HomeMy WebLinkAboutResolution - 2003-R0341 - Contract For Collection Agency Services For Lubbock Library - Unique MGMT Serv. - 08_28_2003Resolution No. 2003-RO341
August 28, 2003
Item No. 35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for collection
agency services for Lubbock Public Library, by and between the City of Lubbock and
Unique Management Services, Inc. of Jefferson, Indiana and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
THAT this item shall be reviewed at revised budget in 2004.
Passed by the City Council this 28th day of August , 2003.
ARC MCDOU AL, MAYOR
ATTEST:
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Reb ca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor Kilman Purchasing Manager
APPROVED AS TO FORM:
Linda Chamales, Supervising Attorney
Office Practice Section
gs/ccdocs/Res-Unique Management Sery
September 5, 2003
Library Lubbock Public Library Resolution No. 2003—RO341
Address 1306 Ninth St August 28, 2003
City, State, Zip Lubbock, TX 79401 Item No. 35
Telephone 806-775-2824 Fax806-775-2827
AGREEMENT MATERIAL RECOVERY SYSTEM
INITIAL PLACEMENT AND SECONDARY PLACEMENT
We hereby assign accounts to Unique Management Services for collection. We may withdraw them at any time.
Unique Management Services may proceed with whatever steps are necessary for collection of the accounts. We
warrant to Unique Management Services the accuracy of the information furnished to them on accounts submitted.
We understand that we will be billed once per month for the previous months total submissions at the rate of $8.95
for each submission if data is submitted electronically, or $9.95 for each submission if data is submitted manually.
If a Library letter is sent, the fee per patron processed will be $.50 higher.
We give Unique Management Services permission to report all unpaid accounts to national credit reporting
agencies.
GUARANTEE
Unique Management Services guarantees not to charge in collection fees more than the amount of money recovered
plus amounts waived. We understand that Unique Management Services will make adjustments to invoices for the
difference between collection fees and the total money received plus amounts waived on accounts submitted to keep
the service budget neutral. (See Conditions)
TERM
This Agreement may be canceled by either party upon 60 days written notice. Payment terms are net receipt of
invoice.
CONDITIONS
Unique Management Services does a reconciliation to verify budget neutrality and makes adjustments on a quarterly
basis. To qualify for budget neutrality guarantee, library must have an acceptable fine structure as determined by
Unique Management Services, library must submit accounts with fines only balances, accounts submitted must
contain a $10.00 processing fee, and be no more than 60 days past due at time of submission. Signature below
indicates that Uniaue Management has determined fine structure is acceptable.
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Library Representative
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Date
Approved as to Content:
Quincy Wh'
Assistant City Manager
Attest:
Unique filanaiMenient Services Rep es ntative
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Date
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arc Mc al
Mayor
Approved as to Form:
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Reb4cca Garza ohn Knig
City Secretary Assistant City Attorney