The URL can be used to link to this page

Home My WebLink AboutResolution - 2004-R0040 - Letter Of Award For Trees - Miller Nursery & Tree Company - 01_22_2004Resolution No. 2004—R0040 January 22, 2004 Item No. 36 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for trees, by and between the City of Lubbock and Miller Nursery & Tree Company of Stephenville, Texas and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 22nd day of January , 2004. J///,Z M C CDOUGAL, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Victor Kilman, urchasing Manager APPROVED AS TO FORM: Donald G. Vandiver, Attorney of Counsel— - as/ccdocs/&CityAtt/Georgia/Resolutions/ltr of Award -Miller Nursery & Tree Company January 9, 2004 Resolution No. 2004—R0040 January 22, 2004 Item No. 36 P.O. Box 2000 Lubbock. Texas 79457 (806) 775-2167 • Fax (806) 775-2164 January 22, 2004 Mark Miller Miller Nursery 8t Tree Company 6407 US 377 South Stephenville, TX 76401 RE: ITB #237-03/RS - TREES - ANNUAL PRICING Dear Mr. Miller: Office of Purchasing MILLER NURSERY It TREE COMPANY has been awarded the items as shown on the attached tabsheet for Trees - Annual Pricing on your response to the City of Lubbock Invitation to Bid #237-03/RS. 1. Purchase Orders will be issued by the City of Lubbock and cover the category of items as shown on the attached tabsheet, and no other, during the period beginning January 22, 2004 and ending January 21, 2005. The purchase order number must be on the invoice sent to the City of Lubbock for payment. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: See Attached 3. MILLER NURSERY >:t TREE COMPANY's bid dated December 17, 2003, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 6. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event MILLER NURSERY 8 TREE COMPANY fails to perform in accordance with their bid submittal dated December 17, 2003. CITY OF 7LUBBO 1,AV a-r4 McDo Mayor _. APPROVED AS TO CONTENT: vc�� vsa�� Victor Kilman Purchasing Manager APPROVED AS T FORM' City Attorney cc: Craig Wuensche, Park Development Vendor File ATTEST: Rebecca Garza City Secretary Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12/14/03 & 12/21/03 Prebid: 12/16/03 Closed: 12123/03 TREES -ANNUAL PRICING Park Development ITB #237-03/RS Resolution No. 2004-R0040 TV- hLn Veers I .ine -f 1 „hi.....L Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item QTY U/M Description/Vendor(s) Vendor Location Unit Cost Total Amount 1 18 EA Carya Illinoinensis ' hoctaPecan NO B&B; 30 Gallon my Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.00 John Deere Landscapes * Lubbock, TX $150.00 $2,700.00 Tom's Tree Place' Lubbock, TX $155.00 $2,790.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery * Lubbock, TX $199.99 $3,599.82 2 11 EA Chitalpa Tashkententis Chitalpa 2 - 2 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $74.95 $824.45 John Deere Landscapes * Lubbock, TX $120.00 $1,320.00 Tom's Tree Place' Lubbock, TX $155.00 $1,705.00 T.G. Trees & Garden Center, Inc. ` Lubbock, TX $194.00 $2,134.00 3 11 EA Crataegus Cordata Red Haw 2 112 - 3 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $74.95 $824.45 Tom's Tree Place' Lubbock, TX $14&00 $1,628.00 T.G. Trees & Garden Center, Inc. ` Lubbock, TX $160.00 $1,760.00 4 18 EA Juniperus Americana Eastern Red Cedar 6 Feet John Deere Landscapes * Lubbock, TX $65.00 $1,170.00 Miller Nursery & Tree Company Stephenville, TX $74.95 $1,349.10 Tom's Tree Place' Lubbock, TX $88.00 $1,584.00 T.G. Trees & Garden Center, Inc. ` Lubbock. TX $110.00 $1,980.00 Sparkman's Nursery * Lubbock, TX $120.00 $2,160.00 5 18 EA Juniperus Virginiana 'Canaerti', 'Canaerti' Juniper 6 Feet Sparkman's Nursery * Lubbock, TX $80.00 $1,440.00 Tom's Tree Place' Lubbock, TX $95.00 $1,710.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $110.00 $1,980.00 Miller Nursery & Tree Company * Stephenville, TX $125.00 $2,250.00 6 11 EA Koelreuteria Paniculata Golden Rain Tree 2 - 2 112 Inch Caliper T.G. Trees & Garden Center, Inc.' Lubbock, TX $125.00 $1,375.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $1,375.00 Tom's Tree Place * Lubbock, TX $155.00 $1,705.00 Sparkman's Nursery" Lubbock, TX $180.00 $1,980.00 7 18 EA Pinus Edulis Pinyon Pine 6 Feet John Deere Landscapes' Lubbock, TX $65.00 $1,170.00 Tom's Tree Place * Lubbock, TX $80.00 $1,440.00 Sparkman's Nursery ` Lubbock, TX $90.00 $1,620,00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX $95.00 $1,710.00 Miller Nursery & Tree Company' Stephenville, TX $125.00 $2,250.00 8 18 EA Pistacia Chinensis Chinese Pistache 3 - 3 1/2 Inch Caliper T.G. Trees & Garden Center, Inc. ` Lubbock, TX $158.00 $2,844.00 Tom's Tree Place * Lubbock, TX $180.00 $3,240.00 John Deere Landscapes ' Lubbock, TX $195.00 $3,510.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 Miller Nursery & Tree Company " Stephenville, TX $250.00 $4,500.00 9 7 EA Prosopis Glandulosa Mesquite NO B&B, 30 Gallon Only John Deere Landscapes' Lubbock, TX $150.00 $1,050.00 Tom's Tree Place' Lubbock, TX $163.00 $1,141.00 Miller Nursery & Tree Company' Stephenville, TX $250.00 $1,750.00 T.G. Trees & Garden Center, Inc. ' Lubbock, TX Not Quoted As Specified Page 1 of 2 Prepared by Purchasing Department for January 22, 2004 City Council Meeting Advertised: 12/14/03 & 12/21 /03 Prebid: 12/16/03 Closed: 12/23/03 TREES - ANNUAL PRICINI Park Developmer ITB #237-03/R: Staff Recommendation: Award contract to Miller Nursery & Tree Company of Stephenville, TX; John Deere Landscapes of Lubb( Sparkman's Nursery of Lubbock, TX and T.G. Trees & Garden Center, Inc. of Lubbock, TX. Fiscal Impact: A total of $158,616.00 was appropriated and $30,000 is available in project number 5221 (Sup -Botanical Supplies) for this purpose. Reviewed by: Budget Manager Finance Director Bid Item QTY U/M DescriptionNendor(s) Vendor Location Unit Cost Total Amoun 10 18 EA Quercus MacrocarpaSur Oak 2 1/2 - 3 Inc5 Caliper Miller Nursery & Tree Company * Stephenville, TX $84.95 $1,529.1( T.G. Trees & Garden Center, Inc. * Lubbock, TX $139.00 $2,502.0( Tom's Tree Place' Lubbock, TX $169.00 $3,042.0( John Deere Landscapes * Lubbock, TX $185.00 $3,330.0C Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 11 18 EA Quercus Texana Red Oak 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $89.95 $1,619.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place' Lubbock, TX $169.00 $3,042.00 John Deere Landscapes ` Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery ` Lubbock, TX $210.00 $3,780.00 12 18 EA Quercus Virginiana Var'Fusiformis' Live Oak 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $94.95 $1,709.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $174.00 $3,132.00 John Deere Landscapes Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780,00 13 18 EA Ulmus Parvifolia Lacebark Elm 2 1/2 - 3 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $84.95 $1,529.10 T.G. Trees & Garden Center, Inc. * Lubbock, TX $156.00 $2,808.00 Tom's Tree Place * Lubbock, TX $165.00 $2,970.00 John Deere Landscapes ` Lubbock, TX $185.00 $3,330.00 Sparkman's Nursery * Lubbock, TX $210.00 $3,780.00 14 18 EA Ulmus Rassifolial Cedar Elm 3 - 3 1/2 Inch Caliper Miller Nursery & Tree Company * Stephenville, TX $89.95 $1,619.10 John Deere Landscapes * Lubbock, TX $120.00 $2,160.00 T.G. Trees & Garden Center, Inc. * Lubbock, TX $144.00 $2,592.00 Tom's Tree Place * Lubbock, TX $165.00 $2,970.00 Sparkman's Nursery ` Lubbock, TX $195.00 $3,510.00 * This bidder has agreed to sell this item to other governmental entities that have cooperative purchasing agreements with the City of Lubbock. Page 2 of 2 i B #M7-03/RS, Trees -Annual Pricing Resolution No. 2004-R0040 SUBMIT TO: CITY OF LUBBOCK F� CITY OF LUBBOCK TEXAS PURCHASING DEPARTMENT s h. 1625 13TH STREET, RM L04 x 1-1 LUBBOCK, TX 7Ml-3830 AN EQUAL OPPORTUNITY INVITATION TO BID CONTACT PERSON: Ron Shuffield, Senior Buyer EMPLOYER #237-03IRS TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Trees -Annual Pricing December 23, 2003, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: December 16, 2003 at 10:00 Any bids received after the time and date listed above, a.m., in the Municipal Building, 1625 13th Street, Engineering regardless of the mode of delivery, shalt be returned Conference Room 107, Lubbock, Texas unopened. RESPONDENT NAME: I LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, Rill U- Al 0 — ,( f e o - THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: ( // & l O 7 L) 3 ?iJ T IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". CITY - STATE - ZIP: 1� THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TELEPHONE o / ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST TO ADVISE ITIVE BIDS. IT IS THE IDMANAGER SIANBILYLANGUAGE, CITY FAX NO: y S C� 0 �� / THE OF LUBBOCK PURCHASING IF REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY E MAIL: ) ( fill �(� ��% LAN RESTRS STATED IN THIS ITB TO A SINGLE OR LIMITS THE QMUST SUBMITTED r u SO RCIE.. SUCH NOTIFICATIONCTS BE IN WRITING AND MUST E RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS FEDERAL TAX ID NO. OR CIA SFCURITY NO. 3 DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON THE FOLLOWING ADDENDA: #1 #2 #3 #4 #5 (Please Initial) The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of arty supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firmt` YES ENO IN COMPLIANCE WT H THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR VATH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti -that laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the Ci 's discretion, s sign t ll be made and become effective at the time the City tenders final payment to the vendor. Authori A S gnature Title Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 237-03rrB.doc i B #237-031RS, Trees -Annual Pricing THIS PAGE INTENTIONALLY LEFT BLANK 237-031TB.doc Resolution No. 2004 R0040 ITB #237-03/RS, Trees -Annual Pricing BID FORM Resolution No. 2004-R0040 Trees -Annual Pricing CITY OF WBBOCK, TEXAS l7B #237-03/RS In compliance with the Invitation to Bid #237-03/R5, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #237-03/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT PRICE` Extended Delivery ITEM QTY MEASURE DESCRIPTION BID Cost Days ARO" 1. 18 (more or Each Carya illinoinensis 'ChoctaW Pecan NO BBB; 30 gal. Only ��o 5 less) 2. 11 (more or Each Chitalpa tashkententis Chitalpa 2 - 2 %: in. caliperjr _, t less) 3. 11 (more or Each Crataegus cordata Red Haw 2 % - 3 in. caliper less) 4. 18 (more or Each Juniperus americana Eastern Red Cedar 6 It ! l less)( 5. 18 Each Juniperus virginiana'Canaerti' 'Canaerti' (more or juniper 6 It less) 6. 11 (more or Each Koelreuteria paniculata Golden Rain Tree 2 - 2 Y. in. caliper / 5 less) t ll 7. 18 (more or Each Pinus edulis Pinyon Pine 6 It less) l [ 8. 18 (more or Each Pistacia chinensis Chinese Pistache 3 - 3'% in. caliper less) 9. 7 (more or Each Prosopis glandulosa Mesquite NO B&B; 30 gal. Only u s { C"?^, l 5 less) l l� 10. 18 (more or Each Quercus macrocarpa Bur Oak 2 %: - 3 in_ caliper 11 less) ( 11. 18 (more or Each Quercus texana Red Oak 3 — 3 %: in. caliper less)t l 12. 18 (more or Each Quercus virginiana var'Fusiformis' Live Oak 3 - 3 % in. caliper less) r'�' 13. 18 Each Ulmus parvifolia(more Lacebark Elm 2 % 3 in. or - caliper c} `' v less) 14. 18 (more or Each UlmuLrassifolial Cedar Elm 3 — 3 % in. caliper i L� j 8 / 0 1 less) 1 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of V %, ne00 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discamts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. 237-03ITB_doc /2-C)uy _ ��-C'bqo ITB #237-03/RS, Trees -Annual Pricing INTERLOCAL PURCHASING (optional): The City desires to make available to other local govemmental entities of the State of Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided for by the InteAocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply., Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wo rth. YES V NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by govemmental entities other than the City of Lubbock will be billed directly to that govemmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as 0 / ;r ]P of the Cityof Firm: �Q r� �1i c ' rS�� y -�I / C C f D . Address: (/ S G rite- State: 7>� Zin M/WBE Firm: I Woman I I Black American ( I Native American_ Hisoanic American .,, I I Asian Pacific American I I Other iSDecifvl - must sign by Officer Name and Title: 7/v Please Print Business Telephone Number — 6 �v ' / FAX;`T FOR CRY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,0010): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 237-031TB.doc