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HomeMy WebLinkAboutResolution - 2013-R0097 - Contract - MH Civil Constructors Inc.- LAH Water Distribution Project - 03_28_2013Resolution NO. 2013—R0047 March 28, 2013 Item No. 5.4 RESOLUTION BE IT Rf SOLVED BY THE CITY COUNCII. OF TII1. CITY OF LUBBOCK: T1 ]AT the Mayor ol' llte City cif Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No. 1 1 178 for Lak-c Alan Henry Wildlife Mitigation Area Water Distribution Project, by and betxv-een the City of Lubbock and Mll C'iVil Co11St1'uctors. Inc., of Amarillo. Texas, and related docttments. Said Contract is allached herCIO and n]C01-1H)rated in this res011,1601) a4 11' fully scat Barth herein and shall be included in the minutes ol'the City Council. Passed by the City C0U11CiI ur] GLe'�IB -R I S(0N. M iXYOIt AT I'EST- -- 4-4�� lt�b� ca Garza, City Sccrela APPRt�V1 D AS TO CONTENT: 1t. Keith Smith. 1'.1 .. Chief UperatinL" 014iccr APPROVED AS TO FORM: Chad Weaver. Assistant City Attorney ►w,ccdocs.RES. Con tract-141I I Civil Constructors, Inc, Mardi b, 2013 I BOND CHECK BEST RATING LICENSED IN TEXAS DATE BY: CONTRACT AWARD DATE CITY OF LUBBOCK SPECIFICATIONS FOR LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT ITB 13-11178-DG CONTRACT: 11178 PROJECT: 92280.9441.10000 Plans& Specifications can be viewed online and downloaded from WWW.BIDSYNC.COM at no cost. �oog-7 ubb'ock rzxa CONTRACT PREPARED BY: PURCHASING AND CONTRACT MANAGEMENT OFFICE 1 PAGE INTENTIONALLY LEFT BLANK I r II y DATE ISSUED ADDENDUM # 1 LAH Wildlife Mitigation Area -Water Distribution Area ITB 13-11178-DG March 11, 2013 CLOSE DATE & TIME: February 25 cr 3:00 p.m. The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB docuinents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Bidders are invited to review the following for questions and answers: Questions and Answers: Question — Is this Potable Water? Answer - No Question — Will there be cattle on the property? Answer - No. Question — Will Hunters be present? Answer - Hunters may be present on weekends. High visibility safety vests will be required to be worn while on job site. Question — Will there be a site visit? Answer — Yes a site visit will be available February 22, 2013 at Lake Alan Henry. Meet at the Maintenance Building at 10 :00 a.m. Contact Person Diane Selby at 806-775-2602 Question — Are there limitations on the amount of open trench at one time? Answer - No, so long as roads are not blocked. All requests for additional information or clarification must be submitted in writing and directed to: a ~' City of Lubbock (( David Gamboa + Senior Buyer P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to (806)775-2164 or Emailed to dgamboa@Mlubbock.us Mlubbock.us 4 vaad 5�� Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the Citv of Lubbock Director of Purchasing & Contract Management if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. DATE ISSUED ADDENDUM #2 LAH Wildlife Mitigation Area -Water Distribution Area ITB 13-11178-DG February 22, 2013 CLOSE DATE & TIME: March 4, 2013 @ 3:00 p.m. The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect. Bidders are invited to review the following: 1. The closing date has been extended to March 4, 2013 a 3:00 p.m. 2. Per the approved plans and specifications for this project, no additional compensation will be given for rock encountered during installation of the pipeline. All requests for additional information or clarification must be submitted in writing and directed to: City of Lubbock David Gamboa Senior Buyer P.O. Box 2000 Lubbock, Texas 79457 Questions may be faxed to (806)775-2164 or Emailed to dgambo@mylubbock.us THANK YOU, vdoa OUN&W Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Director of Purchasing & Contract Management if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. 1 Page Intentionally Left Blank City of Lubbock, TX Purchasing and Contract Management Office Contractor Checklist for ITB 13-11178-DG The contractor is only to submit (1) one original copy of every item listed. 1. Y Carefully read and understand the plans and specifications and properly complete the BID SUBMITTAL FORM. Bid submittal form MUST be completed in blue or black ink or by typewriter. Signatures must be original, in blue or black ink, and by hand. The bidder binds himself on acceptance of his bid to execute a contract and any required bonds, according to the accompanying forms, for performing and completing the said work within the time stated and for the prices stated below. In case of a discrepancy between the Unit Price and the Extended Total for a Bid item, the Unit Price will be taken."Include corporate seal and Secretary's signature. Identify addenda received (if any). Include firm's FEDERAL TAX ID number or Owner's SOCIAL SECURITY number. 2. '� Include BID BOND or CASHIER'S OR CERTIFIED CHECK as your bid surety. Failure to provide a bid surety WILL result in automatic rejection of your bid. 3. Complete and sign the CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT. This must include the signature of the Contractor. Contractor's signature must be original. 4. v Clearly mark the Bid number, title, due date and time and your company name and address on the outside of the envelope or container. 5. Ensure your bid is RECEIVED by the City of Lubbock Purchasing and Contract Management Office prior to the deadline. Late bids will not be accepted. 6. Complete and sign the SAFETY RECORD QUESTIONNAIRE. All "YES" responses must be explained in detail and submitted with Bid. 7. " Complete and sign the SUSPENSION AND DEBARMENT CERTIFICATION. Include firm's / FEDERAL TAX ID number or Owner's SOCIAL SECURITY number. 8. V Complete and submit the LIST OF SUB -CONTRACTORS. DOCUMENTS REQUIRED WITHIN SEVEN BUSINESS DAYS AFTER CLOSING: 9. Complete and submit the FINAL LIST OF SUB -CONTRACTORS, FAILURE TO PROVIDE ANY OF THE ABOVE MAY RESULT IN YOUR BID BEING DEEMED NON -RESPONSIVE AND, THEREFORE, NOT FURTHER EVALUATED. PLEASE INCLUDE THIS COMPLETED PAGE AS THE FIRST PAGE OF YOUR BID SUBMITTAL. � CVtA C0r14TV&6C>, (Type or Print Company Nam ) 3 _J Paae Intentionally Left Blank INDEX 1. NOTICE TO BIDDERS 2. GENERAL INSTRUCTIONS TO BIDDERS 3. BID SUBMITTAL — (must be submitted by published due date & time) 3-1. UNIT PRICE BID SUBMITTAL FORM 3-2. CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT 3-3. CONTRACTORS STATEMENT OF QUALIFICATIONS 3-4. SAFETY RECORD QUESTIONNAIRE 3-5. SUSPENSION AND DEBARMENT CERTIFICATION 4. LIST OF SUB -CONTRACTORS 5. PAYMENT BOND 6. PERFORMANCE BOND 7. CERTIFICATE OF INSURANCE 8. CONTRACT 9. GENERAL CONDITIONS OF THE AGREEMENT 10. DAVIS BACON WAGE DETERMINATIONS 11. SPECIAL CONDITIONS (IF APPLICABLE) 12. SPECIFICATIONS WE Page Intentionally Left Blank NOTICE TO BIDDERS ITB 13-11178-DG Sealed bids addressed to Marta Alvarez, Director of Purchasing and Contract Management, City of Lubbock, Texas, will be received in the office of the Purchasing and Contract Management Office, City Hall, 1625 13th Street, Room 204, Lubbock, Texas, 79401, until 3:00 p.m. on February 25�h , 2013 or as changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and perform all work for the construction of the following described project: "LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT" After the expiration of the time and date above first written, said sealed bids will be opened in the office of the Purchasing and Contract Management Office and publicly read aloud. It is the sole responsibility of the bidder to ensure that his bid is actually in the office of the Purchasing and Contract Management Office for the City of Lubbock, before the expiration of the date above first written. Bids are due at 3:OOP.M. on February 25th, 2013 , and the City of Lubbock City Council will consider the bids on March 14, 2013 at the City Hall, 1625 13th Street, Lubbock, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject any or all bids and waive any formalities. The successful bidder will be required t o furnish a performance bond in accordance with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the successful bidder will be required to furnish a payment bond in accordance with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds $50,000. Said statutory bonds should be issued by a company carrying a current Best Rating of "A" or better. THE BONDS MUST IN A FORM ACCEPTABLE TO THE CITY ATTORNEY AND MUST BE DATED THE SAME DATE THAT THE CONTRACT WAS AWARDED. Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's or r, certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without recourse to the order of the City of Lubbock in an amount not less than 5% of the total amount of the bid submitted as a guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within ten (10) business days after notice of award of the contract to him. FAILURE OF THE BIDDER TO INCLUDE BID SECURITY WITH THE BID SUBMITTAL SHALL CONSTITUTE A NONRESPONSIVE BID AND RESULT IN DISQUALIFICATION OF THE BID SUBMITTAL. It shall be each bidder's sole responsibility to inspect the site of the work and to inform himself regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the bid submitted. There will be a non -mandatory pre -bid conference on February 19th 2013 at 10:00 a.m. in the CM Project Conference Room located on the 2nd floor to the right of the escalator at City Hall, 1625 13"' Street, Lubbock, Texas 79401 Copies of plans and specifications may be obtained at bidder's expense from the City of Lubbock Purchasing and Contract Management office. Plans and specifications can be viewed online and downloaded from WWW.BIDSYNC.COM at no cost. In the event of a large file size, please be patient when downloading i or viewing. BUSINESSES WITHOUT INTERNET ACCESS may use computers available at most public libraries. r, I Attention of each bidder is articular) called to the schedule of general prevailing rate of per diem particularly g p g wages included in the contract documents on file in the office of the Purchasing and Contract Management Office of the City of Lubbock, which document is specifically referred to in this Notice to Bidders. Each } bidder's attention is further directed to Texas Government Code, Chapter 2258, Prevailing Wage Rates, and the requirements contained therein concerning the above wage scale and payment by the contractor of the prevailing rates of wages as heretofore established by owner in said wage scale. The City of Lubbock hereby notifies bidders that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises shall be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award. The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre -bid meetings and bid openings are available to all persons regardless of disability. If you require special assistance, please contact the Purchasing and Contract Management Office at (806) 775-2572 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting. CITY OF LUBBOCK .Marta ACvarez DIRECTOR OF PURCHASING & CONTRACT MANAGEMENT GENERAL INSTRUCTIONS TO BIDDERS 1 Page Intentionally Left Blank 10 GENERAL INSTRUCTIONS TO BIDDERS BID DELIVERY TIME & DATE 1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT per the attached specifications and contract documents. Sealed bids will be received no later than 3:00 p.m. on February 25th, 2013 , at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. Each bid and supporting documentation must be in a sealed envelope or container plainly labeled in the lower left-hand corner: "ITB 13-11178-DG LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT" and the bid opening date and time. Bidders inust also include their company name and address on the outside of the envelope or container. Bids must be addressed to: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1625 13th Street, Room 204 Lubbock, Texas 79401 1.2 Bidders are responsible for snaking certain bids are delivered to the Purchasing and Contract Management Office. Mailing of a bid does not ensure that the bid will be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. 1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS. 1.4 The City of Lubbock reserves the right to postpone the date and time for opening bids through an addendum. 2 PRE -BID MEETING 2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda ` as needed for the clarification of the Invitation to Bid (ITB) document's, a non -mandatory pre -bid meeting .,' will be held as stated under the "NOTICE TO BIDDERS," All persons attending the meeting will be asked to identify themselves and the prospective bidder they represent. 2.2 It is the bidder's responsibility to attend the pre -bid meeting though the meeting is not mandatory. The L.. City will not be responsible for providing information discussed at the pre -bid meeting to bidders who do not attend the pre -bid meeting. 3 ADDENDA & MODIFICATIONS 3.1 Any changes, additions, or clarifications to the ITB are made by ADDENDA information available over the Internet at www.bidsync.com. We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the response deadline. BUSINESSES WITHOUT INTERNET ACCESS may use computers available at most public libraries. 3.2 Any bidder in doubt as to the true meaning of any part of the specifications or other documents may request an interpretation thereof from the Purchasing and Contract Management Office. At the request of the bidder, or in the event the Purchasing and Contract Management Office deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing and Contract Management Office.. Such addenda issued by the Purchasing and Contract Management Office will be available over the Internet at www.bidsync.coin and will become part of the bid package having the same binding effect as provisions of the original ITB. NO VERBAL EXPLANATIONS OR INTERPRETATIONS WILL BE BINDING. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock Purchasing and Contract. Management Office no later than three (3) calendar days before the bid closing date. 11 3.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the City of Lubbock Purchasing and Contract Management Office in writing or in this ITB ' should be used in preparing bid responses. All contacts that a bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this bid should be disregarded in preparing responses. 3.4 The City does not assume responsibility for the receipt of any addendum sent to bidders. 4 EXAMINATION OF DOCUMENTS AND REQUIREMENTS 4.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all requirements before submitting a bid to ensure that their bid meets the intent of these specifications. 4.2 Before submitting a bid, each bidder shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation to Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation to comply, in every detail, with all provisions and requirements of the Invitation to Bid. 4.3 Notices of any discrepancies or omissions in these plans, specifications, or contract documents, shall be given to the Purchasing and Contract Management Office and a clarification obtained before the bids are received, and if no such notice is received by the Purchasing and Contract Management Office prior to the opening of bids, then it shall be deemed that the bidder fully understands the work to be included and has provided sufficient sums in its bid to complete the work in accordance with these plans and specifications. If bidder does not notify Purchasing and Contract Management Office before bidding of any discrepancies or omissions, then it shall be deemed for all purposes that the plans and specifications are sufficient and adequate for completion of the project. It is further agreed that any request for clarification must be submitted no later than five (5) calendar clays prior to the bid closing date. BID PREPARATION COSTS 5.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs incurred in the preparation and submission of a bid. 5.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or equipment. 5.3 All costs related to the preparation and submission of a bid shall be paid by the bidder. 6 TRADE SECRETS CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 6.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 6.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your bid is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your bid that you have marked as being confidential information, you will be notified of such request and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information will be made available to the requester. 6.3 Marking your entire bid CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open Records Act. 12 7 LICENSES, PERMITS, TAXES ( The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or I may be required to pay. s 8 UTILIZATION OF LOCAL BUSINESS RESOURCES Prospective bidders are strongly encouraged to explore and implement methods for the utilization of local resources, and to outline in their bid submittal how they would utilize local resources. CONFLICT OF INTEREST 9.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 9.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid. 10 CONTRACT DOCUMENTS 10.1 All work covered by the contract shall be done in accordance with contract documents described in the - General Conditions. 10.2 All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents for the construction of this project and shall be responsible for the satisfactory completion of all work contemplated by said contract documents. 11 PLANS FOR USE BY BIDDERS It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without charge or forfeiture of deposit. The contract documents may be examined without charge as noted in the Notice to Bidders. 12 BIDDER INQUIRIES AND CLARIFICATION OF REQUIREMENTS 12.1 It is the intent and purpose of the City of Lubbock that this request permit competitive bids. It shall be the bidder's responsibility to advise the Purchasingand Contract Management Office if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in 1 this ITB to a single source. Such notification must be submitted in writing and must be received by the City of Lubbock Purchasing and Contract Management Office no later than five (5) calendar days before the bid closing date. A review of such notifications will be made. 12.2 NO BIDDER SHALL REQUEST ANY INFORMATION VERBALLY. ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) CALENDAR DAYS PRIOR TO THE BID CLOSING DATE AND ADDRESSED TO: David Gamboa, Buyer City of Lubbock Purchasing and Contract Management Office 1625 13`h Street, Room 204 Lubbock, Texas 79401 Fax: 806-775-2164 Email: DGamboaALpylubbock.us Bidsync: www.bidsync.com €._ 13 i, a 13 14 15 16 TIME AND ORDER FOR COMPLETION 13.1 The construction covered by the contract documents shall be substantially completed within as specified in the Notice to Proceed issued by the City of Lubbock to the successful bidder. 13.2 The Contractor will be permitted to prosecute the work in the order of his own choosing, provided, however, the City reserves the right to require the Contractor to submit a progress schedule of the work n' contemplated by the contract documents. In the event the City requires a progress schedule to be submitted, and it is detennined by the City that the progress of the work is not in accordance with the progress schedule so submitted, the City may direct the Contractor to take such action as the City deems necessary to ensure completion of the project within the time specified. PAYMENT All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of the contract documents. AFFIDAVITS OF BILLS PAID The City of Lubbock reserves the right, prior to final execute an affidavit that all bills for labor, material improvements contemplated by the contract document pending, of which the Contractor has been notified. MATERIALS AND WORKMANSHIP s s acceptance of this project to require the Contractor to and incidentals incurred in the construction of the have been paid in full and that there are no claims The intent of these contract documents is that only materials and workmanship of the best quality and grade will be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until incorporated into the project. The presence or absence of a representative of the City on the site will not relieve the Contractor of full responsibility of complying with this provision. The specifications for materials and methods set forth in the contract documents provide minimum standards of quality, which the Owner believes necessary to procure a satisfactory project. 17 GUARANTEES 17.1 All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written general guarantee which shall provide that the Contractor shall remedy any defects in the work, and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects appear within ONE year from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the Owner (City of Lubbock). 17.2 Notwithstanding any provisions contained in the contractual agreement, the Contractor represents and-� warrants fault -free performance and fault -free result in the processing date and date -related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and services provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. Also, the Contractor warrants calculations will be recognized and accommodated and will not, in any way, result in hardware, software or firmware - failure. The City of Lubbock, at its sole option, may require the Contractor, at any time, to demonstrate the procedures it intends to follow in order to comply with all the obligations contained herein. 17.3 The obligations contained herein apply to products and services provided by the Contractor, its sub- contractor or any third party involved in the creation or development of the products and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and.. under this Contract including, but not limited to, its right pertaining to termination or default. 17.4 The warranties contained herein are separate and discrete from any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation to the 14' Contractor's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference. 18 PLANS FOR THE CONTRACTOR The contractor will, upon written request, be furnished up to five sets of plans and specifications and related contract documents for use during construction. Plans and specifications for use during construction will only be furnished directly to the Contractor. The Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors or others, as required for proper prosecution of the work contemplated by the Contractor. 19 PROTECTION OF THE WORK The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any and all parts of the work whether the Contractor has been paid, partially paid, or not paid for such work, until the date the City issues its certificate of completion to Contractor. The City reserves the right, after the bids have been opened and before the contract has been awarded, to require of a bidder the following information: (a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by the intended contract and all work in progress with bond amounts and percentage completed. (b) A sworn statement of the current financial condition of the bidder. (c) Equipment schedule. 20 TEXAS STATE SALES TAX 20.1 This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act. 20.2 The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the materials to be incorporated into the work without paying the tax at the time of purchase. 21 PROTECTION OF SUBSURFACE LINES AND STRUCTURES It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents in such a way as to exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits or other underground structures which might or could be damaged by Contractor during the construction of the project contemplated by these contract documents. The City of Lubbock agrees that it will furnish Contractor the location of all such underground lines and utilities of which it has knowledge. However, such fact shall not relieve the Contractor of his responsibilities aforementioned. All such underground lines or structures cut or damaged by Contractor during the prosecution of the work contemplated by this contract shall be repaired immediately by Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense. 22 BARRICADES AND SAFETY MEASURES The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger signals, and shall take such other precautionary measures for the protection of persons, property and the work as may be necessary. The Contractor will be held responsible for all damage to the work due to failure of barricades, signs, and lights to protect it, and when damage is incurred, the damaged portion shall be inunediately removed and replaced by Contractor at his own cost and expense. The Contractor's responsibility for maintenance of barricades, signs, and lights shall not cease until the date of issuance to Contractor of City's certificate of acceptance of the project. 23 EXPLOSIVES 23.1 The use of explosives will not be permitted unless written permission to do so is obtained by the Contractor from the City. In all cases where written permission is obtained for the use of explosives, the Contractor shall assume full responsibility for all damage, which may occur as a direct or indirect result of the blasting. In addition, in all cases where explosives are authorized to be used, the Contractor shall use utmost care so as not to endanger life or property and the Contractor shall further use only such 1- 15 1-! methods as are currently utilized by persons, firms, or corporations engaged in similar type of construction activity. 23.2 Explosive materials shall not be stored or kept at the construction site by the Contractor. 23.3 In all cases where explosives are to be used during the construction of the project contemplated by this contract, it shall be the duty of the Contractor to notify each utility company having structures (above or below the ground) in proximity to the site of the work of Contractor's intention to use explosives, and such notice shall be given sufficiently in advance to enable the companies to take such steps as they may deem necessary to protect their property from injury. Such notice, however, shall not relieve the Contractor of responsibility for any damage resulting from his blasting operations. 24 CONTRACTOR'S REPRESENTATIVE The successful bidder shall be required to have a responsible local representative available at all times while the work is in progress under this contract. The successful bidder shall be required to furnish the name, address and telephone number where such local representative may be reached during the time that the work contemplated by this contract is in progress. 25 INSURANCE 25.1 The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do T� business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will be provided ten (10) days in advance of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the right to subrogation. The Contractor shall procure and carry at his sole cost and expense through the life of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall be carried with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering i the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall be submitted before contract execution. V1 25.2 PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN LJ THE FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AND THE ri ENGINEER AS A PRIMARY ADDITIONAL INSURED AND PROVIDE A WAIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK AS REQUIRED BELOW, OR IN THE ALTERNATIVE, SHALL BE ACCOMPANIED BY A STATEMENT FROM F, THE CONTRACTOR TO THE EFFECT THAT NO WORK ON THIS PARTICULAR IJ PROJECT SHALL BE SUBCONTRACTED. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR THE ADDITIONAL INSURED ENDORSEMENT SHALL INCLUDE PRODUCTS AND COMPLETE OPERATIONS. 26 LABOR AND WORKING HOURS 26.1 Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in these contract documents. The wage rate that must be paid on this project shall not be less than specified in the schedule of general prevailing rates of per diem wages as above mentioned. The bidders' attention is further directed to the requirements of Texas Government Code, Chapter 2258, Prevailing Wage Rates providing for the payment of the wage schedules above mentioned and the i bidder's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem wages in the contract documents does not release the Contractor from compliance with any wage law that 16 t."� may be applicable. Construction work under the contract requiring an inspector shall not be performed on weekends or holidays unless the following conditions exist: 26.1.1 The project being constructed is essential to the City of Lubbock's ability to provide the necessary service to its citizens. 26.1.2 Delays in construction are due to factors outside the control of the Contractor. The Contractor is approaching the penalty provisions of the contract and Contractor can show he has made a diligent effort to complete the contract within the allotted time. 26.2 Before construction work requiring an inspector is to be performed on Sunday or holidays, the Contractor must notify the Owner's Representative not less than three full working days prior to the weekend or holiday he desires to do work and obtain written permission from the Owner's Representative to do such work. The final decision on whether to allow construction work requiring an inspector on Sunday or holidays will be made by the Owner's Representative. 26.3 In any event, if a condition should occur or arise at the site of this project or from the work being done under this contract which is hazardous or dangerous to property or life, the Contractor shall immediately commence work, regardless of the day of the week or the time of day, to correct or alleviate such condition so that it is no longer dangerous to property or life. 27 PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS The contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without discount, not less often than once each week. The Contractor and each of his subcontractors shall keep a record showing the name and occupation of each worker employed by the Contractor or subcontractor in the construction of the public work and the actual per diem wages paid to each worker. This record shall be open at all reasonable hours to inspection by the officers and agents of the City. The Contractor must classify employees according to one of the classifications set forth in the schedule of general prevailing rate of per diem wages, which schedule is included in the contract documents. The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, sixty dollars for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract documents l 28 PROVISIONS CONCERNING ESCALATION CLAUSES Bids submitted containing any conditions which provide for changes in the stated bid price due to increases or decreases in the cost of materials, labor or other items required for the project will be rejected and returned to the bidder without being considered. --w 29 PREPARATION FOR BID 29.1 The bidder shall submit his bid on forms furnished by the City, and all blank spaces in the form shall be correctly filled in, stating the price in numerals for which he intends to do the work contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy between the unit price and the extended total for a bid item, the unit price will be ' taken. A bid that has been opened may not be changed for the purpose of correcting an error in the bid price. 29.2 If the bid is submitted by an individual, his name must be signed by him or his duly authorized agent. If a bid is submitted by a firm, association, or partnership, the name and address of each member must be given and the bid signed by a member of the finn, association or partnership, or person duly authorized. If the bid is submitted by a company or corporation, the company or corporate name and business address must be given, and the bid signed by an official or duly authorized agent. Powers of attorney authorizing agents or others to sign bids must be properly certified and must be in writing and submitted with the bid. The bid shall be executed in ink. 17 30 31 29.3 29.3 Each bid shall be enclosed in a sealed envelope, addressed as specified in the Notice to Bidders, and endorsed on the outside of the envelope in the following manner: , 29.3.1 Bidder's name: MH Civil Constructors, Inc. 29.3.2 Bid for "ITB 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT" Bid submittals may be withdrawn and resubmitted at any time before the time set for opening of the bids, but no bid may be withdrawn or altered thereafter. 29.4 Pursuant to Texas Local Government Code 252.043(g), a competitive sealed bid that has been opened may not be changed for the purpose of correcting an error in the bid price. THEREFORE, u ANY CORRECTIONS TO THE BID PRICE MUST BE MADE ON THE BID SUBMITTAL FORM PRIOR TO BID OPENING. BOUND COPY OF CONTRACT DOCUMENTS Bidder understands and agrees that the contract to be executed by bidder shall be bound and will include the following: (a) Notice to Bidders. 1 (b) General Instructions to Bidders. (c) Bidder's Submittal. (d) Statutory Bonds (if required). (e) Contract Agreement. (f) General Conditions. (g) Special Conditions (if any). (h) Specifications. (i) Insurance Certificates for Contractor and all Sub -Contractors. (j) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders. If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered incorporated by reference into the aforementioned contract documents. QUALIFICATIONS OF BIDDERS The bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The bidder may also be required to give a past history and references in order to satisfy the City of Lubbock about the bidder's qualifications. The City of Lubbock may make reasonable investigations deemed necessary and proper to determine the ability of the bidder to perform the work, and the bidder shall furnish to the City of Lubbock all information for this purpose that may be requested. The bidder's bid may be deemed not to meet specifications or the bid may be rejected if the evidence submitted by, or investigation of, the bidder fails to satisfy the City of Lubbock that the bidder is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the bidder's qualifications shall include: (a) The ability, capacity, skill, and financial resources to perform the work or provide the service required. (b) The ability of the bidder to perform the work or provide the service promptly or within the time specified, without delay or interference. (c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder. (d) The quality of performance of previous contracts or services. (e) The safety record of the Contractor and proposed Sub -Contractors ' Before contract award, the recommended contractor for this project may be required to show that he has experience with similar projects that require the Contractor to plan his work efforts and equipment needs with City of Lubbock specifications in mind. Demonstration of experience shall include a complete list of ALL similar 18 municipal and similar non -municipal current and completed projects for the past three (3) years for review. This list shall include the names of supervisors and type of equipment used to perform work on these projects. In addition, the Contractor may be required to provide the name(s) of supervisor(s) that will be used to perform work on this project in compliance with City of Lubbock specifications herein. 32 BID AWARD 32.1 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City shall award the bid based on the total bid for Bid Items 1 through 13 plus the sum of any Alternate Bids or Options the City may select. 32.2 All bids are evaluated for compliance with specifications before the bid price is considered. Response to specifications is primary in determining the best low bid. Failure to comply with the specifications may result in disqualification of the bid. 32.3 In case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding may be cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to determine possible Anti -Trust violations. 32.4 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder would be required to underbid the nonresident bidder in the nonresident bidders' home state. 32.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into the State of Texas and under the laws of the State of Texas. In connection with the performance of work, the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and Local laws, regulations, and executive orders to the extent that the same may be applicable. 32.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS INVITATION TO BID. 33 ANTI -LOBBYING PROVISION 33.1 DURING THE PERIOD BETWEEN THE BID CLOSE DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE LUBBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY - SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY. 33.2 This provision is not meant to preclude bidders from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential bidders, assure that contract decisions are made in public, and to protect the integrity of the bid process. Violation of this provision may result in rejection of the bidder's bid. 34 PREVAILING WAGE RATES 34.1 Bidders are required to comply with Texas Government Code, Chapter 2258, Prevailing Wage l- Rates, with respect to the payment of prevailing wage rates for the construction of a public work, including a building, highway, road, excavation, and repair work or other project development or improvement, paid for in whole or in part from public funds, without regard to whether the work 19 i is done under public supervision or direction. A worker is employed on a public work if the worker is employed by the contractor or any subcontractor in the execution of the contract for the project 34.2 A worker employed on a public work by or on behalf of the City of Lubbock shall be paid not less than the general prevailing rate of per diem wages for the work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work. 34.3 The State of Texas has adopted the Federal Davis -Bacon wage rates for use in Texas pursuant to and in accordance with the Texas Government Code, Section 2258.022. Bidders may access the U. S. Department of Labor web site at the following web address to obtain the rates to be used in Lubbock County: ht!p://www.wdol.gov/dba.aspx 34.4 It shall be the responsibility of the successful bidder to obtain the proper wage rates from the web site for the type of work defined in the bid specifications. 34.5 A contractor or subcontractor who violates Texas Government Code Section 2258.023 shall pay to the City of Lubbock $60 for each worker employed for each calendar day or part of the day that the worker is paid less than the wage rates stipulated in the contract. 20 BID SUBMITTAL FORM 22 Page Intentionally Left Blank 21 BID SUBMITTAL FORM UNIT PRICE BID CONTRACT I 1- DATE: March 4, 2013 ITB 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT Bidof MH Civil Constructors, Inc. (hereinafter called Bidder) To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner) iiLadies and Gentlemen: The Bidder, in compliance with your Invitation to Bid for the construction of LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT, having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the construction of the intended project including the availability of materials and labor, hereby intends to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The bidder binds himself on acceptance of his bid to execute a contract and any required bonds, according to the accompanying forms, for performing and completing the said work within the time stated and for the prices stated below. Lake Alan HenryWildlife Mitigation Area Water Distribution Pro'ect ITEM ITEM DESCRIPTION QTY (+/-) UNIT UNIT EXTENDED # COST COST General hens 4x.�' , f " Mobilization 1 LS �,php.0p $ (aG^0 64 2'= 3" HDPE Piping, furnished and installed 5500 LF A,5 lkls-o xo 2" HDPE Piping, furnished and installed 6000 LF Q.'L5 0-5, 500 . eu 1-1/4" HDPE Piping, furnished and installed 16000 LF �,ha 'z ;x S. 5" Steel Casing Pipe, excluding HDPE carrier pipe 160 LF furnished and installed. 10.o0 6`° ° 3" Valve in Valve Box, furnished and installed 3 EA10,�o b,250.�C 2" Valve in Valve Box, furnished and installed 4 EA yr3 uco -co S' 1-1/4" Valve in Valve Box, famished and installed 10 EA 3So.�o 35-00,00 9 V Air Releif Valve in Valve Box, furnished and installed 5 EA qL 2 J•00 10 2" Meter Box and Fittings, furnished and installed 2 EA 2�0-00 11 2-1/4" Frost Proof Post Hydrant, furnished and installed 1 EA 1p,t;0 I,OQ .. 12 .:: V Frost Proof Yard Hydrant, furnished and installed 1 EA 1500-OD 500 t? 13 Road Bore, excluding steel casing pipe and HDPE carrier 2 EA pipe, furnished and installed 10�� 20pQ-DO Total: $ aq ivd , 0O Bidder's Initials ( 23 f,. Bidder hereby agrees to commence the work on the above project on a date to be specified in a written "Notice to Proceed" of the Owner and to substantially complete the project within 90 (NINETY) consecutive calendar days thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of $300 (THREE HUNDRED) for each consecutive calendar day in excess of the time set forth herein above for completion of this project, all as more fully set forth in the general conditions of the contract L_ documents. Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with instruction number 29 of the General Instructions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the bidding. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of THIRTY (30) calendar days after the scheduled closing time for receiving bids. The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in the contract documents. Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the bid submitted as a guarantee that bidder will enter into a contract, obtain all required insurance policies, and execute all necessary bonds (if required) within ten (10) business days after notice of award of the contract to him z 4. Enclosed with this bid is a Cashier's Check or Certified Check for Dollars ($ ) or a Bid Bond in the sum of five percent Dollars ($ 5 0 ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the bid is accepted by the Owner and the undersigned fails to execute the necessary contract documents, insurance certificates, and the required bond (if any) with the Owner within ten (10) business days after the date of receipt of written notification of acceptance of said bid; otherwise, said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Bidders. Pursuant to Texas Local Government Code 252.043(a), a competitive sealed bid that has been opened may not be changed for the purpose of correcting an error in the bid price. THEREFORE, ANY CORRECTIONS TO THE BID PRICE MUST BE MADE ON THE BID SUBMITTAL FORM PRIOR TO BID OPENING. (Seal if Bidder is a Corporation) ATTEST• 1 Secretary Bidder acknowledges receipt of the following addenda: Addenda No. 1 Date Feb. 19, 2013 Addenda No. 2 Date Feb . 22, 2013 Addenda No. Date Addenda No. Date Date: M ch t 4, 2013 ( \1 � Author' ed Signature Juan A. Moreno (Printed or Typed Name) MH Civil Constructors, Inc. Company 1113 N. McMasters St., Ste C Address Amarillo ,Potter City, County Texas 79106 State Zip Code Telephone: 806 - 367-6043 Fax: 806 - 374-4399 FEDERAL TAX ID or SOCIAL SECURITY No. 27-2016347 EMAIL: mh@mh—civil . com M/WBE Firm: Woman Black American Native American (( Hispanic American Asian Pacific American Other (Specify) , a RLI Suiety POWER ATTORNi P.O Box 3967 j Peoria, (L 61612-3967 Phone, (EM645.2402 i Fax (309)6fs9-2036 RLI Insurance Company H'ww.ncCorp cwn Know All Nten by These Presents: That this Power of Attomey is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RI.,i Insurance Company, a(n) Illinois corporation, does hereby make, constitute and appoint: Robert A. Bentley Cory 13 Bentley Christal Daniel Lauren Freeman Tracy Velasauez Rick Clement iointly or severally in the City of Amatillo , State of Texas its true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred, to sign, execute, acknowledge and deliver for and on its behalf as Surety, the following described bond. Any and all bonds, undertakings, and recognizances in an amount not to exceed Ten Million Dollars ($10,000,000) for any single obligation. The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the following is a true and exact copy of the Resolution adopted by the Board of Directors of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings, .Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with its corporate seal affixed this 12th day of November , 2012 a. . ....... •,�,- RLI Insurance Company SEAL Stale of Illinois Roy C. Die Vice President" County of Peoria CERTIFICATE On this 12th day of November 2012 before me, a Notary I, the undersigned officer of RLI Insurance Company, a stock l Public, personally appeared Roy C. Die who being by me duty corporation of the State of Illinois, do hereby certify that the attached sworn, acknowledged that he signed the above Power of Attorney as the Power of Attorney is in full force and effect and is irrevocable; and aforesaid officer of the RLI Insurance Company and acknowledged said fiuthcrtnore, that the Resolution of the Company as set forth in the instrument to be the voluntary act and deed of said corporation. Power. of Attorriev, is now in force. In testimony whereof, I have hereunto set r:+.y.hand and the seal of t�,.e ff Insurance Company tiiiq 14 th day of February E.0 I2L1 Insurance Comp -any Tacqu ine M. Bockler Notary Public _ Motu,,, "OFFICIAL SEAL" Roy C. Die. Vice President nm,a JACOUEUNE M. BOCBLER s r+rE pr rurvaS COMMISSIONUPIRESOWUW4 +23+2320202r2 A0059411 RI I Insurance Company 9025 N. Lindbergh Dr. Peoria, IL 61615 P.O. Box 3967 Peoria, IL 61612.3967 Phone:309-692-1000 Fax:309-683-1610 KNOW ALL MEN BY THESE PRESENTS, That We, MH Civil Constrictors Inc. of 1113 N. McMasters. Suite C: Amarillo, TX 79106 as Principal, and RLI Insurance Company , of Peoria , Illinois , as Surety, an Illinois corporation duly licensed to do business in the State of Texas , are held and firmly bound unto City of Lubbock, Texas , as Obligee, in the penal sum of Five -Percent (5%) of the Total Contract Amount Dollars ( 5% of Contract ), for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, finely by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted, or is about to submit, a proposal or a bid to the Obligee on a contract for LAH Wildlife Mitieation Area - Water Distribution Project (( 1TB 13-11178-DO i. NOW, THEREFORE, if the aforesaid principal shall be awarded the contract, the said principal will within the period specified therefore, or if no period be specified, within ten (10) days after the notice of such award enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null and void, otherwise the principal and the surety will pay unto the obligee the difference in money between the amount of the bid of said principal and the amount for which the obligee may legally contract with another party to perform the work if the latter amount be in excess of the former, in no event shall the liability hereunder exceed the penal sum hereof. PROVIDED AND SUBJECT TO THE CONDITION PRECEDENT, that any suits at law or proceedings in equity brought or to be brought against the Surety to recover any claim hereunder must be instituted and service had upon the Surety within ninety (90) days after the acceptance of said bid of the Principal by the Obligee. SIGNED, SEALED AND DATED this 4th day of February , 2013 (�MN Civil Constructors Inc. Principal By: Juan 140reno, President RLI Insurance Company By _ — Co .B.� Br�y Altomey in Fact C0038004-50,0 MJ Insurance Coinpany 7 P 0. 0ox 3n 967 Peea. IL 61612.3967 TEXAS COMPLAINT NOTICE Phone. 09-692.1000 Fax 309-653-1610 UNVORTA.N'T NOTICE To obtain information or make a complaint: You may call RLf insurance Company's toll free telephone number for infopnation or to make a complaint at NQ0-645-2402. You may also write to RLI Insurance Company at: 9025 N. Lindbergh Drive Peoria, IL 61615 FAX # 309-683-1610 You may contact the Texas Department of insurance to obtain information on companies, coverages, rights or complaints at 1-800-21T-3419 You may write the Texas Department of Insurance: P.O. Box 149104 Austin. TX 78714-9104 FAX # (512) 475-1771 Web: http://www.tdi.state.tx.us E-mail: ConsumerProtectionOtdi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim, you should contact RLI Insurance Company first. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document, UW 1042-S (02/10) M4201210 E' CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT To Be Completed by Bidder and Agent Must be submitted with Bid I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me with me and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10) business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City meeting all of the requirements defined in this bid. Contractor (Original ignature) CONTRACTOR'S FIRM NAME: CONTRACTOR'S FIRM ADDRESS: Saul B. Hernandez Contractor (Print) MH Civil Constructors, Inc. (Print or Type) 1113 N. McMasters St, Ste C Amarillo, TX 79106 NOTE TO CONTRACTOR If the time requirement specified above is not niet, the City has the right to reject this bid and award the contract to another contractor. If you have any questions concerning these requirements, please contact the Purchasing and Contract Management Office for the City of Lubbock at (806) 775-2572. BID 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT F Page Intentionally Left Blank SAFETY RECORD QUESTIONNAIRE The City of Lubbock City Council desires to avail itself of the benefits of Section 252.0435 of the Local Government Code, and consider the safety records of potential contractors prior to awarding bids on City contracts. Pursuant to Section 252.0435 of the Local Government Code, City of Lubbock has adopted the following written definition and criteria for accurately determining the safety record of a bidder prior to awarding bids on City contracts. The definition and criteria for determining the safety record of a bidder for this consideration shall be: The City of Lubbock shall consider the safety record of the bidders in determining the responsibility thereof. The City may consider any incidents involving worker safety or safety of the citizens of the City of Lubbock, be it related or caused by environmental, mechanical, operational, supervision or any other cause or factor. Specifically, the City may consider, among other things: a. Complaints to, or final orders entered by, the Occupational Safety and Health Review Commission (OSHRC), against the bidder for violations of OSHA regulations within the past three (3) years. b. Citations (as defined below) from an Environmental Protection Agency (as defined below) for violations within the past five (5) years. Environmental Protection Agencies include, but are not necessarily limited to, the U.S. Army Corps of Engineers (USACOE), the U.S. Fish and Wildlife Service (USFWS), the Environmental Protection Agency (EPA), the Texas Commission on Environmental Quality (TCEQ), the Texas Natural Resource Conservation Commission (TNRCC) (predecessor to the TCEQ), the Texas Department of State Health Services (DSHS), the Texas Parks and Wildlife Department (TPWD), the Structural Pest Control Board (SPCB), agencies of local governments responsible for enforcing environmental protection or worker safety related laws or regulations, and similar regulatory agencies of other states of the United States. Citations include notices of violation, notices of enforcement, suspension/revocations of state or federal licenses or registrations, fines assessed, pending criminal complaints, indictments, or convictions, administrative orders, draft orders, final orders, and judicial final judgments. C. Convictions of a criminal offense within the past ten (10) years, which resulted from bodily harm or death. d. Any other safety related matter deemed by the City Council to be material in determining the responsibility of the bidder and his or her ability to perform the services or goods required by the bid documents in a safe environment, both for the workers and other employees of bidder and the citizens of the City of Lubbock. In order to obtain proper information from bidders so that City of Lubbock may consider the safety records of potential contractors prior to awarding bids on City contracts, City of Lubbock requires that bidders answer the following three (3) questions and submit them with their bids: QUESTION ONE Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm, corporation, partnership or institution, received citations for violations of OSHA within the past three (3) years? YES NO X If the bidder has indicated YES for question number one above, the bidder must provide to City of Lubbock, with its bid L__'. submission, the following information with respect to each such citation: Date of offense, location of establishment inspected, category of offense, final disposition of offense, if any, and penalty j assessed. Bidder's Initials Page Intentionally Left Blank r a j QUESTION TWO Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such Finn, corporation, partnership or institution, received citations for violations of environmental protection laws or regulations, of any kind or type, within the past five years? Citations include notice of violation, notice of enforcement, suspension/revocations of state or federal licenses, or registrations, fines assessed, pending criminal complaints, indictments, or convictions, administrative orders, draft orders, final orders, and judicial final judgments. YES NO X If the bidder has indicated YES for question number two above, the bidder must provide to City of Lubbock, with its bid submission, the following information with respect to each such conviction: Date of offense or occurrence, location where offense occurred, type of offense, final disposition of offense, if any, and penalty assessed. QUESTION THREE Has the bidder, or the firm corporation, partnership, or institution represented b bidder, or anyone actin for such firm, rp ,p P� P Y Y g corporation, partnership, or institution, ever been convicted, within the past ten (10) years, of a criminal offense which resulted from serious bodily injury or death? C, YES NO X If the bidder has indicated YES for question number three above, the bidder must provide to City of Lubbock, with its bid submission, the following information with respect to each such conviction: Date of offense, location where offense occurred, type of offense, final disposition of offense, in any, and penalty assessed. ACKNOWLEDGEMENT THE STATE OF TEXAS COUNTY OF LUBBOCK I certify that I have made no willful misrepresentations in this Questionnaire nor have I withheld information in my _i statements and answers to questions. I am aware that the information given by me in this questionnaire shall be investigated, with my full permission, and that any misreprespigations or omissions may cause my bid to be rejected. Signature Office Manager Title 3 Page Intentionally Left Blank SUSPENSION AND DEBARMENT CERTIFICATION t, Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $50,000 and all non -procurement transactions (e.g., sub -awards to sub -recipients). Contractors receiving individual awards of $50,000 or more and all sub -recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $50,000 or more can be made to your fine, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. COMPANYNAME: MH Civil Constructors, Inc. FEDERAL TAX ID or SOCIAL SEC TY N Signature of Company Official: r 27-2016347 Printed name of company official signing above: S cAu 1 B . Hernandez Date Signed: March 4, 2013 4 Page Intentionally Left Blank LIST OF SUB -CONTRACTORS Page Intentionally Left Blank I I 1. 2. 3. 4. 5. 6. 7. 8. rr 9. 10. 11. 12. 13. 14. 15. 16. BID 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT LIST OF SUB CONTRACTORS Company Name Location Services Provided Gajeske, Inc. Houston, TX Pipe fusion Company MH Civil Constructors, Inc. Address Amarillo Potter City, County Texas 79106 State Zip Code Telephone: 806-367-6043 Fax: 806 - 374-4399 Minority Owned Yes No ❑ N ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ THIS FORM SHALL BE COMPLETED AND RETURNED ALONG WITH YOUR PROPOSAL IF NO SUB —CONTRACTORS WILL BE USED PLEASE INDICATE SO 4 Page Intentionally Left Blank BID 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT FINAL LIST OF SUB CONTRACTORS Minority Owned Company Name Location Services Provided Yes No 1. ❑ ❑ 2. ❑ ❑ 3. ❑ ❑ 4. ❑ ❑ 5. ❑ ❑ 6. ❑ ❑ 7. ❑ ❑ 8. ❑ ❑ 9. ❑ ❑ 10. ❑ ❑ 11. ❑ ❑ 12. ❑ ❑ 13. ❑ ❑ 14. ❑ ❑ 15. 11 ❑ 16. 11 ❑ Company Address City, County State Zip Code Telephone: - Fax: THIS FORM SHALL BE COMPLETED AND RETURNED WITHIN 7 DAYS OF BID CLOSING. IF NO SUB —CONTRACTORS WILL BE USED PLEASE INDICATE SO. 6 Patze Intentionally Left Blank PAYMENT BOND 8 L)VLLU LVV. JJ1)V4LLL1/ STATUTORY PAYMENT BOND PURSUANT TO SECTION 2253.021(a) OF THE TEXAS GOVERNMENT CODE (CONTRACTS MORE THAN $50,000) KNOW ALL MEN BY THESE PRESENTS, that MH Civil Constructors Inc (hereinafter called the Principal(s), as Principal(s), and RLI Insurance Company P.O. Box 3967; Peoria, IL 61612-3967 (hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter called the Obligee), in the amount of One Hundred Twenty Nine Thousand Seven Hundred Dollars ($129,700.00) lawful money of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 28rrr day of March, 2013 , to MH Civil Constructors, Inc. LAH Wildlife Mitigation Area - Water Distribution Project ITB 13-11178-DG; Contract: 11178; Project: 92280.9441.10000 and said Principal under the law is required before commencing the work provided for in said contract to execute a bond in the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect; PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. N WITNESS ERE , the said Principal (s) and Surety (s) have signed and sealed this instrument this �d _ Fday of t _ 2013 . RLI Insurance Company Surety *By: -- (Title) o� B. B -ntley, Attorney -in -Fact MH Civil Constructors, Inc. (Company Name) By: Juan Moreno _ (Printed Name) 0 (Signature -- President (Title) The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby designates Cory Bentley an agent resident in Lubbock County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship. RLI Insurance Company Surety * By: QZT4 -i (Title) tt rney-4in—Fact Approved as to forin: j t City&Attomey By: --; * Note: If signed by an Office of the Surety Company there must be on file a certified extract from the by-laws showing that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of attorney for our files. 10 Pate Intentionally Left Blank 11 PERFORMANCE BOND l Page Intentionally Left Blank Bond No. SSB0422217 STATUTORY PERFORMANCE BOND PURSUANT TO SECTION 2253.021(a) OF THE TEXAS GOVERNMENT CODE (CONTRACTS MORE THAN $100,000) MH Civil Constructors, Inc. KNOW ALL MEN BY THESE PRESENTS, that (hereinafter called the Principal(s), as Principal(s), and RLI Insurance Company P.O. Box 3967; Peoria, IL 61612-3967 (hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter called the Obligee), in the amount of One Hundred Twenty Nine Thousand Seven Hundred Dollars ($ 129,700) lawful motley of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 28"' day of March, 2013 , to MH Civil Constructors,Inc. LAH Wildlife Mitigation Area - Water Distribution Project ITB 13-11178-DG; Contract: 11178; Project: 92280.9441.10000 and said principal under the law is required before commencing the work provided for in said contract to execute a bond in the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said article to the same extent as if it were copied at length herein. 1N WI" ESS HEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this clay of 2013 . RLI Insurance MH Civil Con ructors, Inc. Surety _ (Compa Nam * BY By: (Title) I B. Bentley, Attorney -in -Fact (Printed Name) Juan Moreno (Signature) President (Title) 3 The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby designates Cory Bentleyan agent resident in Lubbock County to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship. RLI Insurance Company Surety *By. SAA (Tit e) 4ttorny—in—Fact Approved as to Form City ofit oc By: City Attorney * Note: If signed by an Office of the Surety Company, there must be on file a certified extract from the by-laws showing that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of attorney for our files. 1tLl Surety P.O. Box 3967 1 Peoria, IL 61612-3967 Pbone: (800)645-2402 1 Fax: (309)689-2036 www.rlicorp.com Know All Men by These Presents: POWER OF ATTORNEY RLI Insurance Company bond No. SSBo422217 That this Power of Attomey is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RLI Insurance Company, a(n) Illinois corporation, does hereby make, constitute and appoint: Robert B. Bentley. Coryy B.Bentley, Christal Daniel. Lauren Freeman, Tracy Velasauez, Rick Clement jointly or severally. in the City of Amarillo , State of Texas its true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred, to sign, execute, acknowledge and deliver for and on its behalf as Surety, the following described bond. Any and all bonds, undertakings, and recognizances in an amount not to exceed Ten Million Dollars ($10,000,000) for any single obligation. The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the following is a true and exact copy of the Resolution adopted by the Board of Directors of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with its corporate seal affixed this 12th day of November 2012 . `V ........ Co"%a, RLI Insurance Company PO 41 State of Illinois ) '•• . .•••' r Roy C. Die Vice President )} SS County of Peoria ttu„„,,,,t��� CERTIFICATE On this 12th day of November 2012 before me, a Notary I, the undersigned officer of RLI Insurance Company, a stock Public, personally appeared Roy C. Die who being by me duly corporation of the State of Illinois, do hereby certify that the attached sworn, acknowledged that he signed the above Power of Attorney as the Power of Attorney is in full force and effect and is irrevocable; and aforesaid officer of the RLI Insurance Company and acknowledged said furthermore, that the Resolution of the Company as set forth in the instrument to be the voluntary act and deed of said corporation. Power of Attorney, is now in force. In testimony whereof, I have hereunto set my hand and tbseal oflt}�11I Insurance Company this 12th , day of April LLvU 3 Fes.. Jacqu ine M. Bockle Notary Public MorAnr -OFFICIAL SEAL" ►uetw JACQUELINE M. 60CKLER STATr d utwos COMMISSION EXPIRES MI6114 RLI Insurance Company Roy C. Die Vice President 4234232020212 A0059411 LI ® RU Insurance Company P.O. Boxox 39 3967 Peoria, IL 616I2-3967 RPhone: 309-692-1000 fax;309-693-1610 IMPORTANT NOTICE To obtain information or make a complaint: TEXAS COMPLAINT NOTICE You may call RLI Insurance Company's toll free telephone number for information or to make a complaint at 800-645-2402. You may also write to RLI Insurance Company at: 9025 N. Lindbergh Drive Peoria, IL 61615 FAX 9 309-683-1610 You may contact the Texas Department of Insurance to obtain information on companies, coverages, rights or complaints at 1-900-252-3439 You may write the Texas Department of Insurance: P.O. Box 149104 Austin, TX 78714-9104 FAX # (512) 475-1771 Web: http://www.tdi.state.tx.us E-mail: ConsumerProtection6EMi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim, you should contact RLI Insurance Company first. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. UW 1042-S (02/10) M4201210 RLI P.O. Box 396 Company TEXAS COMPLAINT NOTICE P.O. Box 3967 Peoria, ►L 61612-3967 'KF"k Ll Phone:309-692-1000 Fax:309-683-1610 IMPORTANT NOTICE To obtain information or make a complaint: You may call RLI Insurance Company's toll free telephone number for information or to make a complaint at 800-645-2402. You may also write to RLI insurance Company at: 9025 N. Lindbergh Drive Peoria, IL 61615 FAX # 309-683-1610 You may contact the Texas Department of Insurance to obtain information on companies, coverages, rights or complaints at 1-800-25 -3439 You may write the Texas Department of insurance: P.O. Box 149104 Austin, TX 78714-9104 FAX # (512) 475-1771 Web: httn://www.tdi.state.tx.us E-mail: ConsumerProtcction(@tdi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim, you should contact RLI Insurance Company first. If the dispute is not resolved, you may contact the Texas Department of Insurance. ATTACH THIS NOTICE TO YOUR POLICY: This notice is for information only and does not become a part or condition of the attached document. UW 1042-S(02/10) M4201210 CERTIFICATE OF INSURANCE Page Intentionally Left Blank .._._ ........ --- DATE IMMIDD/YYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE 4/16/2013 " THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES - BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the i certificate holder in lieu of such endorsements . CONTACT PRODUCER NAME:__LaUren_Freemaa_--___—_-- Upshaw Insurance PHONE7 tc 801 S. Fillmore, Suite 300 E-MAIL )806-468-0400 I talc. No) 806-46�6-DA 0 Amarillo TX 79105 ADDREss:Ia-ureil_f@up-Shaw-insurance.mill.._—._-__—___—,___. iNSURERLS)_AFFORDING COVERAGE _-� NAIC 9 - ............ __..... �_-_ '-____._......_._._.-._.�- INSUREmL.-AmerisUri.M-utuaLIns. -_C4_.�----..�__--_....--.. INSURED MHCIV-2 _INSURER B. _ Atnerisslr_Insuraoce_...._-- ' MH Civil Constructors, Inc JNSURERC_ Saul Hernandez _INSURER D : 1113 N McMasters Street Ste C - -- I INSURER E : ! ' { Amarillo TX 79106 -- II INSURER F : I� COVERAGES CERTIFICATE NUMBER:270261888 REVISION NUMBER: _31 I F i 1 51 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR IADDL;SUBR LI POLICY EFF POCY EXP I LTR - TYPE OF INSURANCE i INSR WVO k POLICY NUMBER ! MMIDDIYYYY I MM/DDIYWY 3 LIMITS A GENERAL LIABILITY CPP2082049 /16/2013 f1/16/2014 EACH OCCURRENCE I S1,000,000 x _ COMMERCIAL GENERAL LIABILITY k ! I PREMISES (,Fk ccurrencej ; $1,000,000 CLAIMS -MADE X OCCUR i _ ME_D EXP (Any one person) j $10,000 jjjs!! 1 PERSONAL &ADVINJURY $1,000 000 !GENEERAL AGGREGATE 3 $2,000 000 GEN LIMIT i PRODUCTS - L AGGREGATE APPLIES PER: ' PRO- - COMP/OP AGG$2,000 000 - - �— -- POLICY I LOC ! I $ B AUTOMOBILE LIABILITY CA2082047 /16/2013 4/16/2014 (Ea accadentj,- X ANY AUTO BODILY INJURY (Per person) $ .-_- ALL OWNED ---. , SCHEDULED ! AUTOS i AUTO5 ! i ---- --- �----------------�- j BODILY INJURY (PeraccidenQ $ _ ; NON -OWNED ! I HIRED AUTOS AUTOS � � i PROPERTY DAMAGE 3 $ I Per a'cidert -L-- —).- I ' I ! $ B X UMBRELLA LIAR X OCCUR CU2082050 iA/16/2013 4/16/2014 j EACH OCCURRENCE $5 000 000 -- ;EXCESS LIAR i `CLAIMS -MADE _ - [AGGREGATE _-. E $5 000 000 - i DE I ' RETENTION $ I I I $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN WC2082051 4/16/2013 4/16/2014 X i STATU )OTH-I _sTORY-LIMITS ANY PROPRIETOR/PARTNER/EXECUTIVE N / A 1tI OFFICER/MEMBER EXCLUDED? ; ❑' I � E.L. EACH ACCIDENT j $1 000 000 i J' ----- -' -" - ---- (Mandatory In NH) i L E.L. DISEASE - EA EMPLOYE S1 000 000 ' If yes, describe under DESCRIPTION OF OPERATIONS below -- "— E.L. DISEASE - POLICY LIMIT ; $1 000,000 A Equipment Floater IM2087100 4/16/2013 A/16/2014 I 1 � I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Project: LAH Wildlife Mitigation Area - Water Distribution Endts shown apply only if there is a written contract between the named insured & certificate holder that requires such coverage. GL,AU: Policies include blanket additional insured endts (GL per attached CG7085 (05/10) with primary/non-contributory language & completed ops). GL,AU,WC: Policies include blanket waiver of subrogation endts. 30 days notice applies except 10 days for non -pay. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Lubbock ACCORDANCE WITH THE POLICY PROVISIONS. 1625 13th Street, Ste 204 Lubbock TX 79401 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. TEXAS CONTRACTOR'S BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM All of the terms, provisions, exclusions, and limitations of the coverage form apply except as specifically stated below. Policy Number Agency Number Policy Effective Date Policy Expiration/Cancellation Date Date Account Number Named Insured Agency Issuing Company 1. SECTION II - WHO IS AN INSURED is amended to add as an insured any person or organization whom you are required to add as an additional insured on this policy under a written contract or written agreement relating to your business. The written contract or written agreement must require additional insured status for a time period during the term of this policy and be executed prior to the "bodily injury", "property damage", or "personal and advertising injury" giving rise to a claim under this policy. If, however, "your work" was commenced under a letter of intent or work order, subject to a subsequent reduction to writing within 30 days from such commencement and with customers whose customary contracts require they be named as additional insureds, we will provide additional insured status as specified in this endorsement. 2. SECTION II - WHO IS AN INSURED is amended to add the following: If the additional insured is: a. An individual, their spouse is also an additional insured. b. A partnership or joint venture, members, partners, and their spouses are also additional insureds. c. A limited liability company, members and managers are also additional insureds. d. An organization other than a partnership, joint venture or limited liability company, executive officers and directors of the organization are also additional insureds. Stockholders are also additional insureds, but only with respect to their liability as stockholders. e. A trust, trustees are also insureds, but only with respect to their duties as trustees. 3. The insurance provided to the additional insured under this endorsement is limited as follows: a. That person or organization is only an additional insured with respect to liability arising out of: (1) Premises you own, rent, lease, or occupy; or (2) Your ongoing operations, unless the written contract or written agreement also requires completed operations coverage (or wording to the same effect), in which case the coverage provided shall extend to your completed operations for that additional insured. r- Premises, as respects this provision, shall include common or public areas about such premises if so required in the written contract or written agreement. r_. Includes copyrighted material of Insurance Services Office, Inc. CG 70 85 05 10 Pagel of 2 Ongoing operations, as respects this provision, does not apply to "bodily injury" or "property damage" occurring after: (a) All work including materials, parts or equipment furnished in connection with such work on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or (b) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. b. The limits of insurance applicable to the additional insured are the least of those specified in the written contract or written agreement or in the Declarations of this policy. The limits of insurance applicable to the additional insured are inclusive of and not in addition to the limits of insurance shown in the Declarations. c. The additional insured status provided by this endorsement does not extend beyond the expiration or termination of a premises lease or rental agreement nor beyond the term of this policy. d. If a written contract or written agreement as outlined above requires that additional insured status be provided by the use of CG 20 10 11 85, then the terms of that endorsement, which are shown below, are incorporated into this endorsement as respects such additional insured, to the extent that such terms do not restrict coverage otherwise provided by this endorsement: ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: Blanket Where Required by Written Contract or Agreement that the terms of CG 20 10 1185 apply. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. Copyright, Insurance Services Office, Inc., 1984 CG 20 10 11 85 e. The insurance provided to the additional insured does not apply to "bodily injury", "property damage", or "personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including but not limited to: (1) The preparing, approving, or failing to prepare or approve maps, drawings, opinions, reports, surveys, change orders, design specifications; and (2) Supervisory, inspection, or engineering services. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, paragraph 4.Other Insurance is deleted and replaced with the following: 4. Other Insurance. Any coverage provided in this endorsement is excess over any other valid and collectible insurance available to the additional insured whether primary, excess, contingent, or on any other basis unless the written contract or written agreement requires that this insurance be primary, in which case this insurance will be primary without contribution from such other insurance available to the additional insured. Includes copyrighted material of Insurance Services Office, Inc. CG 70 85 0510 Page 2 of 2 CERTIFICATE OF INSURANCE TO: CITY OF LUBBOCK DATE: P.O. BOX 2000, Room 204 LUBBOCK, TX 79457 TYPE OF PROJECT: THIS IS TO CERTIFY THAT (Name and Address of Insured) is, at the date of this certificate, insured by this Company with respect to the business operations hereinafter described, for the typed of insurance and in accordance with the provisions of the standard policies used by this company, the further hereinafter described. Exceptions to standard policy noted hereon. TYPE OF INSURANCE POLICY NUMBER EFFECTIVE EFFECTIVE LIMITS DATE DATE GENERAL LIABILITY 0 Commercial General Liability General Aggregate $ F1 Claims Made Products-Comp/Op AGG $ Lr Occurrence Personal & Adv. Injury $ 1-3 Owner's & Contractors Protective Each Occurrence $ ❑ Fire Damage (Any one Fire) $ Mod Exp (Any one Person) $ AUTOMOTIVE LIABILITY ❑ Any Auto Combined Single Limit $ O All Owned Autos Bodily Injury (Per Person) $ C. Scheduled Autos Bodily Injury (Per Accident) $ ❑ Hired Autos Property Damage $ 0 Non -Owned Autos r GARAGE LIABILITY 11 Any Auto Auto Only - Each Accident $ Other than Auto Only: Each Accident $ Aggregate $ ❑ BUILDERWRISK ❑ 100% of the Total Contract Price $ 0 INSTALLATION FLOATER $ EXCESSLIABILITY ❑ Umbrella Form Each Occurrence $ Aggregate $ tv Other Than Umbrella Form $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY The Proprietor/ ❑ Included Statutory Limits Partners/Executive ❑ Excluded Each Accident $ Offices are: Disease Policy Limit $ Disease -Each Employee $ OTHER The above policies either in the body thereof or by appropriate endorsement provide that they may not be changed or canceled by the insurer in less than the legal time required after the insured has received written notice of such change or cancellation, or in case there is no legal requirement, in less than five days in advance of cancellation. FIVE COPIES OF THE CERTIFICATE OF INSURANCE (Name of Insurer) MUST BE SENT TO THE CITY OF LUBBOCK an (Title): The Insurance Certificates Furnished shall name the City of Lubbock as a Primary Additional Insured on General Liability and provide a Waiver of Subrogation in favor of the City of Lubbock. IT SHALL BE THE CONTRACTOR'S. THE ADDITIONAL INSURED ENDORSEMENT SHALL INCLUDE PRODUCTS AND COMPLETE OPERATIONS. CONTRACTOR CHECKLIST A CONTRACTOR SHALL: (1) provide coverage for its employees providing services on a project, for the duration of the project based on proper reporting of classification codes and payroll amounts and filling of any coverage agreements; (2) provide a certificate of coverage showing workers' compensation coverage to the governmental entity prior to beginning work on the project; (3) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project; (4) obtain from each person providing services on a project, and provide to the governmental entity: (A) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (B) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (6) notify the governmental entity in writing by certified mail or personal delivery, within ten (10) days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; (7) post a notice on each project site informing all persons providing services on the project that they are required to be covered, and stating how a person may verify current coverage and report failure to provide coverage. This notice does not satisfy other posting requirements imposed by the Act or other commission rules. This notice must be printed in at least 19-point normal type, and shall be in both English and Spanish and any other language common to the worker population. The text for the notices shall be the following text provided by the commission on the sample notice, without any additional words or changes: PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AS A PRIMARY ADDITIONAL INSURED AND PROVIDE A WAIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK, OR IN THE ALTERNATIVE, SHALL BE ACCOMPANIED BY A STATEMENT FROM THE CONTRACTOR TO THE EFFECT THAT NO WORK ON THIS PARTICULAR PROJECT SHALL BE SUBCONTRACTED. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR. REQUIRED WORKERS' COMPENSATION COVERAGE "The law requires that each person working on this site or providing services related to this construction project must (see reverse) be covered by workers' compensation insurance. This includes persons providing, hauling, or delivering equipment and materials, or providing labor or transportation or other service related to the project, regardless of the identity of their employer or status as an employee." "Call the Texas Workers' Compensation Commission at 512-305-7238 to receive information on the legal requirement for coverage, to verify whether your employer has provided the required coverage, or to report an employer's failure to provide coverage." and (8) contractually require each person with whom it contracts to provide services on a project, to: (A) provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements for all of its employees providing services on the project, for the duration of the project; (B) provide a certificate of coverage to the contractor prior to that person beginning work on the project; (C) include in all contracts to provide services on the project the language in subsection (e) (3) of this rule; (D) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (E) obtain from each other person with whom it contracts, and provide to the contractor: (i) a certificate of coverage, prior to the other person beginning work on the project; and (ii) prior to the end of the coverage period, a new certificate of coverage showing extension of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (F) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (G) notify the governmental entity in writing by certified mail or personal delivery, within (ten) 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (H) contractually require each other person with whom it contracts, to perform as required by paragraphs (A) - (H), with the certificate of coverage to be provided to the person for whom they are providing services. Page Intentionally Left Blank CONTRACT Page Intentionally Left Blank CONTRACT 11178 STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREEMENT, made and entered into this 28th day of March, 2013 , by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock, thereunto authorized to do so, hereinafter referred to as OWNER, and MH Civil Constructors Inc of the City of Amarillo, County of Potter and the State of Texas hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID 13-11178-DG - LAH WILDLIFE MITIGATION AREA - WATER DISTRIBUTION PROJECT and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Conditions of Agreement. MH Civil Contructors, Inc.'s bid dated March 4, 2013 is incorporated into and made a part of this agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided`.in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, .Lubbock County, Texas in the year and day first above written. CONTRACTOR: I I I Lb:yizez.% l-fir COMPLETE ADDRESS: Company (Ad iv (fikf. it DP.f. Address v s City, State, Zip ATTEST: C" . Corporate Secretary 1 CITWLUC. AS (OWNER): By: YOR ATTEST: Beck Garza, City Secretary APPROVED AS TO CONTENT: i Turpin, ,, of Water Utilities Engineer R Keith Smith, P.E., Chief Operations Officer APP ED AS TO FORM: City Attorney GENERAL CONDITIONS OF THE AGREEMENT Page Intentionally Left Blank i" 2_ 4 GENERAL CONDITIONS OF THE AGREEMENT OWNER Whenever the word Owner, or First Party, are used in this contract, it shall be understood as referring to the City of Lubbock, Texas. CONTRACTOR Whenever the word Contractor, or Second Party, is used, it shall be understood to mean the person, persons, co- partnership or corporation, to wit MH Civil Constructors Inc who has agreed to perform the work embraced in this contract, or their legal representative. OWNER'S REPRESENTATIVE Whenever the word Owner's Representative or representative is used in this contract, it shall be understood as referring to, City of Lubbock, or its representative John Turpin, Chief Utilities Engineer so designated who shall. inspect constructions; or to such other representatives, supervisors, architects, engineers, or inspectors as may be authorized by said Owner to act in any particular under this agreement. Engineers, supervisors or inspectors shall act for the Owner under the direction of Owner's Representative, but shall not directly supervise the Contractor or persons acting on behalf of the Contractor. CONTRACT DOCUMENTS The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Bid, Signed Agreement, Statutory Bonds (if required), General Conditions of the Agreement, Special Conditions of the Agreement (if any), Specifications, Plans, Insurance Certificates, and all other documents made available to Bidder for inspection in accordance with the Notice to Bidders. The above described materials are sometimes referred to herein as the "contract" or "contract documents". INTERPRETATION OF PHRASES Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary," "Prescribed," or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Owner's Representative is intended; and similarly, the words "Approved," - "Acceptable," "Satisfactory," or words of like import shall mean approved by or acceptable or satisfactory to the 1 Owner's Representative. 6. SUBCONTRACTOR The term Subcontractor, as employed herein, includes only those having a direct contract with the Contractor for performance of work on the project contemplated by these contract documents. Owner shall have no responsibility to any Subcontractor employed by Contactor for performance of work on the project contemplated by these contract documents, but said Subcontractors shall look exclusively to Contractor for any payments due Subcontractor. The City reserves the right to approve or disapprove the selection of any subcontractor(s). 7. WRITTEN NOTICE Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an Office of the corporation for whom it is intended, or if delivered at or sent certified mail to the last business address known to the party who gives the notice. 2 8. W 10. 11 12. CONTRACTOR'S RESPONSIBILITIES Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the contract documents. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words which so applied have well known, technical or trade meaning shall be held to refer such recognized standards. All work shall be done and all materials furnished in strict conformity with the contract documents. SUBSTANTIALLY COMPLETED The term "Substantially Completed" is meant that the structure or project contemplated by the contract documents has been made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but still may require minor miscellaneous work and adjustment. LAYOUT Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall accomplish this work in a manner acceptable to the Owner's Representative. The Owner's Representative shall check the Contractor's layout of all major structures and any other layout work done by the Contractor at Contractor's request, but this check does not relieve the Contractor of the responsibility of correctly locating all work in accordance with the Plans and Specifications. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE The Contractor shall be furnished copies of all Plans and Specifications without expense to Contractor and Contractor shall keep one copy of same consistently accessible on the job site. RIGHT OF ENTRY The Owner's Representative may make periodic visits to the site to observe the progress or quality of the executed work and to determine, in general, if the work is proceeding in accordance with the contract documents. Owner's Representative shall not be required to make exhaustive or continuous onsite inspections to check the quality or quantity of the work, nor shall Owner's Representative be responsible for the construction means, methods, techniques, sequences or procedures, or the safety precautions incident thereto. Notwithstanding the Owner's Representative's rights of entry hereunder, the Owner's Representative shall not be responsible for the Contractor's failure to perform the work in accordance with the Contract Documents. 13. LINES AND GRADES All lines and grades shall be furnished whenever Owner's Representative deems said lines and grades are necessary for the commencement of the work contemplated by these contract documents or the completion of the work contemplated by these contract documents. Whenever necessary, Contractor shall suspend its work in order to permit Owner's Representative to comply with this requirement, but such suspension shall be as brief as practical and Contractor shall be allowed no extra compensation therefore. The Contractor shall give the Owner's Representative ample notice of the time and place where lines and grades are needed. All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless destruction or removal by Contractor, its Subcontractors, or its employees, such stakes, marks, etc., shall be replaced by the Owner's Representative at Contractor's expense. 14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY Unless otherwise specified, it is mutually agreed between the parties to this Agreement that the Owner's Representative has the authority to review all work included herein. The Owner's Representative has the authority to stop the work whenever such stoppage may be necessary to ensure the proper execution of the contract. The Owner's Representative shall, in all cases, determine the amounts and quantities of the several kinds of work which are to be paid for under the contract documents, and shall deterimine all questions in relation to said work and the construction thereof, and shall, in all cases, decide every question which may arise relative to the execution of this contract on the part of said Contractor. The decision of the Owner's Representative shall be conclusive in the absence of written objection to same delivered to Owner's Representative within fifteen (15) calendar days of any decision or direction by Owner's Representative. In the absence of timely written objection by Contractor, as provided herein, any and all objection or objections shall be deemed waived. 15. SUPERINTENDENCE AND INSPECTION It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from time to time such subordinate engineers, supervisors, or inspectors as the said Owner's Representative may deem proper to inspect the materials furnished and the work done under this Agreement, and to see that said material is furnished and said work is done in accordance with the specifications therefore. The Contractor shall furnish all reasonable aid and assistance required by the subordinate engineers, supervisors or inspectors for the proper inspection and examination of the work. The Contractor shall regard and obey the directions and instructions of any subordinate engineers, supervisors or inspectors so appointed, when such directions and instructions are consistent with the obligations of this Agreement and accompanying plans and specifications provided, however, should the Contractor object to any orders by any subordinate engineer, supervisor or inspector, the Contractor may within fifteen (15) calendar days make written appeal to the Owner's Representative for its decision. In the absence of timely written objection by Contractor, as provided herein, any and all objection or objections shall be deemed waived. 16. CONTRACTOR'S DUTY AND SUPERINTENDENCE The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory to Owner's Representative. The superintendent shall represent the Contractor in its absence and all directions given to superintendent shall be binding as if given to the Contractor. It is expressly agreed that adequate supervision by competent and reasonable representatives of the Contractor is essential to the proper performance of the work and lack of such supervision shall be grounds for suspending operations of the Contractor. The work, from its commencement to completion, shall be under the exclusive charge and control of the Contractor and all risk in connection therewith shall be borne by the Contractor. The Owner or Owner's Representatives shall not be responsible for the acts or omissions of the Contractor, or any subcontractors, or any of Contractor's agents or employees, or any other persons performing any of the work. 17. CONTRACTOR'S UNDERSTANDING It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and location of the work, the confirmation of the ground, the character, quality and quantity of materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, and the general and local conditions, and all other matters which in any way affect the work under the contract documents. No oral agreement or conversation with any Office, agent, or employee of the Owner, or Owner's Representative either before or after the execution of this contract, shall affect or modify any of the terns or obligations herein contained. Subject to the rights of Owner as set forth in Paragraph 23 hereof, all modifications and/or amendments to the contract documents, shall be in writing, and executed by Owner's Representative and Contractor. 4 18 19. 20. I I Unless otherwise specified herein, all loss, expense or damage to Contractor arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the work, shall be sustained and borne by the Contractor at its own cost and expense. CHARACTER OF WORKERS The Contractor agrees to employ only orderly and competent workers, skillful in the performance in the type of work required under this contract, to do the work; and agrees that whenever the Owner's Representative shall ` inform Contractor in writing that any man or men on the work, are, in Owner's Representative's sole opinion, incompetent, unfaithful, disorderly, or otherwise unacceptable to Owner or Owner's Representative, such roan or men shall be discharged from the work and shall not again be employed on the work without the Owner's Representative's written consent. CONSTRUCTION PLANT The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution and completion of this contract where it is not otherwise specifically provided that Owner shall furnish same, and it is also understood that Owner shall not be held responsible for the care, preservation, conservation, or protection of any materials, tools, equipment or machinery or any part of the work until it is finally completed and accepted. The building of structures for the housing of men or equipment are permitted only at such places as the Owner's Representative shall consent or direct, and the sanitary conditions of the grounds in or about such structure shall at all times be maintained in a manner satisfactory to the Owner's Representative. SANITATION Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public observation, shall be constructed and maintained by the Contractor in such manner and at such points as shall be approved by the Owner's Representative and their use shall be strictly enforced. 21. OBSERVATION AND TESTING The Owner or Owner's Representative shall have the right at all times to observe and test the work. Contractor shall make necessary arrangements and provide proper facilities and access for such observation and testing at any ' location wherever such work is in preparation or progress. Contractor shall ascertain the scope of any observation that may be contemplated by Owner or Owner's Representative and shall give ample notice as to the time each part of the work shall be ready for such observation. Owner or Owner's Representative may reject any such work found to be defective or not in accordance with the contract documents, regardless of the stage of its completion or the time or place of discovery of such errors and regardless of whether Owner's Representative has previously accepted the work through oversight or otherwise. If any such work should be covered without approval or consent of the Owner, it must, if requested by Owner or Owner's Representative, be uncovered for examination at Contractor's expense. In the event that any part of the work is being fabricated or manufactured at a location where it is not convenient for Owner or Owner's Representative to make observations of such work or require testing of said work, then in such event Owner or Owner's Representative may require Contractor to furnish Owner or Owner's Representative certificates of inspection, testing or approval made by persons competent to perform such tasks at the location where that part of the work is being manufactured or fabricated. All such tests shall be in accordance with the methods prescribed by the American Society for Testing and Materials or such other applicable organization as may be required by law or the contract documents. If any such work which is required to be inspected, tested, or approved is covered up without written approval or consent of the Owner or Owner's Representative, it must, if requested by the Owner or Owner's Representative, be uncovered for observation and testing at the Contractor's expense. The cost of all such inspections, tests and approvals shall be borne by the Contractor unless otherwise provided herein. Any work which fails to meet the requirements of any such tests, inspections or approvals, and any work which meets the requirements of any such 5. l 5� 3 tests or approvals but does not meet the requirements of the contract documents shall be considered defective, and shall be corrected at the Contractor's expense. Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by Owner, Owner's Representative, or other persons authorized under the contract documents to make such inspections, tests, or approvals shall relieve the Contractor from its obligation to perform the work in accordance with the requirements of the contract documents. 22. DEFECTS AND THEIR REMEDIES It is expressly agreed that if the work or any part thereof, or any material brought on the site of the work for use in the work or selected for the same, shall be deemed by the Owner or Owner's Representative as unsuitable or not in conformity with plans, specifications and/or contract documents, the Contractor shall, after receipt of written notice thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with the contract documents. It is further agreed that any remedial action contemplated as hereinabove set forth shall be at Contractor's expense. 23. CHANGES AND ALTERATIONS The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit, in the line, grade, form dimensions, plans or materials for the work herein contemplated, or any part thereof, either before or after the beginning of the construction, without affecting the validity of this contract and the accompanying bond. If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for damages, or anticipated profits on the work that may be dispensed with. If they increase the amount of work, and the increased work can fairly be classified under the specifications, such increase shall be paid according to the quantity actually done and at the unit price established for such work under this contract; otherwise such additional work shall be paid for as provided under Extra Work. In case the Owner shall make such changes or alterations as shall make useless any work already done or material already furnished or used in said work, then the Owner shall recompense the Contractor for any material or labor so used, and for actual expenses incurred in preparation for the work as originally planned. 24. EXTRA WORK The term "extra work" as used in this contract shall be understood to mean and include all work that may be required by the Owner or Owner's Representative to be done by the Contractor to accomplish any change, alteration or addition to the work as shown on the plans and specifications or contract documents and not covered by Contractor's bid, except as provided under Changes and Alterations herein. It is agreed that the Contractor shall perform all extra work under the direction of the Owner's Representative when presented with a written work order signed by the Owner's Representative; subject, however, to the right of the Contractor to require written confirmation of such extra work order by the Owner. It is also agreed that the compensation to be paid to the Contractor for performing said extra work shall be determined by the following methods: Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is commenced, then the Contractor shall be paid the lesser of the following: (1) actual field cost of the extra work, plus fifteen (15%) percent; or (2) the amount that would have been charged by a reasonable and prudent Contractor as a reasonable and necessary cost for performance of the extra work. In the event said extra work be performed and paid for under Method (C)(1), then the provisions of this paragraph shall apply and the "actual field cost" is hereby defined to include the cost of all workmen, such as foremen, timekeepers, mechanics and laborers, materials, supplies, teams, trucks, rentals on machinery and equipment, for CA the time actually employed or used on such extra work, plus actual transportation charges necessarily incurred, together with all expenses incurred directly on account of such extra work, including Social Security, Old Age Benefits, Maintenance Bonds, Public Liability and Property Damage and Workers' Compensation and all other insurances as may be required by law or ordinances or directed by the Owner or Owner's Representative, or by them agreed to. Owner's Representative may direct the form in which accounts of the actual field cost shall be kept and records of these accounts shall be made available to the Owner's Representative, The Owner's t Representative may also specify in writing, before the work commences, the method of doing the work and the type and kind of machinery and equipment to be used; otherwise, these matters shall be determined by the. Contractor. Unless otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100%, unless otherwise specified, of the latest Schedule of Equipment and Ownership Expenses adopted by the Associated General Contractors of America. Where practical, the terms and prices for the use of machinery and equipment shall be incorporated in the written extra work order. The fifteen percent (15%) of the actual field cost to be paid to Contractor shall cover and compensate Contractor for its profit, overhead, general superintendence and field office expense, and all other elements of cost and expense not embraced within the actual field cost as herein defined, save that where the Contractor's Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to maintain and operate the same shall be included in the "actual field cost."'4 No claim for extra work of any kind shall be allowed unless ordered in writing by Owner's Representative. In case any orders or instructions appear to the Contractor to involve extra work for which Contractor should receive compensation or an adjustment in the construction time, Contractor shall prior to commencement of such extra work, snake written request to the Owner's Representative for a written order authorizing such extra work. Should a difference of opinion arise as to what does or does not constitute extra work or as to the payment therefore, and the Owner's Representative insists upon its performance, the Contractor shall proceed with the work after making written request for written order and shall keep adequate and accurate account of the actual field cost thereof, as provided under Method (C) (1). If Contractor does not notify Owner's Representative before the commencement of any extra work, any claim for payment due to alleged extra work shall be deemed waived. 25. DISCREPANCIES AND OMISSIONS It is further agreed that it is the intent of the contract documents that all work described in the bid, the specifications, plans and other contract documents, is to be done for the prices quoted by the Contractor and that such price shall include all appurtenances necessary to complete the work in accordance with the intent of these contract documents as interpreted by Owner's Representative. Notices of any discrepancies or omissions in these plans, specifications, or contract documents, shall be given to the Owners' Representative and a clarification obtained before the bids are received, and if no such notice is received by the Owner's Representative prior to the opening of bids, then it shall be deemed that the Contractor fully understands the work to be included and has provided sufficient sums in its bid to complete the work in accordance with 6' these plans and specifications. If Contractor does not notify Owner's Representative before bidding of any '- discrepancies or omissions, then it shall be deemed for all purposes that the plans and specifications are sufficient and adequate for completion of the project. It is further agreed that any request for clarification must be submitted no later than five (5) calendar days prior to the opening of bids. 26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality of ►.-.i work with the rate of progress required under this contract, the Owner or Owner's Representative may order the Contractor in writing to increase their safety or improve their character and efficiency and the Contractor shall comply with such order. If, at any time, the working force of the Contractor is inadequate for securing the progress herein specified, the Contractor shall, if so ordered in writing, increase its force or equipment, or both, to such an extent as to give reasonable assurance of compliance with the schedule of progress. 27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC AND GENERAL INDEMNITY The Contractor shall take out and procure a policy or policies of Workers' Compensation Insurance with an insurance company licensed to transact business in the State of Texas, which policy shall comply with the Workers' Compensation laws of the State of Texas. The Contractor shall at all times exercise reasonable precaution for the safety of employees and others on or near the work and shall comply with all applicable provisions of federal, state and municipal laws and building and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of Associated General Contractors of America, except where incompatible with federal, state or municipal laws or regulations. The Contractor, its sureties and insurance carriers shall defend, indemnify and hold harmless the Owner and all of its Offices, agents and employees against any all losses, costs, damages, expenses, liabilities, claims and/or causes of action, whether known or unknown, fixed, actual, accrued or contingent, liquidated or unliquidated, including, but not limited to, attorneys' fees and expenses, in connection with, incident to, related to, or arising out of, the Contractor's or any subcontractor's, agent's or employee's, in any manner whatsoever, omission, execution and/or supervision of this contract, and the project which is the subject matter of this contract. The safety precautions taken shall be the sole responsibility of the Contractor, in its sole discretion as an Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given by the Owners or the Owner's Representative concerning omissions under this paragraph as the work progresses, are intended as reminders to the Contractor of its duty and shall not be construed as any assumption of duty to supervise safety precautions by either the Contractor or any of its subcontractors. 28. CONTRACTOR'S INSURANCE The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change shall be provided ten (10) calendar days in advance of cancellation or change. All policies of insurance, required herein, including policies of insurance required to be provided by Contractor and its subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of self- insurance, rights to subrogation that any such insurer or payor, in the event of self-insurance, may acquire by virtue of payment of any loss under such insurance or self-insurance. All certificates of insurance submitted to the City in conformity with the provisions hereof shall establish such waiver. The Contractor shall procure and carry at its sole cost and expense through the life of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall be carried with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall be submitted prior to contract execution. PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE FORM OF A CERTIFICATE OF INSURANCE ALONG WITH A COPY OF THE ADDITIONAL INSURED ENDORSEMENT. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY OF LUBBOCK AS AN ADDITIONAL INSURED ON AUTO/GENERAL LIABILITY ON A PRIMARY AND CONTRIBUTORY BASIS TO INCLUDE PRODUCT-COMP/OP ENDORSEMENT AND PROVIDE A WAIVER OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK AS REQUIRED BELOW, OR 1 IN THE ALTERNATIVE, SHALL BE ACCOMPANIED BY A STATEMENT FROM THE CONTRACTOR TO THE EFFECT THAT NO WORK ON THIS PARTICULAR PROJECT SHALL BE f SUBCONTRACTED. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR. THE ADDITIONAL INSURED ENDORSEMENT SHALL INCLUDE PRODUCTS AND COMPLETE OPERATIONS. 8 [I PAGE INTENTIONALLY LEFT BLANK A. Commercial General Liability Insurance (Primary Additional Insured and Waiver of Subrogation required) The contractor shall have Comprehensive General Liability Insurance with limits of $1,000,000 Combined Single Limit in the aggregate and per occurrence to include: Products & Completed Operations Hazard Contractual Liability Personal Injury & Advertising Injury WITH XCU & HEAVY EQUIPMENT ENDORSEMENT B. Owner's and Contractor's Protective Liability Insurance. DELETED C. Comprehensive Automobile Liability Insurance (Waiver of Subrogation Required) The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than; Bodily Injury/Property Damage, $1,000,000 Combined Single Limit, to include all owned and non -owned cars including: Employers Non -ownership Liability Hired and Non -owned Vehicles. D. Builder's Risk Insurance/Installation Floater Insurance. DELETED E. Umbrella Liability Insurance DELETED F. Worker's Compensation and Employers Liability Insurance (Waiver of Subrogation required) Worker's Compensation Insurance covering all employees whether employed by the Contractor or any Subcontractor on the job with Employers Liability of at least $500,000 Definitions: Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC- 82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in Section 406.096, Texas Labor Code) - includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner - operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. 2. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the contractor providing services on the project, for the duration of the project. l__ 10 r The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. 4. If the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project, the Contractor must, prior to. the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. The Contractor shall obtain from each person providing services on the project, and provide to the governmental entity: (a) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity shall have on file certificates of coverage showing coverage for all persons providing services on the project; and (b) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. 6 The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 7. The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. 8. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. 9. The Contractor shall contractually require each person with whom it contracts to provide services on the project, to: (a) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; (b) provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (c) provide the Contractor, prior to the end of the coverage period, a new certificate of i 1 coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (d) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 11 G. (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (g) contractually require each person with whom it contracts to perform as required by paragraphs (a) - (g), with the certificates of coverage to be provided to the person for whom they are providing services. 10. By signing this contract or providing or causing to be provided a certificate of coverage, the Contractor is representing to the governmental entity that all employees of the Contractor who shall provide services on the project shall be covered by worker's compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self -insured, with the cominission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. 11. The Contractor's failure to comply with any of these provisions is a breach of contract by the Contractor which entitles the governmental entity to declare the contract void if the Contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. Proof of Coverage Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner for approval five Certificates of Insurance covering each insurance policy carried and offered as evidence of compliance with the above insurance requirements, signed by an authorized representative of the insurance company setting forth: (1) The name and address of the insured. (2) The location of the operations to which the insurance applies. (3) The name of the policy and type or types of insurance in force thereunder on the date borne by such certificate. (4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by such certificate. (5) A provision that the policy may be canceled only by mailing written notice to the named insured at the address shown in the bid specifications. (6) A provision that written notice shall be given to the City ten days prior to any change in or cancellation of the policies shown on the certificate. (7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job specifications. No substitute of nor amendment thereto will be acceptable. (8) If policy limits are paid, new policy must be secured for new coverage to complete project. (9) A Contractor shall: (a) provide coverage for its employees providing services on a project, for the duration of the project based on proper reporting of classification codes and payroll amounts and filling of any coverage agreements; 12 t, (b) provide a certificate of coverage showing workers' compensation coverage to the.-, governmental entity prior to beginning work on the project; (c) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the project; (d) obtain from each person providing services on a project, and provide to the governmental entity: (i) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and (ii) no later than seven days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (e) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (f) notify the govermnental entity in writing by certified snail or personal delivery, within 10 days after the Contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; (g) post a notice on each project site informing all persons providing services on the project that they are required to be covered, and stating how a person may verify current coverage and report failure to provide coverage. This notice does not satisfy other posting requirements imposed by the Texas Worker's Compensation Act or other commission rules. This notice must be printed with a title in at least 30 point bold type and text in at least 19 point normal type, and shall be in both English and Spanish and any other language common to the worker population. The text for the notices shall be the following text provided by the commission on the sample notice, without any additional words or changes: REQUIRED WORKERS' COMPENSATION COVERAGE "The law requires that each person working on this site or providing services related to this construction project must be covered by workers' compensation insurance. This includes persons providing, hauling, or delivering equipment or materials, or providing labor or transportation or other service related to the project, regardless of the identity of their employer or status as an employee. " "Call the Texas Workers' Compensation Commission at 800-372-7713 or 512-804- 4000 (Www.tdi.state.tx.us) to receive information of the legal requirements for coverage, to verify whether your employer has provided the required coverage, or to report an employer's failure to provide coverage, " and (h) contractually require each person with whom it contracts to provide services on a project, to: (i) provide coverage based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements for all of its employees providing services on the project, for the duration of the project; (ii) provide a certificate of coverage to the Contractor prior to that person beginning work on the project; (iii) include in all contracts to provide services on the project the following language: "By signing this contract or providing or causing to be provided a certificate of coverage, the person signing this contract is representing to the governmental entity that all employees of the person signing this contract who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reprinting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self -insured, with the commission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions."; (iv) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (v) obtain from each other person with whom it contracts, and provide to the Contractor: (1) a certificate of coverage, prior to the other person beginning work on the project; and (2) prior to the end of the coverage period, a new certificate of coverage showing extension of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (vi) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (vii) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (viii) contractually require each other person with whom it contracts, to perform as required by paragraphs (i)-(viii), with the certificate of coverage to be provided to the person for whom they are providing services. 29. DISABLED EMPLOYEES Contractors having more than fifteen (15) employees agree to comply with the Americans with Disabilities Act of 1990, and agree not to discriminate against a qualified individual with a disability because of the disability of such individual in regard to job application procedures, the hiring, advancement, or discharge of employees, employee compensation, job training, and other terms, conditions, and privileges of employment. 30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS LABORERS MATERIALMEN AND FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES -' Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the Contractor agrees that it will indemnify and save the Owner and all of its Offices, agents and employees, harmless ` against any and all claims, liabilities, losses, damages, expenses and causes of action arising out of, in any way, . manner or form, the demands of subcontractors, laborers, workmen, mechanics, material men and furnishers of machinery and parts thereof, equipment, power tools, and supplies, incurred in the performance of this contract and the project which is the subject matter of this contract. When Owner so desires, the Contractor shall furnish 14 satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or ril waived. 31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION The Contractor shall pay all royalties and license fees, and shall provide for the use of any design, device, material or process covered by letters patent or copyright by suitable legal agreement with the Patentee or owner thereof. Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the Contractor shall defend all suits or claims for infringement of any patent or copyrights and shall indemnify and save the Owner, and all of its Offices, agents and employees harmless from any loss on account thereof, except that Owner shall defend all such suits and claims and shall be responsible for all such loss when a particular design, device, material or process or the product of a particular manufacturer or manufacturers is specified or required in these contract documents by Owner; provided, however, if choice of alternate design, device, material or process is allowed to the Contractor, then Contractor shall indemnify and save Owner, and all of its Offices, agents and employees harmless from any loss on account thereof. Notwithstanding anything herein to the contrary, if the material or process specified or required by Owner and/or this contract is an infringement, the Contractor shall be responsible for such loss unless it gives written notice of such infringement to the Owner's Representative prior to bidding. 32. LAWS AND ORDINANCES The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and regulations, which in any manner affect the contract or the work, and without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, Contractor shall indemnify and save harmless the Owner, and all of its Offices, agents, and employees against any claims arising from the violation of any such laws, ordinances, and regulations, whether by the Contractor, its employees, or subcontractors. If the Contractor observes that the plans and specifications are at variance therewith, he shall notify the Owner's Representative in writing prior to bidding and any necessary changes shall be adjusted as provided in the contract for changes in the work. In the absence of timely written notification to Owner's Representative of such variance or variances within said time, any objection and/or assertion that the plans and specifications are at variance with any federal, state or local laws, ordinances or regulations shall be deemed waived. If the Contractor, its employees or subcontractors perform any work contrary to such laws, ordinances, rules and regulations, and without such notice to the Owner's Representative, Contractor shall bear all costs arising therefrom. The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as the same regulates the objects for which, or the manner in which, or the conditions under which the Owner may enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect as though embodied herein. 33. SUBCONTRACTING The Contractor agrees that it will retain personal control and will give its personal attention to the fulfillment of this contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required in the performance of this contract, shall not relieve the Contractor from its full obligations to the Owner, as provided by the contract documents. 34. TIME FOR SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of beginning and time for completion as specified in the contract documents, of work to be done hereunder are essential conditions of this contract; and it is further mutually understood and agreed that the work embraced in this contract shall be commenced as provided in the contract documents. If the Contractor should neglect, fail, or refuse to substantially complete the work within the time herein specified, then the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner 15 _... l may withhold permanently from Contractor's total compensation, the sum of 300 (THREE HUNDRED) PER DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set forth for each and every working day that the Contractor shall be in default after the time stipulated for substantially completing the j work. i It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the substantial r- completion of the work described herein is reasonable time for the completion of the same, taking into consideration the average climatic range and conditions and usual industrial conditions prevailing in this locality. The amount is fixed and agreed upon by and between the Contractor and the Owner because the actual damages the Owner would sustain in such event would be difficult and/or impossible to estimate, however, the amount agreed upon herein is a reasonable forecast of the amount necessary to render just compensation to Owner, and is -- expressly agreed to be not disproportionate to actual damages as measured at time of breach. IT IS FURTHER AGREED AND UNDERSTOOD BETWEEN THE CONTRACTOR AND OWNER THAT TIME IS OF THE ESSENCE OF THIS CONTRACT. 35. TIME AND ORDER OF COMPLETION It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall be allowed to prosecute its work at such time and sessions, in such order of precedence, and in such manner as shall be most conductive to economy of construction; provided, however, that the order and time of prosecution shall be such that the work shall be substantially completed as a whole and in part, in accordance with this contract, the plans and specifications, and within the time of completion designated in the bid; provided, also, that when the Owner is having other work done, either by contract or by its own force, the Owner's Representative may direct the time and manner of constructing work done under this contract so that conflicts will be avoided and the construction of the various works being done for the Owner shall be harmonized. The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative, schedules which shall show the order in which the Contractor intends to carry on the work, with dates at which the Contractor will start the several parts of the work and estimated dates of completion of the several parts. 36. TIME OF PERFORMANCE The Contractor agrees that it has submitted its bid in full recognition of the time required for the completion of this project, taking into consideration the average climatic range and industrial conditions prevailing in this locality, and has considered the liquidated damage provisions of paragraph 34 hereinabove set forth and expressly agrees that it shall not be entitle to, nor will it request, an extension of time on this contract, except when its work has been delayed by an act or neglect of the Owner, Owner's Representative, employees of the Owner or other contractors employed by the Owner, or by changes ordered in the work, or by strike, walkouts, acts of God or the public enemy, fire or flood. Any request for extension shall be in writing with the written request for same setting forth all justifications, in detail, for the request, and submitted to Owner's Representative within twenty (20) calendar days of the occurrence of the event causing said delay. A failure by Owner's Representative to affirmatively grant the extension no later than twenty (20) calendar days of written submission by Contractor shall be deemed a denial, and final. Further, in the absence of timely written notification of such delay and request for extension, as provided herein, any request for extension by Contractor shall be deemed waived. 37. HINDRANCE AND DELAYS In executing the contract, the Contractor agrees that in undertaking to complete the work within the time herein fixed, Contractor has taken into consideration and made allowances for all hindrances and delays incident to such work, whether growing out of delays due to unusual and unanticipated circumstances, difficulties or delays in securing material or workmen, or any other cause or occurrence. No charge shall be made by the Contractor for hindrance or delays from any cause during the progress of any part of the work embraced in this contract except where the work is stopped by order of the Owner or Owner's Representative for the Owner's convenience, in 16 which event, such expense as in the sole judgment of the Owner's Representative that is caused by such stoppage shall be paid by Owner to Contractor. I__.' 38. QUANTITIES AND MEASUREMENTS No extra or customary measurements of any kind will be allowed, but the actual measured or computed length, area, solid contents, number and weight only shall be considered, unless otherwise specifically provided. In the event this contract is let on a unit price basis, then Owner and Contractor agree that this contract, including the specifications, plans and other contract documents are intended to show clearly all work to be done and material to be furnished hereunder. Where the estimated quantities are shown, and only when same are expressly stated to be estimates, for the various classes of work to be done and material to be furnished under this contract, they are approximate and are to be used only as a basis for estimating the probable cost of the work and for comparing their bids offered for the work. In the event the amount of work to be done and materials to be furnished are expressly stated to be estimated, and only when same are expressly stated to be estimated, it is understood and agreed that the actual amount of work to be done and the materials to be furnished under this contract may differ somewhat from these estimates, and that where the basis for payment under this contract is the unit price method, payment shall be for the actual amount of work done and materials furnished on the project. rl 39. PROTECTION OF ADJOINING PROPERTY The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way encountered, which may be injured or seriously affected by any process of construction to be undertaken under this agreement, from any damage or injury by reason of said process of construction; and Contractor shall be liable for any and all claims for such damage on account of his failure to fully protect all adjacent property. Without limiting, in any way, manner and form, the indemnity provided by Contractor in paragraph 27 hereof, the Contractor agrees to indemnify, save and hold harmless the Owner, and any of its Offices, agents and employees, against any and all claims or damages due to any injury to any adjacent or adjoining property, related to, arising from or growing out of the performance of this contract. 40. PRICE FOR WORK In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work by the Contractor, and on the delivery of all materials embraced in this contract in full conformity with the specifications and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the bid proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to receive such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all expenses incurred by Contractor and for well and truly performing the same and the whole thereof in the manner and according to this agreement, the attached specifications, plans, contract documents and requirements of Owner's Representative. 41. PAYMENTS No payments made or certificates given shall be considered as conclusive evidence of the performance of the contract, either wholly or in part, nor shall any certificate or payment be considered as acceptance of defective work. Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's Representative with a verifying certificate showing the Contractor's total outstanding indebtedness in connection with the work. Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there are no outstanding liens against Owner's premises by reason of any work under the contract. Acceptance by Contractor of final payment of the contract price shall constitute a waiver of all claims against Owner, Owner's agents and employees, which have not theretofore been timely filed as provided in this contract. 42. PARTIAL PAYMENTS On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application for partial payment or, if the Contractor does not submit such application, the Owner's Representative shall 17 1 - determine the amount to be partially paid. Owner's Representative shall review said application for partial payment if submitted, and the progress of the work made by the Contractor and if found to be in order, shall prepare a certificate for partial payment showing as completely as practical the total value of the work done by the Contractor up to and including the last day of the preceding month. The determination of the partial payment by the Owner's Representative shall be in accordance with Paragraph 14 hereof. The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of the Owner's Representative's Certificate of Partial Payment, less 5% of the amount thereof, which 5% shall be retained until final payment, and further, less all previous payments and all further sums that may be retained by Owner under the terms of the contract documents. Any partial payment made hereunder shall not constitute a waiver by the Owner of any and all other rights to enforce the express terms of the contract documents, and all remedies provided therein, as to any and all work performed, to be performed and/or materials delivered hereunder, including, but limited to, work to which said partial payment is attributable. 43. SUBSTANTIAL COMPLETION Contractor shall give Owner's Representative written notice of substantial completion. Within thirty-one (31) working days after the Contractor has given the Owner's Representative written notice that the work has been substantially completed, the Owner's Representative and/or the Owner shall inspect the work and within said time, if the work be found to be substantially completed in accordance with the contract documents, the Owner's Representative shall issue to the Owner and Contractor a certificate of substantial completion. Notwithstanding the issuance of a certificate of substantial completion, Contractor shall proceed with diligence to finally complete the work within the time provided in this contract. 44. FINAL COMPLETION AND PAYMENT The Contractor shall give written notice to Owner's Representative of final completion. Upon written notice of final completion, the Owner's Representative shall proceed to make final measurement to determine whether final completion has occurred. If the Owner's Representative determines final completion has occurred, Owner's Representative shall so certify to the Owner. Upon certification by Owner's Representative of final completion, Owner shall pay to the Contractor on or before the 31st working day after the date of certification of final completion, the balance due Contractor under the terms of this agreement. Neither the certification of final completion nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the obligation for fulfillment of any warranty which may be required in the contract documents and/or any warranty or warranties implied by law or otherwise. 45. CORRECTION OF WORK Contractor shall promptly remove from Owner's premises all materials condemned by the Owner's Representative on account of failure to conform to the contract documents, whether actually incorporated in the work or not, and Contractor shall at its own expense promptlyreplace such condemned materials with other materials conforming to the requirements of the contract documents. Contractor shall also bear the expense of restoring all work of other contractors damaged by any such removal or replacement. If Contractor does not remove and replace any such condemned work within a reasonable time after a written notice by the Owner or the Owner's Representative, Owner may remove and replace it at Contractor's expense. Neither the final payment, nor certification of final completion or substantial completion, nor any provision in the contract documents shall relieve the Contractor of responsibility for faulty materials or workmanship, and Contractor shall remedy any defects due thereto and pay for any darnage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of certification of final completion by Owner's Representative. 46. PAYMENT WITHHELD __ 18 f , The Owner or Owner's Representative may, on account of subsequently discovered evidence, withhold or nullify T the whole or part of any certification to such extent as may be necessary to protect itself from loss on account of: (a) Defective work not remedied and/or work not performed. (b) Claims filed or reasonable evidence indicating possible filing of claims. (c) Damage to another contractor. When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, in the amount withheld, payment shall be made for amounts withheld because of them. 47. CLAIM OR DISPUTE It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor shall be in writing and filed with the Owner's Representative within fifteen (15) calendar days after the Owner's Representative has given any direction, order or instruction to which the Contractor desires to take exception. Timely written notice of dispute as provided in this contract of any decision by Owner's Representative or Owner shall be a condition precedent to the bringing and/or assertion of any action or claim by Contractor of any right under this Contract. If the matters set forth in the notice of dispute are not granted or otherwise responded to by Owner's Representative within fifteen (15) calendar days of receipt of notice of dispute by Owner's Representative, said objections shall be deemed denied. Any decision by the Owner's Representative, or deemed denial by the Owner's Representative, shall be final and conclusive in the absence of fraud. It is further agreed that the acceptance by the Contractor of the final payment shall be a bar to any and all claims of the Contractor, and constitute a waiver of the right to assert any claim against Owner, Owner's agents and employees and Owner's Representative, by Contractor. 48. NON-COMPLIANCE AND/OR ABANDONMENT BY CONTRACTOR In case the Contractor should (1) abandon and fail or refuse to resume work within fifteen (15) calendar days after written notification from the Owner or the Owner's Representative, or (2) if the Contractor fails to comply with the written orders of the Owner's Representative, when such orders are consistent with this contract, then the Surety on the bond shall be notified in writing and directed to complete the work and a copy of said notice shall be delivered to the Contractor. In the event a bond is not required by law, or otherwise obtained by the Contractor, no further notice of such non-compliance to Contractor shall be required. After receiving said notice of abandonment or non-compliance , the Contractor shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under the contract for work, may be held for use on the work by the Owner or the Surety of the Contractor, or another contractor, in completion of the work; and the Contractor shall not receive any rental or credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for under paragraph 24 of this contract); it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In the event the Contractor, or Surety, whichever is applicable, should fail to commence compliance with the notice hereinbefore provided within ten (10) calendar days after service of such notice, and/or shall fail to proceed with diligence to complete the project as contemplated and in compliance with all terms and provisions of the contract documents, then the Owner may exercise any and all remedies available to it pursuant to law, contract, equity or otherwise, including, but not limited to, providing for completion of the work in either of the following elective manners: (a) The Owner may employ such force of men and use of machinery, equipment, tools, materials and L -A supplies as said Owner may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said Contractor, and the expense so charged shall be deducted and paid by the Owner out of such moneys as may be due, or that may thereafter at any time become due to the Contractor under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the 1 19 i Contractor, then said Contractor shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said Contractor, then the Contractor and/or its Surety shall pay the amount of such excess to the Owner; or (b) The Owner, under sealed bids, after notice published as required by law, at least twice in a newspaper having a general circulation in the County of location of the work, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this contract. In case of any increase in cost to the Owner under the new contract as compared to what would have been the cost under this contract, such increase shall be charged to the Contractor and the Surety shall be and remain bound therefore. Should the cost to complete any such new contract prove to be less than that which would have been the cost to complete the work under this contract, the Contractor or his Surety shall be credited therewith. In the event the Owner's Representative elects to complete the work, as described above, when the work shall have been finally completed, the Contractor and his Surety shall be so notified and certification of completion as provided in paragraph 44 hereinabove set forth, shall be issued. A complete itemized statement of the contract accounts, certified to by Owner's Representative as being correct shall then be prepared and delivered to Contractor and his Surety, if applicable, whereon the Contractor or his Surety, or the Owner as the case may be, shall pay the balance due as reflected by said statement within 30 days after the date of certification of completion. In the event the statement of accounts shows that the cost to complete the work is less than that which would have been the cost to the Owner had the work been completed by the Contractor under the terms of this contract, or when the Contractor and/or his Surety, if applicable, shall pay the balance shown to be due by them to the Owner, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over to the Contractor and/or his Surety, if applicable. Should the cost to complete the work exceed the contract price, and the Contractor and/or his Surety, if applicable, fail to pay the amount due the Owner within the time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of the work, notice thereof, together with an itemized list of such equipment and materials shall be mailed to the Contractor and his Surety, if applicable, at the respective addresses designated in this contract; provided, however, that actual written notice given in any inanner will satisfy this condition. After mailing, or other giving of such notice, such property shall be held at the risk of the Contractor and his Surety, if applicable, subject only to the duty of the Owner to exercise ordinary care to protect such property. After fifteen (15) calendar days from the date of said notice the Owner may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from such sale to the credit of the Contractor and his Surety, if applicable. Such sale may be made at either public or private sale, with or without notice, as the Owner may elect. The Owner shall release any machinery, equipment, tools, materials, or supplies that remain on the jobsite and belong to persons other than the Contractor or his Surety, if applicable, to their proper owners. The remedies provided to Owner by law, equity, contract, or otherwise, shall be cumulative, to the extent permitted by law. It is expressly agreed and understood that the exercise by Owner of the remedies provided in this paragraph shall not constitute an election of remedies on the part of Owner, and Owner, irrespective of its exercise of remedies hereunder, shall be entitled to exercise concurrently or otherwise, any and all other remedies available to it, by law, equity, contract or otherwise, including but not limited to, liquidated damages, as provided in paragraph 34, hereinabove set forth. 49. LIMITATION ON CONTRACTOR'S REMEDY The remedies of Contractor hereunder shall be limited to, and Owner shall be liable only for, work actually performed by Contractor and/or its subcontractors as set forth in the contract documents, and Owner shall not be liable for any consequential, punitive or indirect loss or damage that Contractor may suffer in connection with the project which is the subject matter of this contract. 50. BONDS 20 The Contractor is required to furnish a performance bond in accordance with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the Contractor is required to furnish a payment bond in accordance with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds $50,000. All bonds shall be submitted on forms supplied by the Owner, and executed by an approved Surety Company authorized to do - business in the State of Texas. It is further agreed that this contract shall not be in effect until such bonds are so furnished. t 51. SPECIAL CONDITIONS In the event special conditions are contained herein as part of the contract documents and said special conditions conflict with any of the general conditions contained in this contract, then in such event the special conditions shall control. 52. LOSS OR EXPENSE DUE TO UNUSUAL OR UNANTICIPATED CIRCUMSTANCES Unless otherwise specified herein, all loss, expense or damage to the Contractor arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance or from unusual obstructions or difficulties, naturally occurring, man made or otherwise, which may be encountered in the prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense. 53. INDEPENDENT CONTRACTOR Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority to direct, supervise, and control its own employees and to determine the method of the performance of the work covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's work during Contractor's performance and to carry out the other prerogatives which are expressly reserved to and vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time change or effect the status of the Contractor as an independent contractor with respect to either the Owner or Owner's Representative or to the Contractor's awn employees or to any other person, firm, or corporation. 54. CLEANING UP The Contractor shall at all times keep the premises free from accumulation of debris caused by the work, and at the completion of the work Contractor shall remove all such debris and also its tools, scaffolding, and surplus materials and shall leave the work room clean or its equivalent. The work shall be left in good order and condition. In case of dispute Owner may remove the debris and charge the cost to the Contractor. 55. HAZARDOUS SUBSTANCES AND ASBESTOS Hazardous Substances (herein so called), as defined in the Comprehensive Enviromnental Response, Compensation, and Liability Act (42 U.S.C.S. §9601(14)) and the regulations promulgated thereunder, as same may be amended from time to time, hydrocarbons or other petroleum products or byproducts and/or asbestos, in any form, shall not (i) be utilized, in any way, manner or form, in the construction of, or incorporation into, the Project; or (ii) be brought upon, placed, or located, by any party, on the Project site, or any other property of the City, without the written consent of the Owner's Representative. If Contractor believes that the utilization of a Hazardous Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos is necessary in the construction of the Project, or that it is necessary to place and/or otherwise locate upon the site of the Project or other property of the City, a Hazardous Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos, Contractor shall notify the Owner's Representative, and request consent therefrom, at least twenty (20) days prior to such action. Owner's Representative may grant or deny the request of Contractor and provide whatever requirements such consent, if granted, is conditioned upon, in its sole and absolute discretion. If the request of Contractor is not granted, or otherwise not responded to, by Owner's Representative within five (5) days of the receipt of said request, said request shall be deemed to be denied. 21 In the event Owner's Representative shall consent to the request of Contractor, Contractor shall be responsible for ensuring that all personnel involved in the Project are (i) trained for the level of expertise required for proper performance of the actions contemplated by this Contract and, in particular, in all aspects of handling, storage, disposal and exposure of Hazardous Substances, hydrocarbons or other petroleum products or byproducts and/or asbestos; and (ii) are provided and utilize all protective equipment, including without limitation, personal protective gear, necessary to provide protection from exposure to Hazardous Substances, hydrocarbons or other petroleum products or byproducts and/or asbestos. 56. NONAPPROPRIATION All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 57. THE CITY RIGHT TO AUDIT At any time during the term of this Contract and for a period of four (4) years thereafter the City or a duly authorized audit representative of the City, or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided under this Contract. In the event such an audit by the City reveals any errors/overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 22 PAGE INTENTIONALLY LEFT BLANK DAVIS BACON WAGE DETERMINATIONS PAGE INTENTIONALLY LEFT BLANK C, General Decision Number: TX130007 01/04/2013 TX7 Superseded General Decision Number: TX20120007 State: Texas Construction Types: Heavy and Highway Counties: Armstrong, Carson, Crosby, Ector, Irion, Lubbock, Midland, Potter, Randall, Taylor and Tom Green Counties in Texas. HEAVY & HIGHWAY CONSTRUCTION PROJECTS Modification Number Publication Date }} 0 01/04/2013 * SUTX2011-002 08/02/2011 Rates Fringes CEMENT MASON/CONCRETE FINISHER (Paving & Structures) ... $ 13.55 ELECTRICIAN ...................... $ 20.96 FORM BUILDER/FORM SETTER Paving & Curb ...............$ 12.36 Structures .................. $ 13.52 LABORER Asphalt Raker ...............$ 12.28 Flagger.....................$ 9.30 ' Laborer, Common ............. $ 10.30 _.. Laborer, Utility ............ $ 11.80 Work Zone Barricade Servicer.................... $ 10.30 POWER EQUIPMENT OPERATOR: (' Asphalt Distributer ......... $ 14.87 Asphalt Paving Machine ...... $ 13.40 Broom and Sweeper ........... $ 11.21 Crane, Lattice Boom 80 f Tons or Less ................$ 16.82 Crawler Tractor Operator .... $ 13.96 Excavator, 50,000 lbs or less ........................ $ 13.46 Front End Loader Operator, Over 3 CY................... $ 12.77 Front End Loader, 3CY or �.� less ........................ $ 12.28 Loader/Backhoe.............. $ 14.18 Mechanic .................... $ 20.14 L Milling Machine .............$ 15.54 Motor Grader, Rough ........ $ 16.15 Motor Grader, Fine .......... $ 17.49 Pavement Marking Machine .... $ 16.42 i Reclaimer/Pulverizer........ $ 12.85 Roller, Asphalt ............. $ 10.95 Roller, Other ............... $ 10.36 Scraper .....................$ 10.61 Spreader Box ................ $ 12.60 Servicer .........................$ 13.98 Steel Worker (Reinforcing) ....... $ 13.50 TRUCK DRIVER Lowboy -Float ................ $ 14.46 Single Axle ................. $ 12.74 Single or Tandem Axle Dump..$ 11.33 Tandem Axle Tractor with Semi ........................ $ 12.49 WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is union or non -union. Union Identifiers An identifier enclosed in dotted lines beginning with characters other than "SU" denotes that the union classification and rate have found to be prevailing for that classification. Example: PLUM0198-005 07/01/2011. The first four letters , PLUM, indicate the international union and the four -digit number, 0198, that follows indicates the local union number or district council number where applicable , i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. The date, 07/01/2011, following these characters is the effective date of the most current negotiated ratelcollective bargaining agreement which would be July 1, 2011 in the above example. Union prevailing wage rates will be updated to reflect any changes in the collective bargaining agreements governing the 1 i �l rates. 0000/9999: weighted union wage rates will be published annually each January. Non -Union Identifiers i Classifications listed under an "SU" identifier were derived from survey data by computing average rates and are not union rates; however, the data used in computing these rates may include both union and non -union data. Example: SULA2004-007 5/13/2010. SU indicates the rates are not union majority rates, -' LA indicates the State of Louisiana; 2004 is the year of the survey; and 007 is an internal number used in producing the 1 wage determination. A 1993 or later date, 5/13/2010, indicates the classifications and rates under that identifier were issued as a General Wage Determination on that date. Survey wage rates will remain in effect and will not change until a new survey is conducted. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis -Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request 1 review and reconsideration from the Wage and Hour Administrator i (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. END OF GENERAL DECISION EXHIBIT B Prevailing Wage Rates Overtime Rate The rate for overtime (in excess of forty hours per week) shall be as required by the Fair Labor Standards Act. EXHIBIT C Prevailing Wage Rates Legal Holiday Rate The rate for legal holidays shall be as required by the Fair Labor Standards Act. SPECIFICATIONS 9 Pase Intentionally Left Blank LAKE ALAN HENRY WILDLIFE MITIGATION AREA HABITAT IMPROVEMENT WATER DISTRIBUTION PROJECT ru bbc'oty Of TEXAS PUBLIC WORKS ENGINEERING TECHNICAL SPECIFICATIONS JANUARY 2013 Table of Contents 1.1 Summary ....................................................................................................................................... 2 12 Schedule ........................................................................................................................................ 2 °^ 1,3 Qualifioabouo................................................................................................................................ 2 1'4 Submittals --------.—.—.-.--.--'-'_--..----....-.--.--'----.-------_-.-..2 1.5 Coordination and ...'--.-.—~—....'----.....~...--.,._--......--2 Meetings ~ 1.6 Quality Control / Quality Assurance ............................................................................................. 3 1.7 Measurement and Payment ........................................................................................................... 4 �] 1.8 Design Criteria .............................................................................................................................. 4 1.9 Testing ........—...._--.,..--.....,-.—,.'--............_.....~......'-..--.---..--..7 1.10 Access tothe Site and Use ofthe Premises ................................................................................... 8 1.11 Project Conditions ......................................................................................................................... 0 1.12 Warranty ....................................................................................................................................... 9 U | 1.13 Project Closeout ............................................................................................................................ 9 8modwn2 Materials .................................................................................................................................... 10 &� 21 Materials ..................................................................................................................................... l0 2.3 Delivery, Storage, and Handling ................................................................................................. l2 KJ Section 3 .~-~,13 3.1 General Installation Procedures .................................................................................................. l3 �J 3.2 General Exuodoudmn Requirements --.------.--.-------...—..—.--..--,..—.14 3.3 General Preparation Requirements............................................................................................ 14 -- 34 Inspection ofWork ..................................................................................................................... 15 | � 3.5 Cleanup ....................................................................................................................................... l5 ^^ 3.7 Final Inspection ........................................................................................................................... l5 \ | LAH Wildlife Mitigation Area I January 2013 Habitat Improvement - Water Distribution Section 1: General t— 1.1 Summary z A. The intent of these Specifications is to describe requested work to install high -density polyethylene (HDPE) water piping for the use of wildlife habitat improvement at the City of a Lubbock owned Lake Alan Henry (LAH) Wildlife Mitigation Area (WMA) near Justiceburg, r Texas. -1 B. There will be various lengths of 1-1/4-inch, 2-inch, and 3-inch fused joint HDPE piping installed from an existing connection off of the Lake Alan Henry Water Supply Pipeline to wildlife watering stations located throughout the LAHWMA.. Included in the pipeline will be multiple inline valves and air/vacuum release valves in valve boxes at locations as shown in the plans. -, C. The Contractor shall supply all supervision, perform all work, furnish all labor, tools, materials, equipment, and incidentals necessary to fully and properly perform all work shown on the plans and described in these specifications. D. These specifications are intended to describe the work to be performed under the contract. The Contractor shall be solely responsible for the means, methods, and scheduling of the work. 1.2 Schedule A. The Contractor shall have 90 calendar days from the date of the Notice to Proceed to substantially complete the work shown on the plans and described in these specifications. B. For each day that the work is not competed past 90 calendar days the Contractor will be charged a liquidated damages fee of $300. 1.3 Qualifications A. The Contractor shall have a minimum of three years experience installing products similar to those specified for this project. B. Contractor shall provide at least two references of similar projects with bid documents. 1.4 Submittals A. The Contractor shall submit manufacturer's product data for all materials used in construction of the proposed work. All submittals must be approved in writing prior to being included in the work. B. The Contractor shall provide the Engineer with submittals in electronic (PDF) or print form and the Engineer shall provide a response to the Contractor within 15 calendar days. 1.5 Coordination and Meetings A. Pre -Construction Meeting a. Upon execution of the Contract the City will hold a pre -construction meeting at which Contract Documents and project requirements will be reviewed and a mutually agreeable start date will be determined. LAH Wildlife Mitigation Area 2 January 2013 Habitat Improvement — Water Distribution b. The City will issue a Notice to Proceed (NTP) for the mutually agreed upon start date. c. The Contractor shall notify the Engineer a minimum of 48 hours before work commences and also before beginning work when construction is interrupted for any reason. B. Project Schedule a. Contractor shall prepare a project schedule at the beginning of the job and provide it to the Engineer within 10 days following the pre -construction meeting. b. The project schedule shall show the sequence of the work and the time it will take to complete each major work item of the Contract. c. Project schedule shall be in Gantt chart format. d. Contractor shall update the project schedule for each progress meeting. C. Progress Meetings a. Progress meetings will be held on a monthly basis or as determined necessary by the Engineer at a site to be determined by the Engineer. b. Progress meetings will typically cover the following: i. Overall status of the project ii. Contractor's schedule for the next month iii. Coordination with the City iv. Status of submittals v. Information or clarification of the Contract Documents. vi. Field observations, problems, or conflicts D. Existing Utilities a. Contractor shall utilize the Texas One Call utility locating service. b. Contractor is responsible for notifying all owners of utilities that are to be crossed or otherwise exposed during construction no less than seven days prior to crossing or uncovering the utility. c. Contractor shall contact David Renfrow with Centurion Pipeline, L.P. at (432) 528-7658 when working in vicinity of existing petroleum pipeline. d. Contractor shall contact Clyde Kitten at (806) 789-9400 when working near private water and control lines near asphalt road coming up hill from the pump station. e. Contractor shall be responsible for meeting all requirements set forth by the owner's of existing utilities where crossing or working near their utility. f. Contractor shall be solely responsible for all costs associated with repair or replacement of existing utilities damaged during construction. 1.6 Quality Control / Quality Assurance A. Contractor shall ensure that completed construction complies with Contract Documents. B. Contractor shall employ competent workmen, skilled in the occupation for which they are employed, in order to provide only first quality workmanship. LAH Wildlife Mitigation Area 3 January 2013 r Habitat Improvement — Water Distribution [_.1 C. Prior to commencing work and at various times during construction as determined by the Engineer, the Contractor shall produce "test joints" using short pieces of pipe to verify that the 9' fusion method meets requirements. Such tests shall be considered subsidiary to the various bid items of the project with not additional compensation paid. D. Engineer, in conjunction with City Inspector, shall determine if the quality of work is acceptable. Any work determined not to be acceptable shall be promptly repaired or removed from the work. E. The repair, correction or replacement of unacceptable work shall receive no additional t.. ' compensation. 1.7 Measurement and Payment A. The unit price or lump sum price bid on each item shall include furnishing all labor, superintendence, machinery, equipment, and materials necessary to complete the various items of work shown on the plans and called for in the specifications. Items on which no separate payment is made shall be included in the bid prices for the various pay items. B. Unit cost items to be paid for at the unit price shown in the bid per the units measured in the field. C. Lump slnn items to be paid at the lump sum price shown in the bid with no measurement of work or material included in such items. D. Mobilization shall include costs associated with move -in and move -out, related to equipment and labor, bid bond, performance and construction bonds and insurance required for this project. E. The City will withhold 5% Retainage from each payment to the Contractor which will be released upon completion of the project with the Contract final payment. F. Contractor shall submit pay applications to the Engineer on or around the 1& of each month. 1.8 Design Criteria A. Connection to Lake Alan Henry Pipeline a. The source of water for this proposed pipeline will be the Lake Alan Henry Raw Water Pipeline. b. The Contractor shall tie the proposed pipeline to an existing 2-inch PVC stub out on the LAH Pipeline, located adjacent to an existing valve vault and buried approximately 3 feet deep. c. Connection to the stub -out shall be considered subsidiary to the various bid items of the project. B. System Pressure a. The pressure within the Lake Alan Henry Pipeline at this location typically varies between 90 and 150 pounds per square inch (psi). b. The system to be built with this project must be capable of withstanding the maximum pressure experienced on the LAH Pipeline. LAH Wildlife Mitigation Area 4 January 2013 Habitat Improvement — Water Distribution c. The connection to the LAH Pipeline to be used for this project is equipped with a pressure reducing valve (PRV) that can be used to regulate the pressure at the connection point to any desired pressure up to that within the LAH Pipeline. d. The functional set pressure for this system will be approximately 50 psi. C. Alignment a. The Contractor shall be responsible for installing the pipeline within the designated routes that have been cleared by the City for the installation of the pipeline. b. The aligninent of the pipelines may be changed due to unanticipated variations in existing conditions or for any other reason prior to the time pipe is actually laid. The proposed pipeline location will be staked by the City before the start of construction at no cost to the Contractor. The coordination for this service will be established at the pre - construction meeting. c. The Contractor will be required to clear brush and obstacles and fine grade in areas that are not satisfactorily clear and smooth to provide a straight, neat and even trench with the type of equipment being employed. d. While not anticipated to be required, any additional clearing and grading beyond what has been provided shall be considered subsidiary to the various bid items of the project with not additional compensation paid. D. Trenching and Cover a. The Contractor shall follow all applicable regulatory standards and requirements for the type of work involved with this project. b. Typical trench depth shall be 24 inches. c. Absolute minimum cover above top of pipe shall be 18 inches. d. Maximum trench depth shall be 30 inches. e. Typical trench width shall be 6 inches. f. The cost of trenching shall be considered subsidiary to the various bid items of the project with no additional compensation paid for pipe size or depth, material, or additional efforts required based upon conditions encountered in the field. g. No additional compensation will be paid for encountering rock, caliche or other unyielding material during trenching or excavation. E. Wildlife Watering Stations a. Wildlife watering stations will be existing dirt tanks located on drainage sheds throughout the LAHWMA that catch and hold water from rainfall events. This pipeline will be used to maintain water in these tanks during dry periods. b. Discharge into these existing dirt tanks will be accomplished by burying the HDPE pipe directly up to the slope of the tank and protruding a length of pipe from the ground to approximately 1/2 the depth of the tank. LAH Wildlife Mitigation Area 5 January 2013 Habitat Improvement — Water Distribution � i c. Within 50 feet of where the pipe protrudes from the ground at each discharge point, there shall be a valve assembly installed so as to control the flow of water into the tank. d. The length of pipe protruding from the ground and not buried or covered shall not be included in the unit bid item quantity to be paid and shall be considered subsidiary to the various bid items of the project. F. Connection to Dam Maintenance Building Supply Line a. The Contractor shall connect to an existing 2-1/2 inch PVC water supply pipe to the southeast of the Dam Maintenance Building, as shown on the plans. b. The connection to the existing Dam Maintenance Building Supply Line shall be considered subsidiary to the various bid items of the project with no additional compensation paid. c. Contractor shall install a 2-1/2 inch ball valve in valve box on the existing PVC supply line directly on the "downhill' side of the connection point. Valve shall be either a brass ball valve, PVC ball valve, or ductile iron gate valve, with tee -head operating nut. s' d. This valve and valve box shall be paid as a single unit of line item "2-inch ball valve in valve box" with no additional compensation paid. G. Fence, Pipeline, and Dirt Road Crossings a. There will be multiple crossings of fences, dirt roads, pipelines, etc. that shall be i. accomplished by open -cut installation. -- b. Fence, dirt road and pipeline crossings, and all materials, equipment, and labor associated with such, with the exception of 5-inch steel casing where required, shall be considered subsidiary to the various bid items of the project with no additional compensation paid. c. All crossings shall be made as close to perpendicular as possible. i d. Depth of trench excavation at all crossings shall be precisely 24 inches. e. Fence crossing shall be accomplished by carefully excavating underneath the fence at the location of the crossing. If necessary to prevent damage to the fence hand digging shall be used. f. Fence crossings shall have an approved pipeline marker placed along the fence at the crossing location. g. Petroleum pipeline crossings shall be encased within a 5 inch steel casing a minimum of 20 feet in length centered on the existing pipeline. Petroleum pipeline crossings shall have metallic locator tape installed in the trench at 8 inches below ground level. h. LAH Pipeline crossing shall be encased within a 5 inch steel casing a minimum of 20 feet r._., in length centered on the existing pipeline. LAH Pipeline crossing shall have metallic locator tape installed in the trench at 8 inches below ground level. _ i. Encasement pipe shall be paid under the unit price of "5 inch Steel Casing Pipe." LAH Wildlife Mitigation Area 6 January 2013 Habitat Improvement — Water Distribution j. All existing pipeline crossings shall have an approved pipeline marker placedl0 feet each side of the existing pipeline or at the edge of the existing pipeline's right-of-way. k. Dirt road crossings will not require steel casing. Dirt road crossings shall be carefully embedded and backfilled so as to prevent damage to the pipeline by heavy vehicles. The roadway shall be graded smooth following backfilling so as to prevent bumps or dips in the road. H. Bored Crossings of Existing Pavement a. There will be two crossings of existing pavement surfaces that shall be accomplished by use of a boring machine. b. Bored crossings shall be accomplished as close to perpendicular as possible. c. Bored crossings shall be encased within a 5 inch steel casing a minimum of 20 feet in length centered on the roadway and extending a minimum of 6 inches beyond the edge of pavement in both directions. d. Any damage to existing pavement sustained during construction operations shall be promptly repaired by the contractor at no additional cost to the City. e. Bored road crossing unit bid price shall include excavation, bore, installation of casing and pipe, and all incidental necessary to complete the work. Bored road crossing unit price excludes the casing pipe and carrier pipe, as these will be paid under their own unit bid items. 1.9 Testing ILJ A. Prior to final acceptance, the entire pipeline shall be tested to verify leak free construction and that the system is capable of withstanding the maximum anticipated system pressures. Testing shall be performed as construction progresses on each completed section of pipe between mainline valves. The Contractor shall prepare and submit a filling and testing plan to the Engineer for approval. B. The pipeline will be slowly filled to allow water to sequentially flow at each discharge point and for air to be evacuated from the system. Discharge points will then be shut off. C. The system pressure will be allowed to equalize with the pressure within the Lake Alan Henry pipeline, up to 150 psi. D. This system pressure will be held for a minimum duration of 48 hours, at the end of which all valves, discharge points and pipeline routes shall be inspected for visible leaks or for water reaching the surface. E. Any sign of leaks or defects shall be repaired by the Contractor. F. The cost of testing and any necessary repairs shall be considered subsidiary to the various pay items of the project with no additional compensation paid. LAH Wildlife Mitigation Area 7 January 2013 1 Habitat Improvement — Water Distribution IC 1 C' 1.10 Access to the Site and Use of the Premises A. Contractor shall have access to the work site Monday through Friday during daylight hours, except for designated City holidays and for hunting considerations as specified. Work outside the allotted time will require approval by the Engineer a minimum ofl 0 days prior. �^. B. The City shall provide the Contractor with a temporary key -pad gate combination to be used for access to the site. The Contractor shall provide their own key or combination operated padlocks kil where required. At the end of the job the Contractor shall remove all padlocks and the City will void the key -pad combination. C. Contractor shall limit the use of the project site for work and storage to the areas approved by the i City. The City will designate a material storage and staging area on site for the Contractor's use. D. The Contractor shall assume full responsibility for the protection and safekeeping of products ' stored at the site. E. Contractor is responsible for maintaining a clean and tidy job site. F. No alcoholic beverages or illegal substances shall be permitted on the site at any time. -1 G. Considerations for Hunting Seasons i a. The contractor shall not travel in areas of the LAHWMA that are not necessary for IJ ? construction activities. b. This property is open by permit to feral hog hunting during the spring and summer. �... During construction operations, feral hog hunting will be restricted to areas of the property that construction is not taking place. c. This property is open by permit to spring turkey hunters on two weekends during April. Construction activities will be ceased and non -hunting persons will not be allowed access to the property during the weekends of April 12-14 and 26-28. This restriction includes all day Friday through Sunday. These days will not be counted towards the project schedule. H. Hunting without proper permit is strictly prohibited. 1.11 Project Conditions A. Fire Precautions a. Contractor shall take all necessary precautions to prevent fires and to facilitate fire- fighting operations in the event one occurs. g g p b. Contractor shall be responsible for contacting the Garza County Sheriff's office and _ making them aware of any construction activities that could result in a fire breaking out, and what measures that needs to be taken in the event that a fire is started. c. Contractor will be held responsible for all damages if a fire does break out due to construction activities related to this project. l...t B. Erosion Prevention LAH Wildlife Mitigation Area & January 2013 L Habitat Improvement — Water Distribution i r f. Contractor shall take efforts to prevent erosion along the trench line by means of stacking native rock and/or building earthen berms to control the flow of water in locations where erosion potential is high. g. Location and spacing of such measures shall be determined in the field by the Contractor and City Inspector. h. The cost of erosion control measures shall be considered subsidiary to the various pay items of the project with no additional compensation paid. 1.12 Warranty A. Contractor shall warrant to the City and guarantee the work under this Contract against defective workmanship and materials for a period of one (1) year commencing on the date of final acceptance of the project, as shown on the Certificate of Completion. B. The Contractor, prior to final payment, shall furnish the City with a written Warranty staring that any failure of equipment, or part thereof, or any operational malfunction occurring to any equipment, caused by reason of faulty or inadequate design or installation, improper adjustment or defective materials or workmanship, within a period of one year of the final completion of the project, will be promptly remedied by the Contractor, at no additional cost to the City. C. A Warranty Inspection shall be conducted during the eleventh month following final completion of the project to note any items in need of correction under the project Warranty. 1.13 Project Closeout A. Prior to final acceptance of the work, the Engineer will conduct a final inspection of the project and note all corrections that need to be made. B. The Contractor shall make a final cleanup of all parts of the work before requesting final acceptance of the work by the City. Final cleanup shall include, among other things, removing all construction materials and debris, final grading of all trench surfaces and construction sites, and in general preparing the sites of the work in an orderly manner. Cleanup shall be considered subsidiary to the various bid items of the work and no additional compensation shall be made for this work. C. Following completion of items noted at final inspection and final cleanup of the job site, the Contractor shall provide the City with an application for final payment. Along with the application for final payment the Contractor shall provide the written Contract Warranty and the Affidavit of Bills Paid to verify that all material suppliers and sub -contractors have been paid in full. D. Once all requirements for final payment have been met, the City will issue a Certificate of Completion for the project. The Contract Warranty will commence on the date shown on this certificate. LAH Wildlife Mitigation Area 9 January 2013 Habitat Improvement — Water Distribution L,� t Section 2 Materials 2.1 Materials A. Water Pipe a. Water pipe material shall bel-1/4-inch, 2-inch, or 3- inch diameter, iron -pipe size high - density polyethylene (HDPE) PE 4710, DR 11, minimum 200 PSI rated. b. Casing pipe shall be 5-inch diameter steel pipe with a minimum wall thickness of 3/8 inch. B. Valves a. Valves shall be installed where shown on the plans in an approved valve box structure. Valve operator nut shall face vertically up — no exceptions. b. Inline valves shall be butt fusion HDPE full -port ball valves with a pressure rating equal to that of the pipe used or minimum 150 PSI. c. Full -port brass ball valve curb stops with iron pipe threads, such as Ford model B 11-777- HSTH, shall be considered as an equivalent alternative to butt -fusion HDPE ball valves. In such cases, HDPE to stainless steel transition fittings shall be used with brass or stainless steel bushing, nipple and union fittings, as required. d. Valves shall have tee -head operator nut, or nut compatible with both tee -head and 2-inch square operator nut, and shall be capable of freely rotating 360-degrees. e. Air relief valves shall be capable of releasing air during filling, releasing pockets of air during operation, and allowing air into the line during draining. Air relief valves shall have 1 inch inlet and outlet, such as APCO AirNacuum Valve Model 142. Air relief valves shall be installed in an approved valve box structure and be fully below the surrounding ground surface. Air relief valves shall include freeze protection, such as a custom-made removable insulation jacket. f. Isolation valve for existing 2-1/2 inch PVC supply line to the Dam Maintenance Facility shall be either a brass ball valve, PVC ball valve, or ductile iron gate valve, with tee -head operating nut. g. All valves shall have an approved pipeline marker installed directly adjacent to the valve box. h. Valve boxes shall be constructed of 18-inch diameter corrugated metal drainage pipe, cut to the appropriate length, with sharp edges ground smooth, and fitted with a lid as shown in the drawings. i. Tee -posts shall be 6.5 feet tall durable steel with a factory applied coating and be at least 1.25 pounds per foot. j. Each valve unit bid item shall include valve, fittings, valve box, and all materials and labor required to complete the work as specified. C. Water Meters LAH Wildlife Mitigation Area 10 January 2013 j Habitat Improvement — Water Distribution i.,J a. There will be two water meters to be installed with this project. b. Water meters shall be Master Meter Model #MJ 12-1 BM-AAA-2. Meters shall be provided to the Contractor by the City. Contractor shall be responsible for supplying and installing meter box, fittings and all other necessary components. c. Water meters shall be installed in 24-inch diameter corrugated metal meter box with standard water meter lid. Meter box shall extend 6 inches above surrounding ground. d. Contractor shall install water meters with 2-inch brass meter spud connections. e. Each meter box unit bid item shall include fittings, meter box, lid, and all materials and labor required to complete the work as specified. D. Valve Operators a. Valve keys shall be 48-inch tall tee -handle durable rod compatible with the tee -head operator of the valves used. b. Contractor shall provide two valve keys to the City at the end of the project. c. The cost of valve wrench keys shall be considered subsidiary to the various bid items of the project with no additional compensation paid. E. Frost -proof Yard and Post Hydrants a. Frost -proof yard or post hydrants shall be installed as shown on the plans in location shown on the plans or otherwise located in the field. b. Yard hydrant shall be 1-inch threaded inlet with'/ -inch brass hose connection outlet and 2-foot bury, such as Cambell Heavy Duty Yard Hydrant. c. Post hydrant shall be 2-inch threaded inlet with 2-1/2" NFT fire hose connection outlet and 2-foot bury depth, such as M&H 2-1/4 Post Hydrant. d. Hydrants shall have a gravel drain bed of at least 2 cubic feet for draining of the stern when closed and be set on a sturdy block so as to prevent settlement. e. Yard hydrants shall be installed within a 3 foot piece of 5 inch steel casing filled with gravel as shown on the plans. This gravel and casing shall be included in the unit bid price of the yard hydrant and shall receive no additional compensation. f. Hydrant unit bid items shall include the hydrant, fittings, casing, gravel and all materials and labor required to complete the work as specified. F. Pipeline Markers a. Pipeline markers shall be placed at line -of -sight intervals (1,000 feet typical) along pipelines, adjacent to valve boxes and at all pipeline crossings. b. Pipeline markers shall be Carsonite LineMarker, or equivalent, blue in color and labeled "Caution - Water Pipeline". c, Pipeline markers shall be considered subsidiary to the various bid items of the project with no additional compensation paid. I LAH Wildlife Mitigation Area I 1 January 2013 Habitat Improvement— Water Distribution ti_ G. Fittings a. Fittings shall be iron -pipe -size HDPE, brass or stainless steel appropriate for the particular application with a pressure rating of at least ISO PSI. Galvanized fittings shall not be used for any purpose on this project. b. Changes in pipe size shall be accomplished through the use of HDPE, stainless steel or brass bushing, bell or coupling reducer. c. Changes in pipe direction that exceed the manufacturer's recommended capacity of the pipe to lay directly shall be accomplished through the use of HDPE fusible fittings. d. All threaded joints shall use an approved pipe dope compound and shall incorporate at least one compression union fitting. e. Capping of stub -out shall be accomplished by use of HDPE butt fusion end cap. H. Joints a. Joints between poly pipe sections and poly pipe to poly fittings shall be accomplished by either butt -fusion or socket -fusion method. b. Joints between poly pipe and threaded fittings shall be accomplished by use of HDPE to brass or stainless steel transition fitting. c. Jointing of HDPE shall be accomplished in accordance with the manufacturer's recommended practices. 2.3 Delivery, Storage, and Handling A. Materials of each type shall be obtained from the same source for the entire project. B. Require suppliers to package finished productions in a manner which will protect the material from damage during shipping, handling, and storage. C. Transport products by method which will avoid damage. Products and materials to be incorporated into the work shall be delivered in undamaged condition and in the manufacturers unopened packing. D. Provide adequate equipment and personnel to handle products by methods which prevent damage. E. The Contractor, when needed, shall provided additional protection to products and materials during handling to prevent damage. F. Store the productions and materials in accordance with the manufacturer's instructions. Store in a manner to prevent damage to the stored productions and to the work. Arrange stored material and products where an inspection of current inventory can take place by the City Inspector or Engineer. Li G. Special care shall be taken in the handling of HDPE pipe during cold weather as it has reduced impact resistance during sub -freezing conditions. L LAH Wildlife Mitigation Area 12 January 2013 Habitat Improvement — Water Distribution H. Materials that are subject to weathering shall be placed in an area out of the elements where the material will not be damaged before installation. Section 3 Construction 3.1 General Installation Procedures A. Trenching, Excavation, and Backfill a. Trenching shall be accomplished by use of a trenching machine. b. Various excavations shall be accomplished by use of a backhoe, excavator or hand digging. c. Trenches shall be straight and even. d. Excavations around valve boxes shall be limited to the area necessary for proper placement of the valve box structure. e. Boring operations shall be accomplished by use of a purpose-built boring machine capable of producing a 5-inch diameter bored hole. The space around the casing shall be minimized. If determined by the Engineer to represent a settlement concern, the Contractor shall injection grout the annular space between the casing and soil. f. Backfill shall be accomplished per the details in the plans. B. Valve Boxes a. Valve boxes shall be 18-inch diameter corrugated metal pipe (CMP), or approved alternative material, cut to 30 inch length and notched for the pipe inlet and outlet, and fitted with a lid as shown on the plans and specified below. b. Acceptable alternatives for valve box material will be 18-inch diameter C-900 pipe or 18-inch diameter iron or steel pipe with a minimum wall thickness of 3/8 inch. One material shall be used throughout the job. c. Cuts in the valve box material shall be made neatly and the edges of cuts and cut-outs shall be ground smooth such that no sharp edges or nicks are exposed. d. Valve Box Lid i. Each lid shall be fabricated from a piece of 1/8-inch thick plate steel cut into a 20-inch diameter circle with edges ground smooth. ii. A piece of 1/8-inch thick, 2-inch wide by approximately 60-inch long strap shall be secured to one side of the plate with 1-inch welds on 2-inch spacing to create a full ring slightly within the outer edge of the top plate. This ring shall fit loosely down and around the outside of the valve box pipe with an approximate %-inch gap all the way around. iii. A handle made from a single piece of'/ -inch diameter by approximately 12- inch long steel rod shall be securely welded to the opposite side of the plate as the ring, located at the center of the lid. r, LAH Wildlife Mitigation Area 13 January 2013 Habitat Improvement — Water Distribution iv. Apiece of 1/4-inch thick, 1-inch wide by 10-inch long strap shall be secured to the inside of the valve box pipe by bolts or welds such that the strap protrudes to 2 inches above lid through a slot cut into the lid plate. Centered in this strap at 1 inch below the top, a 1/2-inch wide by 1-inch tall slot shall be cut to facilitate a padlock. v. Valve box lids for air/vacuum fixtures shall include a 1 inch steel vent pipe with 1800 downspout and wire -mesh bug screen, as shown on the plans. e. Valve boxes shall be placed on each valve such that the valve is centered in the valve box. Valve boxes shall be placed plum and level. f. Valve boxes shall protrude above the surrounding ground by 6 inches. g. Directly adjacent to each valve box, opposite the side with the lock, an approved water line marker shall be placed to mark the valve box's location. J C. Pipe Fusion a. Pipe shall be strung out along the route prior to fusion and placing in the trench. b. Heat fusion shall be done in accordance with the pipe manufacturer's heat fusion joining procedures. c. The pipe shall not be placed where it will be driven over or otherwise damaged prior to its incorporation into the work. D. Fittings a. HDPE bend fittings shall be installed in the pipeline where specified on the plans and at any locations where deflection of the pipe exceeds the manufacturer's recommended standard. b. Joints between poly pipe sections and poly pipe to poly fittings shall accomplished by either the butt -fusion or socket -fusion method. 3.2 General Examination Requirements A. Prior to performing work, examine the conditions under which the work is to be performed. B. The Contractor shall provide approximately fifty (50) pre -construction photos showing the site and route before construction. C. The Contractor shall.provided approximately fifty (50) post construction photos showing the route, valve boxes, tie-ins, discharge points and other significant aspects of the project. D. Conditions that could have been discovered by examination will not be allowed as cause for claims for extra work or a change order. 3.3 General Preparation Requirements A. Take field measurements as required to fit the work properly and to account for terrain variations and alignment of the pipeline B. Re -check measurements prior to installing each product (measure twice, cut once). LAH Wildlife Mitigation Area 14 j Habitat Lnprovement — Water Distribution I 3.4 Inspection of Work A. All work shall be inspected by a representative of the Water Utilities Department who shall have the authority to halt construction when, in their opinion, construction is being preformed contrary to these specifications or approved plans. B. Whenever any portion of the plans or these specifications are violated, the Engineer, by written notice, may order that portion of that construction which is in violation of the specification or other approved plans, specifications and material to cease until such violation is corrected. A copy of the order shall be filed with the Contractor's licenses application for future review. If deficiencies are not corrected, performance shall be required of the Contractor's surety. 3.5 Cleanup A. The Contractor will be required to clean up the site within five (5) calendar days of completion of the work. This will include removing all rubbish from the construction site, correcting any property damaged inflicted during construction, and any items necessary to restore the work site to a neat and presentable condition. This work shall be accomplished before final acceptance of the project will be considered. B. Dispose of debris in a lawful manner. No onsite burning of debris will be allowed; therefore the Contractor will be responsible for hauling all waste material from the site and disposing of it properly. C. The cost of cleanup shall be considered subsidiary to the various bid items of the project. 3.7 Final Inspection A. Final inspection will be made when the Contractor certifies in writing that the work is complete. B. A representative from the Contractor shall be present to assist the City in performing the final inspection walk through. C. An inspection report describing incomplete or unacceptable work will be prepared by the Engineer and will be provided to the Contractor within ten (10) calendar days following the final inspection. D. After the incomplete or unacceptable work is corrected the Contractor shall so certify in writing to the Engineer. 3.8 Warranty and Acceptance A. Upon final approval, the City shall issue a Certificate of Compliance to the Contractor. This certificate shall constitute the initiation of the Warrantee Period. B. The Contractor shall provide a one (1) year Warranty. The Warranty shall not have a deductible or proration. The Warranty shall include all materials and workmanship to correct all the deficiencies discovered within the Warranty Period. It shall be the sole responsibility of the Contractor for all repairs under this Warranty. C. The determination of the necessity during the Warranty period for the Contractor to repair or replace the work in whole or in part shall rest entirely with the Owner's Representative. LAH Wildlife Mitigation Area I5 January 2013 Habitat Improvement — Water Distribution PUBLIC WORKS ENGINEERING LAKE ALAN HENRY. WILDLIFE MITIGATION AREA WATER DISTRIBUTION PLAN 777�Fv 7 DFF_ MAYOR GLEN C. ROBERTSON CITY COUNCIL VICTOR HERNANDE7— FLOYD PRICE, TODD KLEIN, JIM GERLT, KAREN GIBSON, LATRELLE JOY CITY MANAGER LEE ANN DUMBAULD city of BockTEXAS JANUARY 2013 09VU OF ORAWING Sem CHIEF OPERATIONS OFFICER MARSHA REED, P.B. CITY ENGINEER WOOD FRANKLIN, P.E. CHIEF WATER UTILITIES ENGINEER JOHN TURPrN, P.E. dotty � ill , { ; � j ������a too���� I 10i ---mp —7, '4 LAKE ALAN HENRY WILDLIFE MITIGATION AREA WATER DISTRIBUTION PLAN TYPICAL 1-1/4' TYPIr 'A VALVE IN VALVE 8OX i WATERLINE 24- TIMMINS/ SIT MAx PROPOSOD HOPE PIPE PROTRUDE PIPE FROM COVER AT SLOPE OF TMK AND LAY ON SURFACE TOAPPR= j OF TAW DanN, PROPOSED HOPE PIPE VALVE SOX —'Nm �oHOPEIIALL FMVE HD Na VENT FOR AIR RELIEF F ,,, - 11,16— -- LIN MARKER SLOT LOT FOR PADLOCX SLOT IN LID FORSTRAP r 2WO X r PLATE STEll LID _rxrsTRAPmPTT LO"O`y NtOUNDCMP LhvIX 2- x I- STNAIP WEU=..-/ OR WITED70 PIPE LrO ODRRLKATED r METAL PIK M APPROVED ALTERNATIVE z-I4� k*DM�LEVEL No"I 2C,RIIC U&O-W RMUM FOOT GRAM OR" DID NAPEmmw- PIK MID, 3 OV15tFlU -NATAOESOILFRF FROM ROCC GREATER THAN 3' 'BACUILL ODUACTED NATIVE SOIL SIR FROM R=GRFATERTNW3* -MAAl COMPACM NATIVE EMBEDMpir SOIL FREE FROM ROCX GREATER THIN r 6 TYPICAL WATER LINE MARKER MARxUG —J TAPE 4 V INN Al 9. M.Q TYPICAL WATER Xr' LIMEMARUA r— PROPOSED HOPE PIPE TYPICAL WATER LINE MARKER GROLM. R ASSIR a]. ppcpcsm,4m PIPES, I MINIMum" F21Y PARATION 7 QMULNOTES'. 1. PRIOR TO MY ODNSTRL`CTION DIFISENT FROM T"S RAN, CALL.. JOSH RMO 0 SMAIS2. 2. MNNDATOKV: CALL FOR LINE LOCATES 48 "OURS PRIOR TO M�GINNIFRG OF My CONsvj)cnONAariM. D. FOLLOW BEST MANA43AMENT PRACTICES TO CDKKY WITH EPAS STORM WATER POUITION, PREVENTNMI PLAN REQUIREMENTS. A. CONTRACTOR 5 RESPONSIBLE FOR FIELD VERIFYING ALL LOCATIONS MDDMWSOF TIE-015 AND LINE L=TIONS PRIOR TO BmIon"a CONSTRICTION, INA CITY OF LIRDOIX WILL NOT BEHELD RESPONSIBLE FOR ANT MPM CNAMGZS NEEDED TO ADAJSr THE PROPOSED LINES. LEGEND --PROP. WATER LINE EXIST. WATER LINE PROP. METER PROP. AIR ROAN WAVE PROP PAILVALVE PROP. CASING PIPE 4 PROP. REDUCER, 3 PROF.w ........ COST, PETROLEUM PIPELINE . .... ......