1 BPB KHA No. 063126015 PM: Aaron Rader EXHIBIT C1 Budget Summary Date: Mar 3, 2015 InformationFee Fee Type: CIP C Fix. Mult. Expense Mult: 1.10 r Schedule: LBB Allocation: 6.0% Task No. Budget Task Name Hours Labor Expenses Allocation Subtotal 651 Construction Phase Svcs 319 $ 56,000 $ 11,000 $ 3,400 $ 70,400 TOTALS: 1 319 $ 56,000 1 $ 11,000 $ 3,400 1 $ 70,400 Task No. ITask Name 730 11 -and Acquisition Services (Exhibit ..TAil Air - Labor: $ 56,000 Expenses: $ 460,500 TOTAL: $ 516,500 Cost Subtotal Kimley*Horn EXHIBIT C1 Project Workplan Budget Date: March 3, 2015 •. Client: City of Lubbock Labor: $ 56,000 Number: 651 Project: S. Lubbock SS Ext Ph.1 BPB Expenses: $ 11,000 Name: Construction Phase Svcs KHA No: 063126015 Allocation: $ 3,400 Task Mgr: Jeff James PM: Aaron Rader TOTAL: $ 70,400 Shop - : Change a Prepare or and -- (2 -per Month for addt'l 5 months) RPR Sub Testing SubOC1.1116a�:::: IM =MEMOM CCCC C��C�C�C EXHIBIT C2 Walker RPR Services, Inc. 8108 Gary Ave. Lubbock, TX 79423 (806)787-4235 Owner: City of Lubbock, TX Client: Kimley-Horn and Associates, Inc. 2201 West Royal Lane, Suite 275 Irving, TX 75063 Project: SLSSE PH. 1B Proposal March 2, 2015 Task Descriptions Project Manager Chief inspector Junior inspector Junior Inspector Task Descriptions: Rates: $ 99.00 $ 86.00 $ 55.00 $ 45.00 Subtotals Labor: Project Management (40 hrs / mo x 7 mo) 280 280 On-site Ing Inspection (full-time) 1,400 1,400 (200 hrs / mo x 7 mo) On-site Inspection (full-time) 1,400 1,400 (200 hrs / mo x 7 mo) On-site Inspection ( full time 1,400 1,400 (200 hrs/mo x 7 mo) Hour Subtotals: 280 1,4001 1,400 1,400 4,480 Labor Subtotals: $ 27,720.00 $ 120,400.00 1 $ 77,000.00 $ 63,000.00 $ 288,120.00 Expenses: Vehicle Allowance: $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 28,000.00 ($ 1000 / mo x 7 mo) Expense Subtotals:1 1$ 28,000.00 EXHIBIT C3 SOUTH LUBBOCK SANITARY SEWER EXTENSION PROJECT LAND ACQUISITION SERVICES FEBRUARY 19, 2015 TASK DESCRIPTION HRA CTHG DWH FEE Man Day Crew Day Man Day Man Da $ 1,200.00 $ 1,440.00 $ 1,600.00 $ 800.00 1 ASBUILT SURVEY OF CONSTRUCTED PIPELINE Hugo Reed and Associates, Inc. 2 3 $ 6,720.00 2 PHYLLIS WHEATLEY PARCEL SURVEYS Hugo Reed and Associates, Inc. 10 14 $ 32,160.00 3 CLOSING ASSISTANCE Hugo Reed and Associates, Inc. Craig, Terrill, Hale & Grantham, LLP Dee W. Ha t, Jr. 14 14 14 $ 16,800.00 $ 22,400.00 $ 11,200.00 4 1 CONDEMNATION -ADDITIONAL SERVICES FEE 1 $ 31,200.00 1 $ 24,480.00 1 $ 22,400.00 1 $ 11,200.00 $ 89,280.00