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Home My WebLink AboutResolution - 2004-R0043 - Letter Of Award For Trees - John Deere Landscapes - 01_22_2004Resolution No. 2004-R0043 January 22, 2004 Item No. 36 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for trees, by and between the City of Lubbock and John Deere Landscapes of Lubbock, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 22nd day of Janua , 2004. $vfAkC MCDOUGAL, MAYOR ATTEST: Rel4ecca Garza, City Secretary APPROVED AS TO CONTENT: V_�_ KQ�� Victor KilmAji, Purchasing Manager APPROVED AS TO FORM: Donald G. Vandiver, Attorney of Counsel as/ccdocs/&CityAtt/Georgia/Resolutions/ltr of Award -John Deere Landscapes January 9, 2004 Resolution No. 2004—R0043 January 22, 2004 Item 36 P.O. Box 2000 Lubbock. Texas 79457 (806) 775-2167 • Fax (806) 775-2164 January 22, 2004 Michael Zeeck John Deere Landscapes 1211 Alcove Avenue Lubbock, TX 79416 RE: ITB #237-03/RS - TREES - ANNUAL PRICING Dear Mr. Zeeck: Office of Purchasing JOHN DEERE LANDSCAPES has been awarded the items as shown on the attached tabsheet for Trees - Annual Pricing on your response to the City of Lubbock Invitation to Bid #237-03/RS. Purchase Orders will be issued by the City of Lubbock and cover the category of items as shown on the attached tabsheet, and no other, during the period beginning January 22, 2004 and ending January 21, 2005. The purchase order number must be on the invoice sent to the City of Lubbock for payment. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: See Attached 3. JOHN DEERE LANDSCAPES bid dated December 18, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event JOHN DEERE LANDSCAPES fails to perform in accordance with their bid submittal dated December 18, 2003. Mayor APPROVED AS TO CONTENT: kk�mN'�L4� Victor Kilman Purchasing Manager OVED AS TO ORM: 1 Ci Attorney cc: Craig Wuensche, Park Development Vendor File ATTEST: ecca Garza City Secretary Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12/14/03 & 12/21/03 Prebid: 12/16/03 Closed: 12/23/03 TREES - ANNUAL PRICING Park Development Resolutdn No. 2004-ROO431TB #237-03/RS Staff Recommendation: Award contract to Miller Nursery & Tree Company of Stephenville, TX; John Deere Landscapes of Lubbock, TX; Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item QTY U/M DescriptionNendor(s) Vendor Location Unit Cost Total Amount 1 18 EA Carya lllinoinensis' hoctaw Pecan NO B&B; 30 Gallon only Miller Nursery & Tree Company ` Stephenville, TX $126.00 $2,250.00 John Deere Landscapes Lubbock, TX $150.00 $2,700.00 Tom's Tree Place * Lubbock, TX $155.00 $2,790.00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery ` Lubbock, TX $199.99 $3,599.82 2 11 EA Chitalpa Tashkententis Chitalpa 2 - 2 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $74.95 $824.45 John Deere Landscapes' Lubbock, TX $120,00 $1,320.00 Tom's Tree Place * Lubbock, TX $155.00 $1,705.00 T.G. Trees & Garden Center, Inc. " Lubbock, TX $194.00 $2,134.00 3 11 EA Crataegus Cordata Red Haw 2 1/2 - 3 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $74.95 $824.45 Tom's Tree Place' Lubbock, TX $148.00 $1,628.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $160.00 $1,760.00 4 18 EA Juniperus Americana Eastern Red Cedar 6 Feet John Deere Landscapes * Lubbock, TX $65.00 $1,170.00 Miller Nursery & Tree Company' Stephenville, TX $74.95 $1,349.10 Tom's Tree Place * Lubbock, TX $88.00 $1,584.00 T.G. Trees & Garden Center, Inc. ` Lubbock, TX $110.00 $1,980.00 Sparkman's Nursery * Lubbock, TX $120.00 $2,160.00 5 18 EA Juniperus Virginiana 'Canaerti', 'Canaerti' Juniper 6 Feet Sparkman's Nursery ` Lubbock, TX $80.00 $1,440.00 Tom's Tree Place * Lubbock, TX $95.00 $1,710.00 T.G. Trees & Garden Center, Inc.' Lubbock, TX $110.00 $1,980.00 Miller Nursery & Tree Company * Stephenville, TX $125.00 $2,250.00 6 11 EA Koelreuteria Paniculata Golden Rain Tree 2 - 2 1/2 Inch Caliper T.G. Trees & Garden Center, Inc.' Lubbock, TX $125.00 $1,375.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $1,375.00 Tom's Tree Place * Lubbock, TX $155.00 $1,705.00 Sparkman's Nursery " Lubbock, TX $180.00 $1,980.00 7 18 EA Pinus Edulis Pinyon Pine 6 Feet John Deere Landscapes ` Lubbock, TX $65.00 $1,170.00 Tom's Tree Place * Lubbock, TX $80.00 $1,440.00 Sparkman's Nursery * Lubbock, TX $90.00 $1,620.00 T.G. Trees & Garden Center, Inc. " Lubbock, TX $95.00 $1,710.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.00 8 18 EA Pistacia Chinensis Chinese Pistache 3 - 3 1/2 Inch Caliper T.G. Trees & Garden Center, Inc. ' Lubbock, TX $158.00 $2,844.00 Tom's Tree Place * Lubbock, TX $180.00 $3,240.00 John Deere Landscapes ` Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 Miller Nursery & Tree Company ' Stephenville, TX $250.00 $4,500.00 9 7 EA Prosopis Glandulosa Mesquite NO B&B, 30 Gallon Only John Deere Landscapes' Lubbock, TX $150.00 $1,050.00 Tom's Tree Place " Lubbock, TX $163.00 $1,141.00 Miller Nursery & Tree Company ` Stephenville, TX $250.00 $1,750.00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX Not Quoted As Specified Page 1 of 2 Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12/14/03 & 12/21/03 Prebid: 12/16/03 Closed: 12/23/03 TREES - ANNUAL PRICING Park Development ITB #237-03/RS Staff Recommendation: Award contract to Miller Nursery & Tree Company of Stephenville, TX; John Deere Landscapes of Lubbock, TX; Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item CITY U/M Description/Vendor(s) Vendor Location Unit Cost Total Amount 10 18 17 Quercus Macrocarpa Sur Z5ak 2 1Inch Caliper Miller Nursery & Tree Company • Stephenville, TX $84.95 $1,529.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $139.00 $2,502.00 Tom's Tree Place' Lubbock, TX $169.00 $3,042.00 John Deere Landscapes Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 11 18 EA Quercus Texana Red Oak 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $89.95 $1,619.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $169.00 $3,042.00 John Deere Landscapes " Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 12 18 EA Quercus Virginiana Var'Fusiformis' Live Oak 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company' Stephenville, TX $94.95 $1,709A0 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $174.00 $3,132.00 John Deere Landscapes' Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 13 18 EA Ulmus Parvifolia Lacebark Elm 2 1/2 - 3 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $84.95 $1,529.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $165.00 $2,970.00 John Deere Landscapes " Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 14 18 EA Ulmus Rassifolial Cedar Elm 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $89.95 $1,619.10 John Deere Landscapes * Lubbock, TX $120.00 $2,160.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $144.00 $2,592.00 Tom's Tree Place " Lubbock, TX $165.00 $2,970.00 Sparkman's Nursery' Lubbock, TX $195.00 $3,510.00 ' This bidder has agreed to sell this item to other governmental entities that have cooperative purchasing agreements with the City of Lubbock. Page 2 of 2 ITB #237-03IRS, Trees -Annual Pricing Resolution No. 2004—ROO43 SUBMIT TO: T CITY OF LUBBOCK CITY OF EXAS LUBBOCK,� {NG DEPARTMENT PURCHASING �( _ 11 1625 13TH STREET, RM L04 LUBBOCK, TX 79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Ron Shuffield, Senior Buyer EMPLOYER #237-03/RS TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Trees -Annual Pricing December 23, 2003, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: December 16, 2003 at 10:00 Any bids received after the time and date listed above, a.m., in the Municipal Building, 1625 131' Street, Engineering regardless of the mode of delivery, shall be returned Conference Room 107, Lubbock, Texas unopened. RE PONDENT NAME: �F`` tSr Te:5- LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: �L.C.C�� IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". C1ITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE 1.-'o,vzyQC. COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE TELEPHONE NO: s0, 1 CITY. _ IT 1S THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST FAX NO: U1� PERMITS BIDS. IT IS THE IDDMANAGER POBILITY TO ADVISE SIANY ILU sd(p `� ' �� BOCK URCHASINGVE THEM OF IF LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE E-MAIL: [' 1- �� M7-e�,G1'�� h ��re OInC"�Cm �t:011� SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS FEDERAL TAX IDNO. OR SOCIAL SECURITY NO. 1- iL_ _ %3A%, SS0 - -'1 DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will arty officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES V NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature 1 certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At th ity's di\�/etion, such assigent shall be made and become effective at the time the City tenders final payment to the vend .. Authorized Signature Title nNtA , Zv-_-�V V2 - %% - b3 Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 237-03ITB.doc ITB #237-03/RS, Trees -Annual Pricing BID FORM Trees -Annual Pricing CiTY OF LUBBOCK, TEXAS ITB #237-03/RS in compliance with the Invitation to Bid #237-03/RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #237-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT PRICE' Extended Delivery ITEM QTY MEASURE DESCRIPTION BID Cost Days ARO'" 1. 18 Each Carya illinoinensis'Choctaw' Pecan NO B&B; 30 Only � (more or gal. 11150,00 TIM r dC less) 2. 11 Each Chitalpa tashkententis Chitalpa 2 2 Y- in. k A (more or - caliper `.L� 00 cc less 3. 11 Each Crataegus cordata (more or Red Haw 2 %2 - 3 in. caliper less) 4. 18 Each Juniperus americana (more or Eastern Red Cedar 6 ft less) 5. 18 Each Juniperus virginiana'Canaerti' (more or 'Canaerti' juniper 6 ft 0 %9 less) 6. 11 (more or Each Koelreuteria paniculata Golden Rain Tree 2 - 2 %2 in. caliper 1,0'5tiD less) 7. 18 (more or Each Pinus edulis Pinyon Pine 6 ft b5 . 00 ft 10,00 j Less) 8. 18 Each Pistacla chinensis (more or Chinese Pistache 3 - 3 '/2 in. caliper i �1� 1 t t� �o , Cp `\A less) 9. 7 Each Prosopis glandulosa (more or Mesquite NO B&B; 30 gal. Only �C�O, 00 1050,00 less) 10. 18 (more or Each Quercus macrocarpa Bur Oak 2 %2 - 3 in. caliper Less) 11. 18 (more or Each Quercus texana Red Oak 3 — 3'/2 in. caliper �Q'a , 04 1?j30,C0 less) 12. 18 Each Quercus virginiana var'Fusiformis' (more or Live Oak 3 - 3'/2 in. caliper r3 less) 13. 18 Each Ulmus parvifolia (more or Lacebark Elm 2 %2 - 3 in. caliper less) I1 14. 18 Each Ulmus rassifoliai (more or Cedar Elm 3 — 3 %2 in. caliper less) "PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of O , net " calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Fort, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. 237-031TB.doc 3 '2 ()C)L4 - PUo�{3 ITB #237-03/R5. Trees -Annual Pricing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Texas Local Government Code 271.905(b), in purchasing real property or personal property that is not affixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3%) of the lowest bid price received by the City from a bidder who is not a resident of the City of Lubbock, the City may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council determines, in writing, that the local bidder offers the City the best combination of contract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. In order to receive consideration, bidders must submit this affidavit to: Victor Kilman, Purchasing Manager City of Lubbock 1625 13u' Street Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected. Local Business Name: Ja>rkl lixrCVi�. 1...��,`ti►`45CG `� Local Address (must be within the City limits): 1. Is the above address the principal place of business for the business named above?E `3 2. How many residents of the City of Lubbock are employed at the above business location? 6 3. Year your business was established in the City of Lubbock: Z00% 4. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: 1- 36 ' �r�r5'5 a - .l Company Name and Address (as it appears on permit): ra . 5. Does your business have more than one office in the State of Texas? fi Yes r No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 6. Wa7yes local business required to pay business and/or real property tax for the most recent tax year? No If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from biddi�%�"Qn City of Lubbock products and services for a period of one (1) year. Authorized Signature: Printed Name and Title: Date: %1- ' %�--- G 237-03rrB.doc 18