HomeMy WebLinkAboutResolution - 2004-R0117 - Contract For Vehicle Body And Repair & Painting - Frontier Body Shop - 03_04_2004Resolution No. 2004—RO117
March 4, 2004
Item No. 35
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for vehicle body
repair & painting — annual pricing, by and between the City of Lubbock and Frontier
Body Shop of Lubbock, Texas, and related documents. Said Contract is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 4th day of
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor Kilman, urchasing Manager
APPROVED AS TO FORM:
kMn M. Knight loo
Assistant City Attorney
gs/ccdocs/Contract-Frontier Body Shop.res
Feb. 20, 2004
Resolution No. 2004—RO117
March 4, 2004
Item No. 35
P.O. Box 2000
Lubbock. Texas 79457
(806) 775-2167 • Fax (806) 775-2164
March 4, 2004
Frontier Body Shop
Attn: Dennis K. Jones
5801 Spur 327
Lubbock, Texas 79424
Office of
Purchasing
RE: ITB #244-03/RS — VEHICLE BODY REPAIR & PAINTING — ANNUAL PRICING
Dear Mr. Jones:
FRONTIER BODY SHOP has been awarded the items noted below for Vehicle Body
Repair & Painting - Annual Pricing based on your response to the City of Lubbock Invitation to
ITB #244-03/RS.
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning March 4, 2003 and
ending March 3, 2005. The City of Lubbock shall not be responsible for payment of
any invoices except those orders placed pursuant to this agreement. ti
2. Category of Items:
1. Passenger Vehicles (Teriary) 10% Parts Discount $32.00 Per Labor Hour
3. FRONTIER BODY SHOP'S bid dated January 27, 2004, is incorporated into and
made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this contract in
any manner prescribed by law or deemed to be in the best interest of the City of
Lubbock in the event of breach or default of this agreement. The City of Lubbock
reserves the right to terminate this agreement with a thirty (30) day written notice in
the event FRONTIER BODY SHOP fails to perform in accordance with their bid
dated January 27, 2004.
ATTEST:
P'�'
Rebecca Garza
City Secretary
APPROVED AS TO CONTENT:
V;C�4f'm AAA
Victor Kilman
Purchasing Manager
APPROVED AS TO FORM:
,A Whey
cc: Robert Robinson, Fleet Services
Robin Holder, Fleet Services
Vendor File
Resolution No. 2004—RO117
SUBMIT TO:
T o
CITY OF LUBBOCK
l
CITY OF LUBBOCK TEXAS
PURCHASING DEPARTMENT
(
�1
1625 13T" STREET, RM L04
LUBBOCK, TX7%01-3830
AN EQUAL
OPPORTUNITY
INVITATION TO BID
CONTACT PERSON:
Ron Shuffield, Senior Buyer
EMPLOYER
#244-03-RS
TEL: 806.775.2167
FAX: 806.775.2164
http: / /purchasing.ci. Lubbock. tx. us
TITLE:
SUBMITTAL DEADLINE:
Vehicle Body Repair Painting - Annual Pricing
January 28, 2004, 2:00 p.m. CST
PRE BID DATE, TIME AND LOCATION: January 15, 2004 at 10:00
Any beds received after the time and dote listed above,
a.m., in the Municipal Building, 1625 13u` Street, Training
regardless of the mode of delivery, shall be returned
Conference Room 1.01, Lubbock, Texas.
unopened'
RESPONDENT NAME:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER,
(
THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND
ADDRESS.
MAILING ADDRESS:
r�
5 S
F RETURNING AS A 'NO BID", PLEASE COMPLETE AND RETURN THE
l"STATEMENT
(,� C7o[7
OF NO p
CITY - STATE - ZIP:
THE CITY OF LUBBOCi( RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND
5 (�
ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO Y CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
ANCITY.
TELEP NE N0:
�/
Oil— � l.l�.�/
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST
FAX NO:
ri p 5
PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE
THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE,
REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY
E-MAIL*
RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE
SOURCE. SUCH NOTIFICATION)Ausr BE SUBMITTED IN WRITING AND MUST BE
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
"15
DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA:
#1 /2 #3 #4 #5 (Please Initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of
the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YESy NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING
FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND
EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS
AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION.
FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer 1s made without prior understanding, agreement, or connection with any corporation, firm, business
entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or
fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and
intere in and to all causes of action ' ay now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for
pnic f ng relating to the parti com ity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such
assi 'aim shall be m�de a ome eff eat th time the City tenders ff It payment to the contractor.
Authorized Signature l Title
1 ,nrn�5 ones ZiXA 9, ,EMI
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE
Page 1 of 26
BID FORM
Vehicle Body Repair i3 Painting - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #244-03-RS
in compliance with the Invitation to Bid #244-03-RS, the undersigned Bidder having examined the Invitation
to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid
for furnishing the material, equipment, labor and everything necessary for providing the items listed below
and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to
Bid #244-03-RS is by reference incorporated in this contract. The Bid Form must be completed in blue or
black ink or by typewriter.
Rates quoted on the Bid Form and any labor hours used to figure estimates shall not exceed those published in
the current Mitchell Estimating Book. The rates bid shall be used in all work for the class of vehicles covered.
No variance from the labor rate bid will be allowed durine each contract year.
COMMODITY CODE FOR AUTOMOTIVE BODY WORK 92819
1. PASSENGER VEHICLES (AS DEFINED IN THE SPECIFICATION)
Parts shall be provided at crash guide list less ago percent.
010
Labor shall be provided at -12 per hour.
The estimated crash guide list for parts for evaluating purposes is $11,000 and labor 1,200 hours.
2. TRUCKS (AS DEFINED IN THE SPECIFICATION)
Parts shall be provided at crash guide list less percent.
Labor shall be provided at $ oer hour.
The estimated crash guide list for parts for evaluating purposes is $6,000 and labor 600 hours.
3. SPECIALTY VEHICLES (AS DEFINED IN THE SPECIFICATION)
Parts shalt be provided at crash guide list less percent.
Labor shall be provided at $ per hour.
The estimated crash guide list for parts for evaluating purposes is $11,000 and labor 700 hours.
NOTE: IN ITEMS 1, 2, 3 CRASH GUIDE LIST SHALL BE MITCHELL'S CRASH GUIDE OR THE APPLICABLE INDUSTRY
STANDARD LIST USED BY THE APPRAISAL FIRM.
ESTIMATED PARTS AND LABOR AMOUNTS ARE FOR EVALUATION PURPOSES ONLY. ACTUAL AMOUNTS MAY BE
MORE OR LESS THAN THOSE USED FOR EVALUATION.
PICK UP AND DELIVERY:
Bidder must include free pickup and delivery of vehicles, including - flat bedding when required.
Page 3 of 26
Upon return of finished vehicles, operators will remain until the vehicle is inspected and accepted. If it is
determined that the vehicle is not properly repaired, the operator will return the vehicle to Contractor's shop
for repair and deliver at no additional charge.
All vehicles must be returned within 24 hours of completion.
THIS 81D IS SUBMrrTED BY'in`i-VeR " -� a corporation organized under the laws of the
State of Tsr XAS , oar a partnership consisting of t or an individual
trading as _He K 1.d�1�0►> of the Cityof � �.t w,7� -, k
Firm: t—B�P_R_ �_qlp_
Address: Ssol Sou4Z ^j
City: State..zip -7 a y a
M/WBE Firm: an _ _ )_ _I Black American Native
By Date: «��
Authorized Re entative - must sign by hand
Officer Name and Title.. 15� • %3 me
Please Print
Business Telephone Number &)(,.,—r7 `8 —`"f SOD FAX: Su — 1 r 3 r ql�>) i
FOR CITY USE ONLY
Bid Form item Number(s) Awarded to Above Named Firm/ Individual:
Date of Award by City Council (for bids over S25,000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
Page 4 of 26
Vehicle Body Repair it Painting - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #244-03-RS
IV. TECHNICAL REQUIREMENTS
Supply all information requested and attach this section to the Bid Form.
Initial each section to verify that specifications are met; enter "N.A." if options or specifications are not
available. All exceptions or equivalencies must be fully exelained or documented.
A. General: The intent of this bid is to secure the services of one or more qualified contractors to perform
body repair and/or painting as required for the City of Lubbock.
B. Parts/Materials: All parts/materials used in the performance of this contract must be new and unused
and, at a minimum, include a 90-day warranty.
Will Comply Will not comply
C. Additional Requirements: Bidder must be able to comply with the following requirements to be
considered for award:
1. All repair estimates for service must be free of charge.
Will Comply Will not comply
2. For calls made prior to 12:00 p.m., Contractor must be out same day to provide repair estimate. For
calls made after 12:00 p.m., Contractor must be out by 12:00 p.m. the next working day to provide
estimate. Failure to adhere to these response times will eliminate your firm from consideration for
that service.
Will Comply Will not comply
3. Estimates must be provided within 24 hours after on -site inspection.
Will Comply Will not comply
4. If awarded service, vehicle must be picked up within 8 hours of notification.
V Will Comply Will not comply
5. Bidder must include free pickup and delivery of vehicles, including flat bedding when required.
Will Comply Will not comply
6. Bidder must agree to give City of Lubbock Police Department vehicles first priority over other City of
Lubbock vehicles in the shop. in addition, Contractor must make every effort to give priority to Police
Departure t vehicles over other non -emergency type vehicles in the shop.
V it Comply Will not comply
W l PY PY
Page 23 of 26
7. Contractor must be able to provide decal services when necessary/required. These decals can consist
of Unit numbers, Department logos, etc. and will be supplied to the contractor by City of Lubbock.
Wilt Comply Will not comply
8. Contractor must agree to commence work on our vehicles within 1-2 days of receipt.
Will Comply Will not comply
9. Contractor must agree to provide a turnaround time of no more than 3-4 working days after
commencement of work. This requirement may be waived at the sole discretion of City of Lubbock;
i.e. for reasons such as parts unavailability, low priority as determined by City of Lubbock, etc.
Will Comply Will not comply
Authorized Represen'tative - must sign by hand
Officer Name and Ti
A
Page 24 of 26
9CO1- P-oil`l
rrB #244-03-RS, Vehide Body Repair & Painting - Annual Pridng
EXHIBIT A
PROVEN EXPERIENCE
Supply all information requested and attach this section to the Bid Form.
Name of Bidder: cjs p(>_
Number of Years in Business: !
Number of Years performing similar services:
Number of Mechanics: 15
List the name of company, contact name and phone number for a minimum of three (3) references:
Reference 1:
Name of Company: W e ,�- I E > AS Auco 0O l os
Contact Name: 0 Tl son
Phone Number: Bo(o
Reference 2:
Name of Company:
Contact Name: K, m e psi co C1 n
Phone Number: S 0 io - -I 8 rJ — '�;-1 -I J
Reference 3:
Name of Compa
Contact Name:
Phone Number: gD 6 — f 4 5 - 4 (0se
BIDDER MAY SUBMIT ADDITIONAL INFORMATION COVERING EXPERIENCE, QUALIFICATIONS, FACILITIES,
CONTRACTS WITH OTHER LOCAL GOVERNMENTS OR CORPORATION, OR ANY OTHER INFORMATION THAT
ASSISTS THE CITY IN EVALUATING BIDDER'S CAPABILITIES.
244•03.doc 25 of 26
LGO1t- a®I�'/
rrB #244-03-RS, Vehicle Body Repair $ Painting - Annual Pricing
City of Lubbock
Consideration of Location of Bidder's Principal Place of Business
Affidavit of Eligibility
Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not
affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in
the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a
bidder who is not a resident of the City of Lubbock, the City may enter into a contract with:
(1) the lowest bidder; or
(2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in
writing, that the local bidder offers the City the best combination of contract price and additional economic
development opportunities for the City of Lubbock created by the contract award, including the
employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock.
In order to receive consideration, bidders must submit this affidavit to:
Victor Kilman, Purchasing Manager
City of Lubbock
1625 131' Street
Lubbock, TX 79401
Complete all areas below. Incomplete affidavits may be rejected.
Local Business Name:
Local Address (must be within the City limits): �0 you R �Jo�
1. Is the above address the principal place of business for the business named above? Tr
2. How many residents of the City of Lubbock are employed at the above business location?
3. Year your business was established in the City of Lubbock: 129 S
4. For transactions that require sales tax, provide the following �Re7seller information:
Reseller Permit Number: ! — — -P
Name and Address (as it appears on permit):
5. Does your business have more than one office in the State of Texas? Yeso
If Yes, identify the office location considered as the point -of sale credit for sales tax purposes:
6. Was the at business required to pay business and/or real property tax for the most recent tax year?
Yes No
If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No
Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged
that any person, firm, corporati or entity intentionally sub" g false information to the City in an attempt to qualify for
eligibility shall be prohibited fr bidding on Cry of p cis a services for a period of one (1) year. r'
Authorized Signature: Date:.ZC�. n � , j �d`t
Printed Name and Title:
24"Moc 27 of 26