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HomeMy WebLinkAboutResolution - 2013-R0257 - PO - Reeder Distributor Inc.- Hydraulic Heavy Duty Wheel Lifts - 08_08_2013Resolution No. 2013—RO257 August 8, 2013 Item No. 5.20 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 27106858 for the purchase of hydraulic heavy duty wheel lifts as per ITB 13-11261-DG, by and between the City of Lubbock and Reeder Distributor, Inc. of Fort Worth, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August R. 2013 s` AERTSON. MAYOR ATTEST: Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: Quincy White, s.54stant City Manager APPROVED AS TO FORM: Assi -erty Attorney vw:ccdocs; RES.Reeder Distributor-PurchaseOrd July 12, 2013 PURCHASE ORDER Page - I Date - 07/ 11 /2013 Order Number 27106858 000 OP Branch/Plant 271 TO: SHIP TO: REEDER DISTRIBUTORS INC CITIBUS 5450 WALBARGER ST PO BOX 2000 FT WORTH Texas 76119 LUBBOCK Texas 79457 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta AfvJez. Directo_ If Purchasine and Contract Manaeement Ordered 08/08/2013 Freight Requested 08/23/2013 Taken By Delivery PER KENNEDY P REQ 41423 Description/Supplier Item Stertil Koni 1082 FWA Lifts Terms NET 30 DAYS D GAMBOA ITB 13-11267-DG Ordered Unit Cost UM— Extension Request Date 4.000 33,583.0000 EA 134,332.00 08/23/2013 Total Order 134,332.00 This purchase order encumbers funds in the amount of $134,332 and is awarded to Reeder Distributors, Inc. of FT. Worth, Texas on August 8, 2013.. The following is incorporated into and made part of this purchase order by reference: ITB 13-11261-DG. Price quotation dated May 1, 2013 by Reeder Distributors, Inc. from FT. Worth, Texas. Resolution# 2013-RO257 CITY OF LUBBOCK: Glen C. Robertson, Mayor ATTEST: *—Rebecca Garza, City Se et BID FORM Hydraulic Portable Heavy Duty Wheel Lifts City of Lubbock, Texas ITB No. 13-11261-DG jn compliance with the Invitation to Bid 13-11261-DG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 13-11261-DG is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT PRICE* EXTENDED Delivery DayAROs ITEM QTY MEASURE DESCRIPTION BID COST ** 1. 4 EA Four (sets/posts) of portable $ 33, 5 $ 3 $13y 3 3 Z g end wheel lifts that are , 1 LA Hydraulically Lifted. Screw lifts will not be an approved equal. Lifts must be single phase 220 volt, 110 volt rechargeable, no three phase. Z Lifting Capacity of 16,000 Ibs 1; �+ to 18,000 lbs. Wired and or Wireless design accepted. Must come with a Manufacturer Warranty. Model Type/Number : S—r (p g 2 (_- w A $13 4, 3 3 2 Total Cost $ ter :3 9 — *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed . **Days After Receipt of Order (ARO) iy Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Hydraulic Portable Ileavy Duty Wheel Lifts with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of %, net_ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that nonnally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Pr Agency, Lynn County, and City of Wolfforth. YES 7 NO • if you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed THIS BID IS SUBMITTED BY D,54r; 6-4-'�Scorporation organized under the laws of the State of or a partnership consisting of of the City of or individual trading as Firm: Ru+la/ Address: 5' 5:1 wV I b"Z&t� Si . City: State: Tk Zip -1 b 1 ( Ct Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date MAYBE Firm Woman Black American I I Native American Hispanic American Asian Pacific Americl I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) M sign by hand -70 -► 3 Officcr Name and Title: Tom- t T4ti�'� }ir'ft"-1 I)A!J PLY Please Prim —� Business Telephone Number n 11 (� (5 y y Cl i 3 FAX: �_'t-7 H S1 3 ?4 0 E-mail Address: cD r n f FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.