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Home My WebLink AboutResolution - 2004-R0042 - Letter Of Award For Trees - T.G. Trees & Garden Center, Inc. - 01_22_2004Resolution No. 2004—R0042 January 22, 2004 Item No. 36 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for trees, by and between the City of Lubbock and T. G. Trees & Garden Center, Inc. of Lubbock, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this , 22nd day of J MARC 1V emUGAL, MAYOR ATTEST: Garza, City Secretary APPROVED AS TO CONTENT: Victor KilmA Purchasing Manager APPROVED AS TO FORM: ,y - Donald G. andiver, Attorney of Counsel as/ccdocs/&CityAtt/Georgia/Resolutions/ltr of Award-T. G. Trees & Garden Center, Inc. January 9, 2004 Resolution No. 2004-R0042 January 22, 2004 Item No. 36 P.O. Box 2000 Lubbock. Texas 79457 (806) 775-2167 • Fax (806) 775-2164 January 22, 2004 Larry F Best T.G. Trees I* Garden Center, Inc. 11706 CR 1800 Lubbock, TX 79424 RE: ITB #237-03/RS - TREES - ANNUAL PRICING Dear Mr. Best: Office of Purchasing T.G. TREES 8 GARDEN CENTER, INC. has been awarded the items as shown on the attached tabsheet for Trees - Annual Pricing per your response to the City of Lubbock Invitation to Bid #237-03/RS. 1. Purchase Orders will be issued by the City of Lubbock and cover the category of items as shown on the attached tabsheet, and no other, during the period beginning January 22, 2004 and ending January 21, 2005. The purchase order number must be on the invoice sent to the City of Lubbock for payment. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: See Attached 3. T.G. TREES Ft GARDEN CENTER, INC. bid dated December 16, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event T.G. TREES a GARDEN CENTER INC. fails to perform in accordance with their bid submittal dated December 16, 2003. Mayor APPROVED AS TO CONTENT: vc��A " , — Victor Kilma Purchasing Manager APPRO,V,ED AS T FORRA- AX Cit ttorney cc: Craig Wuensche, Park Development Vendor File ATTEST: Re ecca Garza City Secretary Resolution No. 2004-R0042 Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12/14/03 & 12/21/03 TREES - ANNUAL PRICINI Prebid: 12/16/03 Park Developmer Closed: 12J23/03 ITB #237-03/Rl Staff Recommendation: Award contract to Miller Nursery & Tree Company of Stephenville, TX; John Deere Landscapes of Lubbock, TX; Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item QTY U/M Description/Vendor(s) Vendor Location Unit Cost Total Amoun 1 18 EA Carya Iiiinoinensis hoctaw' Pecan N ; 30 Gallon-5-my Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.0( John Deere Landscapes Lubbock, TX $150.00 $2,700.0( Tom's Tree Place' Lubbock, TX $155.00 $2,790.0( T.G. Trees & Garden Center, Inc. ' Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery' Lubbock, TX $199.99 $3,599.K 2 11 EA Chitalpa Tashkententis Chitalpa 2 - 2 1/2 Inch Caliper Miller Nursery & Tree Company' Stephenville, TX $74.95 $824.46 John Deere Landscapes' Lubbock, TX $120.00 $1,320.00 Tom's Tree Place' Lubbock, TX $155.00 $1,705.00 T.G. Trees & Garden Center, Inc.' Lubbock, TX $194.00 $2,134.00 3 11 EA Crataegus Cordata Red Haw 2 112 - 3 Inch Caliper Miller Nursery & Tree Company' Stephenville, TX $74.95 $824.45 Tom's Tree Place' Lubbock, TX $148.00 $1,628.00 T.G. Trees & Garden Center, Inc. ` Lubbock, TX $160.00 $1,760.00 4 18 EA Juniperus Americana Eastern Red Cedar 6 Feet John Deere Landscapes' Lubbock, TX $65.00 $1,170.00 Miller Nursery & Tree Company * Stephenville, TX $74.95 $1,349.10 Tom's Tree Place' Lubbock, TX $88,00 $1,584,00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX $110.00 $1,980.00 Sparkman's Nursery" Lubbock, TX $120.00 $2,160.00 5 18 EA Juniperus Virginiana 'Canaerti', 'Canaerti' Juniper 6 Feet Sparkman's Nursery • Lubbock, TX $80.00 $1,440.00 Tom's Tree Place' Lubbock, TX $95.00 $1,710.00 T.G. Trees & Garden Center, Inc.' Lubbock, TX $110.00 $1,980.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.00 6 11 EA Koelreuteria Paniculata Golden Rain Tree 2 - 2 1/2 Inch Caliper T.G. Trees & Garden Center, Inc.' Lubbock, TX $125.00 $1,375.00 Miller Nursery & Tree Company " Stephenville, TX $125.00 $1,375.00 Tom's Tree Place' Lubbock, TX $155.00 $1,705.00 Sparkman's Nursery' Lubbock, TX $180.00 $1,980.00 7 18 EA Pinus Edulis Pinyon Pine 6 Feet John Deere Landscapes • Lubbock, TX $65.00 $1,170.00 Tom's Tree Place' Lubbock, TX $80.00 $1,440.00 Sparkman's Nursery' Lubbock, TX $90.00 $1,620.00 T.G. Trees & Garden Center, Inc. Lubbock, TX $95.00 $1,710.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.00 8 18 EA Pistacia Chinensis Chinese Pistache 3 - 3 1/2 Inch Caliper T.G. Trees & Garden Center, Inc.' Lubbock, TX $158.00 $2,844.00 Tom's Tree Place' Lubbock, TX $180.00 $3,240.00 John Deere Landscapes ` Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 Miller Nursery & Tree Company ` Stephenville, TX $250.00 $4,500.00 9 7 EA Prosopis Glandulosa Mesquite NO B&B, 30 Gallon Only John Deere Landscapes' Lubbock, TX $150.00 $1,050.00 Tom's Tree Place" Lubbock, TX $163.00 $1,141.00 Miller Nursery & Tree Company' Stephenville, TX $250.00 $1,750.00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX Not Quoted As Specified Page 1 of 2 Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12114/03 & 12/21/03 Prebid: 12/16/03 Closed: 12/23/03 TREES - ANNUAL PRICIN4 Park Developmer ITB 9237-03/R; Staff Recommendation: Award contract to Miller Nursery & Tree Company of Stephenville, TX; John Deere Landscapes of Lubbc Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item QTY U/M DescriptionNendor(s) Vendor Location Unit Cost Total Amoun 10 18 EA Quercus Macrocarpa Sur Oak 2 1/ - 3 Inchaliper Miller Nursery & Tree Company * Stephenville, TX $84.95 $1,529.1( T.G. Trees & Garden Center, Inc. ' Lubbock, TX $139.00 $2,502.00 Tom's Tree Place * Lubbock, TX $169.00 $3,042.0C John Deere Landscapes Lubbock, TX $185.00 $3,330.0C Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 11 18 EA Quercus Texana Red Oak 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $89.95 $1,619.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place' Lubbock, TX $169.00 $3,042.00 John Deere Landscapes' Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 12 18 EA Quercus Virginiana Var'Fusiformis' Live Oak 3 - 3 112 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $94.95 $1,709.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place' Lubbock, TX $174.00 $3,132.00 John Deere Landscapes' Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 13 18 EA Ulmus Parvifolia Lacebark Elm 2 112 - 3 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $84.95 $1,529.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $165.00 $2,970.00 John Deere Landscapes' Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery' Lubbock, TX $210.00 $3,780.00 14 18 EA Ulmus Rassifolial Cedar Elm 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company' Stephenville, TX $89.95 $1,619.10 John Deere Landscapes * Lubbock, TX $120.00 $2,160.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $144.00 $2,592.00 Tom's Tree Place * Lubbock, TX $165.00 $2,970.00 Sparkman's Nursery ` Lubbock, TX $195.00 $3,510.00 ' This bidder has agreed to sell this item to other governmental entities that have cooperative purchasing agreements with the City of Lubbock. Page 2 of 2 ITB #237-03iRS, Trees -Annual Pricing SUBMIT TO: Y Y o CITY OF LUBBOCK t CITY OF LUBBOCK TEXAS PURCHASING DEPARTMENT 1625 13TH STREET, RM L04 — LUBBOCK, TX79401-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Ron Shuffield, Senior Buyer EMPLOYER # 2 3 7-0 3 f/ RS TEL: 806.775.2167 FAX:806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Trees -Annual Pricing December 23, 2003, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: December 16, 2003 at 10:00 Any bids received after the time and date listed above, a.m., in the Municipal Building, 1625 13u' Street, Engineering regardless of the mode of delivery, shall be returned Conference Room 107, Lubbock, Texas unopened. RESPONDENT NAME: T LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, 4 2 `2' S THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: 410 "NO IF RETURNING AS A BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". CITY - STATE - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND i';` `x �L'��/ Il ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE TELEPHONE NO: G`C`v — 7 5'�/— C %C CITY. O IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST FAX NO: ` PERMITS COMPETITIVE BIDS. IT 15 THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY E-MAIL: RESTRICTSB TO A SINGLE STATED N THE QMUST SOURCE.. SUCH NOTIFICATION OTIFICATIONIMITS SUBMITTED IN WRITING AND MUST E ENSU RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. 75"- / 7 DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. 1 THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: fl� 11Z3- 41 C(Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. i further agree that if the offer is accepted, the offeror wilt convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the vendor. Authorized S ure Title Print/Type Nafne Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 237-03ITB.doc 26&A- V 60 H 1, ITB #237-03/RS, Trees -Annual Pricing BID FORM Trees-Annua( Pricing CITY OF LUBBOCK, TEXAS iTB #237-03/RS In compliance with the Invitation to Bid #237-03/R5, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #237-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT PRICE' Extended Delivery ITEM QTY MEASURE DESCRIPTION BiD Cost Days ARO"" 1. 18 Each Carya illinoinensis'Choctaw' (more or Pecan NO B&B, 30 gal. Only p0/� CeY ~� less) �.1 -A sm 2. 11 Each Chitalpa tashkententis (more or Chitalpa 2 - 2 %: in. caliper D less) 3. 11 Each Crataegus cordata Soo. (more or Red Haw 2'/2 - 3 in. caliper eel Au less)7loQ h4/., V< 4. 18 Each Juniperus americana (more or Eastem Red Cedar 6 it AQ � v less) / c� ){ - , < 5. 18 Each Juniperus virginiana 'Canaerd' (more or 'Canaerti' juniper 6 ft J1 0 �► M 9 O less) 'X' 6. 11 Each Koelreuteda paniculata (more or Golden Rain Tree 2 - 2 %2 in. caliper less) 7. 18 Each Pinus edulis (more or Pinyon Pine 6 ft D� %�� C .i�.� Less) 8. 18 Each Pistacia chinensis 6�z S" 4.=- (more or Chinese Pistache 3 - 3 % in. caliper �� less) 0 "-,i)e 9. 7 Each Prosopis gianduiosa (more or Mesquite NO B&B; zGud Qnlw less) L 10. 18 Each Quercus macrocarpa (more or Bur Oak 2 %: - 3 in. caliper less) 11. 18 Each Quercus texana (more or Red Oak 3 — 3 % In. caliper less) 12. 18 Each Quercus virginiana var'Fusiformis' (more or Live Oak 3 - 3 % in. caliper less) 13. 18 Each Ulmus parvifolia Lacebark Elm 2'/a 3 in. (more or - caliper less) 14. 18 Each Ulmus rassifolial /yy o cs (more or Cedar Elm 3 — 3'/2 in. caliper less) I "PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) or Set—' 4, PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net_ calendar days. Discounts wiil not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days wilt be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. 237.031TB.doc 3