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Home My WebLink AboutResolution - 2007-R0039 - Contract - Audio Visual Inc.- Digital Upgrade For City News Channel Live Video - 01_25_2007Resolution No. 2007-R0039 January 25, 2007 Item No. 5.18 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract 46995 for a digital upgrade of the City's News Channel Live Video System and any related documents with Lubbock Audio Visual, Inc., of Lubbock, Texas, a copy of which Contract is attached hereto and which shall be spread upon the minutes of this Council and as spread upon the minutes of this Council shall constitute and be a part hereof as if frilly copied herein in detail. Passed by the City Council this25th day of January , 2007. 000, DAVID A. M L ER, MAY ATTEST: `J �-� Rebecca Garza, City Secretary APPROVED AS TO CONTENT: MarqYeLwad, Assi ant City Manager/Chief of Staff APPROVED AS TO NORM: D andiver,r/A rney o Counse DDres/l-ubbockAudio V isualCon07 Rcs January 19, 2007 Resolution No. 2007—R0039 CONTRACTFOR City of Lubbock Digital Upgrade for a TV Station CONTRACT # 6995 STATE OF TEXAS § COUNTY OF LUBBOCK § This AGREEMENT, dated January 25, 2007, is by and between Lubbock Audio Visual Inc. of Lubbock, Texas and (collectively, referred to herein as "Contractor"), and the City of Lubbock, a Texas home -rule municipal corporation ("the City"). WHEREAS, the City need of a digital upgrade of Lubbock's City News Channel live video system, City Council Chambers and Committee room with cameras, video switcher, audio system, studio equipment, and related components to digital. WHEREAS, Contractor has the materials, experience and skill required to provide said digital upgrades as described above; and WHEREAS, City desires to contract with Contractor to perform said service, NOW THEREFORE, it is agreed between the parties that: I. SCOPE OF WORK. A. Contractor agrees to provide service as described in "Exhibit A", which is attached hereto and incorporated herein as if fully set forth. B. City Responsibilities. City agrees to pay said amounts stated in "Exhibit A", to Contractor for the cost of performing described service for City of Lubbock. II. TIME OF PERFORMANCE Contractor will conduct the installation of digital equipment and described in "Exhibit A", unless otherwise agreed between the parties. III. GENERAL CONDITIONS Lubbock Audio visual Agreement A. Insurance Contractor will provide and maintain in force for the full term of this contract, the insurance described in "Attachment B", which is attached hereto and incorporated as if fully set forth herein. B. Hold Harmless Contractor hereby assumes full responsibility for the risk of bodily injury, death or property damages resulting from its performance of this Agreement and releases for itself, its employees and agents, the City of Lubbock, its officers, agents, employees or representatives from any and all injury, loss, liability, damage or costs relating to any claim arising from performance of this Agreement. Contractor shall hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of Contractor's performance or nonperformance of this Agreement. C. Governing Law This Agreement shall for all purposes be construed and enforced under and in accordance with the laws of the State of Texas D. Amendments City or Contractor may amend this Agreement at any time provided that such amendments make specific reference to this Agreement and are only effective when executed in writing and signed by both parties. E. Entire Agreement Lubbock Audio Visual Agreement This Agreement constitutes the entire agreement between the parties with respect to the subject matter. IN WITNESS HEREOF, the parties have executed this Agreement as of this, January 25, 2007. CITY OF LUBBOCK David A. Miller Mayor APPROVED AS TO CONTENT: �-71r --L - Mark f e o , Assistant City Manager/Chief Information Officer APPROVED AS TOORM• r � • tant City Attorney ATTEST: Red cc,a Garza City Secretary bbock Audio Visual, Inc. 7 4 CAuthdri e r sentative Print Name Address: 2120 Avenue Q Lubbock, Texas 79411 Lubbock Audio visual Agreement EXHIBITi "A" City of Lubbock Digital Television Lubbock Audio Visual, Inc. 2129 Avenue Q Proposal #06-049-RW Date: January 16, 2007 Number:01167R4 To: C8y of Lubbock pwomairy & Contract Mar+agwrw t 1= UP Sfreet, Room 204 Lullftdc, Tx 79401 3830 Aft Jeff WOW / Murk Yearwood Lubbock, TX 79411 (806)744-2569 Fax: (806) 747-6939 Ship to (N different addt+assj SUBMITTED BY VALID THRU 30 Days DELIVERY SHIP VIA F.O.B. Origin TERMS Standard Brian Wagnon 6-8 Weeks ARO DeliverAnstall QTY. DESCRIPTION UNIT PRICE TOTAL t 8 BRC-300 SONY Broadband Robotic Camera 4,468.00 35,744.00 8 BRBK302 SONY Serial Digital Interface Card for BRC-300 853.00 6,824.00 2 RM-BR300 SONY Remote Control Unit for BRC-300 1,315.00 2,630.00 1 S100-001 BK-PKG ROSS VIDEO Synergy 100 Digital Production 23,900.00 23,900.00 Switcher Package Deal Package Deal Systems Include all standard system features plus: •• S100-142A Squeeze & Tease WARP Option •• S100-031 Clean Feed Option •• S100-141 Floating Border Generator •• S100-060 Editor Interface S100-023A ROSS VIDEO Conversion Frame (DFR31111A, 940.00 Includes One Power Supply) S100-090 ROSS VIDEO Synergy Onsite Operational Training - 2,660.00 1 940.00 1 2,650.00 1st Day 1st day of onsite operational training. Expenses included in North America. 4 weeks advance notice required. Training is provided on customer's switcher. VEA-8007 ROSS VIDEO Equalizing Amplifier for Analog Video 250.00 4 1,000.00 or AES Audio - _ _ CMA-SOi 1A-7 ROSS VIDEO SDI Component Monitoring 520.00 I - 2,080.00 -- - 4 i Amplifier (270Mbis) with Redocked SDI Outputs 8 VR-72P2SD MARSHALL ELECTRONICS Dual 7" Rack Mount 2,375.00 19,000,00 Monitor -SDI & Analog Input 1 VSC700D EXTRON High Resolution Scan Convertor With 3,495.00 3,495.00 Genlock & SDI Output ! _ r- 1 VTM-310PKG VIDEOTEK Serial DigitaVAnaloglCAV Multi 6.180.00 6,180.00 Format Monitoring Engine VTM-A3OPT2 Advanced Audio Analysis Option 1 1,425.00 1,425.00 1 FSM17RK VIDEOTEK GUI Monitor For VTM310OPKG - Includes Rackmount 1,360.00 1,360,00 1 VSG-201 D VIDEOTEK Serial Digital Sync Generator W/Four Analog BB Output 2,960.00 2,960.00 1 PRV-LX1DW PIONEER Industrial DVD Recorder (Dual Drive) 5,520.00 5,520.00 1 PRA-BD11 PIONEER SDI Input Option For Above 1,060.00 1,060.00 1 PRA-SD12 PIONEER SDI Output Option For Above 850.00 850.00 1 SRDVM70US JVC Mini DV1DVD/160GB Hard Drive RecorderlPlayer 1,650.00 1,650.00 1 RKMV5 FEC Custom Rackmount For Above 140.00 140.00 1 SRV101 US JVC SVHS/VHS Industrial Recorder/Player 260.00 260.00 1 RKV1 FEC Custom Rackmount For Above 140.00 140.00 1 VS61 OMX Video Audio SwitcMr 675.00 675.00 3 ADC8032B-S ROSS Analog To Digital Conversion WIFS 1,650.00 4,950.00 2 DAC8016A ROSS Digital to Analog Coversion W/FS 1,760.00 3,520.00 1 DSR-1500A SONY DVCAM VTR with SDI 1/0 7,140.00 7,140.00 0.00 1 LOT INSTALLATION: Includes installation, integration, all cables, connectors, interfaces, miscellaneous hardware required to install equipment, system test, operational training. 13,500.00 13,500.00 0.00 0.00 0.00 SUBTOTAL SALES TAX RATE % SALES TAX Add SHIPPING & HANDLING TOTAL DUE 149,593.00 0.00 $149,503.00 EXHIBIT "B" City of Lubbock Digital Upgrade for a TV Station CITY OF LUBBOCK, TEXAS II. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE AMOUNT 1. Worker's Compensation Statutory and Employers Liability $500,000 2. General Liability insurance including coverage for the following: a. Premises operations b. Independent contractors c. Products/completed operations d. Personal injury e. Advertising injury f. Contractual liability g. Medical payments 3. Comprehensive Automobile Liability insurance, including Coverage for loading and unloading hazards, for: Lubbock Audio Visual Agreement Combined single limit for bodily injury and property damage of $1,000,000 per occurrence or its equivalent. Combined single limit for bodily injury and property of $300,000 per occurrence or its equivalent. a. Owned/leased vehicles b. Non -owned vehicles c. Hired vehicles ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. The City of Lubbock shall be named as a primary additional insured and a waiver of subrogation in favor of the City of Lubbock on all coverages shall be provided. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. £ All copies of the Certificates of Insurance shall reference the project name or bid number for which the insurance is being supplied. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez - Purchasing Manager City of Lubbock 1625 131h Street, Room 204 Lubbock, Texas 79401 Lubbock Audio Visual Agreement SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. Lubbock Audio Visual Agreement DATE IWOONYYY) CERTIFICA`rF- OF LIABILITY INSURANCE 07/71/2006 PRODUCER (906)792-SS64 FAX )792-9344 THIS CERTIFICATE i SUED AS A MATTER OF INFORMATION Sanford Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6303 Indiana HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 64790 Lubbock, TX 79464 INSURERS AFFORDING COVERAGE NAIC INsuRED LAVCO, Inc. INSURERA: Travelers Lloyds Insurance Co Lubbock Audio Visual, Inc. INSURERS: Travelers Indemnity of Connecticut P . 0. Box 193 S INSURER C: Lubbock, Tx 79403 INSURER D: INSURER E: CnVCDAG`CQ THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINI ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR WL TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS EACHOCCuRRENCE S 1100010091 GENEITALLIABLITY I -PACP-2906C130-TLC-06 06/01/2006 06/01/2007 MMERCIAL GENERAL LIABILITY DAMAGE TO RENTED S 300 00 CLAIMS MADE FX OCCUR MED EXP (Any -a per' -on) $ S.0001 A N PERSONAL 3 AOV INJURY S 1,000,000 GENERAL AGGREGATE $ 2,000,0 GEWL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGO S 2 QOQ 00 POLITY j�a LOC AUTOMOBILELIA1MJTY ANY AUTO BA-1333S470-06-SEL 06/01/2006 06/01/2007 COMBINED SINGLE LIMIT (Ee eoddw) s 1,000,000 X BODILY INJURY (Pe►P—) S B ALL OWNED AUTOS SCHEDULEDAUTOS HIREDAUTOS NON -OWNED AUTOS X BODILY INJURY (Per ) = X PROPERTY DAMAGE (Por accident) S GARAGE Lt48R ITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY: AGG S ANY AUTO S EJICESS/uM8RE1IAUAWLITY I F-CUP-374SYS19-TCT-06 06/01/2006 06/01/2007 EACH OCCURRENCE S 1,000,000 X OCCUR CLAIMS MADE AGGREGATE S 1,000,000 B : S DEDUCTIBLE $ RETENTION $ W011MRSCOMPENBATMUAND IEUB-92K6684-2-06 06/01/2006 06/01/2007 WcsTA S OFH- B EMPLOYEW LL4Bq.RY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERNEMBER EXCLUDED? ff yes, describe under SPECIAL PROVISIONS RMlow E L. EACH ACCIDENT $ 500, OO E.L. DISEASE - FJA EMPLOYEd $ S00 00 E.L. DISEASE • POLICY LIMIT S So 00 OTHER DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS E CITY OF LUBBOCK SHALL BE NAMED AS A PRIMARY ADDITIONAL INSURED AND A AIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK ON ALL COVERAGES HALL BE PROVIDED. RE: BID #ITB #06-049-Rw City of Lubbock ATTN: MARTA ALVAREZ INTERIM PURCHASING MANAGER 162S 13TH STREET ROOM 204 LUBBOCK, TX 79401 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL WAPOSE NO OBLIGAigN OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR II PES AUTHORIZED REPRESENTATIVE _ , v') Doualas Sanford i ACORD 25 (20011081 CORPORATION 19RR IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) THE STATE OF TEXAS 0 COUNTY OF LUBBOCK I W Before me Ashley C. MCGaha a Notary Public in and for Lubbock County, Texa day personally appeared Krista Ramirez of the Southwestern News Corporation, publishers of the Lubbock Avalanche -journal - Morning, and Sunday, who being by me du did dispose and say that said newspaper has run continuously for more than fifty-two weeks prior to th insertion of this Legal Noldce t No. at Lubbock County, Texas and the printed copy of the Legal Notice is a true copy of the original and was printed in the i; Avalanche-Joumal on the following date4 . MMAI 1B � j � dS 1 F Inside Sales Manager LUBBOCK AVALANCHE -JOURNAL SECTION 3. THAT violation of anv Provision m ihls Ordinance sMall be deemed a misdenfpanor punishable bV Hne not to exceed TWO Thousand and N noo [Sollars tiff,0oo.00) as provided In SOrdlnan a of The Cityoofn9 Lubbock. r�A)4" (4qL aog h0fiRY PUBLV, in and for the State of Texas my commission Expires 3/15/1010 Morris Communication Corporation Subscribed and sworn to before me this — — day of ---- — s.+'�+err Y A y MCGAHA FORM 58-10 a° s. Nnta State of Texas lisssbn Expires �,�fllJf4.1�y ••� 18, 2010