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Home My WebLink AboutResolution - 2007-R0032 - Amendment To Contract - TX DSHS - Fund Health Outreach Position - 01_25_2007Resolution No. 2007-R0032 January 25, 2007 Item No. 5.22 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 003A to Contract No_ 2007-021282 (Legacy Contract No. 7560005906-2007-03) with the Texas Department of State Health Services and any associated documents for funding a Health Outreach Position, a copy of which Amendment and any associated documents are attached hereto and which shall be spread upon the minutes of this Council and as spread upon the minutes of this Council shall constitute and be a part hereof as if frilly copied herein in detail. Passed by the City Council this 25th day of January , 2007. DAVID A. MILLER, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /,;:: /o5t� Tommy a den, Health Director APPROVED AS TO, FORM: Donald G. Vandiver, Attorney of Counsel DDres/TDS I IconAmte end lmmkcs December 14, 2006 DEPARTMENT OF STATE HEtp.LTH.SERVICES Resolution No. 2007—R0032 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 Legacy Contract No. 7560005906-2007-03 STATE OF TEXAS Contract No. 2007-021282 COUNTY OF TRAVIS Contract Change Notice No. 003A The TEXAS DEPARTMENT OF STATE HEALTH SERVICES, hereinafter referred to as DSHS, did heretofore enter into a contract in writing with LUBBOCK CITY HEALTH DEPARTMENT hereinafter referred to as Contractor. The parties thereto now desire to amend such contract attachment(s) as follows: SUMMARY OF TRANSACTION: ATT NO. 003A : IMMUNIZATION BRANCH - LOCALS All terms and conditions not hereby amended remain in full force and effect. EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN. Authorized Contracting Entity for and in behalf of: DEPARTMENT OF STATE HEALTH SERVICES By: Signature of Authorized Offlcial Date Bob Burnette, C.P.M., CTPM Director, Client Services Contracting Unit 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 (512) 458-7470 Bob. Bumette@dshs. state.tx. us LUBBOCK CITY HEALTH DEPARTMENT Signature January 25, 2007 Date David A. Miller Printed Name and Title 1902 Texas Avenue Address Lubbock, Texas 79411 City, State, Zip (806) 775-2899 Telephone Number E-mail Address for Official Tommy Comden Health Director ATTEST: 2 Cover Page 1 e ca Garza, City Slibretary CSCU - Rev. 6106 �} xj as to t' rm:� � _Qay Attorngy. DOGUMRN�NT -NO. 2007-021282- PROGRAM ATTACHMENT NO. 003A PURCHASE ORDER NO.0000320750 CONTRACTOR: LUBBOCK CITY HEALTH DEPARTMENT DSHS PROGRAM: IMMUNIZATION BRANCH - LOCALS TERM: 09/01/2006 THRU: 08/31/2007 It is mutually agreed by and between the contracting parties to amend the conditions of Contract No. 2007-021282-003 as written below. All other conditions not hereby amended are to remain in full force and effect. Addition of supplemental activities at SECTION I. STATEMENT OF WORK: ImplcmentationExhibit -WIM, • =• whom consgut has beoL2rwftd to be included in ImmTrac, but • + • ' •.. +Mil • a l +clients,'_•.1- and r • • ` r ! the • . �•i• + Enterin the registry; • • • gLimlyidentified vaccinations int • I ImmIrac infix=tion to proAdm, schools,.-1 • _! • 11 1! :_!-. • r • • Present Pharmacy InventQa Control Sy5tem (PICS)information t• • iand is implemented within the Contrag-t—oj�s�i The new contract number shown below replaces the DSHS Legacy Contract Number: POCUMEN CONTRACT -NO. 2007-021282- DEPARTIMENT OF STATE HEALTH SERVICES 4 1100 WEST 49TH STREET AUSTIN, TEXAS 78756-3199 CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: IMMUNIZATION BRANCH - LOCALS CONTRATOR: LUBBOCK CITY HEALTH DEPARTMENT CONTRACT NO: 2007-021282 LEGACY CONTRACT NO. 7560005906-2007-03 CONTRACT TERM: 09/01/2006 THRU: 08/31/2007 BUDGET PERIOD: 09/01/2006 THRU: 08/31/2007 CHG: 003A DIRECT COST LOBJECT CLASS CATEGORIES Current Approved Budget (A) Revised Budget (B) Change Requested Personnel $95,337.00 $117,781.00 $22,444.00 Fringe Benefits $42,345.00 $56,233.00 $13,888.00 Travel $0.00 $4,225.00 $4,225.00 Equipment $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 Contractual $0.00 $0.00 $0.00 Other $582.00 $20,246.00 $19,664.00 Total Direct Charges $138,264.00 $198,485.00 $60,221.00 INDIRECT COST Base ($) $0.00 $0.00 $0.00 Rate (%) 0.00% 0.00% 0.00% Indirect Total $0.00 $0.00 $0.00 PROGRAM INCOME Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 LIMITS/RESTRICTIONS Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0.00 $0.00 SUMMARY Cost Total $138,264.00 $198,485.00 $60,221.00 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $138,264.00 $198,485.00 $60,221.00 Total Reimbursements Limit $138,264.00 $198,485.00 $60,221.00 JUSTIFICATION This amendment is to add additional funds to implement innovative immunization promotion strategies and to fund ImmTrac/PIGS Outreach Specialist staff. Resolution No. 2007-R0032 CONTRACT NO. 2007-021282- PROGRAM ATTACHMENT NO. 003A PURCHASE ORDER NO. 0000320750 EXHIBIT A STRATEGIES TO INCREASE VACCINE COVERAGE LEVELS IMPLEMENTATION PLAN Part 1: Approved Strategy Implementation Plans is the 1 received by DSHS Program on October 11, 2006. Part 2: Contractor shall add additional ImmTrac/PIGS Outreach Specialist staff capacity by one (1) FTE position. Contractor shall be responsible for the following: I. Increase vaccination coverage levels among children 19 through 35 months of age in the Contractor's service area from the level measured by DSHS and reported to the Contractor at the Call to Action meeting held in Austin on September 13-14, 2006. Level Reported: 21 % 2. Transition 100% of enrolled TVFC providers to the Pharmacy Inventory Control System (PIGS) according to the schedule provided by DSHS Program. EXHIBIT A — Page I City of Lubbock InterOffice Memo To: Lee Ann Dumbauld, City Manager From: Tommy Camden, Health Director Date: January 10, 2007 Subject: Agenda Item for January 25, 2007 City Council Meeting, Consent Agenda CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM #/ SUMMARY: Consider a resolution authorizing and directing the Mayor to execute a contract for and on behalf of the City of Lubbock, an Amendment No. 003A to Contract No. 2007-021282 (Legacy Contract No. 7560005906-2007-03) with the Texas Department of State Health Services and any associated documents for funding a Health Outreach Position. BACKGROUND/DISCUSSION: This contract amends Legacy Contract No. 7560005906-2007-03 between the City of Lubbock Health Department and the Department of State Health Services originally approved by Council on September 13, 2006 with Resolution No. 2006-R0438. The current contract No. 2007-021282 replaces the legacy Contract No. 7560005906-2007-03. This amendment is to add additional funds to implement innovative immunization promotion strategies and to fund one (1) FTE ImmTrac/PICS Outreach Specialist staff. A partial listing of the new activities associated with the additional ImmTrac/PICS Outreach Specialist staff include: • Increase vaccination coverage levels among children 19 through 35 months of age in the Lubbock service areas from the level measured by DSHS and reported to be 21%. • Transition 100% of enrolled Texas Vaccine for Children (TVFC) providers to the Pharmacy Inventory Control System (PIGS) according to the schedule provided by DSHS Program. • Present ImmTrac information to providers, schools, and other community group. The contract term and the budget period is between September 1, 2006 thru August 31, 2007, FISCAL IMPACT: The total amount approved for the entire contract year amounts to $198,485.00, which is $60,221.00 above the amount of $138,264.00 originally approved on September 13, 2006. The increase covers full personnel salary and fringe benefits for 1 FTE, travel, and other expenses. There is no additional impact to the General Fund. SUMMARYIRE COMMENDATION: Tommy Camden, Health Director Staff recommends approval. Department of State Health Services Financial Status Report FSR269A 1100 West 49* Street Austin, Texas 78756-3199 4 UMMW s MQ,n ff-- THEMf d 9tlM INO FOR MUNICIPAL .HEP((tO))SORANT FUN6H(2S OENERAL FUND; AND (31 POLICE DEPARTMENT FORFEITED FUNDS. Fiscal Division/Accounts Payable Phone (512)458-7435 Contractor Name: LUBBOCK CITY HEALTH DEPARTMENT DSHS Program: IMM/LOCALS DSHS Contract #: 2007-021282 Payee Account #: Attachment #: 003A Payee Vendor ID: 17560005906001 Basis: (] Cash [ ] Accrual Payee Name: CITY OF LUBBOCK Address: PO BOX 2000 City, ST, Zip: LUBBOCK, TX 79408-2000 Contract Term: From: 09/01 /2006 Period Covered in Report: From: 12101/2006 To: 08/31 /2007 To: 02/28/2007 PO Number: 0000320750 Final Report [ ] Yes [ ] No Project Cost per General Ledger (i) Budget Categories (ii) Approved Budget (iii) This Period (iv) Cumulative (v) Remaining Budget Balance ii minus iv a. Personnel 117,781.00 b. Fringe Benefits 56,233.00 c. Travel 4,225.00 d. Equipment 0.00 e. Supplies 0.00 f. Contractual 0.00 g. Other 20,246.00 h. Total Direct Charges 198,485.00 i. Indirect Charges 0.00 j. Total Charges 198,485.00 L m: k. Program Income Collected ( ) ( ) 1. Non-DSHS Funding ( ) m. ADVANCE: Received (Col. iii)/Repaid (Col. iv) Balance Owed (Col. v) ( ) n. Total Reimbursement Requested o. Total Reimbursement Received Prepared By: Title: Phone #: CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unli uidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Date Submitted Typed or Printed Name and Title of Certifying Official Telephone: DSHS Form GC4a (269a) Revised 6/04 Department of State Health Services Financial Status Report FSR269A 1100 West 49'b Street Austin, Texas 78756-3I99 Fiscal Division/Accounts Payable Phone(512)458-7435 Contractor Name: LUBBOCK CITY HEALTH DEPARTMENT DSHS Program: IMM/LOCALS DSHS Contract #: 2007-021282 Payee Account #: Attachment #: 003A Payee Vendor ID: 17560005906001 Basis: [ ] Cash [ ] Accrual Payee Name: CITY OF LUBBOCK Address: PO BOX 2000 City, ST, Zip: LUBBOCK, TX 79408-2000 Contract Term: From: 09/01/2006 Period Covered in Report: From: 03/01/2007 To: 08/31/2007 To: 05/31/2007 PO Number: 0000320750 Final Report [ ] Yes [ ] No Project Cost per General Ledger 0) Budget Categories (ii) Approved Budget (iii) This Period (iv) Cumulative (v) Remaining Budget Balance ii minus iv a. Personnel 117,781.00 b. Fringe Benefits 56,233.00 c. Travel 4,225.00 d. Equipment 0.00 e. Supplies 0.00 f, Contractual 0.00 g. Other 20,246.00 h. Total Direct Charges 198,485.00 i. Indirect Charges 0.00 j. Total Charges 198,485.00 Less: lc. Program Income Collected ( ) { ) 1. Non-DSHS Funding ( ) m. ADVANCE: Received (Col. iii)tRepaid (Col. iv) Balance Owed (Col. v) ( ) n. Total Reimbursement Requested o. Total Reimbursement Received Prepared By: Title: Phone M CERTIFICATION: 1 certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unli uidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Date Submitted Typed or Printed Name and Title of Certifying Official Telephone: DSHS Form GC4a (269a) Revised 6/04 Department of State Health Services Financial Status Report FSR269A 1100 West 49`s Street Austin, Texas 78756-3199 Fiscal Division/Accounts Payable Phone(512)458-7435 Contractor Name: LUBBOCK CITY HEALTH DEPARTMENT DSHS Program: IMMILOCALS DSHS Contract M 2007-021282 Payee Account #: Attachment #: 003A Payee Vendor ID: 17560005906001 Basis: [ ] Cash [ ] Accrual Payee Name: CITY OF LUBBOCK Address: PO BOX 2000 City, ST, Zip: LUBBOCK, TX 79408-2000 Contract Term: From: 09/01/2006 Period Covered in Report: From: 06/01/2007 To: 08/31/2007 To: 08/31/2007 PO Number: 0000320750 Final Report [ ] Yes [ ] No Project Cost per General Ledger (i) Budget Categories (ii) Approved Budget (iii) This Period (iv) Cumulative (v) Remaining Budget Balance (ii minus iv a. Personnel 117,781.00 b. Fringe Benefits 56,233.00 c. Travel 4,225.00 d. Equipment 0.00 e. Supplies 0.00 f. Contractual 0.00 g. Other 20,246.00 h. Total Direct Charges 198,485.00 i. Indirect Charges 0.00 J. Total Charges 198,485.00 Less: k. Program Income Collected ( ) ( ) 1. Non-DSHS Funding ( ) m. ADVANCE: Received (Col. iii)/Repaid (Col. iv) Balance Owed (Col. v) ( ) n. Total Reimbursement Requested o. Total Reimbursement Received Prepared By: Title: Phone #: CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unli uidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Date Submitted Typed or Printed Name and Title of Certifying Official Telephone: DSHS Form GC4a (269a) Revised 6/04