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Home My WebLink AboutResolution - 2007-R0094 - Amendment To Contract- Hugo Reed & Associates Inc.- Glenna Goodacre Blvd Project - 03/05/2007 (2)Resolution No. 2007-R0094 March 5, 2007 Item No. 5.14 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute an Amendment No. 4 to the Contract by and between the City of Lubbock and Hugo Reed & Associates, Inc., on the Glenna Goodacre Boulevard Project in Overton Park, which Amendment No. 4 and any associated documents are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this 5th day of ATTEST: Re Kcca Garza, City Secretary AS ity APPROVED A FORM: 11�9 C;,4 Ng'; ,, <JT-(- n Vandiver, Attorney o ounse DDres/HugoRcedCQnAmend4Res February 21, 2007 March DAVID A. !�LER, MAYOR , 2007. Resolution No. 2007—R0094 AMENDMENT NO.4 to CONTRACT FOR ENGINEERING SERVICES for DESIGN and BID: GLENNA GOODACRE BOULEVARD PROJECT in OVERTON PARK, LUBBOCK THE STATE OF TEXAS § THE COUNTY OF LUBBOCK § THIS AMENDMENT NO.4 to THE CONTRACT FOR ENGINEERING SERVICES for DESIGN and BID: GLENNA GOODACRE BOULEVARD PROJECT in OVERTON PARK, LUBBOCK, said contract dated December 8, 2003 (Resolution No. 2003-R0562) together with Amendment No. I dated August 26, 2004 (Resolution No. 2004-R0417), Amendment No. 2 dated November 4, 2004 (Resolution No. 2004-RO551), and Amendment No. 3 dated November 7, 2005 (Resolution No. 2005-R0519) is made by and between the City of Lubbock, Texas, hereinafter called the OWNER, and Hugo Reed and Associates, Inc., hereinafter called I-fRA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the OWNER and HRA do mutually agree as follows. ARTICLE 1. CONTRACT PERIOD The effective date of the original contract was December 8, 2003, Amendment No. 3 extended the Contract Period to December 30, 2006 to include additional design phase services and those construction phase services as generally outlined therein. This AMENDMENT NO.4 will extend the Contract Period through December 31, 2007. ARTICLE 2. SCOPE OF SERVICES This AMENDMENT NO.4 is made at the request of the OWNER for the purpose of amending the Scope of Services to revise those general professional services as detailed in Attachment A hereto, "Amended Project Scope and Services_" ARTICLE 3. COMPENSATION The general tasking proposed to perform the additional services authorized by this AMENDMENT NO.4 is described in Attachment A. No change to the maximum amount payable under this contract will be made as a result of this AMENDMENT NO. 4. ARTICLE 4. OTHER This Amendment is intended for the sole purpose of clarifying certain changes in scope and services which occurred cooperatively between the OWNER and HRA during the prosecution of the work under Amendment No. 3. This AMENDMENT NO.4 will formally amend said scope of services. These changes were necessitated by market conditions and timing beyond the control of OWNER and HRA. No changes to the contract are requested or granted as a result of this Amendment, other Amendment No. 4 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page I than those detailed in Articles 1 through 4, above. All other provisions of the original contract and its prior Amendments will remain in full force and effect. This Amendment shall become a part of and be incorporated into the original contract upon its full execution by both OWNER and HRA. ARTICLE 5. SIGNATORY WARRANTY The undersigned signatory for Hugo Reed and Associates, Inc. hereby represents and warrants that he is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The undersigned signatory for the OWNER hereby represents and warrants that he/she has full and complete authority to enter into this contract on behalf of the City of Lubbock. IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT NO.4 to the original contract to he executed, but this AMENDMENT NO.4 to the original contract shall not be valid until signed by a duly authorized representative of each party. HUGO REED AND ASSOCIATES, INC. Stevan M. Coleman, P.E. E.V.P. Operations CITY OF LUBBOCK, TEXAS David A. Miller, Mayor Attest: Rebe a Garza City Secretary APPROVED AS TO FORM: n Vandiver, Attorney of Counsel Amendment No. 4 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 2 Mailing Addresses: For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports, claims and correspondence: For: Hugo Reed and Associates, Inc. For: City of Lubbock 1601 Avenue N 1625 13" Street Lubbock, TX 79401 Lubbock, Texas 79401 Attn: Mr. Bernard J. Gradel, Jr., President Attn: Mr. Larry Hertel, P. E. Amendment No. 4 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 3 Resolution No. 2007—R0094 ATTACHMENT A to AMENDMENT No. 4 to AGREEMENT for ENGINEERING SERVICES, AMENDMENT'S to PROJECT SCOPE and SERVICES OWNER: City of Lubbock, Texas PROJECT: Amendment No. 4 to Agreement for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project in Overton Park, Lubbock This Amendment alters the Project Scope and Services that were generally outlined in Amendment No. 3. The changes to the scope and services formalized by this Amendment are as follows, relative to the Basic Services categories described in Amendment No. 3. No other changes to the scope and services are proposed with this Amendment No. 4: BASIC SERVICES A. PHASE 1 DESIGN SERVICES — "WAL-MART STREETS" AND CONDEMNATION R-O-W PARCEL SURVEYS The Amendment No. 3 Phase I Basic Design Services are outlined in detail in Exhibit A -I, Worksheet A3-IB, according to the tasking and man-hours indicated in Amendment No. 3. Following is a summary of the additional major categories of Phase l Basic Design Services that have been performed as Revised Scope items. These items were performed in lieu of certain Amendment No. 3 Phase 2 Basic Design Services, which were deleted as outlined in B.I.a. below: Additional Municipal Paving and Drainage Construction Dnrnments Avenue T, full width curb -to -curb, from south end of radius at intersection with 7'' Street to north end of radius at intersection with Glenna Goodacre Boulevard; Avenue S, full width curb -to -curb, from south end of radius at intersection with 71h Street to north end of radius at intersection with Glenna Goodacre Boulevard; Avenue R, full width curb -to -curb, from south end of radius at intersection with 7`h Street to north end of radius at intersection with Glenna Goodacre Boulevard; Curb and gutter improvements for the north side of Glenna Goodacre Boulevard from north end of radius at intersection of Avenue R to north end of radius at intersection with Avenue S. B. PHASE 2 DESIGN SERVICES — "RESIDENTIAL STREETS" Amendment No. d to Contract for Engineering services for Design Lind Bid: Glenna Goodacre BUulevard Project Pagc 4 The Amendment No. 3 Phase 2 Basic Design Services for Residential Streets are outlined in detail in Exhibit A-1, Worksheet A3-213, according to the tasking and man-hours indicated in Amendment No. 3. Following is a summary of the major categories for the Phase 2 Basic Design Services that were deleted as Revised Scope items, and replaced in their entirety by the additional services generally described in A.l .a. above: Deleted Municipal Paving and Drainage Design and Construction Documents 1 O`h Street, full width curb -to -curb, from east of Avenue U to west of Avenue S; Avenue T, full width curb -to -curb, from 9`s Street to i Oh Street; Relocate inlets and extend piping from intersection of Avenue S and 10'4 Street west to clear the future roundabout at that intersection. C. SUPPLEMENTAL SERVICES 1. Any Supplemental Services for the original agreement and in subsequent Amendments for the purposes of establishing necessary survey control, surveying R-O-W parcels, acquiring necessary field survey data for the performance of the Basic Services, or other services are as outlined in those documents. HRA performed certain additional Supplemental Services as Revised Scope services at the request of the OWNER to facilitate the smooth progression of the work. Existing project budget funds were available to be applied to the performance of these additional services due to efficiencies in the performance of other services. These additional Supplemental Services are as generally described below: a. Supplemental Engineering Services HRA has performed various additional construction phase engineering services, including review of contractor Requests for Information, making site visits to observe the work, attending meetings regarding construction -related matters, making design revisions to facilitate construction field change directives, various coordination tasks for and preparations of alternate construction bid packages, and miscellaneous tasks associated with the proposed Avenue X reconstruction from Marsha Sharp Freeway to Mac Davis Lane. Amendment No. 4 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 5 Supplemental Surveying Services HRA has performed various additional surveying services. including construction staking for the municipal paving and drainage improvements. performing field topography work for design revisions and for record information. and performing field topography work for the future design for the reconstruction and widening of Avenue X from Marsha Sharp Freeway to Mac Davis Lane. Amendment No, d to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 6 Resolution No. 2007—R0094 ATTACHMENT B to AMENDMENT No. 4 to AGREEMENT FOR ENGINEERING SERVICES BASIS for PAYMENT OWNER: City of Lubbock, Texas PROJECT: Amendment No. 4 to Agreement for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project in Overton Park, Lubbock For Services rendered under this Contract, OWNER agrees to pay HRA as follows: A. GENERAL No changes to the maximum amount payable or to the methods and basis for payment are proposed with this Amendment, B. BASIC AND SUPPLEMENTAL SERVICES, AND REIMBURSABLES, TOTAL OF ORIGINAL CONTRACT PLUS ALL AMENDMENTS The maximum compensation to be billed OWNER by HRA on behalf of HRA and all sub -consultants for performance of the Original Contract and all Amendments to -date, including this AMENDMENT NO. 4, is as follows: Original Contract, December 8, 2003 $ 277,089 Amendment No. 1, August 26, 2004 $ 165,915 Amendment No. 2, November 4, 2004 $ 7,500 Amendment No. 3, November 7, 2005 $ 406,306 This Amendment No. 4 $ 0 Total Not To Exceed Contract $856,810 Amendment No. a to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 7 Resolution No. 2007-R0094 ATTACHMENT C PERSONNEL SERVICE RATES for AMENDMENT No. 4 to AGREEMENT FOR ENGINEERING SERVICES OWNER: City of Lubbock, Texas PROJECT: Amendment No. 4 to Agreement for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project in Overton Park, Lubbock COMPENSATION RATES Hourly fees listed herein will apply for the term of this contract unless altered by mutual agreement in a subsequent Amendment. The listed rates are unchanged from those adopted in Amendment No. 3. A. PERSONNEL SERVICES Category of Personnel Huzo Reed & Associates. Inc. Principal -in -Charge or Officer 126.00 Project Manager 121.00 Senior Professional Engineer 110.00 Professional Engineer 99.00 Engineer -in -Training 84.00 Engineering Technician/Designer 74.00 Senior Registered Professional Surveyor 110.00 Surveying Party Chief 66.00 CADD Technician 66.00 Clerical 50.00 Parkhill. Smith & CooDer. Inc. Principal -in -Charge or Officer 118.00 Project Manager 88.00 Licensed Architect 88.00 Landscape Architect 71.00 Senior Professional Engineer 118.00 Professional Engineer 96.00 Engineer -in -Training 76.00 Engineering Technician/Designer 65DO CADD Technician 58.00 Clerical 53.00 Amendment No. 4 to Contract for Engineering Services for Design and Bid: Glenna Goodacre Boulevard Project Page 8