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Home My WebLink AboutResolution - 2013-R0355 - PO - Exerplay Inc.- Parks, Recreation, And Field Lighting Products - 10_24_2013solution No. 2013-RO355 sober -4 -013 em No. 5.13 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 10010060 for the purchase of parks, recreation and field lighting products and installation as per BuyBoard No. 346-10, by and between the City of Lubbock and Exerplay, Inc. of Cedar Crest, New Mexico, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on October 24, 2013 GLEJ4 gROBERISON, MAYOR ATTEST: Reb ca Garza, City r'Se re ary APPROVED AS TO CONT -'I �yv L- Scott Snider, Assistant City Manager Community Services APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Exerplay, Inc.-PurchaseOrd September 30, 2013 Page - 1 11, ; lubcity i ... Date - 09/26/20J3 Order Number 10010060 000 OP 'IC�XERPLAY INC PO BOX 1160 CEDAR CREST New Mexico 87008 INVOICE TO: CITY OF LUMOCK .%CCOUV'Ps PAYADL6 P.O. DOx 2000 LU0BOCK. Tx 794si Ordered 10/24/2013 Freight Requested 12/31/2013 Taken By Delivery PER C WUENSCHE REQ 42573 Branch/Plant SHIP TO: CITY OF LUBBOCK 1912 ERSKINE Lubbock Texas 79401 BY BUYBOARD CONTRACT NO. 346-10 T SHELLEY 5223 Description/Supplier Item _ Ordered Unit Cost UM Extension _ Request Date Evos 2.000 48,235.0000 EA 96,470.00 12/31/2013 Buy Board Discount 5% 1.000 (4,823.5000) EA (4,823.50) 12/31/2013 Freight Shipping Charge 1.000 3,120.0000 EA 3,120.00 12/31/2013 Foreverlawn, Inc 2.000 35,353.9000 EA 70,707.80 12/31/2013 Buy Board Discount 5% 1.000 (3,535.3900) EA (3,535.39) 12/31/2013 Courtesy Discount 1.000 (3,535.3900) EA (3,535.39) 12/31/2013 MDF Fountains 2.000 3,712.0000 EA 7,424.00 12/31/2013 Buy Board Discount 5% 1,000 (371.2000) EA (371.20) 12/31/2013 Installation 2.000 16,250.0000 EA 32,500.00 12/31/2013 Security Fencing 2.000 1,375.0000 EA 2,750.00 12/31/2013 Vehicle Approach Chatman 1.000 4,592.0000 EA 4,592.00 12/31/2013 Sidewalk Chatman 1.000 12,600.0000 EA 12,600.00 12/31/2013 Playground Sidewalk Both Sites 2.000 10,589.0000 EA 21,178.00 12/31/2013 Demolition Chatman 1.000 38,058.0000 EA 38,058.00 12/31/2013 Irrigation Both Sites 2.000 5,600.0000 EA 11,200.00 12/31/2013 Fill Material, Chatman 1.000 6,048.0000 EA 6,048.00 12/31/2013 Handicap Striping, Chatman 1.000 672.0000 EA 672.00 12/31/2013 Seeding Both Sites 2.000 1,344.0000 EA 2,688.00 12/31/2013 Sidewalk Hinojosa 1.000 7,476.0000 EA 7,476.00 12/31/2013 Demolition Hinojosa 1.000 65,462.0000 EA 65,462.00 12/31/2013 Fill Material, Hinojosa 1.000 6,048.0000 EA 6,048.00 12/31/2013 Performance/Payment Bonds 1.000 13,185.0000 EA 13,185.00 12/31/2013 Total Order Terms NET DUE ON RECEIPT 389,913.32 Date 09/26/2013 cif/ OF lubbock rim TO: EXERPLAY INC PO BOX 1160 CEDAR CREST, NEW MEXICO 87008 INVOICE TO: CITY OF LUOOOCK ,%ccoukns PAY,%ULR P.A. KIM 2000 LUODOCK.'rx 19451 INSURANCE CERTIFICATE REQUIRED PRIOR TO INSTALLATION: Commercial General Liability, per occurrence- $1,000,000 • General Aggregate • Contractual Liability -Products-Comp/Op Agg Personal and Adv. Injury Order Number 10010060 000 OP Branch/Plant 5223 SHIP T0: CITY OF LUBBOCK 1912 ERSKINE LUBBOCK, TX 79401 OY Workers Automotive Liability -Any Auto- $1,000,000 City of Lubbock is named as additional insured on Auto/General Liability on a primary and non-contributory basis to include products of completed operations endorsement. Waiver of subrogation in favor of the City of Lubbock on all coverage. Copies of endorsements required. The State of Texas has adopted the Federal Davis -Bacon wage rates for use in Texas pursuant to and in accordance with the Texas Government Code, Section 2258.022. The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the successful bidder will be required to furnish a payment bond in accordance with Chapter 2253, government code, in the amount of 100% of the total contract price in the event that said contract price exceeds $50,000. Said statutory bonds should be issued by a company carrying a current Best Rating of "A" or better. The bonds must be in a form acceptable to the City attorney and must be dated the same date that the contract was awarded. This purchase order encumbers funds in the amount of $389,913.32 awarded to Exerplay Inc. of Cedar Crest, New Mexico on October 24, 2013. The following is incorporated into and made part of this purchase order by reference: Buyboard Contract 346-10. Price quotation dated September 25, 2013 from Exerplay Inc. of Cedar Crest, New Mexico. Resolution# 2013—RO355 CITY O LUBBOCK Glen C. Roe son, Mayor ATTEST: eb cca Garza, City Secret PC Box 11E0 r -- - DATE NUMBER Cedar Crest NM 87008-1160 Fax 505.281.0155dxerPlay", 9/25/2013 AT092513-3 Toll Free 800.457.5444 inc. www.exerplay.com TERMS: Progress Draws QUOTATION prepared for: Please Issue Purchase Order to: Lubbock, City of Exerplay, Inc Attn: Craig Wuensche PO Box 1160, Cedar Crest, NM 87008 cuensche@mylubbock.us Texas Buy Board Contract #346-10 FOR CHATMAN & HINOJOSA PARKS Please fax to 505-281-0155 ITEM DESCRIPTION CITY COST TOTAL LANDSCAPE STRUCTURES, INC. EVOS EVOS, Per drawing # 130062C 2 48,235.00 96,470.00 DISC - BUY BOARD Buy Board Discount, 346-10 -5.00% -4,823.50 Freight Freight/Shipping Charges, 150- 317-13 3,120.00 3,120.00 FOREVERLAWN, INC. Foreverl-awn Simulated grass safety surfacing, Playground Grass 2 35,353.90 70,707.80 Academy, 1890 sq ft of 8' fall height padding, each site is 2,520.00 sq ft. DISC - BUY BOARD Buy Board Discount, 346-10 -5.00% -3,535.39 Disc Less: Courtesy discount -3,535.39 -3,535.39 Subtotal Foreverlawn, $67,172.41 (13.33 sq ft) MDF Fountains MDF MDF Fountains, 440 DBSS, delivered, installed 2 3,712.00 7,424.00 DISC - BUY BOARD Buy Board Discount, 346-10 -5.00% -371.20 INSTALLATION Install Installation of Above Playground Equipment 2 16,250.00 32,500.00 Fencing Security Fencing for Sites, 3 months (after three 2 1,375.00 2,750.00 months is 350.00 per month per site) SITE WORK Site Prep Vehicle Approach, Chatman 1 4,592.00 4,592.00 Site Prep Sidewalk, Chatman 1 12,600.00 12,600.00 Site Prep Playground Sidewalk, Both Sites 2 10,589.00 21,178.00 Demolition Demolition of existing equipment, install topsoil, base 1 38,058.00 38,058.00 install-Chatman Site Prep Irrigation, both sites 2 5,600.00 11,200.00 Site Prep Fill Material, Chatman 1 6,048.00 6,048.00 Site Prep Handicap striping, Chatman 1 672.00 672.00 Site Prep Seeding, both sites 2 1,344.00 2,688.00 Site Prep Sidewalk, Hinojosa 1 7,476.00 7,476.00 Demolition Demolition of existing equipment, install topsoil, base 1 65,462.00 65,462.00 install, Parking lot w/Island, concrete sidewalk- Hinojosa Site Prep Fill Material, Hinojosa 1 6,048.00 6,048.00 Bond Performance/Payment Bond 13,185.00 13,185.00 Notes Pricing does not include security, or any applicable 0.00 permits. Pricing is good for 60 days. REP Quote prepared by Anna Tapia TOTAL $389,913.32 DG Anna@exerplay.com