HomeMy WebLinkAboutResolution - 2004-R0120 - Contract For Vehicle Body Repair & Painting - Collision King Repair Center - 03_04_2004Resolution No. 2004-RO120
March 4, 2004
Item No. 35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LU13BOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for vehicle body
repair & painting — annual pricing, by and between the City of Lubbock and Collision
King Repair Center of Lubbock, Texas, and related documents. Said Contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council this 4th day of
MARC MCDOUGYAL, MAYOR
ATTEST:
Re ecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor Kilm.A Purchasing Manager
APPROVED AS TO FORM:
fohn M. Knight .�
Assistant City Attorney
gs/ccdocs/Contract-Collision King Repair Ctr..res
Feb. 20, 2004
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
March 4, 2004
Collision King Repair Center
Steven Tisdale
4905 South Loop 289
Lubbock, Texas 79424
Resolution No. 2004—RO120
March 4, 2004
Item No. 35
Office of
Purchasing
RE: ITB #244-03/RS — VEHICLE BODY REPAIR & PAINTING — ANNUAL PRICING
Dear Mr. Tisdale:
COLLISION KING REPAIR CENTER has been awarded the items noted below for
Vehicle Body Repair & Painting - Annual Pricing based on your response to the City of Lubbock
Invitation to ITB #244-03/RS.
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning March 4, 2003 and
ending March 3, 2005. The City of Lubbock shall not be responsible for payment of
any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
1. Passenger Vehicles (Secondary) 10% Parts Discount $34.00 Per Labor Hour
3. COLLISION KING REPAIR CENTER'S bid dated January 21, 2004, is incorporated
into and made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event COLLISION KING REPAIR CENTER fails to perform in accordance with
their bid dated January 21, 2004.
CITY OF LUBBOCK:
Mayor
APPROVED AS TO CONTENT:
Victor Kilman
Purchasing Manag r
APPROVED AS TO FORM:
orney
cc: Robert Robinson, Fleet Services
Robin Holder, Fleet Services
Vendor File
ATTEST:
Re ecca Garza
City Secretary
Resolution No. 2004—RO120
SUBMIT TO:
CITY OF LUBBOCK
ft
CITY OF LUBBOCK TEXAS
PURCHASING DEPARTMENT
1625 13TH STREET, RM L04
(�
LUBBOCK, TX 79401-3830
AN EQUAL
OPPORTUNITY
INVITATION TO BID
CONTACT PERSON:
Ron Shuffield, Senior Buyer
EMPLOYER
# 244 -0 3 - RS
TEL: 806.775.2167
FAX: 806.775.2164
http: //purchasing.ct.lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Vehicle Body Repair Et Painting - Annual Pricing
January 28, 2004, 2:00 p.m. CST
PRE BID DATE, TIME AND LOCATION: January 15, 2004 at 10:00
Any bids received after the time and date listed above,
a.m., in the Municipal Building, 1625 13`h Street, Training
repardiess of the mode of delivery, shall be returned
Conference Room L01, Lubbock, Texas.
unopened'
RESPONDENT NAME:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER,
-S -1 P" (") fc1de
THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND
ADDRESS.
MAILING ADDRESS:
ygvs s. /o�P 2-X9
�s
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE
"STATEMENT
OF NO BID".
CITY - STATE - ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND
7c y Z CJ
ALL SIDS IN WHOLE OR N PART AND WAIVE ANY INFORMALITY 1N THE
COMPEmTVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
TELEPHONE NO:
9 0 Co 797 N S99 o
CITY.
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST
FAX NO:
8 v G 72 /I
THE � ETITUBBIVE IT IS THE slBIL17Y TO
IDMANAGER P
y
CBIDS.
PURCHASING IF MY LANGUAGE,
REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY
E-MAIL:
S. T% s�G1 e door-. n P f
RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE
01
SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
1- % — 2 S> V6 9_?o _ if
DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
I
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#2 S' 7#3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of
the City, or member of their immediate family, benefit from the award of this bid to the above Hrml YE5_-1Z-NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING
FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND
EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS
AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION,
FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business
entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or
fraud. I further agree that if the offer is accepted, the offeror Will convey, sell, assign, or transfer to the City of Lubbock all right, title, and
interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for
price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such
assignment.shail be made and becomeAffestive at the time the City tenders final payment to the contractor.
r)w n e r
Authorized Signature Title
SAPvtor �", re4v/e /- Z / - O y
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
Page 1 of 26
BID FORM
Vehicle Body Repair B Painting - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #244-03-RS
in compliance with the Invitation to Bid #244-03-RS, the undersigned Bidder having examined the Invitation
to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid
for furnishing the material, equipment, tabor and everything necessary for providing the items listed below
and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to
Bid #244-03-RS is by reference incorporated in this contract. The Bid Form must be completed in blue or
black ink or by typewriter.
Rates quoted on the Bid Form and any labor hours used to figure estimates shall not exceed those published in
the current Mitchell Estimating Book. The rates bid shalt be used in all work for the class of vehicles covered.
No variance from the labor rate bid will be allowed during each contract year.
COMMODITY CODE FOR AUTOMOTIVE BODY WORK 92819
1. PASSENGER VEHICLES (AS DEFINED IN THE SPECIFICATION)
Parts shall be provided at crash guide list less %o percent.
Labor shall be provided at $ .32 per hour.
The estimated crash guide list for parts for evaluating purposes is $11,000 and tabor 1,200 hours.
2. TRUCKS (AS DEFINED IN THE SPECIFICATION)
Parts shall be provided at crash guide list less percent.
Labor shall be provided at $ per hour.
The estimated crash guide list for parts for evaluating purposes is $6,000 and labor 600 hours.
3. SPECIALTY VEHICLES (AS DEFINED IN THE SPECIFICATION)
Parts shall be provided at crash guide list less 0 percent.
Labor shall be provided at $ -3I per hour.
The estimated crash guide list for parts for evaluating purposes is $11,000 and labor 700 hours.
NOTE: IN ITEMS 1, 2, 3 CRASH GUIDE LIST SHALL BE MITCHELL'S CRASH GUIDE OR THE APPLICABLE INDUSTRY
STANDARD LIST USED BY THE APPRAISAL FIRM.
ESTIMATED PARTS AND LABOR AMOUNTS ARE FOR EVALUATION PURPOSES ONLY. ACTUAL AMOUNTS MAY BE
MORE OR LESS THAN THOSE USED FOR EVALUATION.
PICK UP AND DELIVERY:
Bidder must include free pickup and delivery of vehicles, including flat bedding when required.
Page 3 of 26
Upon return of finished vehicles, operators will remain until the vehicle is inspected and accepted. If it is
determined that the vehicle is not properly repaired, the operator will return the vehicle to Contractor's shop
for repair and deliver at no additional charge.
All vehicles must be returned within 24 hours of completion.
THIS BID IS SUBMITTED BY C N Q C 70c d Cuff• s• �" '� ^ Q�PQ" ` (ehfP�
d A S a corporation organized under the Laws of the
State of 1Fng5 , or a partnership consisting of or an individual
trading as
of the City of
Firm: l'o //, r. a.. k 119
Address: W 9 V S r l o u r 2 Frri
rite. l — t t a- G 'TO State: -r.*- Zin 7 g `i Z y
M/WBE Firm:
By ,/,P� Date: -2 / d %
Authorized Representative - must sign by hand
Officer Name and Title: �r o.r' de,, f
Please Print
Business Telephone Number kO (- %-9 Y SS 90 FAX: goC, 791 Y 62 It
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over S25,000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
Page 4 of 26
Vehicle Body Repair E3 Painting - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #244-03-RS
IV. TECHNICAL REQUIREMENTS
Supply all information requested and attach this section to the Bid Form.
Initial each section to verify that specifications are met; enter "N.A." if options or specifications are not
available. All exceptions or equivalencies must be fully explained or documented.
A. General: The intent of this bid is to secure the services of one or more qualified contractors to perform
body repair and/or painting as required for the City of Lubbock.
B. Parts/Materials: All parts/materials used in the performance of this contract must be new and unused
and, at a minimum, include a 90-day warranty.
✓ Will Comply Will not comply
C. Additional Requirements: Bidder must be able to comply with the following requirements to be
considered for award:
1. All repair estimates for service must be free of charge.
Vf"' Will Comply Will not comply
2. For calls made prior to 12:00 p.m., Contractor must be out same day to provide repair estimate. For
calls made after 12:00 p.m., Contractor must be out by 12:00 p.m. the next working day to provide
estimate. Failure to adhere to these response times will eliminate your firm from consideration for
that service.
✓ Will Comply Will not comply
3. Estimates must be provided within 24 hours after on -site inspection.
✓ Will Comply Will not comply
4. If awarded service, vehicle must be picked up within 8 hours of notification.
✓Will Comply Will not comply
5. Bidder must include free pickup and delivery of vehicles, including flat bedding when required.
✓ Will Comply Will not comply
6. Bidder must agree to give City of Lubbock Police Department vehicles first priority over other City of
Lubbock vehicles in the shop. In addition, Contractor must make every effort to give priority to Police
Department vehicles over other non -emergency type vehicles in the shop.
Will Comply Will not comply
Page 23 of 26
VC04- k-012.0
7. Contractor must be able to provide decal services when necessary/required. These decals can consist
of Unit numbers, Department logos, etc. and will be supplied to the contractor by City of Lubbock.
L/ Will Comply Will not comply
8. Contractor must agree to commence work on our vehicles within 1-2 days of receipt.
Will Comply Will not comply
9. Contractor must agree to provide a turnaround time of no more than 3-4 working days after
commencement of work. This requirement may be waived at the sole discretion of City of Lubbock;
i.e. for reasons such as parts unavailability, low priority as determined by City of Lubbock, etc.
Will Comply Will not comply
Firm: cb C) ep ell#
By jll--� Date:
Authorized Representative - must sign by hand
Officer Name and Title: S e ve^ Tl lc1a /e Pros • Jes'4
Page 24 of 26
Z--vvZl— f-< --7 �- t'�
nB #244-03-RS, Vehide Body Repair & Painting - Annuai Pricing
EXHIBIT A
PROVEN EXPERIENCE
Supply all information requested and attach this section to the Bid Form.
Name of Bidder: (-Cl //, c , d ., k� ng�r-
Number of Years in Business:
Number of Years performing similar services: S
Number of Mechanics: /z
List the name of company, contact name and phone number for a minimum of three (3) references:
Reference 1:
Name of Company: /Vc� frso ., (ad, //G �(( �n��r 4iy Vv 0eclers A r
Contact Name: 1) e v e S; e 9 e r f j d Se r..; , At A 4 n 6 5 e r
Phone Number: 80 Co 76 3 S-O 4 /
Reference 2:
Name of Company: N► Gu„ v: c G /U. SSQ n
Contact Name: 8r e a /11 c 6-g vy ; c ,Pu 4' i ?,-, ..4 f .Ser.. , cc
Phone Number: 8V is -78 3 t`/ 9- `/
Reference 3:
Name of Company: -J: M A,rr.1 �o i GM C
Contact Name: pa ! S„ l'�uh LGP✓�Pfa/ /�I n nc� er)
Phone Number: 2 Y& / 7
BIDDER MAY SUBMIT ADDITIONAL INFORMATION COVERING EXPERIENCE, QUALIFICATIONS, FACILITIES,
CONTRACTS WITH OTHER LOCAL GOVERNMENTS OR CORPORATION, OR ANY OTHER INFORMATION THAT
ASSISTS THE CITY IN EVALUATING BIDDER'S CAPABILITIES.
244-03.doc 25 of 26